Final_ARFQ_0512_HOP2500000004_3_WV_ARFQ_FORM.PDF
PDF 1 MB Posted
- Attached to
- Contract Dietary Service
- Solicitation number
- ARFQ 0512 HOP2500000004 5
- Issued by
- Tucker County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) Form issued by the State of West Virginia, Office of Shared Administration Operations/Purchasing, on behalf of Hopemont Hospital for dietary food service. The solicitation seeks proposals for contract dietary services to support meal preparation, food sourcing, and related operations at the hospital facility located in Terra Alta, West Virginia. The procurement is structured as an Agency Master Agreement with a two-line item structure: Line 1 covers fixed labor costs and personnel expenses over 52 weeks annually, and Line 2 covers variable costs for food, supplements, snacks, supplies, chemicals, and paper and plastic materials on a 12-month basis. A pre-bid meeting is scheduled for August 11, 2025, at 1:00 PM, with written questions due by 1:00 PM on August 13, 2025. The solicitation closes on August 19, 2025, at 2:30 PM. This modification represents Addendum 2 to the original solicitation, with the primary change being the addition of the pre-bid meeting and adjustment to the questions deadline timeline.
The pricing structure separates labor and variable costs to provide flexibility in proposal development and cost management. Vendors must submit unit pricing for the fixed weekly labor component and the monthly variable cost component, with detailed specifications required per sections 4.1.1 and 4.1.2 of the solicitation documents. All proposals are subject to the terms and conditions outlined in the complete solicitation package, with all invoicing and shipment directed to Hopemont Hospital's Accounts Payable and Central Receiving departments at 150 Hopemont Drive, Terra Alta, West Virginia. Interested vendors should contact Roberta A. Wagner, the designated buyer, at (304) 558-0437 or roberta.a.wagner@bv.gov for additional information regarding the dietary service requirements and specifications.
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Other files
| File | Type | Posted |
|---|---|---|
| Final_ARFQ_0512_HOP2500000004_5_WV_ARFQ_FORM.PDF | ||
| OSA TCA HOP25-05.pdf | ||
| Final_ARFQ_0512_HOP2500000004_1_WV_ARFQ_FORM.PDF | ||
| Pricing Page .xlsx | XLSX spreadsheet | |
| Addendum 3 forms.docx | DOCX document | |
| Purchasing Affidavit.pdf | ||
| ADDENDUM #1 ARFQ HOP25-04.pdf | ||
| Dietary Specifications (1).docx | DOCX document | |
| Federal Funds Addendum.docx | DOCX document | |
| WV 43 Dietary Service Request for Quotation.docx | DOCX document | |
| HIPPA FORM (2).pdf | ||
| Addendum 4 forms.docx | DOCX document | |
| Addendum #2 & Attachment B.pdf | ||
| Final_ARFQ_0512_HOP2500000004_4_WV_ARFQ_FORM.PDF | ||
| Final_ARFQ_0512_HOP2500000004_2_WV_ARFQ_FORM.PDF |
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Text version
Date Printed: Aug 6, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Food service
Proc Folder: 1727636 Reason for Modification:
Doc Description: Contract Dietary Service Addendum 2 to add a Pre-Bid
Meeting and change time on schedule of events question deadline.
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-08-06 2025-08-19 14:30 ARFQ 0512 HOP2500000004 3
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 111
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 6, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
HOPEMONT HOSPITAL
ACCOUNTS PAYABLE
HOPEMONT HOSPITAL
CENTRAL RECEIVING
150 HOPEMONT DR 150 HOPEMONT DR
TERRA ALTA WV TERRA ALTA WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Fixed Cost 52.00000 WK
Comm Code Manufacturer Specification Model # 85151607
Extended Description:
Fixed Cost - Labor cost and all personnel cost. To include benefits, compliance data cost, any miscellaneous personnel cost.
See specifications section 4.1.1
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
HOPEMONT HOSPITAL
ACCOUNTS PAYABLE
HOPEMONT HOSPITAL
CENTRAL RECEIVING
150 HOPEMONT DR 150 HOPEMONT DR
TERRA ALTA WV TERRA ALTA WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Variable Cost 12.00000 MO
Comm Code Manufacturer Specification Model # 85151607
Extended Description:
Variable Cost - Food, Supplements, snacks, Supplies, Chemicals and paper and plastic. See specifications section 4.1.2.
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions by 1:00 pm 2025-08-13
2 Pre-Bid Meeting @1:00 PM 2025-08-11
Document Phase Document Description Page
HOP2500000004 Final Contract Dietary Service
Document Phase Document Description Page
HOP2500000004 Final Contract Dietary Service
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