FY25 JOC PWS_Final 7 AUG 24.pdf

W9124P-24-R-0004

Section C - Description/Specifications/Work Statement Table of Contents

C.1 Contract Description C.1.1 Contract Term C.1.2 Minimum Value C.1.3 Estimated Maximum C.1.4 Objective

C.2 Scope of Work C.2.1 Management of Work C.2.1.1 Task Order Coordination C.2.1.2 Subcontractor Coordination C.2.1.3 Workload Management C.2.2 Unit Price Book (UPB) C.2.2.1 UPB Prices C.2.2.2 UPB Price Adjustment Modifiers C.2.2.3 Non-Prepriced Prices C.2.2.4 Volatile Price Conditions C.2.2.5 Technical Specifications C.2.2.6 Demolition

C.3 Personnel C.3.1 Identification C.3.2 Key Personnel C.3.3 Other Non-Key Personnel Requirements C.3.3.1 Project Managers C.3.3.2 Quality Control Representatives/ Site Superintendents C.3.3.3 Schedule Quality Assurance Representative C.3.4 Office Trailer C.3.5 Security Requirements C.3.6 Service Contract Reporting

C.4 Fire Prevention and Protection

C.5 Equipment and Heating Ventilation and Air Conditioning (HVAC) Requirements

C.5.1 Equipment Data Sheet C.5.2 Refrigeration Reporting C.5.3 Controls Commissioning C.5.4 HVAC Test and Balance C.5.5 Operation and Maintenance Manuals

C.6 Disposal of Equipment, Scrap Materials, and Debris C.6.1 Turn-in Items C.6.2 Disposal Methods C.6.2.1 Non-salvageable Materials C.6.2.2 Huntsville Landfill and Incinerator C.6.2.3 Disposal of Hazardous Materials C.6.2.4 Asbestos Removal C.6.2.5 Equipment Demolition

C.7 Excavation Permit

C.8 Environmental Compliance

C.8.1 Work in Environmentally Sensitive Areas C.8.2 Environmental Impact Assessments C.8.3 Spill Prevention and Response C.8.4 Environmental Response C.8.5 Record of Environmental Consideration (REC) C.8.6 Septic Tanks C.8.7 Storm Water Runoff Permit Septic Tanks C.8.8 Environmental Protection C.8.9 Cultural and Historical Resources

C.9 Ordering Procedures C.9.1 Responsiveness C.9.2 Proposals C.9.3 Contingency C.9.4 Proposal Delivery Requirements C.9.5 Task Orders

C.10 Pre-construction Conference

C.11 Commencement, Prosecution, and Completion of Work C.11.1 Submittals C.11.2 Task Order Commencement C.11.3 Completion of Task Orders

C.12 Liquidated Damages

C.13 Time Extensions C.13.1 Weather Related Time Extensions C.13.2 Anticipated Weather Delays C.13.3 Adverse Weather Log

C.14 Utilities C.14.1 Construction Site Utilities C.14.2 Temporary Utility Outages

C.15 Scheduling Work C.15.1 Project Schedules C.15.2 Progress Charts

C.16 Contractor Quality Control C.16.1 Daily Quality Control Reports C.16.2 Final Inspections C.16.3 Quality Control Plan

C.17 Contractor Safety Plan

C.18 Red-Line and As-Built Records C.18.1 Red-line Records C.18.2 As-built Submittals C.18.3 As-builts for Sketches C.18.4 Final Configuration Drawings

C.19 Construction Site Maintenance

C.20 Payment C.20.1 Progress Payments C.20.2 Final Payment Request

C.21 Federal Government Holidays

C.22 Hours of Work C.22.1 Arsenal Closures C.22.2 Closure Notification Procedures

C.23 Noise Control

C.24 Equipment on the Site

C.25 Trucking

C.26 Toilet Facilities

C.27 Warranty of Construction C.27.1 Equipment Warranty List C.27.2 Warranty Identification Tags

C.28 Government-Furnished Equipment/Materials

C.29 Elevators

C.30 Government Furnished Software

C.31 Asbestos Abatement

C.32 Performance Requirements Summary

C.33 Acronyms/Abbreviations

C.1 Contract Description

This will be a Federal Acquisition Regulation (FAR) Part 15, competitive 8(a) Small Business Set Aside, Indefinite Delivery/Indefinite Quantity (ID/IQ), Job Order Contract (JOC) solicitation. All individual task orders will be Firm Fixed Price.

C.1.1 Contract Term

The term of the contract is limited to five one-year ordering periods (inclusive of a base year and four one-year ordering periods) from the date of contract award.

C.1.2 Minimum Value

The guaranteed minimum quantity of work which will be required for task orders will not be less than $100,000 to be awarded during the base year of the contract.

C.1.3 Estimated Maximum

The estimated maximum value is $120,000,000.00 for the first year and $120,000,000.00 for each additional ordering period for a total estimated value of $600,000,000.00. If the Government’s requirements for services set forth in the statement of work do not result in orders in the amount described as “estimated maximum,” the event shall not constitute the basis for an equitable price adjustment under this contract.

C.1.4 Objective

This contract is intended to provide for a full range of new construction, alterations, maintenance, repair, sustainment, restoration, and modernization services for the U.S.

Army Garrison and the tenant organizations located at Redstone Arsenal (RSA).

Potential projects include administrative facilities; base support and facility maintenance shops; child development centers; physical fitness centers; vehicle maintenance and engine repair shops; food service facilities; public safety facilities (police, fire, and crash rescue); airfield structures (including rigid and flexible paving); roads; ball fields;

bridges; underground utilities; overhead utilities; gates; warehouses; auditoriums; and research, development, and testing facilities. The work may also include incidental design and testing, studies, and survey and abatement for lead based paint (LBP) and asbestos containing materials (ACM). Facility repairs, renovations and construction shall conform to the requirements of the technical criteria listed in the task order. These objectives shall be achieved through the implementation of task orders issued under the terms of this contract for all the herein described tasks or additional tasks described in specific task orders.

C.2 Scope of Work

Except when specified as Government furnished, upon receipt of a task order, the Contractor shall provide, all work, materials, supplies, parts (to include system components), plant, supervision, labor, and equipment, to repair, maintain, alter, or construct real property facilities and structures at RSA, Alabama. All work shall be performed in strict accordance with all the terms, conditions, special contract requirements, specifications, drawings, attachments, and exhibits contained in this contract.

C.2.1 Management of Work

The Contractor’s work and responsibility shall include all contractor planning, programming, administration, and management necessary to provide all repair or construction and related services as specified. The Contractor shall conduct the work in strict accordance with the contract, to include the Contractor’s proposal and all applicable Federal, State of Alabama, and local laws, regulations, codes, or directives.

The Contractor shall ensure that all work provided meets or exceeds critical reliability rates or tolerances specified or included in applicable specifications. The Contractor shall provide all related Contractor administration services to perform the work such as quality control, Contractor financial control, preparing and submitting required reports, and submitting necessary information as specified under this contract and within individual task orders.

C.2.1.1 Task Order Coordination

Prior to scheduling work for a task order, the Contractor shall coordinate with the Contracting Officer’s Representative (COR), and the staff of occupied facilities, and agree on a sequence of procedure; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches;

and use of corridors, stairways, elevators, eating spaces, and restrooms for Contractor personnel.

C.2.1.2 Subcontractor Coordination

The Contractor shall coordinate with the subcontractors and ensure that everything in the scope of work (SOW) and on the drawings is included in subcontractor bids and is properly completed prior to the final inspection.

C.2.1.3 Workload Management

The Contractor shall be responsible for managing multiple, simultaneous task orders to meet the JOC requirements of the USAG-Redstone and various tenant organizations on RSA. Therefore, it is imperative that the Contractor coordinate, schedule, and manage the overall workload of the JOC and communicate with the Government Project Managers and COR. The Contractor shall submit an annual execution report of the contractor’s completed and in-process task order performance of the contract within 10 days of the expiration of each contract year IAW Attachment J22, Contract Data Requirements List (CDRL) A001. The report must contain, at a minimum, a listing of all issued task orders by contract year, award date, awarded and final cost of each task order broken down by contract line item (CLIN), percent invoiced, period of performance, completion date, awarded duration and actual duration for completion of the task order (in workdays).

C.2.2 Unit Price Book (UPB)

The UPB contains pricing information for the description of work to be accomplished and for the unit of measure specified. The UPB will be revised for each year of the contract considering current Davis Bacon Wage Rates and current material and equipment pricing for the local area. Items of work that are not covered in the UPB but that are within the scope and general intent of the contract may be negotiated by the Contracting Officer (KO) or designated representative. These items shall be designated as non-prepriced work and shall be incorporated into and made a part of the task order.

C.2.2.1 UPB Prices

Prices in the UPB include the following: direct labor through the foreman level at current Davis-Bacon wage rates for the area, equipment costs for the region, tools and material costs including delivery, sales tax, and all incidentals. Incidentals are items such as nails, screws, welds, and connectors. All prices in the UPB are for complete and in-place construction unless explicitly described otherwise. Waste or excess material quantities are incidental costs which are included within the UPB prices.

Quantities used on individual task order proposals shall be taken from field measurements or design plans, as appropriate, without allowance for waste.

C.2.2.2 UPB Price Adjustment Modifiers

The UPB presented under this contract contains unit pricing data to be used by the Contractor in development of price proposals for each task order. The pricing data is presented as basic items and as price adjustment modifiers to the basic item. Price adjustment modifiers provide a method for adding to or deducting from the basic item prices for optional materials, and/or methods of installation. One or more modifiers can be applied to adjust the basic item price.

C.2.2.3 Non-Prepriced Prices

Non-prepriced items that are incorporated into a task order shall include bare costs only (direct labor, subcontractor overhead and profit, material, sales tax, equipment costs, and shipping and handling). Prime Contractor overhead and profit, etc. will be added by the coefficient factor for non-prepriced items. The Contractor shall submit a minimum of two (2) vendor quotes, or other sources of information, to validate the bare cost proposal for non-prepriced items. The Government will review the quotes for fairness and reasonableness. If the quotes are validated by the Government, the lower of the two quotes shall be incorporated into the task order.

C.2.2.3.1 Using an Estimating Guide for Non-Prepriced Items

If an estimating guide is used to price a non-prepriced item for a task order, the bare cost of the item shall be adjusted by the area or city cost index. The coefficient factor for non-prepriced items shall then be applied. Estimating guides shall only be used when it is difficult to obtain two vendor quotes. At least one vendor quote must be obtained in addition to the estimating guide price.

C.2.2.3.2 Adding Non-prepriced Items to the UPB

Frequently used non-prepriced items will be added to the UPB prior to the beginning of the yearly revision. Items that are added to the UPB will be adjusted to reflect current labor, equipment, and material costs.

C.2.2.4 Volatile Price Conditions

In the event of volatile price conditions which result in substantial changes to construction material and equipment prices that result in significant total project cost impacts, the Contractor may request in writing that the Government consider an unscheduled update to the UPB to ensure that the UPB accurately depicts market conditions. If the Government agrees that the market conditions warrant an unscheduled revision, it will initiate the UPB update. The unscheduled revision of the UPB will consider current material and equipment pricing for the local area. The Davis Bacon Wage Rates will continue to be updated only during the execution of option periods; therefore, only the UPB revision concurrent with the exercise of the option will consider Davis Bacon Wage Rate changes. The Contractor shall utilize the UPB version current due date of initial proposal submission in accordance with (IAW) C.9.4 Proposal Delivery Requirements.

C.2.2.5 Technical Specifications

The Contractor shall interpret specifications for tasks as follows: All labor, material, equipment, spare parts, services, and work required by a specification shall be considered part of the unit price unless the task description or technical specifications state otherwise.

C.2.2.6 Demolition

Demolition prices in the UPB cover the cost of removal and disposal of the items.

Demolition includes removal of the item, handling, disassembly if required, loading in a truck or dumpster, and disposal of demolished items, whether salvageable or non-salvageable, unless specified otherwise by the UPB task. Unit prices for demolition exclude costs for hauling.

C.3 Personnel

The Contractor shall provide all personnel necessary to accomplish all work within the time frames specified for each task order. All employees that interface with customers shall be able to speak and understand the English language.

C.3.1 Identification

The Contractor shall ensure that each employee obtains an identification badge from Security Forces. Each employee shall follow established Installation procedures for displaying their identification badge while within the boundaries of the Installation. The Contractor shall provide personnel to complete all badging documentation, submission of clearance request, and forms to obtain badges for all Contractor and Subcontractor personnel.

C.3.2 Key Personnel

The following personnel are considered key personnel by the Government: Program Manager (PrM), Lead Project Manager, and Quality Control/ Safety Manager. The Lead Project Manager shall be the Alternate Program Manager. Additional non-key Personnel, such as Project and/or Quality Control Managers, are required for execution of task orders but the number and type of non-key personnel sufficient to accomplish all work may vary depending on the amount of open task orders at that time. IAW Attachment J22, CDRL A002 the Contractor shall submit resumes and an organizational chart (to include contact information) for initial key personnel and replacements to the KO for approval within two (2) workdays after contract award. Updates shall be made within two (2) working days when changes occur.

C.3.2.1 Program Manager

The Contractor shall provide a full-time, on-site Program Manager (PrM) who is responsible for the performance of the work. The PrM shall be responsible for the overall management and coordination of this contract and shall act as the central point of contact with the Government. Contractor shall provide a Program Manager (PrM) with a minimum of five years of experience supervising construction projects similar to those required by this contract (i.e., more than 100 projects working simultaneously). The PrM or his alternate shall be physically present at the on-site project office, on RSA, except on federal Government holidays (see paragraph C.21), during the hours from 0700 to 1530, Monday through Friday. An alternate Program Manager shall be designated when work is being performed at hours other than as listed above or during the Program Manager’s absences such as illness or vacation.

C.3.2.2 The PrM, and any individual designated to act for him/her, shall have full authority to contractually commit the Contractor for prompt action on matters pertaining to Contractor administration of the contract. The PrM, and any alternate, shall be able to understand, speak, read, and write the English language fluently.

C.3.2.3 Lead Project Manager/ Alternate Program Manager

Contractor shall provide a Lead Project Manager/ Alternate Program Manager that exhibits similar competency as the PrM. Contractor shall provide an alternate PrM with a minimum of one year of experience supervising construction projects similar to those required by this contract (i.e., more than 100 projects working simultaneously).

C.3.2.4 Quality Control / Safety Managers

The Contractor shall provide at least one Quality Control Manager (QCM) with a minimum of five years of experience in managing and inspecting construction projects.

The QCM shall be physically present at the project office during the hours from 0700 to 1530, Monday through Friday except on federal Government holidays (see paragraph C.21). The QCM shall have authority to act for the Contractor in all quality control matters.

The Contractor shall also provide a Safety Manager who will visit project sites and be responsible for safety compliance. This individual shall have authority to act for the Contractor in all safety matters. The QCM may also be designated as the Safety Manager if the number of active projects does not warrant the workload of two positions for the QCM and Safety Manager. The Safety Manager shall have a four-year safety degree or five years of experience managing and inspecting construction projects for safety and quality control.

C.3.3 Other Non-Key Personnel Requirements

The Contactor shall provide sufficient qualified management, technical, administrative, and clerical personnel to accomplish all work and services required by this contract within the specified task order timeframes.

C.3.3.1 Project Managers

The Contractor shall provide Project Managers (PMs) to assist the Quality Control Representatives in identifying and resolving construction problems in addition to coordinating with subcontractors, construction personnel, and Government PMs. PMs shall also prepare/negotiate task order proposals. PMs shall be experienced in estimating construction projects in a unit price book similar to the requirements of this contract. PMs shall have a minimum of 5 years of experience.

C.3.3.2 Quality Control Representatives/ Site Superintendents

The Contractor shall designate individuals who will be at project sites and will be responsible for management of quality control and/or oversight of construction activities.

These individuals shall visit project sites daily and are responsible for all construction and related activities including quality, schedule, and production. Quality Control Representatives and/or Site Superintendents shall have a minimum of three (3) years of experience in construction quality control and management of multiple trades and subcontractors.

C.3.3.3 Schedule Quality Assurance Representative

The Contractor shall designate an authorized representative to be responsible for the preparation and updating of the schedule(s). The individual shall be experienced in scheduling each major construction task as defined in Section C.15.1. The authorized representative shall be experienced in scheduling projects similar in nature, magnitude, and complexity of this project and shall be experienced in the use of the scheduling software.

C.3.4 Office Trailer

The Contractor shall provide and locate an office trailer on the premises of Redstone Arsenal, Alabama. A suitable location for the trailer shall be designated by the KO or his designated representative during the transition period. The Contractor shall remove the trailer after completion of this contract and shall restore the site to its original condition.

C.3.4.1 Office Trailer Utilities

The Contractor shall be responsible for extending existing water, sewage, and electrical utilities to its on-site office trailer, including furnishing and installing metering for water, natural gas, and electricity. The Government will bill for these services based on prevailing commercial rates.

C.3.5 Security Requirements

The Contractor shall comply with security regulations imposed by the Installation Commander and/or the agency occupying the space where work is performed, including any necessary security clearances.

C.3.5.1. AT Level I Training. This standard language is for contractor employees with an area of performance within as Army controlled installation, facility or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel, IAW Attachment J22, CDRL A003. AT Level I awareness training is available at the following website: http://jko.jten.mil

C.3.5.2. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

C.3.5.2a. For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or http://jko.jten.mil/ higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

C.3.5.2b. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

C.3.5.3. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity AT Officer). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 10 calendar days after completion of training, IAW Attachment J22, CDRL A004.

C.3.5.4. Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter, IAW Attachment J22, CDRL A005.

C.3.5.5. For contracts that require OPSEC Training. Per Army Regulation (AR) 530-1 Operations Security (OPSEC), the contractor employees must complete Level I OPSEC

Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter, IAW Attachment J22, CDRL A006.

Contractors who maintaining input to a Redstone Arsenal official public website or take pictures of areas located on the installation, for public dissemination will conduct an OPSEC review IAW AR 530-1 (Operations Security) and the Installation’s OPSEC plan.

The contractor is allowed to take photographs by a hand-held or with ground-based photography methods of work areas to document the completion of work performed.

Aerial photography requires a written waiver and fully justified with a two-week advanced notice to the Garrison Commander. Photographs of buildings, facilities, operations, controlled access areas, or any landmarks that could identify the location of the photographs is prohibited. The Contractor is prohibited from public dissemination of any data or reports without the consent of the COR. To eliminate OPSEC violations, IAW AR 530-1 and local requirements, all photographs require an OPSEC review by the Garrison OPSEC Officer. Public Release Authority is the Garrison Commander or his designee.

C.3.5.6. For information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter, IAW Attachment J22, CDRL A005. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01- M and AR 25-2 within six months of appointment to IA/IT functions.

C.3.5.7. For information assurance (IA)/information technology (IT) certification.

Per DoD 8570.01-M, DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

C.3.5.8. Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training, IAW Attachment J22, CDRL A007, by a CI agent or other trainer as specified in 2-4b.

C.3.5.9 Identification of Contractor Employees. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. The Contractor (to include subcontractors) shall obtain a Redstone Arsenal Identification (ID) Badge for each employee. At a minimum, the card shall include: the Company Name, Employee Name and a color photo of the employee.

ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of an employee. An employee roster and listing of issued identification cards shall be furnished to the KO within 2 days of contract performance start date and updated within 2 working days to reflect Contractor and Subcontractor personnel changes IAW Attachment J22, CDRL A008. Foreign owned companies and foreign national contractors will only be permitted to perform under this contract when there are no qualified U.S. companies and /or U.S. contractors. All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They shall also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

C.3.5.10. Impact on contractor performance during increased FPCON during periods of increased threat (Contractor personnel working on an installation).

During Force Protection Conditions (FPCON’s) CHARLIE and DELTA, services may be discontinued / postponed due to higher threat. Services may resume when the FPCON level is reduced to level BRAVO or lower. All contractor service and supply delivery vehicles entering Redstone Arsenal that have not been vetted for unescorted entrance will report to Access Control Point (ACP) #1. A valid driver’s license and a shipping bill of lading must be provided. Enclosed cargo compartments will be secured by locks or (serial numbered) security bands in order to prevent tampering. Drivers will be directed to turn off the ignition, place the keys on the dash and open all storage compartments.

All passengers will exit the vehicle to a designated holding area. Contractor service and supplies are subject to random inspection during food and water deliveries.

The following actions will be taken during heightened postures: All Fuel Tanker Trucks will be escorted by Redstone police on and off the Installation. All dump trucks and trash vehicles must be empty prior to arriving to the inspection point. All contract service and supply commercial food deliveries will be escorted by the receiving organization.

Coordination’s must be made with the receiving organization prior to arrival to ensure persons are available for escorting.

C.3.5.11. Random Antiterrorism Measures Program (RAMP) Participation.

Contractor personnel working on an installation are subject to participation in Installation RAMP security program (e.g. vehicles searches/inspections, wearing of ID badges, etc).

C.3.5.12. Contract requires provisions IAW with Unified Facilities Criteria (UFC) 4- 010-01 & UFC 4-010-02. DoD Instruction 2000.12 stipulates that each military service will ensure that antiterrorism (AT) protective features be incorporated into planning, design, and execution of all facility construction to mitigate AT vulnerabilities and terrorist threats. In addition, 10 US Code (USC) §2859 required the Secretary of Defense to develop common guidance and criteria to be used to develop construction standards designed to reduce the vulnerability to terrorist attack and to improve the security of the occupants of those structures. This UFC is intended to meet those requirements. In accordance with DoD Instruction 2000.16, all DoD Components will fully comply with this UFC.

This UFC and 4-010-02 establish standards that provide minimum levels of protection against terrorist attacks for the occupants of all DoD inhabited buildings. These UFCs are intended to be used by security and antiterrorism personnel and design teams to identify the minimum requirements that must be incorporated into the design of all new construction and major renovations of inhabited DoD buildings. They also include recommendations that should be, but are not required to be, incorporated into all such buildings. When needed for purposes of documenting existing site conditions, problem resolution, and similar issues, the Contractor is authorized to take job site pictures and submit to the Directorate of Public Works (DPW).

C.3.5.13. Site Security. The Contractor shall provide site security (fencing, lighting, or guard service) as required by each Task Order. However, as a minimum, the Contractor shall maintain the site and all other Contractor controlled areas in such manner as to minimize the risk of theft, vandalism, injury, or accident. The Contractor shall comply with site security regulations.

C.3.5.14. Contractor Key Control. The Contractor shall establish and implement methods of making sure that all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO.

The Contractor shall remedy all events where keys are lost or duplicated. The Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. However, a master key that is lost or duplicated will require that the Government replace all locks and keys for that system and the total cost deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

C.3.6 Service Contract Reporting

Manpower data reporting is not required for the basic contract IAW DFARS 204.1703(b)(2)(ii) Reporting requirements. IAW Attachment J22, CDRL A009, the contractor shall report all contractor manpower (including subcontractor manpower) required for performance of each order issued under the contract that meets the requirements of DFARS 204.1703(a). The contractor shall completely fill in all the information in the format using the following web address: www.sam.gov. Contractors must have an entity registered in SAM, an individual SAM user account with the Entity Administrator, Entity Registration Representative, or Reporter role for that entity, and one or more contracts awarded to that entity which meet the Service Contract Reporting (SCR) thresholds.

C.3.6.1 Submission Instructions

(1) Log in at www.sam.gov.

(2) Select Entity Registrations and then select “Service Contract Reporting”.

http://www.sam.gov/

(3) SAM displays the entities which have service contracts and meet the reporting criteria. Select “View by entity” to see the service contracts for each entity.

(4) Select “Add” for the appropriate service contract to create a Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

(5) SAM displays the contract details and allows the report to be input at the Complete Service Contract Report page. SAM requires the following information to be entered:

• Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

• Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year.

The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

(6) Report any required Tier 1 subcontractor information by selecting the “Add Tier 1 Subcontract Information” button.

(7) When the report is complete, select “Submit”. The system will return to the Select Service Contract page where a new SCR can be created or an existing SCR may be edited.

C.3.6.2 Editing the SCR

To edit a submitted SCR, follow steps 1-4 above, except that any previously submitted SCR will have a “View/Edit” button instead of an “Add” button. Within the “View/Edit” page the current SCR available fields may be edited and the record may be resubmitted. The record can be edited as frequently as necessary until the end of the reporting period.

C.3.6.3 SCR Cost

As part of its submission, the Contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

C.4 Fire Prevention and Protection

The Contractor shall comply with all fire prevention measures prescribed in the Army Regulation 420-1. The Contractor shall obtain a Hot Work Permit 48 hours prior to performing any work requiring devices that produce an open flame, produce sparks or slag outside of an approved area. Approved areas meet fire, safety, and environmental health requirements and have been designated and approved by the Installation Fire Chief or designated representative. The Contractor shall be liable for any fire damage to Government property attributable to negligence. The Contractor shall open and/or close-out a Hot Work Permit by calling the dispatcher at 256-876-5974.

C.4.1 Contractor personnel who successfully complete the Hot Work Permit training class presented by the Fire Prevention Office and are certified will be authorized to open and close their own Hot Work Permits IAW prescribed guidelines of NFPA 1, Fire Code, Chapter 41.3.4. For all other contractors or personnel, Hot Work Permits are issued by personnel from the Fire and Emergency Services Division after an inspection of the work site or process conducted. A Hot Work Permit is issued on DA Form 5383 by the Fire and Emergency Services Division after an inspection of the work site or process is conducted.

C.4.2 A Hot Work Permit requested where explosive and/or hazardous materials are stored, were once stored, handled or used also require inspection and approval by the Safety Office in addition to the Fire and Emergency Services Division. Permits in these areas must be co-signed by both an Installation Fire Prevention official and the Safety Office with any special required actions listed. The Contractor shall obtain this permit by calling the dispatcher at 256-876-5974 a minimum of 48 hours in advance of the work date.

C.5 Equipment and Heating Ventilation and Air Conditioning (HVAC) Requirements

C.5.1 Equipment Data Sheet

The Contractor shall provide a list of all equipment installed and/or removed for each task order. This list shall include each piece of equipment, which has a serial number, and all the information listed on the nameplate that is necessary to positively identify the equipment. This list shall also include the cost and location for each piece of installed equipment excluding installation cost. The list shall be completed on an Equipment Data Sheet and submitted with the final payment request. A copy of the required Equipment Data Sheet is provided as Attachment J4.

C.5.2 Refrigeration Reporting

The Contractor shall report the amount of refrigerant installed on each task order. The Refrigeration Installation form shall be completed with all company, equipment, and installation information to enable tracking of how much refrigerant went into the unit. A copy of the required Refrigeration Installation Form is provided as Attachment J19. For task orders that require demolition of a unit with refrigeration, the contractor shall notify the Installation Support Services (ISS) maintenance contractor at 256-876-2801 no less than 48 hours prior to scheduled demolition to allow for the refrigerant to be properly recovered.

C.5.3 Controls Commissioning

The Contractor shall provide drawings for all installed control systems for each installed or modified control system to demonstrate system functions. The Contractor shall undergo commissioning of the controls system to ensure the system meets the design specifications. The Contractor shall notify the ISS maintenance contractor at 256-876- 2801 for verify commissioning of all installed control systems before commissioning is accepted and in order to obtain an IP address. All discrepancies identified by the ISS contractor must be corrected prior to obtaining the IP address.

C.5.4 HVAC Test and Balance

The Contractor shall obtain independent American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) certified Air and Hydronic Testing for all installed HVAC systems. The Test and Balance report shall certify that the installed HVAC system operates within the design specifications.

C.5.5 Operation and Maintenance Manuals

Prior to final acceptance and payment of each task order, the Contractor shall submit five (5) copies of all operation and maintenance manuals to the COR for HVAC systems, electrical controls, etc. The Contractor shall conduct a training session for setting and operation of installed control systems.

C.6 Disposal of Equipment, Scrap Materials, and Debris

C.6.1 Turn-in Items

Any item that is to be turned over to the Government will be specifically identified in the scope of work for the individual task order. The Contractor shall deliver items turned over to the Government to the storage area specified in the scope of work. Turn-in items must be palletized, wrapped in plastic, and labeled. A Turn-in Slip, DD Form 1348-1, shall be completed for any item which is turned over to the Government. Copies of Turn-in Slips shall be submitted with the final payment request. A copy of DD Form 1348-1 is provided as Attachment J1.

C.6.2 Disposal Methods

All Government property items and salvageable materials to be removed shall become the property of the Contractor unless specified otherwise. These items shall be promptly removed from RSA and shall not be stored at the job site. The Contractor shall dispose of removed equipment, materials, and debris as follows:

C.6.2.1 Non-salvageable Materials

Construction debris and refuse that contains no salvageable materials shall be disposed of at the RSA inert landfill. All military construction, renovation and demolition projects shall include performance requirements for a 50 percent minimum diversion of construction and demolition (C&D) waste by weight, from landfill disposal in accordance with Army Regulation 420-1.The Contractor shall complete a material certification form and delivery ticket form for each load of waste delivered to the inert landfill in accordance with RSA’s land fill permit (Alabama Department of Environmental Management (ADEM) No. 45-03) . Copies of the material certification and delivery ticket forms are provided as Attachment J5.

C.6.2.2 Huntsville Landfill and Incinerator

The Contractor may, at his discretion, dispose of up to but not more than 5 tons/day of construction debris and refuse at the Huntsville inert landfill and/or the Huntsville Solid Waste Incinerator. Any waste disposal exceeding 5 tons/day shall be at the Contractor’s expense. The Contractor shall obtain a signed copy of a Manifest of Material Delivered to the City of Huntsville inert landfill and/or the City of Huntsville solid waste incinerator for each load of waste delivered to the Solid Waste Disposal Authority of the City of

Huntsville. The document(s) must be signed by a DPW project manager. A copy of these documents are provided as Attachment J6 and Attachment J7.

C.6.2.3 Disposal of Hazardous Materials

The Contractor shall comply with all applicable laws on occupational safety and health, the handling and storage of hazardous materials, and the proper handling and disposal of hazardous wastes and hazardous substances generated by its activities. The Contractor shall comply with the requirements of RSA Policy 200-6, Hazardous Waste Management Plan, for handling, storage, and disposal of hazardous wastes and materials. A copy of the plan is provided as Attachment J2.

C.6.2.4 Asbestos Removal

Asbestos containing materials (ACM) shall be removed and disposed of by a certified asbestos removal contractor. ACM shall be properly bagged and disposed of in the designated area at the RSA inert landfill.

C.6.2.5 Equipment Demolition

The Contractor shall complete and submit to the COR an equipment demolition form for any piece of equipment that is demolished IAW Attachment J22, CDRL A010. The equipment demolition form shall be completed and submitted at the time of demolition in order to record the Manufacturer Data Tag and Builder Tag. If the Contractor fails to submit the equipment demolition form with the required equipment tag information, as required, the KO will withhold the final payment. A copy of the equipment demolition form is provided as Attachment J20.

C.7 Excavation Permit

The Contractor shall not begin excavation for construction or repairs without obtaining a completed and approved excavation permit showing the location of all underground utilities (and Record of Environmental Consideration (REC), see para. C.8.5).

Excavation permits are issued by the Base Operations contractor, the telephone contractor, and the sewage contractor. The Contractor shall obtain this permit by calling the service order desk at 256-876-2801. Excavation permits must be requested a minimum of 24 hours in advance. If excavation has not commenced within 30 days of receipt of the excavation permit, a new excavation permit shall be obtained prior to beginning excavation.

C.8 Environmental Compliance

The Contractor shall comply with all applicable environmental laws and regulations including installation specific requirements IAW Attachment J22, CDRL A011. A list of environmental laws, regulations, and policies, though not all-inclusive, is provided in Attachment J3.

C.8.1 Work in Environmentally Sensitive Areas

The Contractor shall comply with the Installation procedures and standards for work in and around environmentally sensitive or contaminated property. The Contractor shall coordinate with the COR prior to accessing any environmentally sensitive areas.

C.8.2 Environmental Impact Assessments

Construction activities may require an environmental impact assessment in accordance with the environmental impact analysis process applicable to the Installation (32 CFR Part 651 Environmental Analysis of Army Actions). The Contractor shall be responsible for conducting this assessment and providing a copy to the COR IAW Attachment J22, CDRL A011.

C.8.3 Spill Prevention and Response

The Contractor shall adopt the procedures of “The Red Plan” (see Attachment J18) which is an addendum to the Installation Spill Prevention and Response Plan.

The Contractor shall reimburse the Garrison for fines, cleanup and corrective action costs which result from hazardous substance spills during the Contractor’s activities.

C.8.4 Environmental Response

The Contractor shall be responsible for accomplishing any environmental response required as a result of the Contractor’s activities, at no cost to the Government. The Contractor shall not be responsible for pre-existing environmental conditions.

C.8.5 Record of Environmental Consideration (REC)

It will be the DPW Project Manager’s responsibility to prepare a REC, if required, prior to initiating a task order. RECs will be required for all task orders that require excavation or disturbance of soil and/or vegetation as well as repair/maintenance of facilities that require removal and disposal of asbestos-containing material and lead-based paint or work on historic structures. The Contractor shall coordinate with the DPW Project Manager to ensure that an approved REC is on file and all conditions/requirements of that REC are included into contractual documentation prior to allowing the subcontractor to start work IAW Attachment J22, CDRL A011.

C.8.6 Septic Tanks

The Contractor shall obtain a Permit to install an Onsite Sewage Disposal System from the US Army Garrison, Environmental Management Division prior to allowing subcontractors to begin installation of septic tanks on RSA. The CEP 2 Permit Application and CEP 2/3 Site Evaluation Data forms, drawings and details shall be prepared by a licensed Professional Engineer, Licensed Professional Surveyor or Professional Soil Classifier as described in the Alabama Department of Public Health permit application (see Attachment…