RFI Responses as of 27 March 2026 FA930126R0005.pdf

Solicitation FA930126R0005 Materiel Management Operations (MMO) Services

Government Responses to Requests for Information (RFI) Received as of 17 March 2026

1. Material Management Operations Services is a Full and Open RFP issued through SAM.gov with the DFARS 252.226-7002 provision. This provision or the requirements of this provision are not annotated in the Evaluation Criteria of the RFP. If a firm that does not meet the provision submits an offer for this requirement, are they still competitive for this Full and Open RFP? (11MAR2026)

Response: No, see revised 52.212-2 addendum Para. 1. Subfactor 1(b)(2) Evaluation Criteria.

2. Would it be possible to attend the site visit for the above referenced contract virtually via Teams?

(12MAR2026)

Response: Please note that the site visit will be conducted in-person and not by virtual means.

3. To be eligible for award, does an offeror have to meet the criteria for employing severely disabled individuals?

(12MAR2026)

Response: Yes, see revised 52.212-2 addendum Para. 1. Subfactor 1(b)(2) Evaluation Criteria.

4. Is this (solicitation) stating that if the demonstration project can be used, this would transfer this opportunity to this as a vehicle instead of being full and open? (12MAR2026)

Response: No, this acquisition is unrestricted (full and open) as indicated in the SF1449 Block 10 to vendors that can meet the requirements of the solicitation.

5. 1. Is this a new or existing work? 2. If existing work, who is the incumbent and what is the contract number.

3. When does your office expect to release this solicitation? (17MAR2026)

Response: 1. Existing work. 2. The current contractor is Data Monitor Systems, Inc. under contract FA930126D0004. 3. The solicitation is currently posted in SAM.

6. Will the Government please clarify if this is a covered solicitation under DFARS 252.226-7002 Vendor Eligibility Representation? Is it the Government’s intention to restrict competition to only contractors that meet the requirement of employing severely disabled individuals at a rate of at least 33 percent of its total workforce over the 12-month period prior to the issuance of the solicitation. (17MAR2026)

Response: This acquisition is unrestricted (full and open) as indicated in the SF1499 Block 10 to vendors that can meet the requirements of the solicitation. See revised 52.212-2 addendum Para. 1. Subfactor 1(b)(2) Evaluation Criteria.

7. Also, I wanted to confirm that this is indeed a covered solicitation under DFARS 252.226-7002 Vendor Eligibility Representation? Specifically, if a contractor does not meet the requirement of employing severely disabled individuals at a rate of at least 33 percent of its total workforce over the 12-month period prior to the issuance of the solicitation, are they ineligible for the award? Please advise. (18MAR2026)

Response: Reps/Certs DFARS 252.226-7002 is included in the solicitation. Yes, see revised 52.212-2 addendum Para. 1. Subfactor 1(b)(2) Evaluation Criteria.

8. Are the 2-3 Experience Sheets (Factor 1) and the Vendor Mission Essential Plan (Factor 3) included in this 40-page limit? (52.212-1 Para. 9)

Response: Yes

9. Do the 2-3 Experience Sheets (Factor 1) and the Vendor Mission Essential Plan (Factor 3) comprise the entirety of the technical volume to be submitted by the vendor? (52.212-1 Para. 9)

Response: No. See 52.212-1 and 52.212-2 for technical submission information and technical evaluation requirements.

10. If the 2-3 Experience Sheets (Factor 1) and the Vendor Mission Essential Plan (Factor 3) DO NOT comprise the entirety of the technical volume, will any additional deliverables or evaluation criteria be required to determine a vendor's ability to meet all technical requirements beyond those requested in Factor 1, Factor 2, and Factor 3? (52.212-1 Para. 9)

Response: Yes. See 52.212-1 and 52.212-2 for technical submission information and technical evaluation requirements.

11. As is typically anticipated, the incumbent workforce often remains employed on the contract following award to a new contractor. Under this scenario, will the incumbent contractor continue to compensate the workforce throughout the phase in transition period and through Day One (1) of the base period of the new contract? (PWS Para. 1.14)

Response: The incumbent contractor will be responsible for working with the successor contractor to perform phase-in/phase-out activities during the transition period.

12. Will the Government please clarify if this document is truly Secret since it was distributed over nonsecure channels? (DD254)

Response: Not classified. A DD Form 254 is not classified as "secret." Instead, it is used to specify security requirements for contracts involving access to classified information. The form identifies the classification level and safeguarding requirements for the contractor's facility, ensuring that the contractor is aware of the security measures they must implement.

13. Will the contractor be required to store classified materials on its own premises and in its own secure containers/systems? Or will the contractor merely have access to classified materials at the Government facilities and contained in the Government’s safes/systems/secure areas? (DD254)

Response: The contractor will process, handle, and store classified property within the Government furnished facilities identified in the PWS Appendix 3.1.

14: If contractors are required to provide secure containers/systems, does the Government require certain specifications for these items? (DD254)

Response: 2.12.1.1. Base level SA/LW are assigned to and maintained by the contractor. The contractor shall provide secure storage for mobility and daily use SA/LW. The base level SA/LW are assigned to and maintained by the contractor within the approved APSR against the responsible AUIC. The contractor is responsible for storage, accountability, and management of SA/LW for base mobility requirements. Base level SA/LW shall be inventoried semi-annually by serial number, IAW DAFMAN 23-300, para. 11.50.12.14.

15. Will the contractor be required to obtain and operate its own COMSEC hardware, and have our systems approved? Or will the contractor merely operate the COMSEC suite provided by the Government at EAFB?

(DD254)

Response: No, the contractor will not be required to operate its own COMSEC hardware nor have their systems approved. IAW PWS para 2.15.2.5. The contractor shall verify accountability of COMSEC/CCI equipment IAW DAFMAN 23-300, para. 11.53.4.8. Assets received are validated via Standard Form (SF) 153, COMSEC Material Report, are recorded in the APSR as prescribed in AFMAN 17-1302-O, Communication Security (COMSEC) Operations.

16. Will the Government please clarify whether contractors will be generating classified materials (c) or whether they will be performing services only (e)? (DD254)

Response: IAW PWS para 2.3., The contractor shall attain the appropriate security clearances to handle classified/sensitive materiel. The contractor shall ensure all classified, sensitive, and pilferable assets are received, stored, issued, and accounted for in strict accordance with DAFMAN 23-300. All assets shall be stored in a safe, secure, and environmentally conscious manner.

17. Will the Government please consider checking box B in this section should contractors' need a subcontractor involved in any of the classified aspects of the program? (DD254)

Response: This will depend on who is awarded the contract. If appropriate, DD254 Box B will be checked upon identification of subcontractors,

18. Are all contractor personnel required to be briefed at the Secret level or just have Secret eligibility? If the former, please identify which positions require Secret access (i.e., a Secret briefing and signed SF12 form)?

(PWS Para. 1.8.1, 1.25, 2.4)

Response: All contractors must possess or obtain favorable National Agency Check Investigations (NACI) for computer network access or unescorted entrance to restricted areas.

19. In order to ensure contractors' Security Plans provide an adequate level of detail, will the Government provide a template or specific guidelines for the Plan? (PWS Para. 1.106)

Response: The Government will not provide a template. It will be the contract awardee responsibility to provide the Security Plan.

20. Does the contract require that the contractor designate and maintain “central locations to receive and distribute mail”? Or is there a Government facility already designated for that purpose? (PWS Para. 1.18)

Response: There is a central location already designated for receiving and distributing mail.

21. How is the Government going to certify that a potential bidder meets the qualifications defined in DFARS

226.7201 for employing 33% of people with significant disabilities? (52.212 Para. 1 DFARS Rep/Cert Demo Project)

Response: Offers are responsible for certifying eligibility requirements as defined in DFARS 226.7201 and demonstrating the experience in their proposal.

22. Will the Government please clarify whether the scope of this contract includes supporting and maintaining all IDSs on the EAFB installation? (PWS Para. 1.23)

Response: PWS para 1.23. refers to Key and Combination Control. PWS para 1.24. addresses IDS. The contractor is required to perform all functions to support and maintain serviceability of the IDS. The contractor is only required to perform these duties in B3736.

23. Will the Government please clarify whether the scope of this contract includes monitoring and responding to alarms and testing alarms related to the IDS for the entire EAFB installation? (PWS Para. 1.24.2)

Response: Yes, the contractor is responsible for obtaining the initial Alarm Monitor training for B3736 only.

24. Will the Government please define the scope of the classified property and documentation to be protected by the contractor? (PWS Para. 1.25.2)

Response: There is no Para. 1.25.2. in the PWS. Please rephrase question. Thank you.

25. Will the Government please define the scope of the monthly assessment that is required? Is there a template or other checklist that is preferred? (PWS Para. 2.7.4)

Response: Contractor will generate and perform its own monthly self-assessment checklists.

26. Will the Government provide a template or specific checklist that is preferred for these inspections? (PWS 2.8.7)

Response: Contractor will generate and perform its own inspection for proper storage location.

27. Will the Government please specify whether internal security controls apply to items placed in the contractor's care and in or on Government facilities, or whether contractor-owned storage facilities, safes, etc., are required? (PWS Para. 2.9.2.10)

Response: Government furnished facilities are provided.

28. Will the Government please clarify whether these personnel must be briefed at the Secret level or merely have Secret eligibility? (PWS Para. 2.12.3)

Response: All contractor must possess or obtain a favorable National Agency Check, Local Agency Check (NACLC), credit check and be able to obtain and maintain a Secret security clearance. No exceptions.

29. Will the Government please define the requirements for the 100% inspection? Does this pertain to classified holdings, key accountability, weapons and ammunition storage, etc.? (PWS Para. 2.29.4)

Response: Government COR will conduct 100% inspection of ALL contractor performed tasks.

30. Will the Government please specify what the “security clearance requirements for duty location” are in this section? (PWS Para. 4.2.5)

Response: See DD254

31. Does the Government provide vehicles for moving materials across the base? Or does the Contractor need to provide these? (GFP)

Response: No, the contractor is responsible for obtaining and maintaining its own company vehicles for delivering property to the customers.