Final_ARFQ_0511_BCF1800000007_2_ARFQ_FORM.PDF
PDF 92 KB Posted
- Solicitation number
- ARFQ 0511 BCF1800000007 2
- Issued by
- Wayne County, West Virginia
About this file
This is an Agency Master Agreement Request for Quotation issued by the State of West Virginia, Department of Health and Human Resources (DHHR), seeking rental services for digital copying equipment at the Webster County office. The solicitation requests a Band 5 Digital Monochrome Copier with associated options including maintenance and supplies, scanning capability, three paper sources (1500 sheet capacity), automatic document feeder, electronic sorting and finisher, and surge protector. All line items are quoted on a monthly basis for a 12-month period. The solicitation was issued on July 24, 2017, with a question submission deadline of July 19, 2017, at 1:00 PM and a solicitation closing date of July 31, 2017, at 2:00 PM. Responses should be submitted to the Regional Comptroller at the Health and Human Resources BCF Region IV office located in Princeton, West Virginia. Contact for inquiries is Mary (Susie) Teel at (304) 558-1294 or susie.m.teel@wv.gov.
The copier rental includes maintenance and supplies sufficient for up to 65,000 copies per month, with an estimated monthly overage of 1,000 copies subject to per-copy charges for any usage exceeding the monthly limit. Invoicing and equipment delivery are directed to the Webster County DHHR office at 110 North Main Street, Suite 201, Webster Springs, West Virginia. The solicitation establishes an Agency Master Agreement procurement mechanism, indicating this may serve as the basis for future equipment rental arrangements. Specific unit pricing and total pricing for each line item were to be provided by vendors in their quotation responses.
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Text version
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 1Jul 24, 2017 BCF1800000007
PhaseVersionSolicitation NoSolicitation ClosesDate Issued
Procurement Folder :
Document Description :
Procurement Type :
State of West Virginia Request For Quotation
Equip. Rental
354599
Solicitation - Band 3 Digital Copier for Webster County DHHR
Agency Master Agreement
2017-07-24 2017-07-31 14:00:00
ARFQ 0511 2 FinalBCF1800000007
SUBMIT RESPONSES TO: VENDOR
Vendor Name, Address and Telephone
REGIONAL COMPTROLLER - 304-425-8738
HEALTH AND HUMAN RESOURCES
BCF - REGION IV DIRECTOR C/O MERCER COUNTY OFFICE
200 DAVIS ST
PRINCETON WV 24740
US
All offers subject to all terms and conditions contained in this solicitation DATEFEIN #Signature X
FOR INFORMATION CONTACT THE
Mary (Susie) Teel
(304) 558-1294 susie.m.teel@wv.gov
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 2Jul 24, 2017 BCF1800000007
INVOICE TO SHIP TO
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV26288
US
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV 26288
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 1 Digital Monochrome Copier - Band 5 12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
Rental of Band 5 Digital Monochrome Copier for Webster County DHHR
INVOICE TO SHIP TO
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV26288
US
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV 26288
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 2 Digital Monochrome Copier - Band 5
- Maintenance & Supplies
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
72154066 maintenance & supplies - band 5 digital monochrome copier for Webster County DHHR - up to 65,000 copies per month.
INVOICE TO SHIP TO
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV26288
US
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV 26288
US
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 3Jul 24, 2017 BCF1800000007
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 3 Digital Monochrome Copier - Band 5
- Scanning Capability
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44100000
Scanning capability for digital monochrome copier for Webster County DHHR
INVOICE TO SHIP TO
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV26288
US
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV 26288
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 4 Digital Monochrome Copier - Band 5
- Three Paper Sources
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44100000
Three paper sources for digital monochrome copier for Webster County DHHR - 1500 sheet capacity
INVOICE TO SHIP TO
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV26288
US
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV 26288
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 5 Digital Monochrome Copier - Band 5
- Auto Document Feeder
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44100000
Automatic Document Feeder for digital monochrome copier for Webster County DHHR
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 4Jul 24, 2017 BCF1800000007
INVOICE TO SHIP TO
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV26288
US
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV 26288
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 6 Digital Monochrome Copier - Band 5
- Sorting/Finisher
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44100000
Electronic Sorting and Finisher for digital monochrome copier for Webster County DHHR
INVOICE TO SHIP TO
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV26288
US
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV 26288
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 7 Digital Monochrome Copier - Band 5
- Surge Protector
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44100000
Surge Protector for digital monochrome copier for Webster County DHHR
INVOICE TO SHIP TO
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV26288
US
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV 26288
US
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 5Jul 24, 2017 BCF1800000007
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 8 Digital Monochrome Copier - Band 5
- Per Copy Overage Charge
12000.00000 EA
Commodity Code Manufacturer SpecificationModel #
Extended Description
44100000
Per copy overage charges for digital monochrome copier for Webster County DHHR - charges for copies in excess of 65,000 per month - estimate of monthly overage is 1000 copies per month
SCHEDULE OF EVENTS
Event DateEventLine
1 Question Submission Deadline on 07/19/17 at 1:00 pm
2017-07-19
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