FY27 CRISIS Master Data Set.pdf
PDF 109 KB Posted
- Attached to
- BEHAVIORAL HEALTH MANAGEMENT SYSTEM (BHMS)
- Solicitation number
- 215584
- Issued by
- Natrona County, Wyoming
About this file
This is a data specifications document for the FY27 CRISIS Master Data Set, associated with the State of Wyoming Department of Health's Behavioral Health Management System (BHMS) procurement. The document establishes standardized data collection requirements for behavioral health centers billing services to individuals presenting with psychiatric emergencies who are not enrolled in Medicaid or other benefit plans. The BHMS procurement solicitation, managed by the State of Wyoming Department of Administration and Information General Services Division, requests proposals for a secure, web-based behavioral health management system with a proposal submission deadline of September 30, 2026 at 2:00 p.m. Mountain Time through the Public Purchase online bidding system. Written questions must be submitted by September 11, 2026 at 2:00 p.m. Mountain Time, with responses provided by September 18. The tentative award date is November 2026, with work commencing in March 2027. The contract term extends up to nine years with optional extensions of up to three years each, not to exceed nine years total.
The FY27 CRISIS Master Data Set specifications define 27 required data elements for behavioral health crisis episodes, including client demographic information, contact details, citizenship status, crisis classification, and exit documentation. Key data elements include client identification, date of birth, sex, service start and exit dates, crisis status (danger to self or others), and exit reasons ranging from stabilization with continued care to involuntary hospitalization or death. The specifications document notes significant FY27 revisions, including the addition of five new billing taxonomy fields (CCRS-21 through CCRS-25) that require at least one field to be marked affirmatively for each client, and terminology changes such as renaming "Gender" to "Sex" and "AgencyCode" to "LocationCode" to align with updated federal guidance. The contractor must provide a comprehensive system supporting multiple user types, data migration from legacy systems, and compliance with HIPAA, 42 CFR Part 2, and Wyoming state security standards, with required cyber liability insurance of $2,000,000 per occurrence and $2,000,000 general aggregate. All proposal submissions must be in PDF, Excel, or Microsoft Office format and uploaded completely through Public Purchase by the deadline, with incomplete uploads deemed non-responsive.
View the file
Other files
Show all 12
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
BHMS Data Specifications FY27 CRISIS Master Data Set
5-14-2026
3/30/2026 Data Element
Number Data Element Codes/Descriptions
START
FORM
EXIT
FORM Notes
CCRS-1 FirstName Max Length 30 characters (alpha only) √ √
CCRS-2 LastName Max Length 30 characters (alpha only) √ √
CCRS-3 AddressUnknown 0=No 1=Yes
CCRS-4 AddressLine1 Max length 255 characters. Street address, PO Box, Etc. √ √ Required if CCRS-3 is 0=No.
Must be blank if CCRS-3 is 1=Yes
CCRS-5 AddressLine2 Max length 255 characters. Apartment, Suite, Unit, etc.
CCRS-6 City Max length 100 characters. √ √ Required if CCRS-3 is 0=No.
Must be blank if CCRS-3 is 1=Yes
CCRS-7 State 2 characters √ √ Required if CCRS-3 is 0=No.
Must be blank if CCRS-3 is 1=Yes
CCRS-8 ZipCode 5 or 9 digits √ √ Required if CCRS-3 is 0=No.
Must be blank if CCRS-3 is 1=Yes
CCRS-9 PhoneNumber 10 digits (numeric only) Required if known
CCRS-10 Email Max Length 50 characters (alpha and numeric) Required if known
CCRS-11 Citizenship (Is the crisis client a US citizen?)
1=Yes 2=No 9=Unknown
CCRS-12 CitizenshipVerification (Has the crisis client's US citizenship been verified?)
1=Yes 2=No 9=Unknown
CCRS-13 ClientID 14-digit (alpha and numeric) algorithm (see FY27 CRISIS Data Rules for details) √ √
CCRS-14 DateOfBirth mm/dd/yyyy mm-dd-yyyy mm,dd,yyyy mmddyyyy yyyy/mm/dd yyyy-mm-dd yyyy,mm,dd
BHMS Data Specifications T37 (BHC-Crisis)
This is a temporary plan which allows a BHC to bill for services to individuals presenting with a psychiatric emergency that may result in an emergency detention or involuntary hospitalization. This plan is meant for those individuals who are not enrolled in Medicaid or other BHC benefit plans.
FY27 CRISIS Master Data Set 3/ 5/ 0 6
Note: FY27 changes to existing values are in red text. New fields for FY27 are highlighted in blue.
REQUIRED FIELDS
5/14/2026 Page 1 Of 3
Number Data Element Codes/Descriptions
START
FORM
EXIT
FORM Notes
BHMS Data Specifications T37 (BHC-Crisis)
This is a temporary plan which allows a BHC to bill for services to individuals presenting with a psychiatric emergency that may result in an emergency detention or involuntary hospitalization. This plan is meant for those individuals who are not enrolled in Medicaid or other BHC benefit plans.
FY27 CRISIS Master Data Set 3/ 5/ 0 6
Note: FY27 changes to existing values are in red text. New fields for FY27 are highlighted in blue.
REQUIRED FIELDS
CCRS-15 Sex (The client's immutable biological classification as either male or female) Changed to reflect updated HHS guidance
1=Male 2=Female 3=Unknown
CCRS-16 ProviderClientID Agency specific, 0-30 alphanumeric, can have spaces and hyphens but no other special characters
CCRS-17 SocialSecurityNumber The last 4 characters must match last 4 characters of Client ID. Must be 9 characters.
If 0000 was used for last 4 of Client ID, use 000000000 for SSN.
√ √ Required if known. Enter all zero's if unknown.
CCRS-18 LocationCode Enter the state-assigned four-digit code of the provider location delivering services. √ √
CCRS-19 StartDate mm/dd/yyyy mm-dd-yyyy mm,dd,yyyy mmddyyyy yyyy/mm/dd yyyy-mm-dd yyyy,mm,dd
CCRS-20 CrisisStatus 1=Danger to Self 2=Danger to Others
CCRS-21
BHCFULLClient Is the client on the BHC-Full benefit plan?
1=Yes 2=No
CCRS-22
MHOPBillingTaxonomy (MH OP Billing Taxonomy is 261QM0801X)
1=Yes 2=No
√ At least one of the billing taxonomy fields (CCRS-22 through CCRS-25) must be 1=Yes.
CCRS-23
SUDOPBillingTaxonomy (SUD OP Billing Taxonomy is 261QR0800X)
1=Yes 2=No
√ At least one of the billing taxonomy fields (CCRS-22 through CCRS-25) must be 1=Yes.
CCRS-24
MHRESBillingTaxonomy (MH RES Billing Taxonomy is 320800000X)
1=Yes 2=No
√ At least one of the billing taxonomy fields (CCRS-22 through CCRS-25) must be 1=Yes.
5/14/2026 Page 2 Of 3
Number Data Element Codes/Descriptions
START
FORM
EXIT
FORM Notes
BHMS Data Specifications T37 (BHC-Crisis)
This is a temporary plan which allows a BHC to bill for services to individuals presenting with a psychiatric emergency that may result in an emergency detention or involuntary hospitalization. This plan is meant for those individuals who are not enrolled in Medicaid or other BHC benefit plans.
FY27 CRISIS Master Data Set 3/ 5/ 0 6
Note: FY27 changes to existing values are in red text. New fields for FY27 are highlighted in blue.
REQUIRED FIELDS
CCRS-25
SUDRESBillingTaxonomy (SUD Res Billing Taxonomy is 324500000X)
1=Yes 2=No
√ At least one of the billing taxonomy fields (CCRS-22 through CCRS-25) must be 1=Yes.
CCRS-26 ExitDate mm/dd/yyyy mm-dd-yyyy mm,dd,yyyy mmddyyyy yyyy/mm/dd yyyy-mm-dd yyyy,mm,dd
CCRS-27 ExitReason 1=Stabilized and moving into another level of care within the BHC system 2=Stabilized but does not want to continue treatment within the BHC system 3=Stabilized but is rejecting further treatment 4=Involuntary Hospitalization 5=Emergency Detention 6=Death by suicide 7=Death (causes other than suicide) 8=No Show 9=Other 10=Unknown
Date Change Type Field 3/30/2026 Added field CCRS-21 BHCFULLClient 3/30/2026 Added field CCRS-22 MHOPBillingTaxonomy 3/30/2026 Added field CCRS-23 SUDOPBillingTaxonomy 3/30/2026 Added field CCRS-24 MHRESBillingTaxonomy 3/30/2026 Added field CCRS-25 SUDRESBillingTaxonomy 3/30/2026 Updated field name CCRS-18 LocationCode 3/30/2026 Updated field name CCRS-15 Sex
End FY27 CRISIS Data Set
Value
Change Log
Gender has been renamed to Sex AgencyCode has been renamed to LocationCode
5/14/2026 Page 3 Of 3
FY27 CRISIS Master Data Set
File details come from the government source that posted it. Updated .