Fence Part_1_Supplemental_Conditions.pdf
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- Attached to
- CBJTC SR16 Chain Link Fence
- Solicitation number
- ITB-15335
- Issued by
- St. Johns County, Florida
About this file
This is a Supplemental Conditions document issued by the State of Florida Department of Military Affairs for a chain-link fence replacement project at Camp Blanding Joint Training Center located at 5629 State Road 16 West in Starke, Florida. The project involves the removal and replacement of approximately 5,784 linear feet of chain-link fencing, terminal posts, line posts, barbed wire, and two 30-foot manually operated cantilever gates. The new fencing will be black vinyl, 6 feet high with 1 foot of barbed wire with black vinyl coating above the fence, installed in accordance with USACE FE6-TR-72 Chain-Link Security Fence specifications and CBJTC Fencing Standards, with an alternative option (ABI 1) for 7-foot high fencing. The project must achieve substantial completion within 120 calendar days after the Notice to Proceed, with a non-mandatory pre-bid meeting and site visit scheduled for March 24, 2026, at 10:00 a.m., a bidder question deadline of March 31, 2026, at 12:00 p.m., and sealed bid opening on April 21, 2026, at 2:00 p.m. at the Robert F. Ensslin National Guard Armory in St. Augustine, Florida. Contract award will be granted to the lowest responsive and responsible bidder.
The estimated contract value is between $100,000 and $300,000, requiring bidders to submit a bid bond equal to 5 percent of the bid amount. Upon contract award, Performance Bonds and Labor and Material Payment Bonds equal to 100 percent of the contract sum are required. The project is funded by State Fiscal Recovery Funds made available through the American Rescue Plan Act, requiring compliance with federal regulations including prevailing wage requirements, E-Verify employment verification, and debarment and suspension verification through the System for Award Management. All bidders must possess appropriate Florida state licenses and demonstrate comparable project experience with at least two successful chain-link fencing projects completed within the last five years. Contractors must establish a local office within 300 miles of the project site, provide a watertight 12 by 12 foot office for the Architect/Engineer's exclusive use, furnish water and electricity for construction purposes, maintain 24-hour site security, and ensure criminal history background checks for all employees working at Department of Military Affairs facilities. Liquidated damages are assessed at $250.00 per calendar day for delays beyond the required completion date. Proposals are valid for 60 calendar days from bid opening, and the selected contractor must enter into a formal written agreement within 10 calendar days of contract award.
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Text version
Construction Contract Project Manual for the
NON-TECHNICAL SPECIFICATION
SECTIONS OF DIVISION ONE
LEVELS 4 & 5
(Level 4 - $200,000 - $500,000) (Level 5 – Over $500,000)
Revised June 2023 (All previous revisions are obsolete)
STATE OF FLORIDA
DEPARTMENT OF MILITARY AFFAIRS
2305 STATE ROAD 207
St. Augustine, Florida 32086
224112 CBJTC SR 16 Chain Link Fence Replacement
5629 State Road 16 West, Starke, Florida
TO BE CONSTRUCTED FOR:
Department of Military Affairs
82 Marine Street St. Augustine, FL 32084
CONTRACT ADMINISTERED BY
Department of Military Affairs
Construction and Facility Management Office 2305 State Road 207
St. Augustine, Florida, 32033
ARCHITECT / ENGINEER
Department of Military Affairs
CBJTC DPW OFFICE
5629 State Road 16 West
Starke, Florida 32091
SUPPLEMENTARY TERMS AND CONDITIONS
March 12, 2026
224112
CBJTC SR 16 Chain Link Fence Replacement
OWNER: Florida Department of Military Affairs
ARCHITECT/ENGINEER: DMA-CBJTC DPW OFFICE
This document forms an integral part of the Request for Proposal Documents and the Contract Documents. The receipt of this document must be acknowledged in the space provided on your Proposal. This General Terms and Conditions are hereby modified as follows: (modify below as it applies to the project requirements; remove or strike through unnecessary items)
1. SUBSTANTIAL COMPLETION AND LIQUIDATED DAMAGES: Section C-7 is amended in part as follows: This Project is to be substantially complete within 120 calendar days after the date of the Notice to Proceed. This date may be extended only in accordance with the Contract Documents. If the project is not substantially completed by the required date, liquidated damages shall be assessed at the rate of $250.00 per calendar day.
2. ARCHITECT/ENGINEER'S FIELD OFFICE. The Contractor shall provide and maintain a watertight office at the Project for the exclusive use of the Architect/Engineer and his representatives, not less than 12' x 12' in size, one room with at least one window in each exterior wall and an independent outside entrance door fitted with hardware and lock, artificial light, a bench with one drawer, a blueprint rack, a heater and a window air conditioner. This office and equipment shall become the property of the Contractor upon completion of the contract.
3. TELEPHONE. A telephone shall be installed in the Architect/Engineer's office and it shall remain until the full completion of the project. Charges for long-distance calls shall be paid by the person making the calls. All other telephone charges shall be paid by the Contractor.
4. WATER. Water necessary for construction of the building and testing its plumbing and mechanical systems shall be furnished by the Contractor. He shall make all connections, install a meter, take out and pay for all permits necessary, do all piping and clear away all evidence of same after the job is completed.
5. ELECTRICITY. All electricity for light and power necessary for the construction of the building and testing of its electrical and mechanical systems shall be paid for by the Contractor. The Contractor shall make all necessary arrangements for this service and perform the work required.
6. PROJECT SIGN. A sign shall be erected at the site by the Contractor and shall be 3/4"- 4' X 8' exterior grade plywood mounted on 4 x 4 wood posts (p.t.), located in a prominent location approved by the Architect/Engineer and Owner. Sign shall conform to the size, colors and design specifications provided by Architect/Engineer or owner.
7. INITIAL CONSTRUCTION CONFERENCE. Immediately prior to starting construction or as soon as possible after the construction has started, the Owner will arrange a meeting with the project stakeholders. The purpose of this meeting shall be to discuss requirements and responsibilities of the various parties involved with the objective of expeditious handling of the construction contract. The Owner's Contract Manager and Project Manager will chair this meeting.
8. SITE SECURITY. The Contractor shall pay for and be responsible to secure the site and the project against theft, vandalism, fire and for public safety at all times (24 hours per day) from Notice to Proceed until Substantial Completion.
9. DAVIS-BACON REQUIREMENTS. If Davis-Bacon and related laws apply, they will be addressed in Section D of the General Terms and Conditions. If applicable, then all applicable federal labor standards clauses are incorporated into the Contract Documents. The Contractor agrees to familiarize itself with “Making Davis-Bacon Work – A Contractor’s Guide to Prevailing Wage Requirements for Federally-Assisted Construction Projects” and to comply with all applicable regulations.
10. Contractor will be required to comply with all Camp Blanding unique requirements for entry and work on post.
EXCEPT AS SPECIFICALLY PROVIDED HEREIN, ALL OTHER TERMS AND CONDITIONS OF THE BIDDING
DOCUMENTS AND CONTRACT DOCUMENTS REMAIN UNCHANGED.
[END]
Date Issued:
A/I Initials:
NOTICE TO BIDDERS
The following General Terms and Conditions and the Supplemental Terms and Conditions are part of the bidding and contract process for construction projects in excess of $200,000. These non-technical documents are designed to (i) ensure compliance with applicable laws, (ii) protect the State’s interests, and (iii) make the contracting process easier for all parties. Please review carefully all sections in the non-technical specifications including the following items:
1. All Bidders must submit a bid bond with their bid proposal if the bid exceeds $100,000.00. For details please refer to Section B-11 of the General Terms and Conditions.
2. All Bidders must submit bids in accordance with the publicized Invitation to Bid (ITB). If prequalification to bid is required, it will be stated within the ITB along with instructions.
3. Criminal History Background Checks, if included in the General Terms and Conditions, must be obtained for all employees and agents of the Contractor and its subcontractors, their agents and employees, and all other persons performing any of the work under a contract to the Contractor working within buildings or facilities either owned or managed by the Department of Military Affairs.
Details of this responsibility are outlined in Article C-38 of the General Terms and Conditions.
4. All Bidders are responsible for the cost of insurance and bonds. Please refer to Sections C-1 through
C-3 of the General Terms and Conditions for required types of insurance and Exhibits 2 and 3 to review the requirements on the bond forms.
5. Proposal Form may be obtained with the ITB or as instructed in the ITB.
6. Samples of some Forms required by the Department of Military Affairs (DMA) are shown in the
General Terms and Conditions. Forms for use during contract performance will be provided by DMA after contract award.
| ARCHITECT/ENGINEER'S CHECKLIST FOR OBTAINING CONSTRUCTION BIDS |
| (USE COVER SHEET) |
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