TSA IV Pre-Solicitation Conference - 16Nov20.pptx

Training Systems Acquisition (TSA) IV Industry Day

16 November 2020

Andrea Heeley, PM andrea.heeley@us.af.mil Steve Godby, CO steve.godby@us.af.mil Marcia Hall, Buyer marcia.hall@us.af.mil

AFLCMC… Providing the Warfighter’s Edge

Disclaimer The Government does not intend to award a contract on the basis of the information received at this event This is for informational purposes only. The contents of any future RFP take precedence over anything provided during this briefing and 1-on-1 sessions “Significant” questions and answers will be posted to betaSAM and are considered public record All information included in this briefing is subject to change

TSA IV - Outline Program Description Market Research Small Business Participation Contract Attributes TSA IV Ceiling Source Selection Methodology Contract Oversight Schedule Task Order Attributes/Efficiencies

By way of overview, this is the outline we’ll follow for this brief.

Program Description Omnibus contract for all Air Force training systems to provide analysis, design, development, production, installation, integration, test, sustainment, and instruction TSA IV planned to award in 2022 10-year ordering period; estimated ceiling $32.5B Leverage emerging tools, adaptability, and technologies to rapidly bring increased training capability to the warfighter at decreased cost, while also encompassing many of the same basic requirements as TSA III; striving to improve on the previous processes Purchase History of Same/Similar Services:

TSA II awarded in 2001 – total ceiling of $3B Ordering Period: Jul 2001 - Jun 2016 TSA III awarded in 2015 – total ceiling $20.9B Ordering Period: Sep 2015 – Aug 2025 with some programs approved PoP through Aug 2028

Program Description (continued) Competitive acquisition to establish two pools (Unrestricted and Small Business) of training system-qualified offerors Evaluation Factors Factor 1: Technical (technical acceptability with risk assessment included) Factor 2: Past Performance Multiple-award ID/IQ contract (~ 20-30 awards) Evaluating prime offerors only Contract type determined at task order level Management of the contract resides with AFLCMC/WNS Guidelines outlined in TSA IV Ordering Guide for Program Teams The ID/IQ contract will be used by the Simulators Division and no organizations outside LCMC organizations

Market Research Request for Information (RFI) released 3 Sep 2019 Responses 12 Large Businesses 15 Small Businesses Observations Competition exists for both large and small businesses

Small Business (SB) Participation On-ramps to bring additional SBs to TSA IV if eligible primes fall below three due to buy-outs or growth 20% SB subcontracting requirement for each task order within the Unrestricted Pool Win-Win scenario for SBs at the task order level Pick up work either through market research yielding SB set-aside, unrestricted competition, or under the SB subcontracting requirement

Contract Attributes Basic ID/IQ Contract 10-year ordering period (Nov 2022 - Oct 2032) 5-year base with one 2-year option and one 3-year option On ramp clause to ensure SB pool remains with at least three qualified SBs Off ramp clause for large and small businesses based on performance or task order participation Provides for all contract types at the task order level Master Plans attached to basic contracts Core ID/IQ team maintained throughout TSA IV ordering period to manage contracts and assist program teams with task order development

Contract Attributes (continued) Performance Based Statement of Objectives (SOO) developed at ID/IQ with basic TSA IV requirements For task orders, program teams will develop a Performance Work Statement (PWS) based on unique training system requirements which will describe the effort in terms of measurable performance standards Allow contractor flexibility in proposing solution Appropriate contract incentives will be applied at the task order level Services Summary elements in ID/IQ Quality Assurance Surveillance Plan (QASP) allows program teams to develop program unique QASP more efficiently

TSA IV Master Plans Systems Engineering Management Plan (SEMP) per DID-SESS-81785A and Sims OSEP Configuration Management Plan (CMP) per DI-SESS-80858D and ACS Directorate CMP Risk Management Plan (RMP) per DI-MGMT-81808 Quality Assurance Program Plan (QAPP) per DI-QCIC-81794A SB Subcontracting Plan Submitted/Evaluated at ID/IQ level and attached to awarded contracts Awardees will be required to “re certify” or update, if appropriate, at the task order level

CLIN Structure

This ONE-TIME USE CLIN is established to meet the minimum order requirements ($1,000.00) of this Indefinite Delivery/Indefinite Quantity contract.

The contractor shall support the TSA IV Post-Award Conference in Dayton, OH on date/time specified upon task order award.

Contract Type: FFP X002 Program Management The contractor shall develop and maintain a management process outlining the overall planning, programming, directing, and controlling of the training system IAW the Performance Work Statement, as required on individual task orders.

Contract Type: Per Individual Task Order X003 Start of Contract Transition - Ramp-up The successor contractor shall work with the incumbent contractor(s) to assume responsibility for the entire training system during the transition period. The successor contractor shall be postured to assume responsibility for these requirements at the end of the required transition period. To be further defined on individual task orders.

Contract Type: Per Individual Task Order X004 On-Site CLS The contractor shall provide on-site Contractor Logistics Support (CLS) for training system devices, IAW the Performance Work Statement, as required on individual task orders.

Contract Type: Per Individual Task Order X005 On-Call CLS The contractor shall provide on-call Contractor Logistics Support (CLS) for training system devices, IAW the Performance Work Statement, as required on individual task orders.

Contract Type: Per Individual Task Order

CLIN Structure

The contractor shall provide Training System Support Center (TSSC) personnel to perform directed tasks, IAW the Performance Work Statement, as required on individual task orders. The TSSC shall be the sole product and training baseline integrator.

Contract Type: Per Individual Task Order X007 Concurrency Management The contractor shall provide labor for concept design services and/or information technology services relating to current and future aspects.

Contract Type: Per Individual Task Order X008 Instruction/Training The contractor shall provide student training and management for those locations indicated on individual task orders, IAW the Performance Work Statement, as required on individual task orders.

Contract Type: Per Individual Task Order X009 Courseware Development The contractor shall design, develop, revise, update, produce, validate, verify, publish, distribute, and maintain all curricula, to achieve concurrency with operations and technical media (manuals, etc.), IAW the Performance Work Statement, as required on individual task orders.

Contract Type: Per Individual Task Order X010 End of Contract Transition The contractor shall support the transition to a successor contractor, as required on individual task orders, IAW the Performance Work Statement.

Contract Type: Per Individual Task Order X011 Travel All travel required, except for the TSSC Operations.

Contract Type: Per Individual Task Order

Terms and Conditions Special Terms and Conditions Section H clauses Master Plan re-certification On/Off ramps SB subcontracting requirement Deliverables None required at ID/IQ level

TSA IV Ceiling Total contract ceiling estimate of $32.8B Estimate includes cost for 70 current and 25 potential programs Initial Task Order: $1,000 Post-Award Conference at Wright-Patterson AFB

Source Selection Methodology FAR 15 Source Selection Procedures Technical (Acceptable/Unacceptable with risk assessment included) Subfactor 1: Engineering and Innovation Subfactor 2: Sustainment Subfactor 3: Courseware Development/Instruction Subfactor 4: Program Management Note: risk assessment required IAW DoD Source Selection Procedures Past Performance Rated at the factor level Recent and relevant performance within 5 years from release of RFP Maximum of 3 contracts; joint ventures may be established

Source Selection Methodology (continued) No Cost/Price evaluation FAR 15.304(c)(1)(ii) states that for DoD:

The contracting officer may choose not to include price or cost as an evaluation factor for award when a solicitation—

(1) Has an estimated value above the simplified acquisition threshold;

(2) Will result in multiple-award contracts (see subpart 16.5) that are for the same or similar services; and

(3) States that the Government intends to make an award to each and all qualifying offerors (see 2.101) FAR 2.101 defines “qualifying offeror” as “an offeror that is determined to be a responsible source, submits a technically acceptable proposal that conforms to the requirements of the solicitation, and the contracting officer has no reason to believe would be likely to offer other than fair and reasonable pricing (10 U.S.C. 2305(a)(3)(D)) A “qualifying offeror” for TSA IV is defined as an offeror who is rated Acceptable for Factor 1 and has Satisfactory Confidence or better in Factor 2

(Technical Subfactors) Subfactor 1: Engineering and Innovation Systems Engineering. A sound Systems Engineering Management Plan (SEMP), prepared IAW Data Item Description (DID) DI-SESS-81785A, which describes the offeror’s technical processes and technical management processes to ensure the processes are consistent with the Simulators Division OSEP Configuration Management (CM) and Control. A sound Configuration Management Plan (CMP) IAW DI-SESS-80858D, which describes the offeror’s change management and configuration control tools and processes which will be utilized under TSA IV Concurrency Modifications. A sound change management process for maintaining training system concurrency, as well as including innovative concepts the offeror would apply to improve training system concurrency by reducing time and/or cost to implement modifications Technology Integration. A sound process for identifying, evaluating, and integrating beneficial new technologies into the Air Force Simulator environment, to improve performance, reduce cost, or enhance lifecycle supportability

(Technical Subfactors) (continued) Subfactor 2: Sustainment Training System Support Center (TSSC). A sound process for TSSC operations, responsibilities, and interaction with development teams and data suppliers Contractor Logistics Support (CLS). A sound process for managing the support resources, technical data, spares, support equipment, maintenance, Government-Furnished Property (GFP) accountability, device status reporting, student throughput, and technicians to sustain training systems and ensure the continued achievement of normal and surge trainer availability requirements Distributed Mission Operations (DMO). A sound process for executing DMO requirements including network integration, event planning, and execution Diminishing Manufacturing Sources and Materiel Shortages (DMS/MS). A sound process for forecasting, identifying, monitoring, and mitigating deficiencies due to obsolescence and DMS/MS issues within training systems

(Technical Subfactors) (continued) Subfactor 3: Courseware Development/Instruction Courseware Development. A sound process for the development and planning for lifecycle sustainment of computer-based training products for training systems Student Instruction. A sound process for meeting student instruction requirements and student throughput requirements Training Management. A sound process to operate and maintain a training management system, analyze student data, and report this information

(Technical Subfactors) (continued) Subfactor 4: Program Management Program Management. A sound program management approach Management structure Subcontractor management, including SB participation Facility and personnel clearances Cybersecurity/Authority to Operate (ATO) Recruitment Risk Management. A sound Risk Management Plan (RMP) IAW DI-MGMT-81808, which identifies known and anticipated TSA IV risks in addition to describing the offeror’s risk management process. In addition, the offeror’s self-identified risks include executable mitigation strategies to reduce/eliminate these risks Quality Assurance. A sound Quality Assurance Program Plan (QAPP) IAW DI-QCIC-81794A

TSA IV Evaluation Ratings Technical Each subfactor is met when the offeror provides an acceptable process and risk of unsuccessful performance is assessed as moderate or better The Government may also identify and consider risks not identified by an offeror. The definitions of risk are as follows:

Low - Proposal contains weakness(es) which may present a low probability of negatively affecting performance. Normal contractor effort and normal Government monitoring will likely be able to overcome any difficulties Moderate - Proposal contains weakness(es) which may present a modest probability of negatively affecting performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties High - Proposal contains weakness(es) which may present a high probability of negatively affecting performance. Contractor is unlikely to overcome any difficulties, even with special contractor emphasis and close Government monitoring

TSA IV Evaluation Ratings (continued) Past Performance The Past Performance evaluation is accomplished by reviewing aspects of an offeror’s recent, relevant past performance, focusing on performance which is relevant to Technical Subfactors 1 through 4 Past performance will be rated for each Technical Subfactor, with the order of importance for the subfactors in descending order with Subfactor 1 being the most important Performance Confidence Assessment ratings will be made at the Factor level

TSA IV Contract Oversight The TSA IV Core Team will remain intact to monitor effectiveness/efficiency of TSA IV tool Each task order team will be tracked for FOPR development, as well as meeting target source selection timelines Target of 6 months from Acquisition Strategy Review to FOPR release and 6 months from receipt of proposals to contract award Revised task order templates drafted for ITO and EFFA Contractors monitored for overall task order CPAR performance, as well as quality of proposals submitted Poor performers may not have ID/IQ option periods exercised (e.g., off-ramp) TSA IV QASP serves as template for program QASPs, contains performance objectives, thresholds, and measurements

TSA IV Schedule

List of Potential Programs

(<$50M)

Task Order Attributes/Efficiencies TSA IV will be the “vehicle of choice” for the Simulators Program Office but allows for program teams to justify deviations vetted through the ASP process Utilize FAR Part 16.5 Fair Opportunity Selection Process Task order approval levels based on estimated value Standardized templates (ITO/EFFA and Special H Clauses) Market research streamlined through capability statements based on unique program requirements

Task Order Attributes/Efficiencies (continued) TSA IV-unique FOPR Checklist Lessons learned from TSA III, do’s and don’ts Master Plans - “recertify” at task order level, but not resubmit Menu of CLINs, CDRLs, and Service Summary items Up to 10-year Period of Performance with ASP approval 20% subcontracting requirement for SBs on all Unrestricted task orders An Associate Contractor Agreement (ACA) with the SCARS contractor and/or teaming partner(s) may be required at the task order level

Summary Competitive acquisition to establish two pools (Unrestricted and Small Business) Multiple-award ID/IQ contract (~ 20-30 awards) Evaluating prime offerors only All TSA IV related information will be posted to betaSAM only Set up email notifications for updates Read draft documents; provide feedback; ask questions

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