Final_ARFQ_0512_HOP2500000004_5_WV_ARFQ_FORM.PDF
PDF 1 MB Posted
- Attached to
- Contract Dietary Service
- Solicitation number
- ARFQ 0512 HOP2500000004 5
- Issued by
- Tucker County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the State of West Virginia, Office of Shared Administration Operations/Purchasing, for dietary services at Hopemont Hospital located in Terra Alta, West Virginia. The solicitation seeks a contractor to provide comprehensive food service operations under an Agency Master Agreement. The request includes two primary cost components: fixed labor costs covering personnel, benefits, and compliance data (52 weeks annually) and variable costs for food, supplements, snacks, supplies, chemicals, and paper/plastic products (12 months annually). The solicitation was issued on August 19, 2025, with a pre-bid meeting scheduled for August 11, 2025, at 1:00 PM, a deadline for written questions by August 13, 2025, at 1:00 PM, and bids closing on August 26, 2025, at 2:30 PM. However, Addendum 4 has been issued to cancel the solicitation entirely.
The pricing structure consists of two separate line items with unit pricing to be established by bidders, though specific unit prices are not populated in this document. Proposals should be submitted to the Office of Shared Administration Operations/Purchasing at One Davis Square, First Floor Room 107, Charleston, West Virginia 25301, with inquiries directed to Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov. The document indicates this is the final version of the solicitation package, though the cancellation addendum supersedes all requirements for submission.
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Other files
| File | Type | Posted |
|---|---|---|
| OSA TCA HOP25-05.pdf | ||
| Final_ARFQ_0512_HOP2500000004_3_WV_ARFQ_FORM.PDF | ||
| Final_ARFQ_0512_HOP2500000004_1_WV_ARFQ_FORM.PDF | ||
| Pricing Page .xlsx | XLSX spreadsheet | |
| Addendum 3 forms.docx | DOCX document | |
| Purchasing Affidavit.pdf | ||
| ADDENDUM #1 ARFQ HOP25-04.pdf | ||
| Dietary Specifications (1).docx | DOCX document | |
| Federal Funds Addendum.docx | DOCX document | |
| WV 43 Dietary Service Request for Quotation.docx | DOCX document | |
| HIPPA FORM (2).pdf | ||
| Addendum 4 forms.docx | DOCX document | |
| Addendum #2 & Attachment B.pdf | ||
| Final_ARFQ_0512_HOP2500000004_4_WV_ARFQ_FORM.PDF | ||
| Final_ARFQ_0512_HOP2500000004_2_WV_ARFQ_FORM.PDF |
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Text version
Date Printed: Aug 19, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Food service
Proc Folder: 1727636 Reason for Modification:
Doc Description: Contract Dietary Service Addendum 4 to cancel the solicitation.
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-08-19 2025-08-26 14:30 ARFQ 0512 HOP2500000004 5
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 107
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 19, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
HOPEMONT HOSPITAL
ACCOUNTS PAYABLE
HOPEMONT HOSPITAL
CENTRAL RECEIVING
150 HOPEMONT DR 150 HOPEMONT DR
TERRA ALTA WV TERRA ALTA WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Fixed Cost 52.00000 WK
Comm Code Manufacturer Specification Model # 85151607
Extended Description:
Fixed Cost - Labor cost and all personnel cost. To include benefits, compliance data cost, any miscellaneous personnel cost.
See specifications section 4.1.1
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
HOPEMONT HOSPITAL
ACCOUNTS PAYABLE
HOPEMONT HOSPITAL
CENTRAL RECEIVING
150 HOPEMONT DR 150 HOPEMONT DR
TERRA ALTA WV TERRA ALTA WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Variable Cost 12.00000 MO
Comm Code Manufacturer Specification Model # 85151607
Extended Description:
Variable Cost - Food, Supplements, snacks, Supplies, Chemicals and paper and plastic. See specifications section 4.1.2.
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions by 1:00 pm 2025-08-13
2 Pre-Bid Meeting @1:00 PM 2025-08-11
Document Phase Document Description Page
HOP2500000004 Final Contract Dietary Service
Document Phase Document Description Page
HOP2500000004 Final Contract Dietary Service
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File details come from the government source that posted it. Updated .