16 December 25 Site Visit Questions and Answers.pdf

DEPARTMENT OF THE AIR FORCE

354TH FIGHTER WING (PACAF)

EIELSON AIR FORCE BASE, AK

21 January 2026

MEMORANDUM FOR: 354 Civil Engineering

2310 Central Ave, Building 2258 Eielson AFB, AK 99702

FROM: 354 CONS/PKA

2310 Central Ave Building 2258 Eielson AFB, AK 99702

SUBJECT: Questions and Answers – Solicitation FA500426B0001, Project FTQW 20-0504 Repair CHPP Electric Panels & Circuits, Phase C.

Please find the list of Contractor questions and Government responses for the Solicitation Phase of the above labeled project:

No. Question Answer 1 Please identify the basis of design for the electrical gear specified in the contract documents, including the manufacturer used as the design basis and any performance, compatibility, or standardization criteria that govern acceptable equivalents.

Please refer to drawing sets and specifications section 26. All panels and light fixtures shall be from a reputable manufacturer. Light fixtures are also specified on sheet E0.2 of the main drawing set.

2 Has the Government evaluated the existing conditions for NEC or other code compliance conflicts with the Contract Documents? Existing conditions were identified at the site visit as not being in compliance and are not mentioned in the contract documents. These will be the subject of other questions submitted.

New installation must be in compliance with NEC and other applicable codes.

3 Please identify any areas requiring special operational coordination, restricted access windows, or shutdowns for access. Please outline the process for gaining access to those areas. Note, an area was unavailable during the site visit that included new lighting.

Coal thaw shed is the only area of this project that will require additional coordination with the CHPP. This can be reflected in the project looking ahead and discussed during the weekly meetings with stakeholders.

4 Please identify the location(s) of any on-site staging or laydown areas and any contractor oƯice or trailer space that may be available for this project or confirm that no on-site areas are available.

Laydown area is located within the security fence around the CHPP.

EIELSON AIR FORCE BASE, AK

5 There is a discrepancy in the contract documents regarding the Period of Performance.

SOW Section 2.3 states a Period of Performance of 365 calendar days, while SF 1442, Section F of the Solicitation, and FAR 52.211-10 indicate 545 calendar days from Notice to Proceed.

Please confirm the Government’s intended Period of Performance.

Period of Performance is 545 calendar days from notice to proceed. SOW has been updated accordingly.

6 DFARS 252.204-7012 addresses safeguarding of Covered Defense Information (CDI) and cyber incident reporting requirements.

Please confirm whether the Government anticipates providing the Contractor with any information, documents, drawings, reports, or data that are considered CDI and/or CUI under this clause.

All Safeguard Information Clauses are required in all government contracts.

At this time no documents associated with this requirement are subject to CUI, if the need arises, information will be disseminated as required.

7 DFARS clauses 252.204-7012, 252.204-7018, and 252.204-7020 are included in the Solicitation.

Please clarify which project information, if any, the Government considers Controlled Unclassified Information (CUI) for this project.

See answer for question 6

8 DFARS clauses 252.204-7012, 252.204-7018, and 252.204-7020 are included in the Solicitation.

Please identify any specific documents, data, drawings, reports, models, cybersecurity-related information, or other materials that the Government anticipates providing to the Contractor, or that the Contractor is expected to generate, which are considered Controlled Unclassified Information (CUI) or Controlled Technical Information (CTI) under these clauses.

If no project information is expected to be designated as CUI or CTI, please confirm.

See answer for question 6

9 A USACE project EIE488 has been awarded for work over the next 3 years for the CHPP facility.

How will this contract work with that contract to determine laydown areas, safety responsibility, and security concerns?

Laydown areas of both contracts have been deconflicted and are located in diƯerent areas.

10 Please identify any known or anticipated coordination, access, sequencing, or scheduling constraints within the CHPP facility that would require coordination with other contractors or concurrent Government activities or otherwise aƯect execution of the work.

Contractor’s project schedules will be provided to the CHPP for coordination. Access to the CHPP has already been coordinated and security procedures for entry of the area will follow normal procedures.

EIELSON AIR FORCE BASE, AK

11 The Hazardous Material Notes state that abatement is required only to the extent necessary to complete the specified scope of work. What is the quantity of each hazardous material the contractors should estimate to ensure all are assuming the same amount? Also, to establish a not to exceed quantity so that any additional quantity will be deemed a diƯering site condition.

Contractor should assume two 20CY PCB roll-oƯ containers.

12 If hazardous materials are encountered that restrict access to work areas, equipment, or control panels, that the Government has identified as having limited downtime, please confirm whether the downtimes can be extended until the areas are cleared of hazardous materials, or if the downtime requirement takes precedence? Note, if end users need to access a piece of equipment or area during hazmat abatement, they will ne to wear proper PPE and have required training.

CHPP staƯ have been briefed about wearing proper PPE. Downtime will take precedence.

13 Please confirm whether hazardous material remediation is anticipated to be performed under normal working hours as defined in the SOW, or whether extended or accelerated work hours would be expected.

Hazardous material remediation is anticipated to be performed under normal working hours. However, Contractor may request to work outside of those work hours in written format to the Contracting OƯicer.

14 Specification Sections 1.2.2 (Working Hours) and 1.2.3 (Work Outside Regular Hours) establish normal working hours and require Contracting OƯicer approval, with a minimum 15-calendar-day advance notice, for work outside those hours.

Please confirm whether hazardous material remediation is subject to these same requirements, or whether the Government considers hazardous material remediation to be an exception to the workhour and approval requirements of Section 1.2.3.

Please see the answer to question number 13.

15 Please identify any locations where temporary electrical power will be made available for contractor support facilities (e.g., temporary oƯice trailers, storage trailers), including any access or use limitations, or confirm that no temporary electrical power will be provided for contractor facilities and must be furnished by the Contractor.

There are electrical hook-ups available within the laydown area for the contractor support facilities.

EIELSON AIR FORCE BASE, AK

16 Please confirm whether any temporary electrical power made available for construction activities will be provided and paid for by the Government or whether all temporary power, including associated installation, usage, and costs, is the Contractor’s responsibility.

Please refer to page 5 of the sequencing plan.

17 When multiple contractors are working on-site under separate contracts, please clarify whether hazardous material or asbestos abatement activities have priority over other work and how access to shared work areas will be managed during such activities. Has this order of presence and potential impacts on contracts been discussed with USACE for the EIE488 project?

Hazardous material and abatement will take priority over other work.

EIE488 project area will not aƯect this project area.

18 Other than for the temporary panel, please identify any other areas or systems for which temporary power must be provided by the contractor. It appears the Govt will be providing temp power to the other existing panels.

Temporary power is only expected for the area identified in the sequencing plan.

19 Drawing E1.0 page 2 states the Government will provide temporary power from LP-4 through panel D. What is the process and timeline for getting this completed?

Government will have that completed prior to this project starting.

20 Will the Contractor or the Government be responsible for utility usage costs associated with Contractor-provided temporary facilities, including project oƯice trailers, storage trailers, and portable toilets? Can these items be connected to base power or do they need to be run oƯ of generators?

No, the Contractor will not be responsible for the reimbursement of utility costs.

21 Will the Contractor or the Government be responsible for utility usage costs associated with temporary electrical power used for cutovers and construction activities, excluding Contractor-provided temporary facilities. Can these items be connected to base power or do they need to be run oƯ generators?

Contractors will be able to connect to base power to facilitate any cutovers.

22 Please provide the applicable utility rates or pricing structure that will be used for this project for base power usage.

Contractor will not be responsible for utility reimbursement.

23 Will a 01 19 30.02 29 Special Items for Eielson Air Force Projects specification be added for this project?

No

24 There are multiple Drawings mark E1.0 across diƯerent page numbers. Will these be renumbered for clarity?

In the main drawing set there is only one E1.0. The sequencing plan uses E1.0 for reference only.

25 Are any of the documents in this solicitation to be handled and stored as CUI?

See answer to question 6

EIELSON AIR FORCE BASE, AK

26 The 01 32 01 Schedule specification requires the use of Microsoft Projects. Can a contractor use Primevera P6 scheduling software and include all required files in PDF format?

Yes, Contractor can use any scheduling program that is compatible with Microsoft projects.

27 Can any of the following positions be held by the same person: Project Manager, Superintendent, QC Manager, SSHO? If so, which positions can be dual covered.

Contractor is allowed to dual hat all positions EXCEPT for SSHO.

28 We noticed that 252.204-7020 NIST SP 800-171 DoD Assessment Requirements is included in the solicitation, which requires that ALL subcontractors, regardless of the presence of CUI, without exception, have a SPRS self-assessment score. We understand that this requires us to follow this clause and flow it down to every subcontractor. Will this job have any controlled technical information (CTI), controlled unclassified information (CUI), or controlled defense information (CDI) and will we need to flow the clause down to subcontractors? There may be additional cost impacts for subcontractors to comply with this clause.

See answer to question 6

29 Please confirm that the following names and emails are correct for submission of our proposal as there is conflicting info between what's on the SF1442 and what's in Section L.

SrA Cristopher Blackburn at cristopher.blackburn.10@us.af.mil Mr. Ryan Smith at ryan.smith.186@us.af.mil

Information has been updated accordingly.

30 There is a Financial Responsibility document that was released with the RFP. Is that to be completed and submitted with our proposal on Jan 20, 2025?

This is an IFB solicitation, the document is required as part of the bid package to determine financial responsibility.

31 Will the Government consider using construction management software for submittal, RFI, and daily report management if the contractor provides it?

No, All RFIs, Pay APPs, Progress Reports, Submittals, and Daily Reports will be processed via email.

32 Page 7 of the Statement of Work lists multiple attachments, including a Hazardous Management Plan. Please identify where the Hazardous Management Plan can be found within the solicitation package or drawings or provide it as part of the attachments.

Please see attached.

33 Page 4 of the Statement of Work, paragraph 2.3, lists the Period of Performance as 365 calendar days; however, the solicitation under Section 11 lists the Period of Performance as 545 calendar

Please see answer to question number 5.

EIELSON AIR FORCE BASE, AK

days after award. Please confirm the correct Period of Performance.

34 Are there any known access limitations or areas within the CHPP that will not be released to the contractor during normal working hours?

No

35 For bidding purposes, are cable insulation, transformer oil, and electrical panel components to be assumed PCB-free unless specifically identified in the hazardous materials survey and contract documents?

All transformers are considered dry-type. Contractor should assume two 20CY PCB roll-oƯ containers.

36 What escort, badging, and access requirements apply for work within the CHPP? Will escorts be government-furnished, or is the contractor responsible for providing escorts?

No additional requirements needed.

37 Please confirm the required level of as-built documentation at project closeout (redlines only, PDF as-builts, or CAD as-builts), including any requirements for updated panel schedules, directories, and labeling.

All project documents state the expectations of the required level of documentation at the project closeout.

38 If previously unidentified hazardous materials are encountered during construction, will this be treated as a diƯering site condition and addressed via an equitable adjustment/change order per FAR 52.236-2?

Yes

39 Will the Government incorporate FAR 52.216-4, Economic Price Adjustment (Labor and Material), into the resulting contract to address post-award labor and material cost escalation, including long-lead electrical items?

This is an IFB, therefore this clause is not applicable as there is no reasonable expectation of substantial price fluctuation between solicitation and Award/NTP.

40 Regardless of location, will all demoed lighting, conduit, and associated hangars and supports containing any amount of dust be considered to contain hazardous materials and require abatement and disposal?

Yes, please see attached hazardous material report.

41 Reference E4.0 General notes. The general notes say to demo all the fixtures, J boxes, conductors, and supports back to the serving panelboard. SOW 1.1 b says Removal of unused J boxes and conduit. Can the existing conduit and J box systems be used for the new lighting system, or is it all removed?

Yes, the existing conduit and J box systems can be used.

42 SOW 1.1 c says to remove all lighting conductors. Can any lighting conductors be reused?

No existing lighting conductors can be reused.

43 SOW 1.1 c says to remove all lighting conductors. Do any of these conductors contain asbestos or other hazardous material?

There are no known hazardous materials in the conductors.

EIELSON AIR FORCE BASE, AK

44 E4.1 General notes say to remove equipment shown in heavy lines. I don’t see any heavy lines on the page. Please clarify what needs to be removed.

All lines on page E4.1 are heavy lines and are to be demoed.

45 E4.2 General notes say to remove equipment shown in heavy lines. I don’t see any heavy lines on the page. Please clarify what needs to be removed.

All lines on page E4.2 are heavy lines and are to be demoed.

46 Do you know what light fixtures that are being demoed contain PCBs or other hazardous materials or do we need to assume they all do?

Contractors should assume all light fixtures contain hazardous materials.

47 Could you please send the questions and answers for the first time this project bid in May?

All relevant questions have been included

48 Is there a BAA requirement, if so, which one is applicable?

Clause 52.225-9 and Clause 52.225- 11 are included in this solicitation

49 Are fixture/gear alternates acceptable? Yes, alternatives must meet specification requirement and from a reputable manufacturer.

50 Can existing panels be gutted and left in place as junction boxes?

Yes

51 Specification 02 41 00 1.2.1 “A hazardous materials investigation report is included as Appendix C of the Technical Specifications.”

Additionally, 02 26 00 1.4.1 states that project specific asbestos sampling has been performed.

Please provide the referenced documentation.

Please see attached report.

52 SOW section 6.0 “The generation of hazardous waste is not expected from this contract.” For bidding purposes, please confirm whether hazardous waste disposal should be included, and if so, what quantity.

Contractor should assume two 20CY PCB roll-oƯ containers.

53 Addition of asbestos specifications 02 82 00 is unclear in purpose. There is no identified asbestos containing material for removal (material with asbestos content of at least 1%).

Note that within 02 26 00 there is statement that “Asbestos may be present in the dust. Assume all visible settled dust contains asbestos unless Contractor testing results confirm that no asbestos is present in that area. However, dust containing asbestos are not regulated as asbestos-containing materials. The requirements in 02 82 00 are boilerplate and not applicable to the project scope. Please clarify scope of “asbestos abatement” applicable to 02 82 00, and whether all requirements of 02 82 00

Contractors must meet all industry standards/code for work around possible hazardous materials as well as following design drawings notes regarding such materials.

EIELSON AIR FORCE BASE, AK

are necessary or if the contractor can perform industry standard procedures.

54 02 26 00 1.4.3 “Dust containing hazards Dust from ongoing power plant operation is ubiquitous on horizontal surfaces. Dust testing confirmed that hazardous metals and respirable crystalline silica are present in all work areas tested.” 02 83 00 is a boiler plate specification and includes provisions that are not applicable to the current project. Example: various paragraphs require setup of full negative pressure enclosures to keep dust/contamination from migrating from the active work area; there is no means by which cleaning dust contamination will result in elevated contamination in areas adjacent to cleaning activities. Please confirm whether all requirements of 02 83 00 are necessary or if the contractor can perform industry standard procedures

Contractors must meet all industry standards/code for work around possible hazardous materials as well as following design drawings notes regarding such materials.

55 02 83 00 includes requirements for lead, cadmium, and chromium VI. Clearance wipe samples are stated in 1.3.4 at “100 micrograms per square foot for wipes” and under 3.5.1.1 at “200 micrograms of lead per square foot on floors or horizontal surfaces”. Given the nature of this facility and the existing dust contamination levels, please confirm that wipe sampling is NOT required for work areas, and the purpose of any dust cleanup is to prevent worker exposure. Worker exposure levels would be established through air monitoring.

Contractor shall follow all design drawings noted with hazardous materials along with the attached hazardous material report.

Contractors are required to follow all industry standards and codes to prevent worker exposure.

56 02 84 33 Removal and Disposal of PCBs is included in addition to 02 84 16 for lighting lamps and ballasts. There are no identified PCB materials requiring removal aside from assumed ballasts that would fall under 02 84 16. Please clarify scope applicable to 02 84 33.

This specification was included as a boilerplate spec in case of disturbance of areas that might contain PCB paint.