Checklist_-Vendor_Checklist.pdf
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- Solicitation number
- 26-8619
- Issued by
- Collier County, Florida
About this file
This is a Vendor Checklist document for Collier County, Florida's Procurement Services Division, outlining mandatory submission requirements for bidders responding to solicitations. The checklist applies to the Uninterrupted Power Systems Maintenance, Repairs, Replacement & Installation invitation to bid issued by Collier County's Board of County Commissioners. All applicable documents must be submitted electronically through OpenGov, and vendors must acknowledge acceptance of General Instructions and Collier County Purchase Order Terms and Conditions. Required submissions include the Vendor Declaration Statement (Form 1), Conflict of Interest Certification (Form 2), Immigration Certification (Form 3), and a W-9 Form. Vendors performing work in Florida must provide proof of corporate status from the Florida Department of State Division of Corporations and demonstrate current E-Verify enrollment at the time of proposal submission, along with the E-Verify Memorandum of Understanding or Company Profile page.
Additional submission requirements include copies of all requested licenses and certifications, completion of the Bid Schedule, signatures on all addenda, and acknowledgment of County IT Technical Architecture Requirements where applicable. Vendors must provide references using the Reference Questionnaire (Form 5) as requested and certify local business status if applicable, supported by a Collier or Lee County Business Tax Receipt. Vendors are required to acknowledge insurance requirements and confirm their ability to produce required insurance certificates within five days of receiving a Notice of Recommended Award. All documents requiring execution must be signed using either wet signatures or verifiable electronic signatures, and failure to provide applicable documents may result in a non-responsive or non-responsible determination. The historical annual spending for this service is approximately $150,000, though this may not reflect future purchasing patterns.
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Text version
Version 2 9.2.25
Procurement Services Division
Vendor Checklist
IMPORTANT: PLEASE REVIEW CAREFULLY AND SUBMIT WITH YOUR PROPOSAL/BID. ALL APPLICABLE
DOCUMENTS SHALL BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV. VENDOR SHOULD
CHECKOFF EACH OF THE FOLLOWING ITEMS. ALL DOCUMENTS REQUIRING EXECUTION SHOULD BE EITHER BY WET SIGNATURES OR VERIFIABLE ELECTRONIC SIGNATURES. FAILURE TO PROVIDE THE
APPLICABLE DOCUMENTS MAY DEEM YOU NON-RESPONSIVE/NON-RESPONSIBLE.
General Instructions have been acknowledged and accepted.
Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification
Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) -http://dos.myflorida.com/sunbiz/ should be attached with your submittal.
Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid.
Form 3: Immigration Certification MUST be signed and attached with your submittal.
E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.
Form 4: Certification for Claiming Status as a Local Business, if applicable, has been executed and returned. Collier or Lee County Business Tax Receipt should be attached with your submittal to be considered.
Form 5: Reference Questionnaire form must be fully completed for each requested reference, if applicable, are executed and should be included with your submittal. Not Applicable.
Form 6: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal. Not Applicable.
Vendor W-9 Form.
Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five
(5) days of the County’s issuance of a Notice of Recommend Award.
The Bid Schedule has been completed and attached with your submittal, applicable to bids.
Copies of all requested licenses and/or certifications.
All addenda have been signed and attached.
County’s IT Technical Architecture Requirements have been acknowledged and accepted, if applicable.
Any and all supplemental requirements and terms have been acknowledged and accepted, if applicable.
http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/
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