Final_ARFQ_0511_BCF1800000007_1_ARFQ_FORM.PDF
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- Solicitation number
- ARFQ 0511 BCF1800000007 2
- Issued by
- Wayne County, West Virginia
About this file
This is a Request for Quotation (RFQ) issued by the State of West Virginia, Health and Human Resources Department, for the rental of digital monochrome copier equipment and related services for the Webster County DHHR office. The solicitation, numbered BCF1800000007, was issued on July 14, 2017, with a submission deadline of July 31, 2017, at 2:00 p.m. The procurement covers a 12-month rental period and includes eight line items: the primary digital monochrome copier (Band 5), maintenance and supplies, scanning capability, three paper sources with 1500-sheet capacity, automatic document feeder, electronic sorting and finisher, surge protector, and per-copy overage charges. All equipment is to be shipped to and invoiced at the Webster County DHHR office located at 110 North Main Street, Suite 201, Webster Springs, West Virginia 26288. Responses should be submitted to the Regional Comptroller at the Health and Human Resources BCF Region IV Director office in Mercer County. A question submission deadline of July 19, 2017, at 1:00 p.m. is established.
The copier specification includes a maintenance and supplies component supporting up to 65,000 copies per month, with estimated monthly overage charges for copies exceeding that threshold at approximately 1,000 copies monthly. Unit prices are to be quoted on a monthly basis for the 12-month rental term, with pricing submitted for each of the eight line items. Pricing information and total contract value were not populated in the solicitation document. Contact information for procurement inquiries is provided through Mary (Susie) Teel at (304) 558-1294 or susie.m.teel@wv.gov, and financial matters should be directed to the Financial Clerk at (304) 847-2861.
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Text version
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 1Jul 14, 2017 BCF1800000007
PhaseVersionSolicitation NoSolicitation ClosesDate Issued
Procurement Folder :
Document Description :
Procurement Type :
State of West Virginia Request For Quotation
Equip. Rental
354599
Solicitation - Band 3 Digital Copier for Webster County DHHR
Agency Master Agreement
2017-07-14 2017-07-31 14:00:00
ARFQ 0511 1 FinalBCF1800000007
SUBMIT RESPONSES TO: VENDOR
Vendor Name, Address and Telephone
REGIONAL COMPTROLLER - 304-425-8738
HEALTH AND HUMAN RESOURCES
BCF - REGION IV DIRECTOR C/O MERCER COUNTY OFFICE
200 DAVIS ST
PRINCETON WV 24740
US
All offers subject to all terms and conditions contained in this solicitation DATEFEIN #Signature X
FOR INFORMATION CONTACT THE
Mary (Susie) Teel
(304) 558-1294 susie.m.teel@wv.gov
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 2Jul 14, 2017 BCF1800000007
INVOICE TO SHIP TO
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV26288
US
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV 26288
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 1 Digital Monochrome Copier - Band 5 12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44101501
Rental of Band 5 Digital Monochrome Copier for Webster County DHHR
INVOICE TO SHIP TO
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV26288
US
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV 26288
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 2 Digital Monochrome Copier - Band 5
- Maintenance & Supplies
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
72154066 maintenance & supplies - band 5 digital monochrome copier for Webster County DHHR - up to 65,000 copies per month.
INVOICE TO SHIP TO
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV26288
US
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV 26288
US
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 3Jul 14, 2017 BCF1800000007
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 3 Digital Monochrome Copier - Band 5
- Scanning Capability
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44100000
Scanning capability for digital monochrome copier for Webster County DHHR
INVOICE TO SHIP TO
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV26288
US
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV 26288
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 4 Digital Monochrome Copier - Band 5
- Three Paper Sources
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44100000
Three paper sources for digital monochrome copier for Webster County DHHR - 1500 sheet capacity
INVOICE TO SHIP TO
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV26288
US
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV 26288
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 5 Digital Monochrome Copier - Band 5
- Auto Document Feeder
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44100000
Automatic Document Feeder for digital monochrome copier for Webster County DHHR
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 4Jul 14, 2017 BCF1800000007
INVOICE TO SHIP TO
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV26288
US
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV 26288
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 6 Digital Monochrome Copier - Band 5
- Sorting/Finisher
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44100000
Electronic Sorting and Finisher for digital monochrome copier for Webster County DHHR
INVOICE TO SHIP TO
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV26288
US
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV 26288
US
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 7 Digital Monochrome Copier - Band 5
- Surge Protector
12.00000 MO
Commodity Code Manufacturer SpecificationModel #
Extended Description
44100000
Surge Protector for digital monochrome copier for Webster County DHHR
INVOICE TO SHIP TO
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV26288
US
FINANCIAL CLERK - 304-847-2861
HEALTH AND HUMAN RESOURCES
BCF - WEBSTER COUNTY OFFICE
110 NORTH MAIN ST, STE 201
WEBSTER SPRINGS WV 26288
US
Solicitation Number : FORM ID : WV-PRC-ARFQ-001Date Printed : Page : 5Jul 14, 2017 BCF1800000007
Unit Price Total PriceUnit Issue Line Commodity Line Description Qty 8 Digital Monochrome Copier - Band 5
- Per Copy Overage Charge
12000.00000 EA
Commodity Code Manufacturer SpecificationModel #
Extended Description
44100000
Per copy overage charges for digital monochrome copier for Webster County DHHR - charges for copies in excess of 65,000 per month - estimate of monthly overage is 1000 copies per month
SCHEDULE OF EVENTS
Event DateEventLine
1 Question Submission Deadline on 07/19/17 at 1:00 pm
2017-07-19
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