Final_ARFQ_0512_HOP2500000004_1_WV_ARFQ_FORM.PDF
PDF 1 MB Posted
- Attached to
- Contract Dietary Service
- Solicitation number
- ARFQ 0512 HOP2500000004 5
- Issued by
- Tucker County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the State of West Virginia, Office of Shared Administration Operations/Purchasing, for dietary services at Hopemont Hospital in Terra Alta, West Virginia. The solicitation seeks a contractor to provide comprehensive food service and dietary management for the hospital facility. The contract is structured around two primary cost components: fixed costs covering labor and all personnel expenses including benefits and compliance data, and variable costs encompassing food, supplements, snacks, supplies, chemicals, and paper and plastic products. The solicitation was issued on July 17, 2025, with questions due by August 5, 2025, at 2:00 pm, and bids closing on August 19, 2025, at 2:30 pm. The contract term is specified as 52 weeks for fixed costs and 12 months for variable costs, indicating an annual service agreement. The bidding documents reference specifications sections 4.1.1 and 4.1.2 for detailed requirements regarding personnel and material costs.
Vendors should submit proposals to the Office of Shared Administration Operations/Purchasing located at One Davis Square, First Floor, Room 111, Charleston, West Virginia 25301, with inquiries directed to Roberta A. Wagner at (304) 558-0209 or roberta.a.wagner@wv.gov. The contract will be invoiced to and shipped to Hopemont Hospital's Accounts Payable and Central Receiving departments at 150 Hopemont Drive, Terra Alta, West Virginia. All offers are subject to the terms and conditions contained in the solicitation documentation, and vendors must provide their Federal Employer Identification Number (FEIN) along with authorized signatures on all proposals.
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Other files
| File | Type | Posted |
|---|---|---|
| Final_ARFQ_0512_HOP2500000004_5_WV_ARFQ_FORM.PDF | ||
| OSA TCA HOP25-05.pdf | ||
| Final_ARFQ_0512_HOP2500000004_3_WV_ARFQ_FORM.PDF | ||
| Pricing Page .xlsx | XLSX spreadsheet | |
| Addendum 3 forms.docx | DOCX document | |
| Purchasing Affidavit.pdf | ||
| ADDENDUM #1 ARFQ HOP25-04.pdf | ||
| Dietary Specifications (1).docx | DOCX document | |
| Federal Funds Addendum.docx | DOCX document | |
| WV 43 Dietary Service Request for Quotation.docx | DOCX document | |
| HIPPA FORM (2).pdf | ||
| Addendum 4 forms.docx | DOCX document | |
| Addendum #2 & Attachment B.pdf | ||
| Final_ARFQ_0512_HOP2500000004_4_WV_ARFQ_FORM.PDF | ||
| Final_ARFQ_0512_HOP2500000004_2_WV_ARFQ_FORM.PDF |
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Text version
Date Printed: Jul 17, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Food service
Proc Folder: 1727636 Reason for Modification:
Doc Description: Contract Dietary Service
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-07-17 2025-08-19 14:30 ARFQ 0512 HOP2500000004 1
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 111
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 17, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
HOPEMONT HOSPITAL
ACCOUNTS PAYABLE
HOPEMONT HOSPITAL
CENTRAL RECEIVING
150 HOPEMONT DR 150 HOPEMONT DR
TERRA ALTA WV TERRA ALTA WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Fixed Cost 52.00000 WK
Comm Code Manufacturer Specification Model # 85151607
Extended Description:
Fixed Cost - Labor cost and all personnel cost. To include benefits, compliance data cost, any miscellaneous personnel cost.
See specifications section 4.1.1
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
HOPEMONT HOSPITAL
ACCOUNTS PAYABLE
HOPEMONT HOSPITAL
CENTRAL RECEIVING
150 HOPEMONT DR 150 HOPEMONT DR
TERRA ALTA WV TERRA ALTA WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Variable Cost 12.00000 MO
Comm Code Manufacturer Specification Model # 85151607
Extended Description:
Variable Cost - Food, Supplements, snacks, Supplies, Chemicals and paper and plastic. See specifications section 4.1.2.
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions by 2:00 pm 2025-08-05
Document Phase Document Description Page
HOP2500000004 Final Contract Dietary Service
Document Phase Document Description Page
HOP2500000004 Final Contract Dietary Service
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