arfq 18.07 digital copier webster pricing page.docx

This is a pricing page for an ARFQ (Automated Request for Quotation) issued by Webster County DHHR for a Band 5 digital copier rental under solicitation BCF 18-07. The request seeks pricing for a monochrome digital copier system with an estimated monthly usage of up to 65,000 copies. The quoted equipment includes a base rental unit with integrated maintenance and supplies (excluding paper), scanning capability, three paper sources with 1,500-sheet capacity, automatic document feeder, electronic sorting/finisher, and digital copier surge protector. All listed items are quoted on a monthly rate basis, with pricing extended over a 12-month period to calculate annual costs.

The pricing structure includes a fixed monthly rental rate for the copier and included maintenance/supplies, with additional monthly charges for optional features (scanning, paper sources, document feeder, sorting/finisher, and surge protector). Vendors must also provide per-copy overage rates for copies exceeding the 65,000 monthly threshold, with an estimated 12,000 annual overage copies used to calculate potential additional costs. The vendor must complete all pricing fields, provide company name, email, authorized signature, and date of submission. The grand total for the Band 5 digital monochrome copier system represents the complete annual cost to Webster County DHHR under this pricing structure.