Addendum #2 & Attachment B.pdf

SOLICITATION NUMBER: ARFQ HOP25*04

Addendum Number: 2 The purpose of this addendum is to modify the solicitation identified as ARFQ HOP25*04 ("Solicitation") to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[X] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ X] Other

Description of Modification to Solicitation:

Attachment B: Questions and Responses

Adding a Pre-Bid Meeting at Hopemont Hospital on 08/11/2025 @ 1:00 pm.

Changing the Schedule of Events- Question-and-Answer Deadline 08/13/2025 @ 1:00pm.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as

Attachment A and is specifically incorporated herein by reference.

Attachment of Vendor questions and answers.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an

Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: ARFQ HOP25*04

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgement: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. I [ ] Addendum No. 6

[ X ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. I 0

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor's representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing

ATTACHMENT B

ARFQ HOP25*04

ADDENDUM #2

Question #1- Unfortunately, I am not certain where to locate the bid documents. Would you be able to point me in the direction of a website or portal I can access and review?

Answer #1- Go to: wvoasis.gov Click on West Virginia Vendor Self-Service Portal

Question #2- Would the Hopemont Hospital team be open to a site visit if that is not part of the current bid process?

Answer #2- Yes. Hopemont Hospital will be having a Pre-Bid Meeting on Aug. 11, 2025 @

1pm at the facility. All vendors interested in a site tour and questions answered before placing a bid for this RFQ are invited to attend this meeting. Our location address is 450 Hopemont

Dr., Terra Alta, WV 26764. Please report to the front glass doors of our facility. Once you turn off Rt. 7 into our parking lot, please drive up the hill, past the flagpole on the right, around the right turn and straight towards the pavilion. You will see double glass doors to your right. Once parked walk to the glass doors and push the button to allow staff to be aware of your presence to be let into the facility. Let the front desk clerk know you are here for the Pre-Bid meeting at 1 pm. with Nancy LaRue-Procurement Supervisor & Kelli

McManus- CFO. The front desk will direct you from there to the conference room for the meeting, site tour of the facility & facility kitchen where all meals and snacks are prepared for our residents.

Question #3- Will the CMS work remote, or will they need to be in the facility?

Answer #3- They will need to be in the facility.

Question #4- Who will pay the initial cost of food/supplies? The Vendor or the State?

Answer #4- The State will be liable for all food and supply purchases.

Question #5- Does the state have a specific facility they want to purchase food/supplies?

Answer #5- No. The vendor can use their choice of food supplier. Any other supplies needed for the kitchen to prepare and serve the food will be the CMS's responsibility to submit a departmental order to the agency administrator or CFO for approval. Once approved it will be submitted to our Purchasing Dept. to place the order by the agency using their statewide contracts or the vendor of their choice.

Question #6- How many vendors will the state use for this bid?

Answer #6- One vendor will be chosen for this bid.