Form_1_Vendor_Declaration_Statement.pdf
PDF 122 KB Posted
- Solicitation number
- 26-8619
- Issued by
- Collier County, Florida
About this file
This is a Vendor Declaration Statement form issued by Collier County Government in Florida for use in responding to the Uninterrupted Power Systems (UPS) Maintenance, Repairs, Replacement & Installation solicitation (No. 26-8619). The solicitation seeks qualified vendors to provide comprehensive preventive and corrective maintenance services for UPS systems across County-owned facilities, including visual inspections, electrical checks, battery maintenance, system testing, and new installations for units ranging from 0-20 KVA to systems over 81 KVA. Vendors must demonstrate manufacturer training or equivalent experience and comply with OSHA standards. Bids are due December 22, 2025, at 3:00 p.m., submitted through the County's online bidding system. The contract will have an initial three-year term with an optional two-year renewal period. The County intends to select Primary, Secondary, and Tertiary awardees to ensure service continuity, with evaluation based on vendor qualifications, references, pricing, and ability to meet comprehensive service requirements including urgent response times (two-hour acknowledgment and four-hour on-site response).
All vendors must certify that the bid submission is made without collusion or fraud, in compliance with the Procurement Ordinance, and that no County elected or appointed officials, their spouses, or household members have financial interests exceeding one percent in the vendor or its subcontractors. Vendors must be enrolled in the E-Verify program, comply with immigration laws, and obtain background checks valid for five years for all service personnel. Pricing will be structured with preventative maintenance at unit rates and corrective maintenance billed hourly, with strict markups capped at fifteen percent for materials and subcontractors and ten percent for rental equipment. The County historically spends approximately $150,000 annually on these services, though actual usage may vary. Contractors must provide comprehensive insurance coverage including general liability and workers' compensation and warranty all replacement parts for one year or the manufacturer's maximum period. Local Vendor Preference Certification is available for businesses with a physical address in Collier or Lee County.
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Text version
Version 2 9.2.25
Procurement Services Division
Form 1: Vendor Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex Naples, Florida 34112
Dear Commissioners:
The undersigned, as Vendor declares that this response is made without connection or arrangement with any other person and the bid/proposal submittal is in every respect fair and made in good faith, without collusion or fraud and in compliance with the Procurement Ordinance, Section Seven, Ethical Standards.
The vendor certifies to the best of their knowledge or belief, no elected/appointed official or employee of Collier County, a spouse thereof or other person residing in the same household, is financially interested, directly or indirectly, in providing the goods or services specified in any submitted bid or proposal. A financial interest is defined as ownership of more than one percent (1%) of the total assets or capital stock or being an officer, director, manager, partner, proprietor, or agent of the business submitting the bid or proposal or of any subcontractor or supplier thereof providing goods or services in excess of one percent (1%) of the total bid or proposal amount. Additionally, the vendor, on company letterhead, must divulge at the time of the submittal of a bid or proposal, any relative, other than those already specified, of an elected or appointed official or employee of the County who has a financial interest, in providing the goods or services specified in the bid or proposal. The County, at its sole discretion, will determine whether a conflict exists and whether to accept or reject the bid or proposal.
The Vendor hereby declares the instructions, purchase order terms and conditions, requirements, and specifications/scope of work of this solicitation have been fully examined and accepted.
The Vendor agrees, if this solicitation submittal is accepted by Collier County, to accept a Purchase Order as a form of a formal contract or to execute a Collier County formal contract for purposes of establishing a contractual relationship between the Vendor and Collier County, for the performance of all requirements to which this solicitation pertains. The Vendor states that the submitted is based upon the documents listed in this solicitation. The Vendor agrees to comply with the requirements in accordance with the terms, conditions and specifications denoted herein and according to the pricing submitted as a part of the Vendor’s bids.
Further, the Vendor agrees that if awarded a contract for these goods and/or services and a subcontractor is a related entity to the Vendor, then the Vendor shall not mark-up the subcontractor’s fees. A related entity shall be defined as any parent or subsidiary of the company and any business, corporation, partnership, limited liability company or other entity in which the company or a parent or a subsidiary of the company holds any ownership interest, directly or indirectly.
Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge and a duly corporate authorized representative with signature authority.
Company Name: _________________________________________
Date: _____________________________
Signature: ____________________________________________ Title: _____________________________
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