RQ-West_OI_31-401.pdf

For Official Use Only (FOUO)

BY ORDER OF THE COMMANDER RQ-W OPERATING INSTRUCTION 31-401

OF AIR FORCE RESEARCH LABORATORY (AFRL) 1 March 2013

SECURITY

INFORMATION SECURITY PROGRAM

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing website at https://www2.pr.wpafb.af.mil/publications/pubs.htm for downloading or ordering.

RELEASIBILITY: There are no releasibility restrictions on this publication.

OPR: AFRL/RQOF (Security) Certified by: AFRL/RQO

(Maj Haney) Supersedes RZ West OI 31-401, 23 August 2011 Pages: 20

This operating instruction (OI) establishes policies, responsibilities, and procedures for the handling, control and safeguarding of classified material/information in support of AFRL/RQ- West. It does not apply to Special Access Programs that are governed by other regulations. This operating instruction applies to all personnel assigned or attached this unit. Use this instruction with Department of Defense (DOD) 5200.1-R, Information Security Program; Air Force Instruction AFI 31-401, Information Security Program Management; AFI 31-501, Personnel Security Program Management; and AFI 31-601, Industrial Security Program Management;

along with the command and base supplements, for the implementation of the Air Force Information Security Program. This OI applies to all military personnel, Department of Defense (DoD) civilians, and DoD contractors assigned, attached, or performing duties/functions within the boundaries of AFRL/RQ-West. Every individual must be knowledgeable of procedures for protecting AFRL/RQ-West resources and assets. Internal program policies, procedures, and requirements are established by the RQ-West Security Office; requests for changes or exceptions must be made through this office. This OI DOES NOT apply to RQ-East at Wright-Patterson AFB, OH. Refer recommended changes and questions about this publication to the Office of Primary Responsibility (OPR) using the AF IMT 847, Recommendation for Change of Publications; route AF IMT 847s from the field through the appropriate functional chain of command. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with AFMAN 33-363, Management of Records, and disposed of in accordance with the Air Force Records Disposition Schedule (RDS) located at https://afrims.amc.af.mil/. The use of the name or mark of any specific manufacturer, commercial product, commodity, or service in this publication does not imply endorsement by the Air Force.

https://www2.pr.wpafb.af.mil/publications/pubs.htm https://afrims.amc.af.mil/

2 RQ West OI 31-401, 1 March 2013

SUMMARY OF REVISIONS

This operating instruction received office symbol revisions. No compliance revisions were needed or required.

1.0. General. AFRL/RQ-West is located approximately 25 miles northeast of the Edwards AFB main cantonment and flightline areas and covers approximately 41,600 acres. This area is used in the testing, research and development, construction, and storage of rocket type vehicles and propellants. All RQ-West boundaries are clearly marked with controlled area signs (fencing in some locations). A portion of the main RQ-West complex is partially enclosed by a 7-foot high chain-link fence. Daily or routine entry to the RQ-West complex is controlled via a single authorized Entry Control Point (ECP)/Visitor Center, manned 24/7 by 95th Security Forces personnel, located at the northeast end of Mercury Boulevard. There is one additional access point (emergency use only) located on RQ-West eastern boundary adjacent to the city of Boron CA. There are numerous other isolated dirt roads leading into the area that are only controlled by posted signs. In addition 95th Security Forces Squadron (SFS) patrol augments security for the area.

2.0. Responsibilities:

2.1. Det 7 AFRL Commander or Designated Representive Responsibilities:

2.1.1. Appoint an RQ-West Security Officer and at least one alternate to establish and implement a security program as outlined in AFI 31-401 and other applicable Air Force supplemental guidance.

2.1.2. Ensure appointment of a primary and alternate Division Security Point of Contact (DS POC) for RQ-West divisions. Additional Office Security Point of Contact (OS POC) may be appointed as necessary to assist with security program implementation as outlined in this Operating Instruction (OI).

2.1.3. Ensure appointment of safe custodians (primary and alternate) for each classified security container.

2.1.4. Ensure annual and semi-annual security inspections are conducted.

Review and endorse inspection report.

2.1.5. Appoint Preliminary Inquiry Official(s) to investigate security incidents, as necessary.

2.2. AFRL/RQ-West Security Office Responsibilities:

2.2.1. Formulate and administer the RQ-West Information Security Program as outlined in AFI 31-401 and supplements thereto.

RQ West OI 31-401, 1 March 2013 3

2.2.2. Attend RQ-West staff meetings (as needed or requested) and brief management on security issues and status of security programs at least quarterly.

2.2.3. Schedule, oversee, and assist in conducting annual and semi-annual inspections of the Information Security Program, brief results and file report.

2.2.4. Oversee, administer, and conduct Initial Newcomers and Specialized Information Security Education and Training.

2.2.5. Coordinate security matters and issues with AFMC, HQ AFRL, 412th SF, and other security agencies as appropriate.

2.2.6. Follow-up on open annual and semi-annual security inspection discrepancies every 90 days until discrepancies are corrected.

2.2.7. Establish and maintain a Master RQ-West Security Managers Handbook.

2.2.8. Maintain the RQ-West Master Joint Clearance and Access Verification System (JCAVS) and review requests for Personnel Security Investigations (PSI).

2.2.9. Maintain consolidated listing of DoD Contractors performing duties/functions at RQ-West.

2.2.10. Verify, authenticate, and process incoming visitor requests at RQ-West Entry Control Point (ECP).

2.2.11. Review and coordinate on DD Form 254, Contract Security Classification Specification, prior to it being forwarded to the Air Force Flight Test Center

(AFFTC).

2.2.12. Establish a master library and maintain a copy of RQ-West project/program security classification guides.

2.3. Division Security Point of Contact Responsibilities (DS POC):

2.3.1. Implement division security program under the direction and guidance of the RQ-West Security Officer. Ensure security visual aids are conspicuously posted on work area bulletin boards.

2.3.2. Monitor and maintain a record of safe custodians.

2.3.3. Assist with the monitoring of specialized security education and training within the division.

2.3.4. Assist with and/or monitor annual and semi-annual inspections.

4 RQ West OI 31-401, 1 March 2013

2.3.5. Coordinate security issues/matters with the RQ-West Security Office.

2.3.6. Chair meetings with division safe custodians.

2.3.7. Follow-up on open division security program discrepancies every 90 days until corrected.

2.3.8. Draft end-of-day security check schedules for branch chief’s review and signature. Prepare Standard Form 701, Activity Security Checklist, each month.

Post schedule and SF 701 in a location accessible to branch personnel. Provide designated personnel an initial end-of-day security check briefing outlining their duties and responsibilities.

2.3.9. Maintain a list of division security containers by assigned number and location.

2.3.10. Ensure that all division equipment used in the processing of data/ information such as: telephones, computer systems, copy machines, FAX machines, shredders, etc., are posted with the appropriate Air Force Visual Aid (AFVA) identifying its limitations and/or use.

2.3.11. Monitor and maintain a listing of the location of all equipment approved for the processing and storage of classified material, i.e., computers, copiers, shredders, and security containers.

2.3.12. Verify security clearance eligibility and sign outgoing visit requests.

2.4. Division Chief Responsibilities:

2.4.1. Appoint a Primary and Alternate DS POC to manage the security issues and status of the security program of the division.

2.4.2. Ensure that assigned personnel attend scheduled training classes. Security Managers attend Security Meetings and if personnel are unable to attend scheduled training classes ensure that training is conducted upon their return.

2.4.3. Support the RQ-West Security Program and training efforts.

2.4.4. Follow-up on open security discrepancies every 60 days until corrected.

2.4.5. Appoint primary and alternate safe custodians for each security container located within the division.

2.4.6. Review and sign end-of-day security check schedules.

RQ West OI 31-401, 1 March 2013 5

2.4.7. Ensure that newly assigned personnel/employees in-process through the RQ-West security office and take the next scheduled "Newcomers Security Orientation Training."

2.5. Program/Project Managers Responsibilities:

2.5.1. Coordinate/discuss program or project security requirements with the RQ- West security office prior to program/project implementation.

2.5.2. Notify the RQ-West security office of any program/project changes which impact security (area, room, building or facility modifications).

2.5.3. Identify and provide the RQ-West security office and Division Operations Security Focal Point with a listing of program vulnerabilities and related sensitive unclassified information which if disclosed could have an adverse impact on all existing and any future programs.

2.6. Individuals:

2.6.1. Shall not accept custody of classified material or participate in classified discussions for which they are not properly cleared.

2.6.2. Comply with security requirements and remain proficient in their duties and security responsibilities to prevent unauthorized disclosure of classified information.

2.6.3. Report, without delay, to the commander or security officer:

2.6.3.1. When they become aware of or believe that there may have been a compromise, loss, unauthorized disclosure, or other infraction affecting the safeguarding of classified information.

2.6.3.2. If they believe, they have been contacted by an intelligence collector or other unauthorized individual seeking to gain access to sensitive government information.

2.6.3.3. Any information that could adversely reflect on their, or a co-worker’s, suitability for continued access to classified information or occupy a position of trust.

2.7. Division Security Manager’s Handbook. Each appointed DS POC will not be required to maintain a security manager’s handbook. Required documentation will be kept in the RQ-West Security Officer’s Security Manager’s Handbook. A handbook may be developed to maintain division security issues but is not required.

6 RQ West OI 31-401, 1 March 2013

3.0. ACCESS. Classified information will only be released to individuals who possess a valid personnel security clearance equal to or greater than the information being disclosed (verify via JCAVS), who possess a valid need-to-know (verify with individual's unit security manager) to accomplish official duties, and have accomplished an SF 312, Classified Information Nondisclosure Agreement. The requester’s supervisor or unit security manager can verify these elements for access. Visit requests by DoD contractors and other agencies must be preannounced and processed through AFRL/RQOF Security who will verify visit request certification and authorization by contacting the individual's unit or contractor's home office security representative/officer. The visit request itself will be on company letterhead/stationery and signed by the company security representative/officer.

4.0. SAFEKEEPING & STORAGE. Classified material will be stored only in GSA approved containers. Classified material will be under the constant observation of a cleared individual or secured in the aforementioned security containers at all times. GSA approved classified security containers are located throughout AFRL/RQ-West. Contact the RQ-West Security Office for exact locations. Temporary storage of classified material is available in the Edwards AFB Command Post, Bldg 2654. The Command Post also provides temporary overnight storage for visitors arriving after normal duty hours. High value and other items susceptible to theft will not be stored in a container with classified material. A classified cover sheet (SF 703, Top Secret Cover Sheet, SF 704, Secret Cover Sheet, or SF 705, Confidential Cover Sheet for Classified Information) will be immediately attached to classified documents removed from their container, to include when the classified document is hand-carried to another office or building.

4.1. Safe Custodian Responsibilities. The safe/container custodian will:

4.1.1. Be appointed by the respective RQ-West Branch Chief or appointed designee.

4.1.2. Be responsible for providing protection and accountability for all documents/ material entered into the container.

4.1.3. Establish and maintain document suspense/receipt and destruction files, as required.

4.1.4. Prepare and post all required container documentation, such as: SF 700, Security Container Information, SF 702, Security Container Check Sheet, and AFTO 36, Maintenance Record for Security Type Equipment.

4.1.5. Ensure combination changes are made and preventive maintenance is performed when required. Contact the RQ-West security office to coordinate and schedule locksmith's services at least 30 days prior to the combination change due date and/or when an individual having knowledge of the container combination is projected to depart. In those instances, where a determination has been made to record and store container combinations, the DS POC is responsible for storage and safeguarding.

RQ West OI 31-401, 1 March 2013 7

4.1.6. Ensure the combination is protected and only distributed as dictated by agency needs.

4.1.7. Conduct quarterly purge of files and the annual clean-out on the first week of April of each year.

4.1.8. Brief DS POC on security problems/issues.

5.0. End-of-Day Security Checks. At the end of each duty day, a complete check of all areas where classified is routinely stored, handled, processed or destroyed; will be accomplished.

Furthermore, the clean desk policy (this means in addition to securing classified information, the proper storage & safeguarding of Official Use Only (FOUO) and Unclassified Critical Information (UCI) documents to prevent ready access and exploitation) must be enforced in these areas. The respective branch supervisors will prepare and publish a listing of personnel scheduled to conduct end-of-day security checks. This schedule must be signed by the respective Branch Chief or appointed designee and posted in an area accessible to the appointed end-of-day security checkers. In addition, the branch supervisor will designate a similar accessible location as pass on location for the end-of-day security check clipboard and associated forms and/or instructions. The branch supervisor will also be responsible for preparing and posting of the SF 701, Activity Security Checklist.

5.1. Administrative Requirements:

5.1.1. SF Form 702 will be posted on all classified security containers and annotated each time the container is opened and as a minimum annotated during the end-of-day security check. The notation "NOT OPENED" or a “Line Through” will be appropriately recorded on the SF 702 when the container was not opened that day. Perform end-of-day security checks on weekends and holidays when duties are performed in areas where security containers are located.

5.1.2. SF Form 701 will be posted at or near the primary entrance/exit point to each room or area where classified material is stored, handled, processed, or destroyed and will possess the security container(s) number to be checked by the end-of-day security checker. Additional areas and/or equipment to be checked can be added to the SF 701 in the space provided.

5.1.3. An end-of-day security check schedule will be published and in conjunction with the SF 701 specifying (by date) an individual to conduct the end-of-day security check(s). The reverse side of the SF 701 will be annotated any time the scheduled individual does not accomplish these required checks. This notation will include the name of the individual who did complete the check on all such occasions.

8 RQ West OI 31-401, 1 March 2013

5.2. Security Check Requirements:

5.2.1. During the end-of-day security check, the designated individual will inspect all equipment and areas, such as: desk tops, FAX, shredders, copier, computers, and peripherals, telephones, etc., where classified is handled, stored, processed or destroyed as listed/annotated on SF 701. Both the SF Form 701 and SF Form 702 must show an annotation for the end of day security check.

5.2.2. The individual will spin the dial on the security container(s) and then attempt to gain access by pulling on each drawer. Keying material for the secure telephone equipment (STE) will be accounted for and secured at the end of the duty day.

6.0. PACKAGING & TRANSMISSION OF CLASSIFIED MATERIALS, DOCUMENTS,

& HARDWARE:

6.1. Packaging and transmission requirements for classified dispatched via U.S. mail, Base Information Transfer System (BITS), and TMO for Military and DAF Civilians will be administered through the RQ-West Security Office. Transmission of classified information cannot be conducted without the RQ-West Security Offices recognition.

6.1.1. Classified documents/material will be enclosed in two opaque sealed envelopes or similar wrapping, size permitting. If size prohibits the aforementioned security measures, then the classified material must be enclosed in two opaque sealed containers, such as boxes or heavy wrapping. If the classified material is an internal component of a packageable item or equipment, then the outer shell or body may serve as the inner enclosure, provided no classified information is revealed.

6.1.2. Any material used for packing must be of such strength and durability as to provide security and protection while in transit and to facilitate the detection of tampering. The wrappings must also conceal all classified characteristics.

Always examine packages/containers bearing classified material for sign of tampering. If such signs are evident notify the RQ-West Security Office immediately for additional guidance and actions.

6.1.3. Written classified text information will be folded or packed in such a manner that the text will not be in direct contact with the inner envelope or container. The mailing of written materials of different classifications in a single package should be avoided.

6.1.4. For additional information and instructions on modes of transmission and packaging requirements, review DoD 5200.1-R/AFI 31-401, Chapter 7 or contact the RQ-West Security Office.

RQ West OI 31-401, 1 March 2013 9

6.1.5. For instructions and guidance on the electronic transmission of classified material, review DoD 5200.1-R/AFI 31-401, Chapter 7 or contact the RQ-West Security Office.

7.0. HAND CARRYING CLASSIFIED MATERIAL:

7.1. Classified material shall only be removed from AFRL/RQ-West facilities to conduct official government business and any such removal must be with the explicit authorization.

7.2. Hand-carrying classified material within AFRL/RQ-West facilities requires a supervisor’s authorization. The appropriate classified cover sheet will be attached to the material and placed in an envelope, folder, or other container to protect against unauthorized access.

7.3. All personnel hand carrying classified material beyond the boundaries of AFRL/RQ-West must have prior written approval/authorization for such action.

7.3.1. Written authorizations (DD Form 2501, Courier Authorization) will be issued by the RQ-West Security Office and will specify the following: date, name of individual, issuing organization/unit, purpose, and telephone number of issuing activity for verification purposes. The RQ-West Security Office will ensure that the following measures are adhered to:

7.3.1.1. Written authorizations will be maintained and controlled by the RQ-West Security Office.

7.3.1.2. Written authorizations will be returned to the RQ-West Security Office upon completion of the handcarrying task.

7.3.1.3. Written authorizations are destroyed upon reassignment, retirement, separation, or one year from the date of issue, whichever occurs first.

7.4. Hand-carrying while in travel status:

7.4.1. Every effort will be made to transfer classified materials electronically or through the mail. Hand carrying should be the absolute last resort to meet mission requirements.

7.4.2. Travelers will justify the need and the risk to the Det 7 Commander in order to secure written authorization.

10 RQ West OI 31-401, 1 March 2013

7.4.3. Airport and aircraft operating security procedures make hand-carrying classified material on commercial passenger aircraft a complex task. Advance coordination with the RQ-West Security Office, airport officials, and other authorities is essential.

7.4.4. In all cases, the courier is responsible for obtaining the required permissions, courier documentation and packaging the material.

7.4.5. The recipient will provide written acknowledgement and understanding of their responsibilities, which will be maintained by the RQ-West Security Office.

7.4.6. Courier need not be re-briefed before each occurrence, an annual briefing is sufficient.

7.4.7. Under no circumstances will classified material be transported to, or worked on, in private living quarters.

8.0. RECEIVING CLASSIFIED MATERIAL. At RQ-West, Mail Distribution Centers are set up in each Division and Branch office. RQ-West personnel assigned duties to distribute incoming and outgoing mail must:

8.1. Have the minimum of a SECRET clearance.

8.2. Be authorized to receipt/sign for mail and conduct an additional screening of all incoming or outgoing mail to identify any classified material.

8.3. Personally deliver any classified material to the intended receiver.

8.3.1. Accountable mail (US Postal Service Express, Registered, Certified, and First Class Mail marked “Return Service Requested”) along with overnight packages delivered by GSA approved overnight commercial carriers are authorized methods of transmitting classified material and while unopened must be assumed to contain classified material.

8.3.2. Un-opened accountable mail will not be placed in distribution boxes.

Instead, it may be hand carried to the intended receiver, or they will be called for pickup. Accountable mail will be attended or locked in a GSA approved security container, IAW DOD 4525.8-M/AF Sup, DOD Official Mail Management.

8.3.3. Unopened accountable mail will be opened to verify the contents are unclassified in lieu of locking it in a security container.

RQ West OI 31-401, 1 March 2013 11

8.4. The intended receiver will:

8.4.1. Inspect packaging for signs of tampering before opening.

8.4.2. Sign and return receipt to sender immediately.

8.4.3. Review document(s) for content and marking requirements prior to entering into the classified file system. The receiver is also responsible for contacting the RQ-West security Office regarding procedures for initiating challenges for improper markings and unnecessary classifications.

8.4.3.1. If the information is suspected to be improperly marked or unnecessarily classified, notify the RQ-West Security Office and contact the sender to resolve any classification issues. Communications with the sender should be via Secure Telephone Equipment (STE). Material under challenge will be protected at the assigned or proposed classification until a proper determination has been made.

8.4.3.2. Recipients of improperly marked classified material may apply the missing markings if known, or after contacting the originator for guidance.

9.0. REPRODUCTION OF CLASSIFIED MATERIAL. Reproduction of classified material using a copier machine is no longer authorized at AFRL/RQ-West.

10.0. NATO CLASSIFIED REQUIREMENTS & SAFEGUARDS:

10.1. NATO Access Requirements:

10.1.1. The RQ-West Security Office is authorized to conduct NATO briefings for access to NATO classified information. The RQ-West Security Office will maintain a listing of all personnel authorized access to NATO classified information, to include each individual's level of clearance. Personnel no longer requiring access to NATO classified information will be debriefed via AF Form 2587, Security Termination Statement.

10.1.2. Access to NATO classified information will be based on the individual possessing the appropriate security clearance for U.S. equivalent clearance/ investigative requirements, need-to-know, and completion of SF 312.

10.1.3. Before having access to information classified as NATO Confidential and above, the person(s) will be given an initial NATO security briefing. Re-briefings are not required unless the person(s) has access to ATOMAL information (any level). This security briefing will be annotated in the "Remarks" section of AF Form 2583, Requests for Personnel Security Action.

12 RQ West OI 31-401, 1 March 2013

10.2. NATO Safeguarding Requirements:

10.2.1. At RQ-West, NATO classified documents will be maintained and stored in the RQ West Security Office security containers.

10.2.2. Storage of NATO information classified CONFIDENTIAL and above will be the same as that prescribed for U.S. material of the equivalent classification.

10.2.3. In emergency situations, NATO documents may be stored in the same classified security container as non-NATO material; however they must be separated by a file divider/folder. Although authorized, NATO documents classified as RESTRICTED will not be stored in locked file cabinets, desks, or other similar containers with locking devices. NATO restricted documents will be secured in an approved GSA security container.

10.2.4. U.S. safeguarding, marking, transmission, access, dissemination, and accountability requirements apply equally to NATO classified material, with few exceptions. Review AFI 31-401 and DoD 5200.1-R for detailed guidance and additional requirements.

11.0. DISPOSAL AND DESTRUCTION OF CLASSIFIED MATERIALS. AFRL/RQ-

West has classified destruction capability. Contact the RQ-West Security Office to schedule use of the on-site heavy duty industrial destruction equipment. Other destruction requirements are as follows:

11.1. As soon as classified material has served its intended purpose or is no longer required by law, it should be processed for destruction.

11.2. For SECRET and CONFIDENTIAL material, a record of destruction is not required but an appropriately cleared person must be involved in the destruction process.

11.3. Classified will only be destroyed on equipment explicitly marked as authorized/ approved for classified destruction.

11.3.1. Supervisors and DS POC will make sure destruction equipment marked with appropriate visual aids as to whether it is or is not approved for classified destruction.

11.4. When a shredder is used, check the in/out functional areas to ensure that no classified material remains intact. Then run at least two sheets of unclassified paper/material through the shredder to ensure it is clear of all classified.

11.5. Check the immediate area around the shredder to ensure that there are no classified remains.

RQ West OI 31-401, 1 March 2013 13

11.6. If transporting classified waste outside of a building to another location for destruction, place waste in a sealed bag or box (tape or staple container) to ensure no classified waste is accidentally lost while in transport.

11.7. Anyone contemplating purchasing classified destruction equipment must coordinate with the RQ-West Security Office before purchasing and placing the item in service.

12.0. CLASSIFIED MEETINGS & CONFERENCES. The only room approved for classified conferences at AFRL/RQ-West is in building 8252. Meetings will be coordinated and scheduled through the RQ-West Security Office. However, classified conferences and/or meetings can be conducted provided the room or area to be used offers adequate protection with the following safeguards:

12.1. Select a low volume traffic room/area to which access can be controlled. Check the room/area to determine if sound will travel through the walls/vents/doors. If discernable voice can be heard outside the area, a cleared monitor will be posted outside the door/vent/wall to ensure nobody loiters around the area while the meeting/discussion is in progress.

12.2. Do not publicly advertise the meeting and keep attendance to an absolute minimum.

12.3. Verify the identity of all participants (if not already known), their level of security eligibility and access, their need-to-know, and SF 312 completion. Personal assurances will not be used for eligibility or access validation.

12.4. Ensure that attendees are briefed on the overall classification of the material to be disclosed at the beginning and end of each classified presentation.

12.5. Secure the area. Lock the door, post a guard, to ensure unauthorized personnel do not intrude or are exposed classified information.

12.6. Ensure that a check is made of the room/area after attendees have departed to identify any classified information that could have inadvertently been left behind.

13.0. COMPUTER PROCESSING OF CLASSIFIED INFORMATION. Classified information will only be processed on approved computer systems. This approval will be obtained by the Computer System Certifying Official (CSCO) in accordance with AFI 33-202, Network and Computer Security. RQ-West Personnel will process classified information in accordance with the approved Designated Organizational Representative (DOR) security plan.

The DS POC will ensure that approved computer systems are properly posted.

14 RQ West OI 31-401, 1 March 2013

14.0. EMERGENCY PROTECTION OF CLASSIFIED MATERIALS:

14.1. In case of emergency such as fire, natural disaster, civil disturbance, terrorist activities, or upon direction of the Det 7 Commander or Battle Staff, classified material will be returned to its security container and secured, or evacuated per instructions.

14.2. When time is of the essence, material may be secured in any available security container, evacuated with the holder, or as a last resort – left behind. DO NOT risk injury or the loss of life to secure classified material.

14.3. If the emergency is such that classified material cannot be secured, the holder will evacuate the area taking the material with them.

14.3.1. Notify the RQ-West Chief of Security that you are holding classified material or that classified materials have been left unsecured in the work area.

The holder will provide the location, type of classified (media, documents, etc.), and the approximate amount.

14.3.2. Protect the classified material until the emergency is terminated or take action to secure it in an approved security container.

14.3.3. Under no circumstances, will classified material be taken to living quarters.

14.3.4. Base Command Post, Building 2654, or other unit facilities may be used for the temporary storage of classified material, if so dictated by the emergency at hand.

14.4. Immediately following the emergency, return to your work areas and check for any unsecured classified information. Report access by uncleared emergency response personnel or loss to the RQ-West Security Office immediately.

14.5. In the event facilities are made un-inhabitable, the RQ-West Chief of Security will advise the Det 7 Commander on protection alternatives.

14.6. During exercises, classified material will be secured prior to evacuation.

15.0. SECURITY INCIDENTS & VIOLATIONS. Any person who has knowledge of the loss or possible compromise of classified information will immediately report such facts to their DS POC, immediate supervisor or division chief who must ensure it is promptly reported to RQ- West Security Office. The person discovering the security violation is responsible for protecting the classified material/information until the responsible custodian or other such official regains proper custody. The RQ-West Security Office will advise the Det 7 Commander or designated representative of inquiry/investigative requirements as outlined in AFI 31-401 and DoD 5200.1- R.

RQ West OI 31-401, 1 March 2013 15

15.1. The RQ-West Security Office will provide guidance to Preliminary Inquiry Official(s) on the conduct of Security Inquiries and will coordinate with the Original Classification Authority (OCA), when required, for the material involved in a security violation.

15.2. Inquiry Officials are relieved of all other duties until the preliminary inquiry is completed, unless justification to the contrary is approved by the commander.

16.0. SECURE VOICE EQUIPMENT (STE) SECURITY:

16.1. RQ-West has secure voice capabilities. Secure Voice Telephones will remain in the insecure mode, Crypto Card (KSV-21) removed, unless required for classified/ sensitive information transmission.

16.2. KSV-21’s will be accounted for at the end of the duty day and properly secured.

Each authorized secure voice user will be responsible for the security of their assigned KSV-21 during normal duty hours.

16.2.1. KSV-21’s will not be passed between authorized users nor will they be taken outside of the duty section for any reason.

16.2.2. KSV-21 loss will immediately be reported to the RQ-West Security Office.

16.2.3. All secure voice instruments will be rekeyed annually during the month of June, to include an inventory of all KSV-21’s.

16.3. Secure Voice Telephone procurement and installation must be coordinated with the RQ-West Security Office.

17.0. SECURE FAX CAPABILITY. RQ-West has secure classified FAX capability located in the RQ-West Security Office. Users of the secure FAX machine are responsible for conducting a visual check of the machine and surrounding area to preclude inadvertently leaving classified material behind.

18.0. FOR OFFICIAL USE ONLY (FOUO) DISPOSAL. FOUO will be shredded or boxed, sealed, and marked “FOUO Shred”. Due to an early morning AFRL pick-up, place sealed boxes or bagged shred in the recycle section of your building the day before the scheduled recycle pick-up.

19.0. NON U.S. CITIZEN ACCESS TO INFORMATION. Access to AF technical information, sensitive/classified/unclassified, will be authorized in accordance with AFI 16-201, Disclosure of Military Information to Foreign Governments and International Organizations, prior to the visit through the RQ-West Foreign Disclosure Office located within the RQ-West Security Office.

16 RQ West OI 31-401, 1 March 2013

20.0. FOREIGN TRAVEL BRIEFINGS/REPORTING:

20.1. The RQ-West Security Office is designated as the Foreign Travel Briefing coordinators for all (Military, Civilian, & Contractors) RQ-West personnel. Foreign travel briefings will be conducted by AFOSI.

20.2. Before any assigned person can begin travel (official or unofficial), outside of the U.S. or its territories they must receive a briefing to alert them on the possibilities of being exploited by hostile intelligence services.

20.3. Upon return, the individual will be debriefed by the RQ-West Security Office and any suspicious activity or encounter will be immediately reported to the AFOSI detachment/office.

20.3.1. AFOSI is the office of primary responsibility (OPR) for debriefing personnel. Personnel will report all/any inappropriate contacts or attempts to obtain government information.

21.0. PERSONNEL SECURITY CLEARANCE REQUEST. The Personnel Security Questionnaire (PSQ) will be completed on the Electronic Personnel Security Questionnaire (EPSQ). Return the EPSQ to the RQ-West Security Office for review prior to submission to 95 SF/S5IP. All personnel will report to the RQ-West Security Office for the appropriate instructions on completion.

22.0. JOINT CLEARANCE AND VERIFICATION SYSTEM (JCAVS) REVIEW:

22.1. The RQ-West Security Office will conduct a monthly review of the JCAVS and update as required in accordance with AFI 31-501, Personnel Security Program Management.

22.1.1. The identified person (individual requiring PSQ submission) is responsible for contacting the RQ-West Security Office upon notification of a clearance requirement and for completing and submitting all required investigative paperwork (requests) within 30 duty days.

22.1.2. The RQ-West Security Office is responsible for preparing the AF Form 2583, Request for Personnel Security Action, and providing guidance/assistance in the preparation of the EPSQ.

22.1.3. The completed EPSQ package will be reviewed and initialed by the RQ- West Security Office prior to submission to 412th SF/S5IP.

22.1.4. The RQ-West Security Office will maintain on file a copy of each EPSQ submitted until a final clearance is granted and the JCAVS reflects this update/change.

RQ West OI 31-401, 1 March 2013 17

23.0. SECURITY INFORMATION FILE (SIF) ESTABLISHMENT:

23.1. Divisions will immediately notify the RQ-West Security Office when unfavorable information is revealed which could have a direct impact upon an individual's security clearance.

23.2. The RQ-West Security Office will be responsible for briefing the Det 7 Commander or designated representative who must review and evaluate the derogatory information at hand, keeping in mind the disqualifying factors as outlined in AFI 31-501, Personnel Security Program Management.

23.2.1. All unfavorable/derogatory information developed and/or received from outside agencies will be protected using FOUO requirements.

24.0. SECURITY EDUCATION & TRAINING:

24.1. The RQ-West Security Office will oversee, monitor, and administer the RQ-West Security Education and Training Program.

24.1.1. The RQ-West Security Office will conduct newcomer’s security orientation training within 30 days of assignment and/or employment.

24.1.2. The RQ-West Security Office will schedule and conduct reoccurring training annually.

24.1.3. In addition, training will be documented and the attendance roster(s) forwarded to the RQ-West Security Office upon the completion of training.

Personnel failing to complete required security training in a timely manner could have their computer accounts, Common Access Card (CAC), and/or Proximity Card disabled until training has been completed.

24.2. The RQ-West Annual Security Education Training Guide will be used as the basis for all RQ-West Specialized Security training.

24.2.1. Respective DS POC’s will be responsible for assisting and scheduling specialized security training.

24.2.2. Respective DS POC’s will be responsible for ensuring those assigned personnel who miss training will receive required training.

24.3. The RQ-West Security Office is responsible for gathering educational material and audio-visual aids to be used during training sessions.

18 RQ West OI 31-401, 1 March 2013

25.0. RQ-WEST VISITOR ENTRY AND CONTROL. Visitor control procedures are outlined in RQ-West OI 31-101, Section 4.

26.0. AREAS NOT COVERED BY/IN THIS OI. For procedures, requirements, and actions not covered in this OI, contact the RQ-West Security Office for guidance.

27.0. FORMS/IMTs PRESCRIBED OR ADOPTED:

27.1. Forms/IMTs Prescribed:

No forms/IMTs are prescribed by this publication.

27.2. Forms Adopted:

DD Form 254, Contract Security Classification Specification

SF 701, Activity Security Checklist SF 312, Classified Information Nondisclosure Agreement SF 703, Top Secret Cover Sheet SF 704, Secret Cover Sheet SF 705, Confidential Cover Sheet for Classified Information SF 702, Security Container Check Sheet AFTO 36, Maintenance Record for Security Type Equipment SF 701, Activity Security Checklist DD Form 2501, Courier Authorization AF Form 2587, Security Termination Statement AF Form 2583, Requests for Personnel Security Action

MICHAEL H. PLATT, Col, USAF Associate Director, Aerospace Systems Directorate Commander, Edwards Research Site

RQ West OI 31-401, 1 March 2013 19

Attachment 1

GLOSSARY OF REFERENCES AND TERMS

References

DoD 5200.2-R, Personnel Security Program Management, Chapters II & III

DoD 5200.1-R, Information Security Program Management

AFI 31-101, AF Installation Security Program, and supplements thereto

AFI 31-401, Information Security Program Management

AFI 31-501, Personnel Security Program Management

AFH 31-502, Personnel Security Program, Chapter I

AFFTC PLAN 31, Installation Security Plan

Terms

RQ-West Security Office - Consists of Chief of Security, Physical Security Specialist, Personnel Security Specialist, and Foreign Disclosure Officer.

Division Security Point of Contact (DS POC) - The DS POC is appointed by the Division Chief or Deputy, but may be waived with RQ-West Security Officer concurrence depending on number of personnel assigned, number of security containers, the frequency of handling classified information, or as dictated by other factors. Appointments and waivers will be documented in writing.