Final_ARFQ_0512_HOP2500000004_2_WV_ARFQ_FORM.PDF
PDF 1 MB Posted
- Attached to
- Contract Dietary Service
- Solicitation number
- ARFQ 0512 HOP2500000004 5
- Issued by
- Tucker County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) Form issued by the State of West Virginia, Office of Shared Administration Operations/Purchasing, for dietary services at Hopemont Hospital in Terra Alta, West Virginia. The solicitation seeks a food service contract structured as an Agency Master Agreement, with modifications issued as Addendum #1 to add questions and answers. The solicitation number is ARFQ 0512 HOP2500000004, Version 2, issued on July 28, 2025, with a closing date of August 19, 2025 at 2:30 p.m. Eastern Time. A deadline for submitting questions has been established for August 5, 2025 at 1:00 p.m. The contract encompasses dietary service operations including labor costs, food, supplements, snacks, supplies, chemicals, and paper and plastic products, with quantities specified as 52 weeks for fixed costs (labor and personnel) and 12 months for variable costs (food and supplies). All offers should be submitted to the Office of Shared Administration Operations/Purchasing at One Davis Square, First Floor, Room 111, Charleston, West Virginia 25301, with inquiries directed to Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov.
The pricing structure is divided into two line items: a fixed cost component covering labor and all personnel expenses including benefits and compliance data costs for 52 weeks, and a variable cost component for food, supplements, snacks, supplies, chemicals, and paper and plastic products for 12 months. Invoicing and shipment are directed to Hopemont Hospital's Accounts Payable and Central Receiving at 150 Hopemont Drive, Terra Alta, West Virginia. The solicitation utilizes commodity codes 85151607 for both line items. No information regarding set-asides, incumbent contractors, contract term length, renewal options, or specific funding amounts and sources is provided in this document.
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Other files
| File | Type | Posted |
|---|---|---|
| Final_ARFQ_0512_HOP2500000004_5_WV_ARFQ_FORM.PDF | ||
| OSA TCA HOP25-05.pdf | ||
| Final_ARFQ_0512_HOP2500000004_3_WV_ARFQ_FORM.PDF | ||
| Final_ARFQ_0512_HOP2500000004_1_WV_ARFQ_FORM.PDF | ||
| Pricing Page .xlsx | XLSX spreadsheet | |
| Addendum 3 forms.docx | DOCX document | |
| Purchasing Affidavit.pdf | ||
| ADDENDUM #1 ARFQ HOP25-04.pdf | ||
| Dietary Specifications (1).docx | DOCX document | |
| Federal Funds Addendum.docx | DOCX document | |
| WV 43 Dietary Service Request for Quotation.docx | DOCX document | |
| HIPPA FORM (2).pdf | ||
| Addendum 4 forms.docx | DOCX document | |
| Addendum #2 & Attachment B.pdf | ||
| Final_ARFQ_0512_HOP2500000004_4_WV_ARFQ_FORM.PDF |
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Text version
Date Printed: Jul 28, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Food service
Proc Folder: 1727636 Reason for Modification:
Doc Description: Contract Dietary Service Addendum #1- Issued to add questions and answers.
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-07-28 2025-08-19 14:30 ARFQ 0512 HOP2500000004 2
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 111
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 28, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
HOPEMONT HOSPITAL
ACCOUNTS PAYABLE
HOPEMONT HOSPITAL
CENTRAL RECEIVING
150 HOPEMONT DR 150 HOPEMONT DR
TERRA ALTA WV TERRA ALTA WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Fixed Cost 52.00000 WK
Comm Code Manufacturer Specification Model # 85151607
Extended Description:
Fixed Cost - Labor cost and all personnel cost. To include benefits, compliance data cost, any miscellaneous personnel cost.
See specifications section 4.1.1
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
HOPEMONT HOSPITAL
ACCOUNTS PAYABLE
HOPEMONT HOSPITAL
CENTRAL RECEIVING
150 HOPEMONT DR 150 HOPEMONT DR
TERRA ALTA WV TERRA ALTA WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Variable Cost 12.00000 MO
Comm Code Manufacturer Specification Model # 85151607
Extended Description:
Variable Cost - Food, Supplements, snacks, Supplies, Chemicals and paper and plastic. See specifications section 4.1.2.
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions by 1:00 pm 2025-08-05
Document Phase Document Description Page
HOP2500000004 Final Contract Dietary Service
Document Phase Document Description Page
HOP2500000004 Final Contract Dietary Service
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