FY26 AIRFAC Enclosure 1.doc

ENCLOSURE #1

UNITED STATES COAST GUARD

AIR FACILITY NEWPORT

SOUTH BEACH, OR

PERFORMANCE WORK STATEMENT (PWS)

FOR

JANITORIAL SERVICES

AUGUST 2025

USCG Air Facility Newport, Oregon Janitorial Service PWS Supplies:

1. The government will furnish all electricity and water for use by the contractor. The Government will furnish all trash can liners, toilet paper, paper towels, and hand soap to be used in refilling trash cans, toilet paper holders, and paper towel dispensers.

2. The contractor shall furnish all supplies and equipment for accomplishment of all work except for those described in paragraph above. Contractor equipment shall be of size and type suitable for accomplishing the various phases of work described herein and for operation from existing sources of Government furnished electrical power.

3. Unless otherwise specified, supplies used shall be the most suitable type or grade for the type of work or service performed. Any item believed to be flammable or harmful to personnel, materials, or finishes, when properly applied, shall be referred to the Contracting Officer’s Point of Contact (POC) for consideration and shall not be used prior to approval by the department point of contact.

Employee Requirements:

1. The Coast Guard requires a National Agency background check (NLTS NCIC) on all contractor employees that will gain access to the premises. The CG requires the contractor to supply a list of employee names, SSNs, and photo copies of driver's licenses or valid picture IDs for use in this process. Any active warrants will be reported to the authorities and any employee with prior convictions will be evaluated by the KO and POC for security purposes.

2. The Contractor shall notify the COR or POC of any inoperative water fixtures, lights, commodes, and damage to buildings and fixtures within one (1) working day. The presence of any vermin such as cockroaches, water bugs, silverfish, mice, rats, etc., shall also be reported, giving the location of the sighting.

3. Janitorial services shall be performed only during the period from 0800- 1500 Monday through Friday, whereas exceptions may be approved by the COR or POC. The POC for AIRFAC Newport will be the Base North Bend Housing Chief Petty Officer that is assigned to AIRFAC Newport. The Contractor will be provided the POC’s name and contact information in writing (email) as soon as the POC is known.

4. It shall be the responsibility of the Contractor to rectify any damage caused to Government property by the Contractor's employees during the course of the contract.

5. The Contractor shall be responsible for instructing their employees in appropriate safety measures. The Contractor shall not place mops, brooms, or equipment in traffic lanes or other locations in such a manner as to create safety hazards. Safety Data Sheets (SDS) shall be available on-site for all chemical cleaners used during the contract. No on-site storage of Contractor chemicals is allowed.

6. The Contractor shall, at all times, provide adequate supervision of their employees to assure compliance and satisfactory performance of all work in accordance with the terms of the contract. The Contractor or a work supervisor shall be on-site and available at all times when work on the contract is being performed. The name of this individual and their proposed schedule of operations at Newport Air Facility shall be furnished to the KO/POC.

7. The Contractor shall be responsible for checking in and out with the POC. If unable to gain access, the Contractor shall immediately contact the KO to rectify the access issue.

a. If access is not gained on the scheduled day, the contractor shall arrive the following business day to perform required services.

Government Requirements:

1. The POC shall re-supply required furnished supplies in a timely manner after notification from contractor that supplies are below 25%.

Inspection:

1. Periodic inspections of the entire Contractor's work will be made by the POC.

Location:

2. Work is to be accomplished in the following areas:

a. Main Entrance/Lobby

b. Passageways

c. Male & Female heads/Swimmers Locker Rooms

d. Comm/Ops Center

e. TV/Lounge Room

h. Galley/Mess

i. Gym/Workout Room

j. Berthing/Shower areas

k. Laundry room

l. Vending area

m. Janitorial Closet/Supply Schedule:

Period of Performance:

1. The following items shall be completed Monday, Wednesday and Friday of each week unless otherwise specified.

a. Vacuuming: Vacuuming shall be performed on all carpeted floors including all corners, behind doors and under elevated furniture. The carpet shall be free of all visible dirt, debris, litter, or foreign materials. Any spots shall be removed by carpet manufacturers approved methods as soon as observed. All tears, burns, and unraveling shall be brought to the attention of the POC within one (1) working day. Area and throw rugs are included to receive this service. All furniture moved during vacuuming shall be returned to its original position upon completion of the work.

b. Sweeping: All uncarpeted floors, except helicopter hanger and shop area shall be swept prior to damp mopping. Sweeping shall leave the floor free of all visible dirt, debris, litter, or foreign materials.

c. Damp Mopping: All uncarpeted floors shall be damp mopped or dry cleaned to remove dirt and soil remaining on floor after sweeping. Damp mopped surfaces shall present a uniform in appearance, free of embedded dirt, cleaning solution film, stains, and marks.

d. Wet Mopping: Floors shall be wet mopped or scrubbed when damp mopping or dry cleaning cannot properly clean surfaces. Scrubbed surfaces shall be uniform in appearance, free of embedded dirt, cleaning solution film, stains, and marks. After wet mopping, a wet floor sign shall be posted on the floor until the surface is dry.

e. Dusting: Dusted surfaces shall be free of dust, dust streaks, lint, cobwebs, dirt, and other materials removable by dusting methods.

1) Furniture-Tables, bookcases, file cabinets, couches, counters, and items normally considered furniture shall be dusted. Desks with loose paperwork or open files shall not be dusted. Typewriters, computers, and similar office business machines shall not be dusted.

2) Low Dusting-Dust shall be removed from walls, pictures, lobby exhibits, window sills, door, door grills, baseboards, wainscoting, blinds, pipes, window treatments, radiators, covers, conduit, equipment, fixtures, furniture, and other items below six feet from the floor.

3) High Dusting-Dust and cobwebs shall be removed from walls, ceilings, and other structural components, air conditioning ductwork, pipes, equipment, locker tops, and all fixtures above six feet from the floor.

f. Sinks & Drinking Fountains: Clean and disinfect all porcelain and polished metal surfaces, including the orifices and drain, as well as exterior surfaces of fountain and water cooler cabinets. Drinking fountains shall be free of streaks, stains, spots, smudges, scale, and obvious soil. Any spillage on floors or walls adjacent to fixtures shall be removed and the surfaces left clean.

g. Restrooms & Locker Rooms: Clean and disinfect all surfaces of sinks, toilet bowls, urinals, lavatories, showers, shower mats, dispensers, plumbing fixtures, lockers, partitions, dispensers, doors, walls, and other such surfaces, using a germicidal detergent. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors. Disinfect all surfaces of partitions, stalls, stall doors, entry doors (including handles, kick plates, ventilation grates, metal guard, etc.) and wall areas adjacent to wall mounted lavatories, urinals, and toilets. De-scaling shall be performed as often as needed to keep areas free of scale, soap films, and other deposits. After de-scaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains.

h. Toilet Room Dispensers: All types of dispensers shall be filled not less than once daily with applicable filler items.

i. Emptying Waste Receptacles: All waste receptacles shall be lined with a plastic garbage bag. All waste receptacles shall be emptied. All trash and waste paper shall be removed from the building and deposited in the provided dumpster.

j. Cleaning Aluminum and Other Bright Metal Finishes: Aluminum trim, doors, applied finishes, and panels on the interior shall be cleaned, including all spillage and marks on adjacent surfaces.

k. Appliances: All appliances shall be wiped down on the interior and exterior to be free of all food waste, dust, dirt, and foreign debris. Appliances include, but are not limited to; kitchen, laundry and exercise equipment.

2. The Following items shall be completed weekly unless otherwise specified.

a. Cleaning Smudges: The surfaces of all doors jambs, switch plates, trim, baseboards, and walls shall be cleaned or scrubbed of marks and smudges with a mild detergent solution. After cleaning marks and smudges, there shall be no traces of film, dirt, smudges, water or other foreign matter.

b. Windows: Clean all interior and exterior glass, including glass in doors, partitions, walls, displays, directory boards, etc. After glass cleaning, there shall be no traces of film, dirt, water, or other foreign matter.

3. The following items shall be completed semi-annually unless otherwise specified.

a. Carpet Shampoo: All carpets shall be completely shampooed to remove dirt build-up from wear and tear. Carpets shall be uniform in appearance with no traces of stains, spills, or smudges.

b. Floor Stripping and Waxing: Stripping shall remove all built up wax and dirt leaving a clean surface. Waxing shall be even and present a neat appearance that will protect the floor.

c. Furniture Shampoo: All furniture, except bedding, shall be completely shampooed to remove dirt build-up from wear and tear. Furniture shall be uniform in appearance with no traces of stains, spills, or smudges.

4. The following items shall be completed as necessary:

a. Light Fixture Cleaning: All light fixtures shall be maintained clean and insect free.

b. Grout Cleaning: All grouted areas shall be maintained clean and mildew free.

Performance standards:

1. Dusting: A properly dusted surface is free of all dust, dirt, dust streaks, lint and cobwebs.

2. Plumbing Fixture and Dispenser Cleaning: Plumbing Fixtures with related chrome-plated hardware and dispensers are clean when free of all deposits and stains so that item is left without dust streaks, film, odors, or stains.

3. Sweeping: A properly swept floor is free of all dirt, dust, grit, lint, and debris except embedded dirt and grit.

4. Spot Cleaning: A surface is adequately spot cleaned when free of all stains, deposits and is substantially clear of cleaning marks.

5. Damp Mopping: A satisfactorily damp-mopped floor is without dirt, dust, marks, film, streaks, debris, and standing water.

6. Metal cleaning: When cleaned, all surfaces are without deposits or tarnish and left with a uniformly bright appearance. Cleaner is removed from adjacent surfaces.

7. Window and Glass Cleaning: Glass is clean when all accessible glass surfaces are without streaks, film, deposits, and have been wiped clean.

8. Scrubbing or Wet Mopping: Scrubbing or wet mopping is satisfactorily performed when all surfaces are without embedded dirt, cleaning solution, film, debris, stains, marks, standing water, and when the floor has a uniformly clean appearance. A plain water rinse must immediately follow the scrubbing process.

9. Vacuuming: A properly vacuumed rug shall be free of any visible loose dirt, dust and debris.

10. Toilet Rooms: Properly cleaned toilet rooms shall have no offensive odors, walls and floors shall be kept free of marks at all times.

11. Polished (Buffed) Surfaces: All surfaces shall be of uniform appearance, free of deposits, streaks, or film. All spillage shall be wiped clean with a damp cloth.

12. Light Fixture Cleaning: Light fixtures are clean when all components, including bulbs and tubes are without insects, dirt, lint, film, and streaks. All articles removed shall be replaced immediately.

13. Wall and Baseboard Washing: After cleaning the surfaces of all walls, ceilings and exposed piping shall have a uniformly clean appearance free from dirt, stains, streaks, lint, and cleaning marks. Painted surfaces shall not be unduly damaged. Hard finish wainscots or glazed tile surfaces shall be bright, free of film, streaks, and deposits.