SMORS_Pre-Proposal_Conference_Slides_v00rev004.pptx

Sustainment and Modification of Radar Sensors (SMORS) Pre-Proposal Conference

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Welcome Welcome

Admin Emergency exits Restroom locations

Contact Information aflcmc.hbqk.smors@us.af.mil (preferred method) Mr. Jamey Ciesielski, Contracting Officer, (719) 554-8916 Ms. Jodi McCallum, Contract Specialist, (719) 554-8916

Disclaimer Any comments, remarks or explanation provided during this conference shall not qualify any terms or conditions of the solicitation

All terms and conditions of the solicitation and specifications remain unchanged unless the solicitation is amended in writing

If any information provided during this conference is inconsistent with the posted solicitation, offerors shall assume the information in the solicitation is correct

Briefing Agenda Contract Structure Solicitation Structure Key Dates for Proposal Section L – Instructions to Offerors Section M – Evaluation Factors for Award Classified Information RFP Details Schedule to SMORS Contract Award Future “Notional” Work on SMORS Process for Submitting Questions

Single Award ID/IQ Contract Contract Ceiling $866M Available contract types: FFP, FPIF CPIF, CPFF, CR, LH Minimum guarantee is the Transition In Task Order

4 12-month options 6-month option to extend services

(cont) Profit and fee structures will be established on an order-by-order basis

Contract scope Sustainment, modifications, upgrades, technology refreshes, depot-level maintenance and support Current systems – BMEWS/PAVE PAWS & PARCS; other systems (e.g., LRDR) may be added in future May include modifying, updating and developing capabilities driven by interfaces with external, evolving systems

Solicitation Structure Orders included in solicitation F0001 – Transition In Task Order 3-month period of performance F0002 – BMEWS/PAVE PAWS (BPP) Sustainment Task Order 10-month base, 4 12-month options, 6-month option to extend services Maximum of 64-month duration F0003 – PARCS Sustainment Task Order 10-month base, 4 12-month options, 6-month option to extend services Maximum of 64-month duration

F0004 – BMEWS/PAVE PAWS HEMP HM/HS

Synchronized with BPP STO period of performance

F0005 – PARCS HEMP HM/HS

Synchronized with PARCS STO period of performance

Solicitation Structure (cont) F0006 – BPP SRD & Test Offeror to propose delivery date, no more than 24-month delivery F0007 – PARCS SRD & Test Offeror to propose delivery date, no more than 24-month delivery

F0008 – PARCS OER

Offeror to propose delivery date

F0009 – BPP RFM TR

Offeror to propose delivery date F0010 – PARCS Exciter Group Offeror to propose delivery date F0011 – PARCS RRG Group Offeror to propose delivery date F0012 – PARCS RF SP Group Offeror to propose delivery date F0013 – PARCS MMI SW Migration Offeror to propose delivery date

F0014 – BPP SVR

Offeror to propose delivery date

Key Dates for Proposal

Deadline for offerors to identify issues with clarity, discrepancies, errors, omissions or unsound requirements is 12:00 pm MT

Section L Instructions to Offerors Offeror must include in their proposal all data and information requested in Section L

The Government will base its evaluation on the information presented in the offeror’s proposal. The Government may use past performance information gathered through other means than the offeror’s proposal

The Government does not desire elaborate brochures or documentation, detailed artwork or other embellishments

Section L Instructions to Offerors (cont) Offeror shall submit a proposal that is valid for a minimum of 365 calendar days

Should the Government conduct discussions, the Government will do so in writing by issuing Evaluation Notices (EN) and may conduct face-to-face meetings at Peterson AFB and or telephone conferences to supplement written exchanges The results of these type of exchanges must be captured in the offeror’s written proposal for evaluation

Provide 2 separate electronic copies of proposal Submit separate CDs/DVDs for each volume Submit 2 electronic copies of Volume IIA, Classified Static Code Analysis Submit 2 electronic copies of Volume VI, Classified Past Performance, for citations classified no higher than SECRET For citations classified higher than SECRET, submit 1 Volume VI, Classified Past Performance, as hardcopy only

Section M Evaluation Factors for Award Evaluation factors for award Factor 1: Technical (each subfactor is equal in importance) Subfactor 1: Sustainment Subfactor 2: Engineering, Software and Projects Subfactor 3: System Integration Factor 2: Past Performance Factor 3: Cost/Price Factor 4: Small Business Participation

Technical > Past Performance > Cost/Price Small Business Participation is Acceptable or Unacceptable All evaluation factors other than Cost/Price, when combined, are significantly more important than cost or price; however, Cost/Price will contribute substantially to the selection decision

Definitions Technical Evaluations (Section M, Evaluation Factors for Award )

Classified Information The results of the Static Code Analysis (Volume IIA) are classified SECRET The offeror may provide classified information for Past Performance (Volume VI) All classified information must be marked IAW DoDM 5200.01, Vol 2 and transmitted IAW DoD 5220.22-M, NISPOM Prior to delivering any classified information, the offeror shall contact the Contracting Officer to coordinate a delivery time and delivery instructions For TOP SECRET (TS)/Sensitive Compartmented Information (SCI), the offeror shall coordinate with the Contracting Officer, the Contractor Special Security Officer and the HBQ Special Security Representative (SSR), Mr. David Stapleton

RFP Details For Your Information Rights in Data We use IDIQ Attachment 5, Rights in Data, to manage all intellectual property rights and licenses for the life of the contract Past Performance Relevancy Past performance citations do not need to satisfy all relevancy elements on single effort You can cite multiple efforts that demonstrate one or more of the relevancy elements in each citation More relevant past performance typically stronger predictor of future success, more influence on past performance confidence assessment Cost/Price Methodology Total Evaluated Price includes Transition In TO, BPP and PARCS Sustainment TOs, BPP and PARCS HEMP HM/HS TOs, 9 Project Orders and Data Rights CLINs Government will evaluate reasonableness, realism and balance

For Your Information (cont) Page size and format 8.5-inch by 11-inch pages for text sections At least 1-inch margins all around Times New Roman font and no less than 11-point size Foldouts shall not exceed 11 inches by 17 inches in size and shall count as one (1) page for each non-blank side Only use for large tables, charts, graphs, figures, diagrams and schematics, not text

Technical Baselines SMORS contractor will have to maintain all elements of the technical baselines for SMORS Contract-covered systems; high-level representation shown below:

“In-Flight” Projects to be integrated into baselines BPP Upgraded Early Warning Radar (UEWR) BPP Array Group Driver (AGD) Cabinet Replacement BPP Beam Steering Unit (BSU) Cabinet Replacement BPP Pre-SMORS Software Version Release BPP UEWR Receive Beam Former Obsolescence Mitigation BPP Clear HEMP Mobile Depot Maintenance (MDM) BPP HEMP Protection of BMEWS I PARCS Mission Data Processor & Maintenance and Diagnostic Subsystem PARCS Radar Controller Group – Revise and Update PARCS Radar Transmitter Kit Install

Transition In Task Order 3 months to smoothly transition from SENSOR contract without interrupting warfighter support Execute contractor’s Transition In Plan submitted during proposals Phased transition of sustainment/HEMP responsibility BPP and PARCS Sustainment Task Orders Sustainment services for SMORS Contract-covered systems Includes 10-month base period, 4 12-month option periods, 6-month option to extend services Re-integration of “In-Flight” Projects Process Compliance Evaluations Maintain all elements of technical baselines BPP and PARCS HEMP HM/HS Task Orders Plan, manage, maintain, surveil and control the HEMP survival capability of the operational systems and support systems facilities

Complete and submit all required fill-ins and solicitation documents as detailed in Section L This includes Table A1 Cross Reference Matrix Attachment T1 Transition In Plan Attachment T2 Software Development Description Attachment T3 Integrated Master Schedule Volume IIA Classified Static Code Analysis Table C1 OCI Mitigation Plan (if required) Attachment 6 Small Business Subcontracting Plan/CSBP Addendum

Process for Submitting Questions Section L, 2.2.1 Point of Contact The Contracting Office is the sole point of contact for this solicitation. Offerors shall address any questions or concerns at:

Jamey J. Ciesielski, DAF

AFLCMC/HBQK

130 W. Paine St., Bldg 1840 Peterson, CO 80914-2100

(719) 554-8916 aflcmc.hbqk.smors@us.af.mil Section L, 2.2.2 Questions, Discrepancies, Errors and Omissions The offeror may submit questions regarding the solicitation on or before 12:00 pm Mountain Time (MT), 3 Jan 17. If an offeror believes the requirements in these instructions lack clarity, contain a discrepancy, error, omission or are unsound, the offeror shall contact the CO immediately with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. If the Government validates the issue submitted by the offerors, the Government may place responses in the SMORS Bidders’ Library and will amend the solicitation, if needed, and post to FedBizOpps (FBO.gov) for all offerors to access.

Questions Submitted 14 Dec 16 Section L, Page 10, para L-III(a) This section provides the list of Non-Government Advisors (NGA) whom may be assisting with Government Source Selection. Please provide the Contract Number, Cage Code, or any other POC information to assist in locating the appropriate NGA contact.

Answer: Please refer to the 3 Notices to Industry posted on FBO 2 May 2016 27 June 2016 14 December 2016

Questions?

Backup Slides

Acronyms CPIF – Cost Plus Incentive Fee CPFF – Cost Plus Fixed Fee CR – Cost Reimbursement EN – Evaluation Notice FFP – Firm Fixed Price FPIF – Fixed Price Incentive Fee ID/IQ – Indefinite Delivery Indefinite Quantity LH – Labor Hour LRDR – Long Range Discrimination Radar RFP – Request for Proposals image2.png image3.png image1.png