RFI Responses as of 2 April 2026 FA930126R0005.pdf

Solicitation FA930126R0005 Materiel Management Operations (MMO) Services

Government Responses to Requests for Information (RFI) Received as of 27 March 2026

1. Material Management Operations Services is a Full and Open RFP issued through SAM.gov with the DFARS 252.226-7002 provision. This provision or the requirements of this provision are not annotated in the Evaluation Criteria of the RFP. If a firm that does not meet the provision submits an offer for this requirement, are they still competitive for this Full and Open RFP? (11MAR2026)

Response: No, see revised 52.212-2 addendum Para. 1. Subfactor 1(b)(2) Evaluation Criteria.

2. Would it be possible to attend the site visit for the above referenced contract virtually via Teams?

(12MAR2026)

Response: Please note that the site visit will be conducted in-person and not by virtual means.

3. To be eligible for award, does an offeror have to meet the criteria for employing severely disabled individuals?

(12MAR2026)

Response: Yes, see revised 52.212-2 addendum Para. 1. Subfactor 1(b)(2) Evaluation Criteria.

4. Is this (solicitation) stating that if the demonstration project can be used, this would transfer this opportunity to this as a vehicle instead of being full and open? (12MAR2026)

Response: No, this acquisition is unrestricted (full and open) as indicated in the SF1449 Block 10 to vendors that can meet the requirements of the solicitation.

5. 1. Is this a new or existing work? 2. If existing work, who is the incumbent and what is the contract number.

3. When does your office expect to release this solicitation? (17MAR2026)

Response: 1. Existing work. 2. The current contractor is Data Monitor Systems, Inc. under contract FA930126D0004. 3. The solicitation is currently posted in SAM.

6. Will the Government please clarify if this is a covered solicitation under DFARS 252.226-7002 Vendor Eligibility Representation? Is it the Government’s intention to restrict competition to only contractors that meet the requirement of employing severely disabled individuals at a rate of at least 33 percent of its total workforce over the 12-month period prior to the issuance of the solicitation. (17MAR2026)

Response: This acquisition is unrestricted (full and open) as indicated in the SF1499 Block 10 to vendors that can meet the requirements of the solicitation. See revised 52.212-2 addendum Para. 1. Subfactor 1(b)(2) Evaluation Criteria.

7. Also, I wanted to confirm that this is indeed a covered solicitation under DFARS 252.226-7002 Vendor Eligibility Representation? Specifically, if a contractor does not meet the requirement of employing severely disabled individuals at a rate of at least 33 percent of its total workforce over the 12-month period prior to the issuance of the solicitation, are they ineligible for the award? Please advise. (18MAR2026)

Response: Reps/Certs DFARS 252.226-7002 is included in the solicitation. Yes, see revised 52.212-2 addendum Para. 1. Subfactor 1(b)(2) Evaluation Criteria.

8. Are the 2-3 Experience Sheets (Factor 1) and the Vendor Mission Essential Plan (Factor 3) included in this 40-page limit? (52.212-1 Para. 9)

Response: Yes

9. Do the 2-3 Experience Sheets (Factor 1) and the Vendor Mission Essential Plan (Factor 3) comprise the entirety of the technical volume to be submitted by the vendor? (52.212-1 Para. 9)

Response: No. See 52.212-1 and 52.212-2 for technical submission information and technical evaluation requirements.

10. If the 2-3 Experience Sheets (Factor 1) and the Vendor Mission Essential Plan (Factor 3) DO NOT comprise the entirety of the technical volume, will any additional deliverables or evaluation criteria be required to determine a vendor's ability to meet all technical requirements beyond those requested in Factor 1, Factor 2, and Factor 3? (52.212-1 Para. 9)

Response: Yes. See 52.212-1 and 52.212-2 for technical submission information and technical evaluation requirements.

11. As is typically anticipated, the incumbent workforce often remains employed on the contract following award to a new contractor. Under this scenario, will the incumbent contractor continue to compensate the workforce throughout the phase in transition period and through Day One (1) of the base period of the new contract? (PWS Para. 1.14)

Response: The incumbent contractor will be responsible for working with the successor contractor to perform phase-in/phase-out activities during the transition period.

12. Will the Government please clarify if this document is truly Secret since it was distributed over nonsecure channels? (DD254)

Response: Not classified. A DD Form 254 is not classified as "secret." Instead, it is used to specify security requirements for contracts involving access to classified information. The form identifies the classification level and safeguarding requirements for the contractor's facility, ensuring that the contractor is aware of the security measures they must implement.

13. Will the contractor be required to store classified materials on its own premises and in its own secure containers/systems? Or will the contractor merely have access to classified materials at the Government facilities and contained in the Government’s safes/systems/secure areas? (DD254)

Response: The contractor will process, handle, and store classified property within the Government furnished facilities identified in the PWS Appendix 3.1.

14: If contractors are required to provide secure containers/systems, does the Government require certain specifications for these items? (DD254)

Response: 2.12.1.1. Base level SA/LW are assigned to and maintained by the contractor. The contractor shall provide secure storage for mobility and daily use SA/LW. The base level SA/LW are assigned to and maintained by the contractor within the approved APSR against the responsible AUIC. The contractor is responsible for storage, accountability, and management of SA/LW for base mobility requirements. Base level SA/LW shall be inventoried semi-annually by serial number, IAW DAFMAN 23-300, para. 11.50.12.14.

15. Will the contractor be required to obtain and operate its own COMSEC hardware, and have our systems approved? Or will the contractor merely operate the COMSEC suite provided by the Government at EAFB?

(DD254)

Response: No, the contractor will not be required to operate its own COMSEC hardware nor have their systems approved. IAW PWS para 2.15.2.5. The contractor shall verify accountability of COMSEC/CCI equipment IAW DAFMAN 23-300, para. 11.53.4.8. Assets received are validated via Standard Form (SF) 153, COMSEC Material Report, are recorded in the APSR as prescribed in AFMAN 17-1302-O, Communication Security (COMSEC) Operations.

16. Will the Government please clarify whether contractors will be generating classified materials (c) or whether they will be performing services only (e)? (DD254)

Response: IAW PWS para 2.3., The contractor shall attain the appropriate security clearances to handle classified/sensitive materiel. The contractor shall ensure all classified, sensitive, and pilferable assets are received, stored, issued, and accounted for in strict accordance with DAFMAN 23-300. All assets shall be stored in a safe, secure, and environmentally conscious manner.

17. Will the Government please consider checking box B in this section should contractors' need a subcontractor involved in any of the classified aspects of the program? (DD254)

Response: This will depend on who is awarded the contract. If appropriate, DD254 Box B will be checked upon identification of subcontractors,

18. Are all contractor personnel required to be briefed at the Secret level or just have Secret eligibility? If the former, please identify which positions require Secret access (i.e., a Secret briefing and signed SF12 form)?

(PWS Para. 1.8.1, 1.25, 2.4)

Response: All contractors must possess or obtain favorable National Agency Check Investigations (NACI) for computer network access or unescorted entrance to restricted areas.

19. In order to ensure contractors' Security Plans provide an adequate level of detail, will the Government provide a template or specific guidelines for the Plan? (PWS Para. 1.106)

Response: The Government will not provide a template. It will be the contract awardee responsibility to provide the Security Plan.

20. Does the contract require that the contractor designate and maintain “central locations to receive and distribute mail”? Or is there a Government facility already designated for that purpose? (PWS Para. 1.18)

Response: There is a central location already designated for receiving and distributing mail.

21. How is the Government going to certify that a potential bidder meets the qualifications defined in DFARS

226.7201 for employing 33% of people with significant disabilities? (52.212 Para. 1 DFARS Rep/Cert Demo Project)

Response: Offers are responsible for certifying eligibility requirements as defined in DFARS 226.7201 and demonstrating the experience in their proposal.

22. Will the Government please clarify whether the scope of this contract includes supporting and maintaining all IDSs on the EAFB installation? (PWS Para. 1.23)

Response: PWS para 1.23. refers to Key and Combination Control. PWS para 1.24. addresses IDS. The contractor is required to perform all functions to support and maintain serviceability of the IDS. The contractor is only required to perform these duties in B3736.

23. Will the Government please clarify whether the scope of this contract includes monitoring and responding to alarms and testing alarms related to the IDS for the entire EAFB installation? (PWS Para. 1.24.2)

Response: Yes, the contractor is responsible for obtaining the initial Alarm Monitor training for B3736 only.

24. Will the Government please define the scope of the classified property and documentation to be protected by the contractor? (PWS Para. 1.25.2)

Response: There is no Para. 1.25.2. in the PWS. Please rephrase question. Thank you.

25. Will the Government please define the scope of the monthly assessment that is required? Is there a template or other checklist that is preferred? (PWS Para. 2.7.4)

Response: Contractor will generate and perform its own monthly self-assessment checklists.

26. Will the Government provide a template or specific checklist that is preferred for these inspections? (PWS 2.8.7)

Response: Contractor will generate and perform its own inspection for proper storage location.

27. Will the Government please specify whether internal security controls apply to items placed in the contractor's care and in or on Government facilities, or whether contractor-owned storage facilities, safes, etc., are required? (PWS Para. 2.9.2.10)

Response: Government furnished facilities are provided.

28. Will the Government please clarify whether these personnel must be briefed at the Secret level or merely have Secret eligibility? (PWS Para. 2.12.3)

Response: All contractor must possess or obtain a favorable National Agency Check, Local Agency Check (NACLC), credit check and be able to obtain and maintain a Secret security clearance. No exceptions.

29. Will the Government please define the requirements for the 100% inspection? Does this pertain to classified holdings, key accountability, weapons and ammunition storage, etc.? (PWS Para. 2.29.4)

Response: Government COR will conduct 100% inspection of ALL contractor performed tasks.

30. Will the Government please specify what the “security clearance requirements for duty location” are in this section? (PWS Para. 4.2.5)

Response: See DD254

31. Does the Government provide vehicles for moving materials across the base? Or does the Contractor need to provide these? (GFP)

Response: No, the contractor is responsible for obtaining and maintaining its own company vehicles for delivering property to the customers.

32. What is the current number of full-time employees?

Response: This information is considered propriety to the incumbent contractor and will not be disclosed.

33. What are the current job titles required for the solicitation? There is a list on the CBA but not for solicitation.

Response: See PWS Para. 4.2 for Contractor Personnel information. The CBA covers labor categories.

34. What is the current contractual amount for 5 years? (Excluding the new extension).

Response: The current contract is FA930126D0004 with a duration of six months.

35. What is the previous contract number for this work for Edwards?

Response: The previous contract is FA930120D0003.

36. What is the cost of the office space provided for the contractor? Is this provided cost free or is there a monthly cost for the contractor?

Response: Office spaces are provided by the Government at no-cost. See PWS Appendix 3.1. Government Furnished Facilities.

37. Are there any relocation costs related to this leased/rented space?

Response: The space is not leased or rented. There are no relocation costs associated with the Government Furnished Facilities.

38. Will the government pay both the outgoing contractor and the incoming contractor for the first 30-day period?

Response: The Government will fund the incumbent and successor contractors during the transition period.

39. Does the government require a CBA or not? Is a CBA required as part of the RFP solicitation?

Response: The work involved is covered under an existing Collective Bargaining Agreement (CBA)

40. Is there a pension related to the CBA? If so, what are the employer contribution percentages per employee for each paycheck?

Response: Please contact the union listed in the CBA.

41. Please confirm the total number of days allowed for the transition. 30 days? 60 days?

Response: Phase-in/Phase-out transition period will be 30 days.

42. Why did the insurance costs increase from the last scope of work?

Response: 412 LRS does not control insurance cost.

43. Will the current contractor be responsible for processing mail? Delivering mail? What are the specifications that are required for the PWS?

Response: The awardee will be responsible for receiving and distributing mail in one central location.

44. What are the specifications regarding custodial housekeeping? Please provide a list of items required for the custodial cleaning and identify areas for the janitorial services.

Response: Custodial janitorial services are not mentioned in the PWS. However, the awardee will be required to maintain good housekeeping practice.

45. Will the government provide the chemicals and equipment for the janitorial cleaning??

Response: No

46. Provide a list of each specific job title for the jobs required with the PWS.

Response: See PWS Para. 4.2 for Contractor Personnel information. The CBA covers labor categories.

47. Need clarification on the security monitoring system? What does this mean? Will the contractor assume financial responsibilities?

Response: Contractor will be responsible for monitoring security systems. If anything happens to the security facility or property stored in the facility due to contractor negligence, then the contractor will be held financially responsible.

48. Training: Will contractor be responsible for the safety training or government? Who will pay for these costs?

Response: Safety training is the contractor's responsibility per PWS para. 1.27.

49. Does the government provide vehicles for this contract? If so, how many vehicles are provided to the contractor? We observed three trucks/vehicles with the DMS logos in the dock area.

Response: Government does not provide vehicles. See PWS Table Appendix 3.6. for Government Furnished Vehicle.

50. Will the 33% disability ration be required for the duration of the contract? Will this ratio increase annually? If so, what will the increase each year?

Response: Yes, the ratio is for the duration of the contract, unless the statute increases.

51. What level of security clearances will be required for the contract?

Response: See PWS para. 1.8.1.

52. When is the anticipated start date for the contract?

Response: Anticipated start date for the contract is 1 June 2026

53. Will the due date be extended as a result of the questions from various contractors and tight timeline for a solicitation of this size and scope?

Response: No.

54. Please provide the square footage for the locations indicated in the bid walk.

Response: See PWS Table Appendix 3.1. Government Furnished Facilities.

55. Do you have a schedule of assigned manpower for each location.

Response: This information is considered propriety to the incumbent contractor and will not be disclosed.

56. How many call outs whereby OT was provided have been used in the past six months (average)? Call outs per month.

Response: This information is considered propriety to the incumbent contractor and will not be disclosed.

57. What is the number of weapons to be managed under this contract?

Response: See PWS Appendix 3.5. EAID Account 547SE and 547WE.

58. What percentage of the materials are explosive?

Response: Less than 1%

59. Specify the journeyman series 7 and 5 certifications?

Response: Not a certification, but a level of work experience.

60. Workload estimates. Do you have a headcount associated with the workload estimates?

Response: This information is considered propriety to the incumbent contractor and will not be disclosed.

61. Does the Government provide vehicles for moving materials across the base? Or does the Contractor need to provide these?

Response: Government does not provide vehicles. See PWS Table Appendix 3.6. for Government Furnished Vehicle.

62. To enable bidders to accurately price this requirement, will the Government please clarify the level of effort for these standby hours or provide relevant historical workload data? Are bidders to include a certain number of hours in their price proposals to cover these standby requirements?

Response: This information is considered propriety to the incumbent contractor and will not be disclosed.

63. Will the Government please confirm all Weekend and After-Hours Support will be scheduled and contracted per direction by the Government post-award and should not be included in this proposal?

Response: IAW PWS Table 4.1. Standard Hours of Operations. Weekend and after-hour support is part of the Standard Hours of Operation.

64. Our understanding is that this is a new requirement utilizing the Demonstration Project concept. Does the Govt. require a specific number of employees on this solicitation to meet the severely disabled disability requirement of not less than?

Response: See solicitation provision DFARS 252.226-7002 for definition information.

65. Our understanding is that this is a new requirement utilizing the Demonstration Project concept. Please define what “severely disabled individuals” means as it relates to possible employment on the contract.

Response: See solicitation provision DFARS 252.226-7002 for definition information.

66. Can the Govt. explain how it arrived at 30 full-time equivalent employees for the life of the contract?

Response: This figure is an estimate.

67. Do the 30 full-time equivalent employees include exempt employees?

Response: This figure is an estimate.

68. Can the Govt explain how this will be accomplished if new employees will require security clearance before they are issued CAC cards, which will allow them access to the various Base Supply IT systems being utilized?

Response: Employees require the initiation of a T3 investigation before they can be issued a CAC, before they can be granted access to systems. Employees MUST obtain and maintain a T3 clearance to retain access to Base and systems DoDM 5200.08 V3

69. Is the two-person integrity requirement new to the contract?

Response: Yes

70. Is the contractor currently required to provide one employee or two employees for outside normal duty hours’ support?

Response: This information is considered propriety to the incumbent contractor and will not be disclosed.

71. PWS states the worker must be able to remove an injured colleague from the hazardous area and provide aid.

What type of training will the Govt. require/provide?

Response: The Government will not provide training. See PWS para 1.10.5. Contractor's Safety and Health Plan deliverable.

72. Can the Govt be more specific on the months that employees can wear walking or knee-length shorts?

Response: The correct paragraph is 1.17.5.2. summer months.

73. Will the contractor be required to contact the CORs for all data calls for information for Equipment Accountability Element assets, Weapons Accountability updates, and IPE or Mobility asset updates that occur frequently, or does this just apply to Command or HAF-directed data calls?

Response: Yes

74. At what frequency will the contractor be required to transport assets designated for disposal to DLADS facility at Barstow, CA?

Response: IAW PWS 2.13.2. the contractor shall transport disposal dispositioned assets. The frequency will be determined by the contractor based on load quantity ensuring documents are validated by 14 days from the transaction date. Upon the 15th day, documents are considered delinquent.

75. Will contractor employees be required to perform Bench Stock reconciliation at the end of each shift?

Response: PWS para 2.21. Does not mention Bench Stock reconciliation at the end of each shift. There is no mention of this task in the PWS.

76. Is the contractor required to have an employee physically located at each supported maintenance function on both shifts as identified in the PWS?

Response: Yes, physical presence is required.

77. Is the contractor required to provide Documented Cargo delivery of assets after 1600 each day (M-F)?

Response: Yes

78. Is the Permissible Operating Distance (POD) 250 miles a new requirement?

Response: Yes

79. Is the requirement for POD support to Nellis, San Diego, and Vanderburg a new requirement?

Response: Yes

80. Is the Quarterly Progress meeting mandatory?

Response: Yes

81. Are the Armorers and Clearing Barrel Attendants required to be certified for weapons training, which allows them to arm up when entering the weapons vault?

Response: Yes

82. Please clarify whether the Armorers are required to perform live-fire training annually with the Security Forces.

Response: Yes

83. Documented Cargo Operations (DCO) currently performs deliveries after 1600. Will the DCO be required to support deliveries, including MICAPS and priorities, after 16:00 (M-F)?

Response: Yes

84. Please clarify that there are no after-hour support requirements M-F after 1600?

Response: Yes, there are after-hour support requirements.

85. The current contract requires the contractor to provide after-hours support, including a swing shift and mid shift, M-F. Is it the Govt’ s intent to delete this requirement in the new PWS?

Response: No

86. Weekend support Saturday – Sunday, 0700 – 1600 hours. Is the requirement to staff two people for safety reasons a new requirement of the contract?

Response: Yes

87. Please clarify that the day shift operations begin at 0700, and that there will be no mid-shift on the contract.

Response: Yes, mid-shift is required.

88. Is it the Govt’s. intent to change the requirement for reports to be completed by 0700 daily if there is no mid-shift to perform this tasking?

Response: There is no intent to change the requirement. Mid-shift is still a supported requirement and reports must be completed by 0700 daily.

89. Govt. Vehicle Fuel and Maintenance. The government will provide fuel and maintenance through the 412th Logistics Readiness Squadron for government-provided vehicles. Please verify that the Government will provide fuel for government-provided vehicles.

Response: No, the Government does NOT provide fuel. However, the Government will provide maintenance (not fuel) to the Government 6K forklift. See PWS Table Appendix 3.6.

90. We request that the Government extend the due date by two weeks to allow us to make the necessary adjustments to our bid in response to the Government’s Q&A responses.

Response: No extension planned at this time.

91. Will the Government please confirm that proposals must include offerors’ technical details for each functional area (i.e., Repair Cycle, Flightline Parts Store, WRM, Stock Control, Warehouse Ops), etc.? If this is correct, would the Government please indicate which section this should be addressed in, and increase page limitations to allow sufficient space to adequately address these functions?

Response: Offeror is responsible to ensure their technical submission meets all technical requirements in the PWS and fulfilling requirements as described in the addendum to 52.212-1, Instructions to Offerors and 52.212- 2, Evaluation—Commercial Products and Commercial Services.

92. The Demonstration Project clause (DFARS 252.226-7002) is understood. How does the Government anticipate verifying compliance with this clause? What additional (if any) templates, reports, statements, etc., should the contractor provide in order to “prove” compliance?

Response: Offers are responsible for certifying eligibility requirements as defined in DFARS 226.7201 and demonstrating the experience in their proposal.

93. In evaluating past performance, will this analysis consider the prime and major subcontractor experience together as a whole, or must the Prime Contractor demonstrate direct experience in all of the major functions

Response: See 52.212-2 Addenda, Para. 1.b. for Prime or Major Subcontractor information requirements.

94. Cell 6 is blank, and cell 8 indicates the RFP is due 2 March. Please advise.

Response: See forthcoming solicitation amendment for revised proposal due date.

95. In the Past Performance section, does the Offeror include the CPAR for each past performance? Or will the Government access them independently? If CPARS are included, do they count towards the 40-page limit?

Response: No. See 52.212-2 Addenda, Para. 2 for Past Performance information requirements.

96. Para 1.3 states that the contractor will be responsible for all supplies and materials. Does this include paper, barcode scanners, wooden/plastic pallet racks, labeling machines, and expendable supplies such as cardboard boxes and packing materials for shipments?

Response: The contractor shall furnish all labor, supervision, facilities, vehicles, transportation, equipment, supplies, tools, materials, and other items and nonpersonal services (except those identified as Government-furnished) to perform MMO services as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property and services. (i.e. printer paper, toner, and oil. etc).

97. Will the Government please define the scope of the classified property and documentation to be protected by the contractor?

Response: IAW PWS 1.25. The contractor shall be responsible for safeguarding ALL government property, equipment, and materials provided for contractor use and provide adequate resource protection to prevent contamination, pilferage, sabotage, and accidental damage, including controlled forms provided for contractor use.

98. Does past performance specific to the Materiel Management Operations required?

Response: See 52.212-2 Addenda, Para. 2.b. for recency/relevancy requirements.