26-8619-Attachment_A_–_FM_Maintained_UPSs.pdf

This is an Invitation to Bid (ITB) attachment from Collier County, Florida's Procurement Services Division for comprehensive Uninterrupted Power Systems (UPS) maintenance, repairs, replacement, and installation services. The solicitation (No. 26-8619) seeks qualified vendors to provide preventive and corrective maintenance across County-owned facilities, including visual inspections, electrical checks, battery maintenance, system testing, and new installations for UPS units ranging from 0-20 KVA to systems exceeding 81 KVA. Qualified contractors must demonstrate manufacturer training or equivalent experience, maintain OSHA-compliant operations, and employ technicians capable of servicing all unit sizes. Bids are due on December 22, 2025, at 3:00 p.m., submitted through the County's online bidding system. The contract includes an initial three-year term with an optional two-year renewal, with the County intending to select Primary, Secondary, and Tertiary awardees to ensure service continuity. Critical service response requirements include two-hour acknowledgment and four-hour on-site response for urgent requests.

Pricing will be structured with preventative maintenance billed at unit rates and corrective maintenance billed hourly, subject to strict markup limitations of 15% for materials and subcontractors and 10% for rental equipment. The County historically spends approximately $150,000 annually on these services, though actual usage may vary. Evaluation criteria include vendor qualifications, references, pricing, and ability to meet comprehensive service requirements. All vendors must be enrolled in E-Verify, comply with immigration laws, and provide mandatory background checks valid for five years for all service personnel. Contractors must carry comprehensive insurance coverage, including general liability and workers' compensation, and provide one-year warranties on all replacement parts or the manufacturer's maximum period. Local Vendor Preference Certification is available for businesses with physical addresses in Collier or Lee County. No specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the solicitation.