APPENDIX A - Streamlined Projects.pdf

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APPENDIX A

JOC STREAMLINED SMALL PROJECTS PROGRAM

1.0 SCOPE OF WORK

“Streamlined small projects” is defined as those projects that are greater than $2,000 and smaller than or equal to $100,000, and that do not contain complex or unique construction requirements that would preclude the project from having at least three qualified sources that can perform the project requirements.

The Contractor shall provide, upon receipt of a task order, all work required to accomplish streamlined small projects at Redstone Arsenal, Alabama. The Contractor’s work and responsibility shall include all planning, scheduling, coordination and quality control as specified in this appendix and within individual task orders. Streamlined small project work shall be coordinated with the using service. In-progress inspections shall be performed, and the Contractor shall schedule final inspections with the using service, subcontractor, and the DPW Project Manager. After final inspection and completion of any punchlist items, the Contractor shall invoice using the same procedures as outlined in section G.5 Wide Area Workflow (WAWF) Information/Instructions.

1.1 The Contractor shall not begin excavation for construction or repairs without obtaining a completed and approved excavation permit showing the location of all underground utilities. Excavation permits are issued by the Base Operations contractor, the telephone contractor, and the sewage contractor. The Contractor shall obtain this permit by calling the service order desk at 876-2801. Excavation permits must be requested a minimum of 24 hours in advance.

1.1.1 It will be the DPW Project Manager’s responsibility to prepare a Record of Environmental Consideration (REC), if required, prior to initiating a task order. RECs will be required for all task orders that require excavation or disturbance of soil and/or vegetation. The Contractor shall coordinate with the DPW Project Manager to ensure that an approved REC is on file prior to allowing the subcontractor to start work.

1.2 The Contractor shall obtain a Hot Work Permit or Flame Permit, as applicable, prior to allowing the subcontractor to perform any work requiring open flame devices in, on, or within 25 feet of buildings. Open flame devices include, but are not limited to, blow torches, portable furnaces, tar kettles, and gas or electric welding and cutting equipment.

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1.2.1 A Hot Work Permit is issued by the Fire Prevention and Inspection Division on DA Form 5383-R. The Contractor shall obtain this permit by calling the dispatcher at 876- 5974.

1.2.2 A Flame Permit is identical to a Hot Work Permit with the exception that this permit is issued by the Garrison Public Safety Office for work in explosive and/or hazardous areas. Flame Permits must be requested a minimum of 24 hours in advance.

The Contractor shall obtain this permit by calling the Garrison Safety Office at 842-8635.

2.0 STREAMLINED SMALL PROJECT CONTRACT VALUE

It is estimated that the maximum value of streamlined small project work required will not exceed $7,000,000/year. If the Government’s requirements for services set forth in the solicitation do not result in orders in the amount described as “estimated maximum,” the event shall not constitute the basis for an equitable price adjustment under this contract.

2.1 Individual Task Order Limitations

Streamlined small project task orders will not be more than $100,000.00 and will not be less than $2,000.00.

3.0 ORDERING PROCEDURES

The DPW Project Manager (DPW PM) will receive a job order request and schedule a mandatory site visit with the Contractor and qualified sources for accomplishing the required work. The DPW PM will receive subcontractor quotes and complete a JOC Streamlined Small Project Order Form (See Attachment J13). The form will include a project description, general scope of work, suggested source, and source bid. The completed form will be sent to the Contractor along with the subcontractor quotes, scope of work, and a copy of the job order request. The Contractor will review and sign the JOC Streamlined Small Project Order Form and return it to the DPW PM. The signature from the Contractor’s Program Manager shall indicate acceptance of the suggested source and source bid, and the signed JOC Streamlined Small Project Order Form shall be the Contractor’s proposal for the required work. The DPW PM will complete the task order package and deliver it to the Contracting Officer for review and approval. Upon approval, the Contracting Officer will issue a task order to the Contractor for accomplishment of the required work.

4.0 PAYMENT PROCEDURES

Invoices for payment of streamlined small projects shall be submitted in WAWF using the same procedures as outlined in section G.5 Wide Area Workflow (WAWF) Information/Instructions. A weekly group of streamlined small project invoices shall be a-3 submitted no more often than once per week on a set day of the week. One day prior to submission in WAWF, a list of task orders ready for invoice submittal shall be sent to the Contracting Officer’s Representative.

Payments will generally only be approved after the final inspection has been performed and all punchlist items have been completed. However, partial payments may be made at the discretion of the DPW Project Manager if deemed appropriate but limited to only one partial payment per project. The Contractor shall pay subcontractors no later than 7 calendar days from the date subcontractor invoices are submitted and completion of any punchlist items regardless of the status of the Contractor’s invoice in WAWF.

5.0 RATE OF WAGES

The Davis Bacon Wage Rates described in contract paragraph C.35 also apply for streamlined small project task orders. It shall be the Contractor’s responsibility to ensure that all subcontractors comply with the required wage rates.