W9124P-24-R-0004 Amendment 03 11Sept24.pdf

0012065831

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the solicitation closing date to 11 October 2024, from 26 September 2024 and to provide the updated changes to Sections L, M and attachments J24. Paragraphs Updated: L.5.1.3.3.3 Site Visit Memorandum, L.5.3 Volume III: Factor 3 – Price Proposal, L.5.3.2 Seed Project (Aw ardable Task Order) Instructions: M.8.3 Factor 3 - Pricing, M.9.3 Factor 3 - Pricing and Attachment J24.

1. All other terms and conditions remain the same.

2. See Summary of Changes f or modification description.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 38

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Sep-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9124P24R0004

X 9B. DATED (SEE ITEM 11)

12-Aug-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Sep-2024

CODE

ACC-RSA-CCAM-CAD-A

5303 SPARKMAN BUILDING

REDSTONE ARSENAL AL 35898

W9124P 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124P24R0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 26-Sep-2024 04:00 PM to 11-Oct-2024 04:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been added by full text:

INSTRUCTIONS TO OFFERORS

Section L - Instructions, Conditions and Notices to Offerors

L.1 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

L.1.1 Provisions Incorporated by Reference

52.214-34 Submission Of Offers In The English Language APR 1991 52.214-35 Submission Of Offers In U.S. Currency APR 1991 52.215-1 Instructions to Offerors--Competitive Acquisition NOV 2021 52.236-28 Preparation of Proposals - Construction OCT 1997 52.237-1 Site Visit APR 1984

L.2 Provisions Incorporated by Full Text

L.2.1 52.216-1 Type of Contract (APR 1984)

The Government contemplates award of a firm fixed priced, indefinite delivery/indefinite quantity, construction contract resulting from this solicitation.

L.2.2 52.233-2 Service of Protest (SEPT 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation (FAR), that are filed directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Army Contracting Command – Redstone CCAM-CAD-A/ Crystal Blake Building 5303 Martin Road

Redstone Arsenal, AL 35898 E-mail: crystal.blake3.civ@army.mil

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

L.2.3 52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 Code of Federal Regulations (CFR) Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

L.3 Information to Offerors

L.3.1 General Information

L.3.1.1 Point of Contact (POC)

All questions, concerns, or clarifications shall be addressed to the Procuring Contracting Officer (PCO) listed below as the primary point of contact for this acquisition. All inquiries must be made in writing and submitted electronically to the Contract Specialist(s) with a copy to the PCO. The SUBJECT LINE shall be “W9124P-24-R-0004 JOC INQUIRY”. Offerors will receive a notice of receipt, but if they do not, it is their responsibility to follow-up electronically with the points of contact(s) for this acquisition listed below:

Army Contracting Command – Redstone

CCAM-CAD-A

Building 5303 Martin Road Redstone Arsenal, AL 35898

Lead Contract Specialist:

Cledis Henry Email: cledis.henry.civ@army.mil

Contract Specialist:

Eustlene Bailey Email: eustlene.e.bailey.civ@army.mil

Procuring Contracting Officer Crystal Blake E-mail: crystal.blake3.civ@army.mil

L.3.1.2 Contract Award

The Government intends to award a firm fixed price (FFP), indefinite delivery /indefinite quantity (IDIQ), Job Order Contract (JOC) to the single Offeror whose proposal represents the best value to the Government after evaluation in accordance with the factors and subfactors in the solicitation. The Government will not make a partial award under the terms of this solicitation. This competition is limited to small business participants eligible for award under the Small Business Administration (SBA) 8(a) Program.

L.3.1.3 Competitive Range

The Government intends to evaluate proposals and award a contract without discussions with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

L.4 Proposal Preparation Instructions – General

This section provides general guidance, as well as specific instructions on format and content, for preparing proposals. The Offeror’s proposal must include all information requested and must be submitted in accordance with these instructions. Compliance with these instructions is mandatory and failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and may eliminate the Offeror from further consideration for award. The Offeror shall submit documentation illustrating their approach for satisfying the requirements of this solicitation. Proposals must be clear, concise, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. Proposals must clearly demonstrate how the Offeror intends to accomplish the requirements and must include convincing rationale and substantiation of all claims. It is the Offeror's responsibility to ensure the completeness of the proposal submitted in response to this Request for Proposal (RFP). Evaluation of a proposal will be conducted solely on the basis of the information contained within it and the Government will not assume that an Offeror possesses any capabilities not specified. Inconsistencies among the parts of each proposal shall be explained. Any unexplained inconsistency may raise a fundamental question of the Offeror's understanding of the requirement and/or ability to perform. Proposals that simply reiterate the contents of this RFP, or contain only superficial responses, may be considered unacceptable. Evidence of experience, capability, or qualifications that clearly demonstrate and support the Offeror’s claims are essential. The absence of such evidence will adversely influence the evaluation of the proposal. Instructions contained herein prescribe the format for the proposal and describe the approach for the development and presentation of proposal data.

Elaborate brochures, multi-media functions, or other presentations beyond those sufficient to present a complete, effective response to the solicitation are unnecessary and are not desired. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

L.4.1 Page Limitations

Offeror’s shall prepare the proposal as set forth in Table 1 and these instructions. The titles and page limits of each volume shall be in accordance with Table 1 below. Each volume must be written on a stand-alone basis so that the contents may be evaluated without referencing another document. Page limits must be strictly adhered to. The Government will evaluate only the maximum number of pages allowed. In the event that Final Proposal Revisions are required, the Offeror shall clearly indicate the revision number and date within the Volume Name. (Revision X with X indicating the number of the revision). Nonconformance with the specified organization, content, and page limits may be cause for proposal rejection. Proposal contents that exceed the stated page limitations will be removed from the proposal by the Contracting Officer, prior to turning the proposal over to the Government evaluation team and will not be considered in the evaluation.

Table 1

Volume Title Maximum Page Limit I Factor 1: Technical Proposal 50 II Factors 2: Past Performance 20 III Factor 3: Price Proposal None IV Pre-Award Documentation None

L.4.1.1 Page Count Exclusions

The cover letter, title page, table of contents, table of figures, list of tables and glossary of abbreviations and acronyms do not count against page count limits. Additionally, the trial proposal required in paragraph L.5.1.3.1, the trial schedule required in paragraph L.5.1.3.2, the seed project proposal required in paragraph L.5.1.3.3, the resumes required in paragraph L.5.1.1, and the Contract Performance Assessment Record System (CPARS), Past Performance Surveys required in paragraph L.5.2, the bid bond and surety certification(s) required in paragraph L.5.1.1 do not count against the page count limits.

L.4.2 Proposal Distribution

Proposals shall be submitted electronically. Files shall be compressed (zipped) into one file entitled “W9124P-24-R-0004 zip” using WinZip version 6.2 or later, or as separate uploads in their native format, i.e., .docx, .xlsx, .pptx, .pdf, etc. Electronic copies of each volume shall be compatible with the following software products: Adobe Acrobat Reader 11 and Microsoft Office Suite 2016. Files submitted in PDF file format shall be 100% searchable, with the exception of CPARS and bid bond documents. Self-extracting .exe files are not acceptable. Files in Microsoft Office Excel file format shall ensure that all formulas are visible and traceable. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files. Electronic files shall be clearly identified for each volume, section, and item. All files shall be labeled beginning with “W9124P-24-R-0004 Volume X” with X indicating the volume number. Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved.

It is the responsibility of the Offeror to confirm receipt of proposals. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the FAR.

Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission. For electronic submission, Offerors shall use of the following methods:

L.4.2.1 Electronic Upload (Preferred)

Electronic copies of each volume may be submitted through the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil. For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf. It is the Offeror’s responsibility to obtain written confirmation of receipt of all electronic files of the full proposal by the Contracting office. In the event that the Solicitation Module is down, the alternate method for proposal submission is via email to the POCs in L.3.1.1.

L.4.2.2 Electronic Mail (E-mail)

Electronic files may be emailed to the POCs in L.3.1.1. The SUBJECT LINE shall be “W9124P-24-R-0004 Proposal submission (X of Y)” with X indicating the submission number and Y indicating the total number of emailed submissions. For e-mail, file size is limited to 20 MB. Offerors shall include a description for each file attached in the body of the email and ensure that file sizes do not exceed the limitation. Offerors will receive a notice of receipt, but if they do not, it is their responsibility to follow-up electronically with the POCs prior to the closing date and time.

L.4.3 Proposal Submission Requirements

L.4.3.1 Cover Letter

The proposal shall be accompanied by a cover letter (letter of transmittal) prepared on the company’s letterhead stationery. The cover letter shall identify all enclosures being transmitted and shall be used only to transmit the proposal and shall include no other information. The first or title page shall be in accordance with Federal Acquisition Regulation (FAR) 52.215-1, paragraph (c)(2).

L.4.3.2 Master Table of Contents

The proposal shall contain a master “Table of Contents” of the total proposal. This master index shall identify major areas by title, page numbers, and volume location. A copy of the master index shall be placed in front of each volume making up the total proposal. Additionally, each volume shall contain a more detailed “Table of Contents” to delineate the next level within that volume. Tabs and indexing shall be used to identify all areas, annexes, sections, and topics.

L.4.3.3 Submission Due Dates Proposals must be received on or before the time and closing date noted on Standard Form 33 (SF-33) in block 9. Proposals must be distributed in accordance with L.4.2 and will not be accepted in any other means. Late submissions will not be accepted except under facts and circumstances allowed by the FAR.

L.4.4 Format

L.4.4.1 Proposal Formatting

Each volume shall be clearly identified and shall begin at the top of each page. Each volume shall contain a table of contents to delineate the subparagraphs within that volume. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and Request for Proposal (RFP) number in the header and/or footer. Text shall be single-spaced, on 8 1/2 x 11 inch paper (Word for Windows portrait format), with a minimum one-inch margin all around. Pages shall be numbered consecutively. Text shall be Arial and a minimum of 12-point font size. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable. To aide in the cost/price evaluation, all price breakdown information shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2007. All price proposals that are not submitted electronically in Microsoft Office Excel format will be rejected by the Contracting Officer and will not be considered for award. For evaluation purposes, all formulas shall be viewable in the Excel spreadsheet.

L.4.4.2 Margins

Microsoft (MS) Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5”

Page Size, Height – 11”

L.5 Proposal Preparation Instructions

L.5.1 Volume I : Factor 1 – Technical Proposal

Volume I must be clearly marked “W9124P-24-R-0004 VOLUME I – TECHNICAL PROPOSAL”. The Technical Proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the offeror’s proposal. The Offeror’s responses will be evaluated against the Factors and Subfactors defined in Section M, Evaluation Factors for Award. Offerors are cautioned that “parroting” of the technical requirements or the Performance Work Statement (PWS) with a statement of intent to perform does not reflect an understanding of the requirement or the capability to perform. Statements that the offeror understands, can, or will comply with the PWS and phrases such as, “standard procedures will be employed” or “well known techniques will be used” etc., will be considered unacceptable. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Offerors shall assume that the Government has no prior knowledge of their technical capabilities and past experience and will base its evaluation on the information presented in the Offeror’s proposal.

Offerors are advised not to individually address each PWS paragraph in their technical approach.

Volume I: Technical Proposal shall be organized according to the following general outline:

-Table of Contents -List of Tables and Drawings Section 1, Subfactor 1: Management Approach Section 2, Subfactor 2: Quality Control and Safety Plan Section 3, Subfactor 3: Trial Exercises Subfactor 3, Element 1: Trial Proposal Subfactor 3, Element 2: Trial Schedule Subfactor 3, Element 3: Seed Project -Cross Reference Matrix -Glossary/Acronyms

The Offeror shall prepare the Technical Proposal in a format that follows the outline of significant evaluation factors specified in Section M. Technical evaluation personnel will evaluate each proposal without knowledge of the price offered. Care shall be taken to ensure that no pricing information is contained in the technical proposal.

L.5.1.1 Subfactor 1 – Management Approach

The Offeror shall describe its proposed approach and/or procedures in the areas below to accomplish management, planning, organizing and controlling the tasks required by the PWS.

Staffing Approach: The Offeror shall submit an organizational chart that depicts each organizational element (i.e., Management/Division/Branch/Team). Provide an organizational chart presenting the types and numbers of personnel that will be required to perform the contract. Indicate whether each person in the organizational chart will be located on-site or off-site and designate any work performed by teaming partners.

Outline the minimum and maximum Contractor staffing levels that will be provided to perform the requirements of this contract and qualifications for each employee.

Describe, in terms of number and/or value, the simultaneous task orders that would result in fluctuating staffing levels and what, how and when staffing levels will be adjusted. The proposal shall include a list of the following proposed key personnel:

Program Manager, Alternate Program Manager, and Quality Control and/or Safety Manager). Provide a brief resume (maximum of two pages per person) for all Key Personnel including their background, education, and experience. The proposal shall also include the authority vested in the local Program Manager and the general limits and types of such authority. Describe the approach for obtaining and processing contractor and subcontractor employee identification badges for ensuring adherence to installation security procedures.

Subcontracting Approach: In accordance with (IAW) FAR 19.809-2(a)(3) for this contract an 8(a) participant is required to perform at least 15 percent of the cost with its own employees (not including the cost of materials). The Offeror shall describe to what extent subcontracting will be used to satisfy the total contract effort. Provide a detailed description of all teaming/subcontracting arrangements (e.g., formal or informal joint-venture, traditional prime-sub relationship, and/or other formal or informal team arrangement) to include the estimated percentage of work for each type of arrangement. Identify any foreseen risks associated with the proposed teaming/subcontract arrangement(s) and address how those risks will be mitigated to ensure successful contract performance. The Offeror shall further describe its approach for managing these team members/ subcontractors. Explain the measures of communication between the Contractor and Subcontractors to ensure timeliness and quality of all subcontracted efforts and how this will be coordinated. Describe the process that the Offeror would undergo to correct an under-performing subcontractor from identification of the issue all the way to termination. Identify best practices for subcontractor selection, development, execution, and payment. Describe the Offeror’s plan for the development and sustainment of local subcontractor competencies and capabilities on a continuing basis.

Approach for Managing Multiple Simultaneous Projects: The Offeror shall describe its approach and capability for receiving, estimating, scheduling, performing, completing, and closing out multiple simultaneous task orders (i.e., more than 100 projects working simultaneously). Describe the Offeror’s approach and rationale for management and control of multiple subcontractors on multiple simultaneous projects to ensure schedule adherence on all projects and sufficient subcontracted capability.

Approach to Compressed Project Schedules: The Government will occasionally request the Contractor to start and complete a task order in fewer days than required by paragraph C.11 of the PWS in order to meet a need of the using service. Describe the approach to developing and adhering to compressed project schedules. Summarize a recent project/contract and provide an example of a compressed schedule the Offeror used to complete a high-priority, mission-critical task order.

Bonding: Initial and ongoing bonding requirements shall be sufficient to cover the initial minimum and the total amount of on-going, uncompleted task orders. Additional bonding shall be added during performance of the contract to cover the value of undelivered work outstanding on the contract. The Offeror shall provide a Certification from its Surety validating the Offeror’s ability to provide and maintain, for this solicitation, up to $120 million in bonding. Additionally, provide a narrative describing the Offeror’s current Surety bond program including its aggregate and single project limits, current bond liability and the impact anticipated from the proposed contract.

Each Offeror shall submit with his offer a Bid Bond (Standard Form 24) with good and sufficient surety or sureties acceptable to the Government, or other bid guarantee or notes in the amount of one million dollars ($1,000,000). Bonds using corporate sureties will be accepted only from companies licensed for business in the United States and which are included on the Treasury Department listing of approved bonding companies.

The obligee for the bid guarantee is the Department of Army.

L.5.1.2 Subfactor 2 – Quality Control and Safety Plan

Describe the Offeror’s quality control approach, corporate systems, and capabilities that will be implemented to maintain quality control of construction. Describe the inspection methods and frequencies that will be used to document the implementation of required management and quality control actions and to ensure the results that are specified in the contract or task order. Identify the major items that will be included in the Quality Control Plan and monitored by the Quality Control (QC) Inspectors. Identify specific requirements in sections C of the RFP that will require stringent monitoring.

The proposal shall include a procedure for identifying deficiencies and taking corrective actions. Describe a plan to prevent reoccurrence of identified deficiencies and the timeframe necessary for corrections. Also describe proactive and reactive measures that the Contractor will undertake to prevent potential problems and to resolve those problems that do arise. The Offeror shall present a specific problem/deficiency encountered on a task order or contract within the last three years and describe the corrective actions taken to resolve it. Include a summary of the impact to the project schedule and budget.

Describe daily reporting procedures and the final inspection process for construction projects. Describe the changes and corrections that will be documented on as-built drawings and the procedures that will be used to complete as-builts and provide them to the Government. Explain the procedure for receiving drawings from the Government, copying, and distributing to Superintendents and subcontractors.

The Offeror shall describe a complete and comprehensive safety program and organization to support the total work effort as well as each individual construction project from initiation to completion. Include special considerations and control systems that will be used to ensure the safety of employees and the general public. Explain how requirements for the Occupational Safety and Health Administration (OSHA), EM-385-1- 1, and other applicable regulations will be met. Describe specific safety and health standards that will be implemented for each task order. Provide safety performance data for the past three years that includes: Experience Modification Rate (EMR) scores, number of OSHA recordable incidents, total incident rates, and Days Away Restriction or Transfer (DART) rates.

L.5.1.3 Subfactor 3 – Trial Exercises

L.5.1.3.1 Element 1 - Trial Proposal

The Trial Proposal is a hypothetical project that was developed for evaluation purposes only. Each Offeror shall submit a detailed proposal and proposal cover letter using the Gordian Group JOC unit price book (UPB) and estimating software. Indicate the number of days required to start and the number of days required to complete the project after receipt of the task order. To access eGordian® for creation of a submittal for the trial proposal, the Offeror shall:

1. Contact Kelli Vetter with the Gordian Group via e-mail: k.vetter@gordian.com to obtain login credentials.

2. The Offeror shall go to the website www.egordian.com to login.

3. The Offeror can call 1-800-874-2291 and ask for support to address any questions.

L.5.1.3.1.1 Assumptions for the Trial Proposal

For this exercise, offerors shall assume that all coefficient prices are 1.00. A hypothetical Request for Proposal (RFP) is included below. A site visit shall be conducted and a site visit memorandum shall be completed by the JOC contractor for every real RFP. However, for this exercise, a sample site visit memorandum is included below. There will not be an actual site visit for this trial proposal. The details from the RFP and Site Visit Memorandum shall be incorporated into the Trial Proposal, as applicable.

L.5.1.3.1.2 Request for Proposal for Trial Proposal

REQUEST FOR PROPOSAL

DATE: August 12, 2024

Subject: Request for Contract Number W9124P-24-R-0004 Request for Proposal Number A001(2024196-24)

1. It is required that your firm, (Contractor Name) provide a proposal for the following project using the forms provided in the subject contract:

a. Project Title: Construct Tech Facility

b. Project RFP Number: A001(2024196-24)

c. Project Location: Building: 1111

d. Project Scope of Work: Construct an 8,400 SF prefabricated metal building.

2. The requirements of this RFP include the following when noted:

a. Material submittals and/or color samples: No (submittals not required for this trial proposal)

b. Shop Drawings: No (shop drawings not required for this trial proposal)

c. Red lined contract drawings: Yes

d. Compact disc with final configuration drawings: No

The ‘Site Visit Memorandum’ shall list the specific material submittals, color samples, and shop drawings that are required by this RFP.

3. Special instructions and the required timeframe for the project include: None.

4. The proposal due date is Thursday, September 26, 2024

(Signature) (DPW Project Manager’s Name) Project Manager, DPW, AMIM-REP-G

Enclosures:

One set of electronic contract drawings. (See Attachment J25)

L.5.1.3.1.3 Site Visit Memorandum for Trial Proposal

SITE VISIT MEMORANDUM

RFP (Tracking No.): A001(2024196-24)

DATE OF SITE VISIT: September 19, 2024

TIME SCHEDULED: 1530

CONTRACTOR NAME: (Contractor Company Name)

LOCATION OF SITE VISIT: 1111

PROJECT DESCRIPTION: Construct Tech Facility

PERSONNEL PRESENT AT SITE VISIT: (Name of attendees for Contractor, DPW, Contracting Officer and Specialists)

ITEMS DISCUSSED AT JOBSITE:

Civil:

1. Change natural gas line from 1” HDPE to 2” HDPE.

2. Remove temporary chain-link fence and 2 EA 25’ manual gates from project.

3. No proctor required as borrow material data will be provided.

4. Any borrow material shall be obtained from Redstone Arsenal borrow pit #24 on

Neal Road.

5. No construction trailer or associated utilities required.

Architectural:

1. Change computer room floor in room 106 from 6” high to 12” high.

2. Install FRP panels on walls in janitor room 107 in lieu of plastic laminate.

3. Ceilings in men and women’s shower shall be moisture resistant gypsum board in lieu of gypsum board.

4. Ceiling tiles in men and women’s restroom shall be vinyl coated ceiling tiles in lieu of directional fissured tiles.

5. Revise Sheet AR-6 Building Section A-A, B-B for recessed slab from 6” to 12”.

6. Breakroom cabinet height to be 2’-10” AFF.

7. Dryer vent to be 4” duct with a flush mount louvered vent.

8. Canopy sizes as follows- Doors #21&30 -10’6” x 5’6” , Door #20-5’6”x 5’6” , Door

#13-6’6”x 5’6” , Door #7-5’6”x 5’6” , Door #6-5’6”x 5’6” , Door #1-5’6”x 5’6” , Door #4-No Canopy

Mechanical:

1. Add trap primers at floor drains on sheet PL-1.

2. Add hammer arrestors on plumbing lines on sheet PL-1

3. Add heat trace on exterior HVAC hydronic lines sheet AC-3.

4. VAV 3 is shown on sheet AC-1 / Sheet AC-3 needs to be revised to show VAV 3 and associated hot water piping.

Electrical:

1. Cable tray to be supported at 6 ft on center using 3/8” rod.

2. Outdoor GFI receptacles to be weather rated with “while in use” hinged covers.

3. VAV power supply to be PSH500A-LVC or equivalent.

4. Panelboard “MP” shall have 1/0 cu conductor installed between the panel and ground rod.

5. All circuits to have a dedicated neutral conductor.

6. Conduits shall not be used as a ground.

7. Floor box modular cables shall be 30 feet in length.

8. Install Telephone and data conduit, boxes, etc. per sheet EL-2. Communication wiring and terminations not in scope.

Submittals Required:

1. (Submittals will not be required for this trial proposal)

(Contractor Construction Manager Signature) --------------------------------- Date: _____________ (Construction Manager Name), CONSTRUCTION MANAGER

L.5.1.3.2 Element 2 - Trial Schedule

Table 2 is a hypothetical listing of projects that were developed for evaluation purposes only. The information requested will be used by the Source Selection Evaluation Board (SSEB) to evaluate the Offeror’s understanding of the requirements of this contract.

Each Offeror shall submit a schedule for the each of the projects listed below and an overall master schedule for the entire workload. Assume that the task orders would be issued in the months of August and September and that there is $70 million of in-progress work at various stages of completion. The schedule for each project shall indicate the number of days required for starting and the number of days required for completing each project after receipt of the task order. The Offeror shall also submit a narrative to describe its approach for managing and completing the sample workload.

Describe the staffing adjustments that would be necessary to attend site visits, estimate and negotiate the projects in two months. Describe plans to subcontract the projects and start work within the required timeframes. Indicate the types of work (i.e. doors & hardware, flooring, plumbing, electrical, etc.) which would be subcontracted for each project. Indicate the number of each type subcontractor, by trade that would be required to complete the entire list of projects on time. Describe the coordination with subcontractors which would be required to keep projects progressive and avoid delays.

Identify long lead items that would need to be expedited in order to avoid project delays.

Describe staffing adjustments that would be necessary to maintain adequate quality control.

Table 2 – Trial Schedule Project List

RFP# Scope of Work Amount

Install 5 ton CRAC unit in server room.

$73,000 0002 Clear 3 Acres of wooded area, remove stumps, seed and mulch.

$35,500

0003 Demo 4 standalone block bathroom facilities (600 SF Each) at outdoor recreation area. Cap and abandon utilities in place.

$65,000

0004 5,500 SF administrative area: Paint Interior, Demo existing carpet, Install new carpet, Demo existing ceiling grid and HVAC supply/return grills (2 each), Install new ceiling grid. Demo fifteen 2 X 4 fluorescent light fixtures and replace with 2x4 LED light fixtures

$120,000

0005 Demo the existing 10 ton HVAC system, ductwork, and the associated controls. Install a new 20 ton unit.

Install ductwork, electrical feed, and the associated controls.

$145,500

0006 Dig trench and install 4,500 LF of 6” C900 water piping through existing utility right of way.

$91,000

0007 Install 5 sets of ADA traffic warning strips in existing sidewalk.

$19,000

0008 Change all existing sprinkler heads to flexible heads in 8,000 SF facility. Demo existing hanging light fixtures.

Install new acoustical ceiling and LED light fixtures.

Install lighting control system for multizone dimming capabilities.

$235,000

0009 Demo the existing 6,500 SF corrugated steel roof and install a new standing seam metal roof, new gutters, and downspouts.

$487,500

0010 Remove 10 existing package HVAC units and install new in-kind units with updated refrigerant and control systems.

$550,500

0011 Demo the existing 300 ton cooling tower and the associated piping and controls. Install a new 400 ton cooling tower and the associated piping and controls.

$312,000

0012 Install a new tornado shelter, concrete foundation, emergency communications system, concrete sidewalk, and backup generator.

$375,000

0013 Construct a 40’x50’ metal building on a 6” slab. Building includes standing seam metal roof panel, concealed fastener wall panels, simple saver roof and wall insulation, (3) 10’x10’ insulated roll-up doors, (2) 3’x7’ man doors. Includes LED lighting system, standard

$300,000 receptacles, no heating or cooling systems shall be installed. Building shall meet OSHA standards.

0014 Demo existing 30,000 square foot of existing carpet tile flooring and vinyl wall base trim. Install 30,000 square foot of new carpet floor tile and 4”x1/8” vinyl wall base trim. Install new satin finish wall paint throughout all interior walls. Paint existing gyp. Board ceilings white satin finish. Paint (80) interior metal doors and metal door trim semi-gloss finish paint.

$225,000

0015 Strip topsoil from ¾ Acre drainage area, compact pond, install liner system and grade adjacent areas for proper water detention.

$175,000

0016 Construct a steel 15’ X 25’ canopy over back entryway to admin facility.

$46,000

0017 Demo existing 15,000 square foot of existing ceiling tile and grid, demo existing lighting system and mechanical HVAC system as required to install a new fire sprinkler system and components. Install new HVAC duct, LED lighting system and new acoustic ceiling tile and grid system. Existing air handlers shall remain.

$275,000

0018 Prep and paint 450 LF of 3 rail 2” diameter steel handrail.

$8,000

0019 Upgrade 500 SF conference room with new carpet, base, light fixtures, chair rail, paint, lighting controls.

$112,000

0020 Demo existing 42 circuit panels 200A main breaker.

Install new 200A 42 circuit panels, new lighting controls,

(1) new digital time clock. This project involves (10) buildings each. Each building is approx. 7000 square feet.

$1,250,000

0021 Completely demo interior of approx. 14,000 square foot building. Demo all electrical, mechanical, life safety and plumbing systems. Demo existing standing seam roof system and clean existing CMU exterior walls. Install all new interior walls, new ceramic tile restrooms and break rooms. Install all new mechanical, electrical, life safety, communications, and Intrusion detection systems.

Install new 24ga. Standing seam roof system. Install new full height exterior EIFS at all sides of building and install a new entrance with ABA ramp and stairs. Install new asphalt parking lot and striping.

$5,500,000

0022 Renovate 18,000 SF office building. Update restrooms, flooring, lighting system, ceilings, add fire sprinkler system, relocate walls, new doors, communications, paint.

$5,500,000

0023 Convert existing 10,000 square foot cubicle farm to new TS level SCIF. Project includes addition of new interior walls to meet ICD/ICS 705 standards. STC-50 rated wall systems, rework existing electrical, mechanical life safety, and communications systems to meet requirements. Install new wall finishes and new carpet tile and vinyl wall base. Upgrade (4) exterior doors to meet hardware and STC-50 and physical security requirements. Install new GYP. Board ceilings to meet STC-50 requirements.

$6,500,000

0024 Renovate the 25,000 SF administrative facility. Bring facility up to current ADA standards and improve the quality and appearance of interior and exterior features.

Provide administrative offices on the first floor with raised computer access flooring. Demo finishes in restrooms and reconstruct with new fixtures, partitions, and ceramic tile. Install new ceilings, flooring, lighting, and ductwork. Paint all existing walls. Install new sprinklers and a new elevator. Install new IT/Communications systems.

$6,800,000

$22,177,000.00

L.5.1.3.3 Element 3 – Seed Project (Awardable Task Order)

Each Offeror shall submit a detailed proposal and proposal cover letter using the Gordian Group JOC unit price book (UPB) and estimating software for the awardable task order described below. The awardable task order proposal shall be submitted using the same eGordian® software that was used for submittal of the trial proposal described in paragraph L.5.1.3.1 above. The seed project is an authentic project which will be awarded as the first Task Order on the day of contract award.

L.5.1.3.3.1 Coefficients for Seed Project

The task order proposal shall be prepared using a coefficient of 1.00. Do not include proposed coefficient prices in the Technical Volume. It is the Government’s intent to award the task order simultaneous with the award of the base contract.

L.5.1.3.3.2 Request for Proposal

REQUEST FOR PROPOSAL

DATE: August 12, 2024

Subject: Request for Contract Number W9124P-24-R-0004 Request for Proposal Number A002(2024112-4)

1. It is required that your firm, (Contractor Name) provide a proposal for the following project using the forms provided in the subject contract:

e. Project Title: Reserve Center Area, 2” Mill, Overlay and Reconstruction

f. Project RFP Number: A002(2024112-4)

g. Project Location: Building: 3150 Vicinity

h. Project Scope of Work: This project involves milling, paving, overlaying, and reconstruction of multiple roadway and parking areas, and may also include areas of base restoration and site repairs of any components, systems or installations, damaged during construction operations.

2. The requirements of this RFP include the following when noted:

e. Material submittals and/or color samples: Yes

f. Shop Drawings: No

g. Red lined contract drawings: Yes

h. Compact disc with final configuration drawings: No

The ‘Site Visit Memorandum’ shall list the specific material submittals, color samples, and shop drawings that are required by this RFP.

3. Special instructions and the required timeframe for the project include: None.

4. The proposal due date is Thursday, September 26, 2024

(Signature) (DPW Project Manager’s Name) Project Manager, DPW, AMIM-REP-G

Enclosures:

One set of electronic contract drawings. (See Attachment J26).

L.5.1.3.3.3 Site Visit Memorandum

The site visit for the seed project will be conducted 19 September 2024, at 1530 (hours) 3:30p.m.The contractor shall prepare a site visit memorandum in accordance with PWS paragraph C.9.1. The site visit memorandum shall be submitted with the contractor’s seed project proposal.

All Contractor employees intending to be present at the site visit shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. A background check shall be completed for each person that plans to attend the site visit, no later than one week prior to the site visit. Questions pertaining to the background check process shall be submitted to the PCO described in paragraph

L.3.1.1. Badges for personnel attending the site visit may be picked up at the Gate 9 Visitor Center, Redstone Gtwy SW, Huntsville, AL 35808 on the day of the site visit.

L.5.2 Volume II: Factor 2 – Past Performance

Volume II must be clearly marked “W9124P-24-R-0004 VOLUME II – Past Performance”. Past Performance information will be used to determine relevancy and for performance confidence assessment. The Government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. Offerors shall submit up to six contracts awarded within three years from the issue date of this RFP that are of similar scope, magnitude, and complexity to the efforts required by this solicitation. The Government will also consider any options awarded within the last three years, even if the base award occurred outside the three-year period. The Government may contact the listed point of contact(s) for verification purposes. This volume shall be organized into the following sections:

SECTION 1 – Project/Contract Description: This section shall include the following information in the following format:

i. Contractor/Subcontractor place of performance, Commercial and Government Entity Code (CAGE) Code and Unit Entity Identifier (UEI) number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor origination (name, current address, email address, and telephone and fax numbers).

ii. Government contracting activity (or equivalent for non- Government contract), POC’s name, address, telephone and e-mail address.

iii. Government’s technical representative/Contracting Officer’s Representative (COR) (or equivalent for non-Government contract) telephone and e-mail address.

iv. Government contract administration activity and the Administrative Contracting Officer’s (ACO) name, telephone and e-mail address (if different from ii).

v. Contract Number.

vi. Contract Type.

vii. Awarded price/cost.

viii. Final or projected final price/cost.

ix. Original delivery schedule.

x. Final or projected final delivery schedule

SECTION 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed describing the objectives achieved and detailing how the effort is similar to the requirements of this solicitation. For any projects/contracts that did not/do not meet original cost, schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings, and any corrective actions taken to avoid recurrence. The offeror shall list each time the construction schedule was revised and provide an explanation of why the revision was necessary. Additionally, provide a narrative describing any litigation activity, i.e. bond claims, liquidated damages, insurance actions or claims related to project performance, etc., that the Offeror has been, or is currently, party to involving its subcontractors, customers and any Surety within the past 6 years. The narrative should include the Parties involved, the magnitude of the Claim and the resolution. The offeror shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

Offerors shall provide a performance record for all contracts submitted, including, but not limited to, the Contractor Performance Assessment Reporting System (CPARS) record. If a record is not available in CPARS, the Offeror may submit a Past Performance Survey. The Offeror shall forward the Past Performance Survey shown at Attachment J23 to one of the points of contact listed for each contract submitted. The completed Past Performance Survey shall be e-mailed to the POCs listed in L.3.1.1.

The Government should receive the completed Past Performance Survey no later than the time and date specified in Block 9 of Standard Form 33 in this solicitation. If the Past Performance Survey is not received by the closing date, the Government will attempt to reach the reference POC provided by the Offeror in Section 1. References other than those identified by the Offeror may be contacted by the Government, and the information received may be used in the evaluation of the Offeror’s past performance.

L.5.2.1 Other Submission Requirements Contracts submitted may include those with the Federal Government, with agencies of state and local Governments and with commercial customers. If the Offeror submits experience or past performance examples performed by entities other than the Offeror (i.e., parent companies, subsidiaries, sister companies, or major subcontractors), then the Offeror must clearly explain the relationship between the Offeror and the entity which performed the prior effort and the role that the affiliated entity or major subcontractor will play in the performance of the JOC contract (i.e., the workforce, management, facilities, or other resources of the affiliated entity or subcontractor that will be provided by the affiliated entity or subcontractor and relied upon by the Offeror for contract performance). A major subcontractor is one which is proposed to perform 10% or greater of the significant aspects of the anticipated JOC based on the total proposed price. The Offeror shall also submit the written consent of its affiliates to allow the disclosure of its past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors for their past performance to be considered.

Offerors shall reference 13 CFR 121.103(h) when determining whether their Joint Venture (JV) is eligible to submit a proposal. Submitting JVs shall have their UEI number and be registered in Sam.gov as the JV. If possible, the contracts submitted for past performance evaluation should be for contracts awarded to the JV. However, if the JV is new and has little or no record of past performance as a Joint Venture, contracts shall be submitted for each JV partner.

L.5.3 Volume III: Factor 3 – Price Proposal

The Offeror shall submit, in Attachment J24 of this solicitation, the price coefficient factors to accomplish the tasks described herein. All price proposals that are not submitted in Microsoft Office Excel format will be rejected by the Contracting Officer and will not be considered for award. For evaluation purposes, all formulas shall be viewable in the Excel spreadsheet.

Volume III: Factor 3-Price Proposal shall contain the following information:

(1) Electronic Copy. The Price Volume shall contain a completed Attachment J24 Price Template to show the estimated price of the coefficients required to perform the work for each FFP CLIN along with a proposal narrative describing any assumptions made in the offeror’s basis of estimate for the proposal.

Provide a Table of Contents showing each file submitted as part of the Price Volume with a short description of the contents of the file.

The electronic spreadsheet files (workbooks) shall be submitted in a Microsoft (MS) Excel compatible format.