1.ASTROS_RFP_Questions_and_Answers_Set_No.1_13-Aug-2015.pdf

Combined Synopsis/Solicitation #FA9300‐15‐R‐001 (ASTROS) Questions and Answers Set #1

# SECTION TITLE QUESTION Government Response 1 L.III.2.1.5.2 Oral Presentations RFP Section L.III.2.1.5.2 states “The offeror is required to submit ten paper copies of the briefing charts on the proposal due date.” There is no instruction on how this is delivered. Does the government want it as a separate attachment to Volume II Technical Original with the 10 copies in the attachment? Does thegovernment want a separate 3 ring binder with the 10 copies in it and treated as a separate volume, but not listed in RFP Table 2.2? Does the government also want an electronic copy of the Oral Presentation slides?

The oral presentation slides will be delivered as part of Volume II.

The government does not want 10 copies in 3 ring binders delivered separately. The oral presentation slides are to be delivered IAW with paragraph Section L, paragraph 2.3 Electronic Offers.

2 L.III.4.2.6.5 Bidders Library RFP Section L.III.4.2.6.5 states “Provide and present your method to achieve compliance with AFRLI 21-101 Logistics Maintenance Management (bidders library).” With the release of RFP, there was not a bidders library, no instruction on how to get bidders library, or release of the AFRLI21-101 document with the RFP. Will the government provide AFRLI21-101 and/or access to the Bidder’s Library?

The government will post the necessary documents in the bidders library on FBO with the next solicitation amendment.

3 L.III.7.1 Model Contract RFP Section L.III.7.1 states “. The offeror's proposal shall include an original signed copy of the Model Contract, and Sections A through K. This includes the following:” RFP Instruction only states to include Section A, B, and K. Are those the only sections the government wants in Volume V? Or do we include all Sections A through K in Volume V?

The government will change the wording in RFP Section L.III.7.1 to state that "The offeror's proposal shall include an original signed copy of the Model Contract, and Sections B and K."

4 L.5.4.1 Teaming Agreements RFP Section 5.4.1 states “A copy of the teaming or joint venture agreement for the contract must be provided with the contract documentation volume.” Yet in Volume V Contract Documentation, there is no instruction to include teaming agreements in this volume.

Can the government please clarify if you want a copy of all TAs for teaming for this solicitation? If so, what volume do you want them in and in what Section?

The government will add paragraph 7.1.5 to Section L-III which will read "If the offereor has proposed a Teaming/Joint Ventures as listed in paragraph 5.4.1, the offeror will include a copy of these in Volume V- Contract Documentation"

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5 L.5.3.1 Teaming Agreements In Section 5.3.1, it states “If a referenced contract was performed as part of a teaming or joint venture partnership, the offeror must thoroughly explain the relationship of each partner (e.g., managing partner under the contract submitted). For joint venture agreements, define the relationship as it relates to performance of the services by each of the partners. A copy of the team and/or joint venture agreement for the contract must be provided with the past performance volume. The joint venture agreement will not count toward established page count limitations.”

Please clarify what the government needs for each past performance contract in order to meet this requirement? Do we just need to explain what our work performed is on the contract if we are a subcontractor and not a prime?

The information the government is expecting in the Past performance area will be provided by inclusion of the joint venture agreement.

The joint venture agreement should throughly explain the relationship of the parties including roles and responsibilities and delineation of work product.

6 L.III 2.1.1 Model Contract, Point of Contact

Point of contact list Mr. Jeffory Mohan as the sole focal point for the acquisition but the SF 33 shows Joshua Vasquez as the CO. Will the SF 33 be updated to reflect Mr. Mohan?

Block #7 of the Standard Form 33 lists the point of contact who initiated the action in the Contract Writiing System. The Contracting Officer is listed in Block #26 of the form.

7 SF 33 DPAS Rating What is the DPAS Rating of “N”? Does the Government mean N/A? The government will update the DPAS rating on the SF33 to read DO-C9, which will be reflected in the award SF33.

8 L.2.4 Distribution In Section 2.4 it states (2.4 Distribution “Be sure to advise the Administrative Contracting Officer (ACO) and the Defense Contract Audit Agency (DCAA) for prime and subcontractors that the proposal is "For Official Use Only" and "Source Selection Information--See FAR 2.101 and FAR 3.104.”). There was no instruction to send copy of Volume IV to the ACO or DCAA. Can the Government clarify what is meant by “Advise ACO and DCAA”?

Should this be removed?

The ACO for this proposal is the same office as the procuring contracting office. There is no requirement to advise the Administrative Contracting Officer (ACO) and the Defense Contract Audit Agency (DCAA) for prime and subcontractors that the proposal is "For Official Use Only" and "Source Selection Information--See FAR 2.101 and FAR 3.104.” This statement will be removed in the next solictation amendment.

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9 Attachment L-4 Full Time Equivalents

The labor category descriptions and associated full time equivalents do not include labor categories associated with Davis Bacon Act Wage Determination. Is Attachment -2: Davis Bacon Act Wage Determination applicable to this solicitation?

Will the Government be providing labor category descriptions and anticipated full time equivalents for positions associated with the Davis Bacon Act Wage Determination?

Yes, is applicable to this solicitation.

The governemnt provides the following information to be used when calculating Davis Bacon Act Wage labor. Enginering Technican categories I - IV - Actions using these labor categories historically have been 76.13% Davis Bacon labor. The government does not expect the offerors to bid full time equivalents for Davis Bacon labor but to apply the historical percentage to the Enginering Technican categories I - IV. Some examples of Davis Bacon labor are construction related activities involve the first time (initial) build-up that include, but are not limited to: carpet laying/installation, post-construction clean-up, demolition, material fabrication, painting, piping/tubing, pouring concrete, steam/sandblast cleaning, trenching, electrical wiring, welding, as well as initial component buildup.

10 L.6.3.10.2.2 Cost Volume Are proposed subcontractors at or over $12.5m required to submit a complete cost volume narrative or are they only required to complete the cost model at Attachment L-3?

As stated in L.6.3.10.2.2 "For subcontracts with a total proposed cost/price of $12,500,000 or more, (including basic and option performance periods), submit their proposed cost/price to the same level of detail as required of the prime by using the cost model at Attachment L-3." No narrative is required.

11 Attachment 1 PWS 3.1.4 Last sentence in section references “off-site” can the government provide the definition of “off-site”?

Off-site means away from the principle area of activity. The principal area of activity is AFRL/RQ-West. Any area outside of AFRL/RQ-West, including Edwards AFB is off-site.

12 Award Fee Plan, Annex 2

Award-Fee Allocation by Evaluation Periods

Annex 2 contains a table which shows a 5% award fee percent. Are offerors directed to propose 5% award fee? In Cost Model, it states the following in instruction “9 - Award Fee Rate: Input your proposed Award Fee rate. The proposed rate can be up to but not exceeding 8.00%”

Recommendation: If government is going to direct award fee percentage, please provide the directed fee in Section L.III Atch 8, para 6.3.3.

That column of Annex 2 refers to the percent of the overall Award Fee (AF) which could be earned. There are 20 AF periods overall for the 10 year contract life, and for example if the total AF available covering those 20 AF periods was $100,000 then each AF period be $5,000.00.

13 Section I Contract Clauses If all work is anticipated to be performed at the Governments site, will there be charges associated with the use of government property per FAR 52.245-09 Use and Charges (Apr 2012)?

If there is a charge, will the Government provide the costs so that offerors can include these charges in the cost volume cost model Attachment L-3?

This clause is for charging the contractor a rental fee for using GFP for non-governmental purposes. Since GFP in the ASTROS program is for governmental purposes, and the contractor will not use the ASTROS program GFP for non-governmental purposes, there will be no charges associated with the use of government property and as such, no cost will be provided for offereors to include in Attachment L-3.

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14 Section B Supplies or Services and Prices/Costs

CLINs x003 ODC is for material, travel IAW the JTR, equipment, training and ODC in accordance with Section J, Attachment 1, ASTROS PWS.

Are vendor costs also to be included in these CLINs?

Yes, all non-labor related vendor costs are to be included in the ODC CLIN's.

15 Section B Supplies or Services and Prices/Costs

Are CLINs x002 all Cost Plus Award Fee?

Are CLINs x003 all Cost Reimbursable?

Yes to both questions. All Technical Effort (Direct Labor) CLINs are Cost Plus Award Fee, while all ODC CLINs are Cost Reimbursable.

16 Section I Contract Clauses Included in Section I of the contract clauses are the following OCI clauses: 5352.209-9000 Organizational Conflict of Interest (Oct 2010); 5352.209-9000 Organizational Conflict of Interest (Oct 2010)

– Alt I (Oct 2010); 5352.209-9000 Organizational Conflict of Interest (Oct 2010) – Alt II (Oct 2010); 5352.209- 9000 Organizational Conflict of Interest (Oct 2010) – Alt III (Oct 2010);5352.209-9000 Organizational Conflict of Interest (Oct 2010)

– Alt IV(Oct 2010). Are all of the above referenced OCI clauses along with associated period of time and duration of constraints applicable to this solicitation?

If all of the above OCI clauses are applicable, would the Government consider reducing the period of time and duration of constraints in Alt. I through IV, where applicable?

Is “services” included in the OCI clauses or just “Systems and components”?

The clauses will remain in the contract.

Per the terms of the clauses, the timeframes will be negotiated between the winning offeror and the government prior to contract award.

Yes, services are included in the OCI clause.

17 Section I Contract Clauses This solicitation will result in the award of a cost reimbursable type contract, which typically includes FAR 52.232-20 Limitation of Cost.

Should the Limitation of Cost clause been included in Section I Contract Clauses?

The contract will not include this clause as it will be incrementally funded. If the contract was to be fully funded at time of contract award, this clause would be included.

18 L-3 Cost Model Are Offerors permitted to add program management support type labor categories (e.g. Program Analyst, Program Manager, Quality Assurance Officer, etc.) to L-3?

Yes, offerors are permitted to add their program office support type labor categories to attachement L-3.

19 L.III, Atch 8, 6.1.1

Cost/Price Ground Rules

The RFP states “The proposed costs are to be for projected manning in Attachment L-4 or any proposed deviation to the projected manning table.”

Does the government require offerors to propose costs for program management personnel as well as the manning identified in Attachment L-4?

Yes, offerors are to include proposed costs for program management personnel as well as the manning identified in Attachment L-4?

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# QUESTION Government Response 20 The referenced attachment specifies a small business Acceptable

Quality Limit (AQL) and Standard (STD) of 36.7%. However, the plan does not specify whether the 36.7% is Total Contract Value (TCV) or Total Subcontract Dollars. Please advise whether the 36.7% relates to TCV or to total subcontract dollars.

The percentages are based upon total contract value. Furthermore these percentages will be negotiated prior to contract award.

21 The Section L instruction reads “Provide in detail your plans to effectively meet security requirements …” while Section M reads “… (oral and written ) a method to effectively meet security requirements.” Did the Government intend to align L with M and have the security requirements both oral and written or only written?

Oral and written.

22 The Section L instruction reads “Provide your method for development of work, safety, and quality control plans,” while Section M reads “… (oral and written ) a method for development of work, safety and quality control plans.” Did the Government intend to align L with M and have the security requirements both oral and written or only written?

Oral and written.

23 Section L does not provide small business goals and Section M has no provision for evaluating the offeror’s small business subcontracting plan. However, the Award Fee Performance Plan provides grading criteria with regard to small business utilization during contract performance. Does the Government intend to evaluate the small business subcontracting plan within the proposal evaluation process? If so, please clarify, within Sections L and M, the desired expectations for small business utilization. Note: The DoD recommended small business percentage is 21.6% per the Office of Small Business Programs (http://www.acq.osd.mil/osbp/statistics/sbProgramGoals.shtml).

The Government does not intend to evaluate the small business subcontracting plan within the proposal evaluation process. If selectee requires a subcontracting plan, the percentages will be negoitated prior to award.

24 Some files for the PPQs and the Reps and Certs are locked from editing. Our customers typically prefer to complete an electronic PPQ. Will the Government consider providing Word files for the PPQ and Reps and Certs?

The government will provide these forms in a word format.Past Performance Questionnaires (PPQs) and Reps and Certs

Section/Page PWS Attachment Award Fee

Performance Plan (page 13, 19, and 27 of 28)

L.4.2.6.6 (page 7 of 13) / M002.b (page 5 of 9) Phase-in Plan Instructions

Section L 4.2.6.6 (page 7 of 13) / M002.b (page 5 of 9) Phase-in Plan

Instructions

Section L 7.3.2.1 andL 7.3.2.2 (page 13 of 13)

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