Girls Committed Program Amendment No. 3 .pdf
PDF 781 KB Posted
- Attached to
- Girls Committed Program
- Solicitation number
- BPM054082
- Issued by
- Baltimore City, Maryland
About this file
This is Amendment No. 3 to Request for Proposal (RFP) #26-MULTI-CS-YS-001 issued by the Maryland Department of Juvenile Services (DJS) for the Girls Committed Program, a staff-secure, therapeutic residential childcare facility designed to serve girls and gender-expansive youth ages 10-20 involved in the juvenile justice system. The program will replace DJS's current hardware secure commitment program and will be located at or near the Charles H. Hickey Jr. School facility in Baltimore, Maryland. The RFP solicits a cost reimbursement contract (not per-diem based) for residential childcare services. Prospective providers must hold a current Residential Childcare (RCC) license issued by DJS, obtain a Qualified Residential Treatment Program (QRTP) certification specific to the girls program, and demonstrate three professional references from within the past five years. Proposals must be submitted electronically through eMMA in two parts: a technical proposal in searchable Adobe PDF format (with one redacted copy) and a financial proposal entered into the FY26 Annualized Budget Spreadsheet along with supporting materials in Microsoft Word and searchable Adobe PDF formats (with one redacted copy). The proposal submission deadline is January 9, 2026, at 3:30 P.M., and this is the fourth amendment round, requiring all vendors to resubmit proposals in the final round regardless of changes.
DJS will provide the facility already meeting all licensing requirements, fire safety codes, and fire marshal inspection standards, including furnished refrigerators and freezers. The provider is responsible for planning and making educational services accessible in compliance with COMAR requirements and must accept all youth referred by DJS without the ability to decline service based on individual fit or population specialization. Meals are included through the Charles H. Hickey Jr. Food Services, though providers may opt out if they provide a plan for serving hot meals meeting COMAR requirements. Small appliances and supplemental food preparation in kitchenettes are permitted, and the facility will include access to DJS facility maintenance for day-to-day physical plant issues. Providers will not have access to onsite DJS medical, dental, or educational services and must arrange these services independently. The facility will comply with all COMAR Residential Childcare regulations regarding room square footage, hygiene protocols, and security measures such as door and window configurations.
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217 East Redwood Street Baltimore, MD 21201
Aruna Miller Wes Moore Betsy Fox-Tolentino Lt. Governor Governor Acting Secretary
Phone: 410-230-3100 Toll Free: 1-888-639-7499 TDD: 1-800-735-2258
December 19, 2025 Amendment# 3 Question and Answer
RFP #26-MULTI-CS-YS-001, GIRLS COMMITTED PROGRAM
1. Can the Department confirm that this procurement is a cost reimbursement contract based on an annual approved budget, and not a per-diem fee-for-service contract?
○ Revision has been made to the RFP to reflect cost reimbursement and will not utilize established per-diem rates.
2. The proposed age range of 10–20 is very broad. Will providers have the ability to define or narrow the specific age range we intend to serve?
○ No, consistent with expectations on rejections and ejections Section 2.3 (O) “Intake/Admission”, providers will be expected to serve all young people DJS refers, including the occasional older or younger youth.
3. We did not see an eject/reject statement included in the initial Statement of Need or in the RFP. Can you confirm whether such a statement exists in the solicitation o Please refer to Section 2.3 (O) “Intake/Admission”
4. The minimum qualifications states, “The Offeror must have a current license for girls Residential Childcare (RCC) issued by the Interagency Rates Committee (IRC).” It is our understanding that the IRC approves rates and DJS issues the actual license. Can you please clarify which agency will be issuing the license for this program?
o Amendment #2 to the RFP was issued 11/26/2025 to section 1.1 Section C.
5. Could the Department clarify whether this QRTP application must be specific to the proposed girls program, or if an existing QRTP certification for a current program would meet this requirement? If we already operate an approved QRTP program, would that be considered sufficient documentation, or is a new QRTP application required specifically for this initiative?
○ Yes, it must be specific to the girls program.
410-230-3333 / Toll Free: 1-888-639-7499 / TDD: 1-800-735-2258 Successful Youth • Strong Leaders • Safer Communities
6. Please clarify if references are required to be from a customer for whom the bidder has provided goods or services within the recent past 5 years (as stated on page 40, Tab I) or the past 3 years (as stated on page 8, Minimum Qualifications.)
o Revised the RFP reflects 5 years in both locations.
7. Section 1.1(A) requires 3 references, is the expectation to include contact information for the references or actual reference letters?
o Please provide contact information for the reference checks.
8. Will the building already be or meet licensing requirements or will the Provider be expected to go through the licensing of the physical plant?
o Yes, the building will already meet the licensing requirements.
9. Will the building already be equipped with smoke detectors, fire alarms, fire extinguishers, etc.
enough to be able to pass the fire marshal inspection? Is the fire Marshall Inspection completed prior or will this be the provider’s responsibility?
o Yes, the building will be up to code and be equipped to meet fire marshal inspections
10. Will DJS get the facility ready for licensing or will the provider need to do any facility improvements?
o Yes, the Department will ensure the building is ready for licensing.
11. Can the provider make changes/upgrades to the physical plant - for example - expanding the existing kitchen and changes/upgrades to the bathrooms? A full kitchen will be needed to provide meals and support a home like environment.
○ Meals from the kitchen at the Charles H. Hickey Jr. School facility can be provided. The fridge and freezer will be provided by the Department. Small appliances are permitted to be brought in.
12. Will the provider have access to the facility maintenance department for day to day physical plant issues and day to day needs? If so, will this be included in the lease?
o Yes, please reference exhibit #6 Sample MOU
13. If providers use the Charles Hickey facility, will we have access to DJS onsite medical and dental providers?
○ No. Please reference section 2.3 (G) Contractor Responsibilities and Tasks.
14. Will the provider have access to Educational services through the detention center?
○ No. Please reference section 2.3 (U) “Education”.
15. Are the meals included in the lease or at additional cost? Does the provider have the option to opt out of having food provided?
○ Yes, meals are included. The provider could opt out, but must provide their plan for serving hot meals consistent with COMAR requirements in their proposal.
16. In the solicitation, Exhibit 6 is referred to as “Sample Lease” however the attachment is titled “Sample MOU.” Please clarify if that attachment should be Sample MOU or Sample Lease. There is no sample lease attached to the solicitation.
○ The attachment is a Sample MOU. Revised the RFP Table D - Exhibit #6 Sample MOU.
17. “PREA Receipt Acknowledgement Agreement- Attachment S” is referenced, however there is no Attachment S in the solicitation. Can you please clarify if this attachment can be found elsewhere?
○ Previously "PREA Receipt Acknowledgment Agreement- Attachment S" is now PREA Receipt Acknowledgment Agreement- Attachment T and has been downloaded in eMMA.
18. Table A, Tab Q, Attachment Q, Labor resume Form, please clarify which specific document is referred to as provided by Procurement Officer.
○ This is not applicable for this solicitation. Revised the RFP Tab Q to provide clarification.
19. Tab F mentions “Other information as requested for Tab F in the Supplemental.” What is “Supplemental” referring to?
○ This is not applicable to this solicitation. Revised the RFP Tab F for clarification.
20. Section 5.2.6, Two Part (Double Envelope) Submission outlines the required components for both the Technical Proposal and the Financial Proposal. Could the Department please clarify the exact number of copies and file formats required for each?
○ Technical Proposal
i. The instructions list:
1. One searchable Adobe PDF of the Technical Proposal, and
2. A second searchable Adobe PDF with confidential and proprietary information redacted.
Are these the only two copies required, and should both be submitted Electronically?
One (1) Technical Proposal in searchable Adobe PDF format and one (1) searchable Adobe copy of the Technical Proposal, with confidential and proprietary information redacted (see Section 4.7).
Proposals shall only be accepted via the State’s internet-based electronic procurement system, eMMA.
○ Financial Proposal
i. The instructions list:
■ Financial Proposal entered into the price form spreadsheet in eMMA,
■ All supporting materials in Microsoft Word format,
■ A searchable Adobe PDF version of the Financial Proposal, and
■ A second searchable Adobe PDF version with confidential and proprietary information removed.
Do these represent four separate required submissions, and should all be submitted Electronically?
Yes, revised section 5.2.6(B) to clarify the requirements in this section.
One (1) Financial Proposal entered into the FY26 Annualized Budget Spreadsheet One (1) Financial Proposal entered in searchable Adobe PDF format One (1) searchable adobe copy of the Financial Proposal, with confidential and proprietary information removed. (see Section 4.7)
Proposals shall only be accepted via the State’s internet-based electronic procurement system, eMMA.
21. The admission policy requires all children be accepted if beds are available. We currently operate a residential facility in Anne Arundel for trafficked children as an exclusive population. Could the contract be catered to meet that criteria for admission or, alternatively, there be an admission process based on the current census at another location that is not specific to trafficking? If we were to operate at Hickey, as an example, are we ever able to decline service should the youth not be a good fit in program?
o No, please reference Section 2.1 regarding purpose of the solicitation o Please reference Section 2.3 (O) “Intake/Admission” regarding the decline of service.
22. We are currently licensed by DHS and do not require a QRTP because of the FFPSA Act of 2018. Is that sufficient for the RFP, or are we required to initiate the QRTP? If so, my understanding is that we first must become CARF accredited, which is a process of at least a year. Would we be required to start service in April if we are not QRTP approved?
○ QRTP process must be initiated.
23. What is the expectation for education services and how would that be conducted?
o Educational services are planned for and made accessible by the contracted provider and should comply with COMAR requirements for Residential Childcare (RCC).
24. Could we have door alarms?
○ Please Reference Residential Childcare (RCC) regulations in COMAR.
25. Could pocket door windows added?
○ Yes.
26. Is the square footage in the rooms regulation for the double and single rooms?
○ Rooms meet the COMAR requirements for Residential Childcare (RCC).
27. Please advise on the shower layout?
○ The layout of the current shower room remains as is. The provider will determine hygiene and usage protocols. Please review the floor plan included for your reference.
28. Can daily meals be made in the kitchenette?
○ As long as Residential Child Care (RCC) requirements are met. Daily meals are provided by the
Charles H. Hickey Jr. Food Services. Supplemental food items can be stored and prepared in the kitchenette at the program’s discretion.
X Date:
Vendor’s acknowledgement, please signature and date above and submit with your proposal
Note:
A vendor may submit its proposal early, however, the proposal must be resubmitted after each published amendment, which in eMMA is called a “round”. No matter what, be sure to submit your proposal in the “final round” of this solicitation whether you make any changes or not, otherwise, it will not be included when the RFP closes on January 9, 2026 at 3:30 P.M.
This is now round 4.
End of Amendment #3
File details come from the government source that posted it. Updated .