Final_ARFQ_0512_WSH2700000006_1_WV_ARFQ_FORM.PDF
PDF 735 KB Posted
- Attached to
- CHILLER AND VENTILATION MAINTENANCE
- Solicitation number
- ARFQ 0512 WSH2700000006 1
- Issued by
- Kanawha County, West Virginia
About this file
This Agency Request for Quote (ARFQ) document represents a solicitation issued by the West Virginia Office of Shared Administration (OSA) Purchasing Division on behalf of the Department of Health Facilities for William R. Sharpe, Jr. Hospital. The solicitation seeks an open-ended contract for chiller and ventilation maintenance services at the facility located at 936 Sharpe Hospital Road, Weston, West Virginia. The contract encompasses five line items: preventive maintenance (1 year), corrective maintenance technician hourly rate (50 hours estimated), corrective maintenance apprentice hourly rate (25 hours estimated), corrective maintenance parts with a multiplier based on an estimated $15,000 in parts, and corrective maintenance trip charges (6 estimated trips). A mandatory pre-bid meeting is scheduled for November 4, 2026, at 10:30 AM EDT, with a question deadline of November 10, 2026, at 10:30 AM EDT. Bids are due by November 17, 2026, at 10:30 AM EDT and should be submitted to the Kanawha Valley Building Health and Human Resources, 300 Capitol Street, 7th Floor, Charleston, West Virginia 25301. Inquiries should be directed to Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov.
The solicitation document does not specify pricing terms, set-asides, incumbent information, or detailed funding requirements and sources. Vendors must provide unit prices for each line item to enable evaluation of their bids. All offers are subject to the terms and conditions contained in the complete solicitation documents, which include supporting exhibits and additional specifications referenced in sections 3.2, 3.3, 3.3.4, and 3.3.5 regarding preventive and corrective maintenance requirements.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| TCA.pdf | ||
| Exhibit B.xlsx | XLSX spreadsheet | |
| WV75 - Construction Bid Submission Review.pdf | ||
| WV36.pdf | ||
| WV43.pdf | ||
| RFQ Specifications.docx | DOCX document | |
| Exhibit C.xlsx | XLSX spreadsheet | |
| Bid Bond Form.pdf | ||
| Bid Bond Instructions.pdf | ||
| BondPerform.pdf | ||
| Purchasing Affidavit.pdf | ||
| WV73 Drug Free Affidavit.pdf | ||
| BondLaborMat.pdf | ||
| Exhibit A.docx | DOCX document | |
| WV72 Drug Free Coversheet.pdf | ||
| OSAFederalFundsContractClauseAddendum.pdf |
Show all 16
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Text version
Date Printed: Oct 28, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Construction
Proc Folder: 2065353 Reason for Modification:
Doc Description: CHILLER AND VENTILATION MAINTENANCE
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-10-28 2026-11-17 10:30 ARFQ 0512 WSH2700000006 1
BID RECEIVING LOCATION
KANAWHA VALLEY BUILDING
HEALTH AND HUMAN RESOURCES
300 CAPITOL ST
7TH FLOOR
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 28, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Office of Shared Administration (OSA) Purchasing Division is soliciting bids on behalf of the Department of Health Facilities (DHF), William R. Sharpe, Jr. Hospital for an open-ended contract for chiller and ventilation maintenance at the facility.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WILLIAM R SHARPE JR
HOSPITAL
WILLIAM R SHARPE JR
HOSPITAL
936 SHARPE HOSPITAL RD 936 SHARPE HOSPITAL RD
WESTON WV WESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
1 PREVENTIVE MAINTENANCE 1.00000 YR
Comm Code Manufacturer Specification Model # 40100000
Extended Description:
3.2 PREVENTIVE MAINTENANCE
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WILLIAM R SHARPE JR
HOSPITAL
WILLIAM R SHARPE JR
HOSPITAL
936 SHARPE HOSPITAL RD 936 SHARPE HOSPITAL RD
WESTON WV WESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
2 CORRECTIVE MAINTENANCE -
TECHNICIAN HOURLY RATE
50.00000 HOUR
Comm Code Manufacturer Specification Model # 40100000
Extended Description:
3.3 CORRECTIVE MAINTENANCE - TECHNICIAN HOURLY RATE
Date Printed: Oct 28, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WILLIAM R SHARPE JR
HOSPITAL
WILLIAM R SHARPE JR
HOSPITAL
936 SHARPE HOSPITAL RD 936 SHARPE HOSPITAL RD
WESTON WV WESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
3 CORRECTIVE MAINTENANCE -
APPRENTICE HOURLY RATE
25.00000 HOUR
Comm Code Manufacturer Specification Model # 40100000
Extended Description:
3.3 CORRECTIVE MAINTENANCE - APPRENTICE HOURLY RATE
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WILLIAM R SHARPE JR
HOSPITAL
WILLIAM R SHARPE JR
HOSPITAL
936 SHARPE HOSPITAL RD 936 SHARPE HOSPITAL RD
WESTON WV WESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
4 CORRECTIVE MAINTENANCE - PARTS -
MULTIPLIER
1.00000 EA
Comm Code Manufacturer Specification Model # 40100000
Extended Description:
3.3.4 CORRECTIVE MAINTENANCE - PARTS (TOTAL OF THE MULTIPLIER X 15,000.00 (ESTIMATED PARTS))
Date Printed: Oct 28, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WILLIAM R SHARPE JR
HOSPITAL
WILLIAM R SHARPE JR
HOSPITAL
936 SHARPE HOSPITAL RD 936 SHARPE HOSPITAL RD
WESTON WV WESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
5 CORRECTIVE MAINTENANCE - TRIP
CHARGE
6.00000 EA
Comm Code Manufacturer Specification Model # 40100000
Extended Description:
3.3.5 CORRECTIVE MAINTENANCE - TRIP CHARGE
SCHEDULE OF EVENTS
Line Event Event Date
3 QUESTION DEADLINE 10:30AM EDT 2026-11-10
4 MANDATORY PRE-BID MEETING 10:30AM EDT 2026-11-04
Document Phase Document Description Page
WSH2700000006 Final CHILLER AND VENTILATION
MAINTENANCE
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