Doc_006_-_Draft_RFP_Conference_Briefing.pdf

AFLCMC… Providing the Warfighter’s Edge

Welcome

Afghan Trainer Program

Draft RFP Conference

1 Unclassified - For Official Use Only

Disclaimer

• Any material presented during this Draft Request for Proposal

(RFP) Conference is for informational purposes only, subject to change and is in no way contractually binding. Any costs incurred prior to receipt of a contract signed by the cognizant

United States Government (USG) Procurement Contracting

Officer (PCO) is at your own risk. All USG changes or direction will be forwarded in writing by the cognizant PCO

• If you believe there may be an organizational conflict of interest (OCI) per FAR 9.5, please contact the program office PCO, Capt Leah Meyer

• Q&As relating to program or acquisition strategy will be posted to FBO.gov after the Draft RFP Conference

• Everything presented at this Conference is in Draft Form!

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Contractor Logistics Support

(CLS) / Maintenance Training

04 – 05 November 2015

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Opening Remarks

Introductions / Agenda

Capt. Leah Meyer

Procurement Contracting Officer

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Welcome

• All Attendees please make sure to sign-in

• Kettering Campus, Defense Acquisition University – Facility

• Ground Rules

• Daily Schedule

• AFLCMC/WLZI Program Management Office Team

• Industry Attendees

• Draft RFP Conference 5 Unclassified - For Official Use Only

Purpose

Discuss Draft RFP FA8617-15-R-6199 with Industry and receive comments to ensure clear understanding of solicitation requirements

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Fire Evacuation

Fire Evacuation – POD 3

Exit the building to the left or right out of Pod 3 stairwell

(depending on the one you take) and proceed to the grassy area surrounding the back corner faculty/staff parking lot indicated by the RED arrows.

Exit classroom – go straight down hallway to the stairs – go down one level and exit to the left or right – walk to rendezvous point in Pod 3 corner parking lot – see next slide

Patio

Area

225 224 222 220

Fire Evacuation http://www.google.com/url?url=http://www.tacomarubberstamp.com/ProductDetail.aspx?productid=ADAREG_MENS-ISA_RESTROOM&rct=j&frm=1&q=&esrc=s&sa=U&ei=lPuqU7mPOYzfoASLrYDwDA&ved=0CBoQ9QEwAg&usg=AFQjCNF3Uj7F96I9LFVIO71lDvTxn27Dqg

Tornado Shelter

Exit Pod 3 classroom – go through glass doors – take the stairs to the 1st floor – go left and through double steel doors into hallway behind Fitness Center.

Shelter Area - Hallway

Fitness

Center

225 224 222 220

Breakroom & Restrooms

• Room 226: Just inside Pod 3 glass entrance doors

– Snack & Drink Vending Machines

– Refrigerator for lunches / drinks

– Microwave

• Smoking areas:

– 75 feet from any building entrance

– On patio

“Please clean up after yourselves”

Cafeteria

• Located on 1st Floor below main entrance lobby

‒ Breakfast 0730 – 0930

‒ Grab & Go 0930 – 1100

‒ Lunch 1100 – 1300

‒ Grab & Go 1300 – 1345

‒ Vending Machines

‒ Additional Microwave

‒ ATM: Around the corner from the seating area

Ground Rules

• Please submit questions in writing

• A short Q&A session will be addressed at the end of each section of the brief. A consolidated Q&A session will be held at end of day, time permitting.

• Additional written questions may be submitted to

Phillip.Donovan.1@us.af.mil until 18 Nov 2015, 5:00pm

EST

• Draft RFP Conference slides and questions / answers will be posted to FedBizOpps, www.fbo.gov

• Draft RFP available at:

https://www.fbo.gov/index?s=procurement&mode=form&ta b=step1&id=f89b90beb4267f6914359f98333330e4&tab=nt ype&_cview=0

• No Government provided copies of Draft RFP are provided 12 Unclassified - For Official Use Only

• Please turn off / silence all electronic devices and cell phones

• Please respect and comply with the schedule

• Contractor team should be on stand-by approximately five minutes prior to scheduled

One-on-One sessions

• The time limit of One-on-One sessions will be strictly enforced

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• Communication Protocol

‒ As visitors, please remain within the areas reserved specifically for the Draft RFP Conference while waiting for One-on-One sessions

‒ No recording devices or cameras permitted

‒ No side meetings with any member of the USG team

‒ Draft RFP Conference attendees will display name tags at all times identifying themselves as such

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• Q&A

– The USG will attempt to answer all questions, but ultimately reserves the right to decide which ones will or will not be answered on the spot

– All questions will be written on a notecard

– All questions and USG responses will be posted on FBO

– Questions will be collected during the presentations

• No agreements, promises, or other commitments are made or implied by USG or industry representatives participating in the Afghan Trainer Program Draft RFP

Conference, to include the One-on-One sessions

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• One-on-One Sessions

‒ Restricted to one timeslot per potential offeror

‒ All sessions will be no more than 60 minutes

‒ Intended for potential offerors to present issues with / questions about the Draft RFP/PWS

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Draft RFP Conference Schedule

0800 - 0900 Registration

0900 - 0945

Welcome

Introductions

Ground Rules

Capt Leah Meyer

0945 - 1000 Break

1000 - 1130 Performance Work Statement (PWS) Update

Acquisition Summary/RFP Structure/CLIN Structure Mr. Phil Donovan

1130 - 1230 Lunch

1230 - 1415 Section M Discussion Capt Leah Meyer/Mr. Phil Donovan

1415 - 1430 Break

1430 - 1615 Section L Discussion Capt Leah Meyer/Mr. Phil Donovan

1615 - 1700 Questions & Answers

0800 - 0900 USG Only Meeting

0900 - 1000 One-on-One Sessions Doss Aviation

1000 - 1100 One-on-One Sessions Camber Corporation

1100 - 1200 One-on-One Sessions Cessna Aircraft Corporation

1200 - 1330 Lunch

1330 - 1430 One-on-One Sessions L-3 Communications Vertex Aerospace LLC

1430 - 1530 One-on-One Sessions AAL USA Inc.

1530 - 1700 USG Only

Wednesday, 4 Nov 2015

Thursday, 5 Nov 2015

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USG PMO Team

Title Name

Chief, International Support Branch Joseph Paul

Chief Engineer/Deputy, International Support Branch Cynthia Hagans-Tunstall

Chief of Finance, International Support Branch Pamela Green

Chief of Contracting, International Support Branch Felix Turner

Program Managers Tressie Easterwood & Marisa Osborne

Procurement Contracting Officer Leah M. Meyer, Capt USAF

Contract Negotiators Phillip Donovan & Justin Kyne

Systems Integration Engineer Jerry Myers

Logisticians Roni Ann Aborn & John Schell

Financial Managers Rebecca Workman & Blake Wilson

Scheduler Tammy Strutton

Supporting Organizations Ronald Hector (AFSAT)

Tiyette McDaniel (AFSAC)

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Performance Work Statement

(PWS) Overview / Update

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• Overall Program Objectives

• Current Fleet

• Maintenance Training Program

• Conditions

• PWS Updates since Industry Days

PWS Overview

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Overall Program Objectives

• Transitioning from Interim Contractors Support (ICS) to Contractor Logistics Support (CLS)

• Preparing Afghan Air Force (AAF) for United States

Government (USG) withdrawal

• Increase AAF role

• AAF Lead in maintenance on AAF-owned aircraft

• AAF Lead in organic AAF sortie generation

• Decrease USG Responsibility

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• 24 C-208B Fleet

– 18 USG-Responsible a/c

– 6 AAF-Responsible a/c

– Option: Support of 1 Aircrew Training Device (ATD)

• Sustainment Status

– USG-Responsible Fully Mission Capable (FMC) Rate is 80%

– USG-Responsible C-208Bs have over 17,784 flight hours

(As of 30 Sep 15)

– Average of 988 hours per aircraft

• Potential Requirement for Maintenance Training Device (MTD)

– MTD Definition

– MTD Potential requirement to maintain and replenish consumables

Current Fleet

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Current Fleet

Base Locations (USG and AAF-Responsible)

X

Shindand Air Wing (MOB)

6 x C-208B (AAF)

Kandahar Air Wing (MOB)

8 x C-208B (USG)

Kabul Air Wing (MOB)

10 x C-208B (USG)

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Maintenance Training

• Skill-level Progression ‒ Levels 3 / 2 / 1

‒ On-the-Job Training (OJT) to progress to next skill level and long term AAF organic capability

‒ OJT reinforces their current skill level and completes entrance criteria for next level

• Courses Offered ‒ Orientation: Safety, Servicing, Marshalling

‒ 3-Level: Flightline-based tasks

‒ 2-Level: Major inspections & repairs

‒ 1-Level: Special inspections & complex repairs

‒ Quality Assurance / Inspection Principles

‒ Supply Operations

‒ Fleet Management

‒ Supplemental Training / Maintenance Recovery Teams (MRTs)

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Other Considerations

• Contractor instructional teams

‒ Curriculum

‒ Interpreters

‒ Dari translated material to support training

‒ Classrooms

‒ Fixed-wing hangar

• AAF is a professional military organization

‒ Visible role in daily operations

‒ Train-the-Trainer Program

‒ Participate in scheduled inspections

‒ Participate in daily maintenance meetings

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Conditions

Kandahar Training Facility

Classroom

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Kandahar Classroom

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Students observed installing main landing gear fairing

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Removal of engine cowlings and the propeller

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Progress checks to test student’s ability to locate information in the maintenance manual

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Option:

• Maintenance Support for 1 C-208B ATD at Kabul

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Bottom Line

Mission: Train, advise, and assist our Afghan partners to develop a professional, capable, and sustainable Air Force.

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CLS PWS Update

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• Phase-in Option

• Phase-in strategy for CLS contractor

‒ CLS contractor has 90 days after contract award to:

• Get staff in place, in-country

• Establish C-208B inventory in-country, to include: parts, tools, and support equipment

‒ Contractor will not perform maintenance or training activities during Phase-in

‒ CLS contractor will be in-country performing Phase-in tasks that will overlap with incumbent contractor

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• Provide on-site Contractor Logistic Support (CLS) for the fleet of USG-Responsible C-208B aircraft

‒ Maintain an 80% FMC rate (PWS Sec. 3.2.6.1)

‒ Utilization rate (with additional 25% surge capability)

(PWS Sec. 1.2.2)

• 40 hours / aircraft / month (May–Oct) Summer Season

• 20 hours / aircraft / month (Nov–Apr) Winter Season

‒ USG Bases (PWS Sec. 1.2.3)

• Kabul and Kandahar

• Bagram, Jalalabad, Mazar-e-Sharif, Herat

(potential future options)

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• Provide maintenance and parts assistance to AAF for fleet of AAF-Responsible C-208B aircraft

‒ Provide Field Service Representative (FSR) capability as liaison to AAF for AAF maintenance support

(PWS Sec. 3.3.6)

‒ Provide C-208B parts/spares replenishment to AAF through Aviation Supply Depot (PWS Sec. 3.6.8.4)

‒ Provide maintenance support for the fleet of AAF-

Responsible C-208B aircraft (PWS Sec. 1.2.4.2)

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• Transition C-208B aircraft to AAF when an appropriate cadre of AAF maintainers has been trained and has demonstrated proficiency: (PWS Sec. 1.2.1)

(PWS Sec. 3.13)

‒ Options to transfer responsibility from USG to AAF for 2, 4, 6, or 8 aircraft per year

‒ Lay-in of tools and support equipment for appropriate number of a/c transferred

‒ Lay-in of base-level support equipment and tools

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• Remobilization to Main Operating Base (MOB) (PWS Sec. 1.2.3)

‒ Timeline

‒ 90 days to remobilize all personnel, supplies, and equipment necessary for contract performance

• 30 day period with no flying operations

‒ Firm-Fixed Price (FFP) Option to remobilize eight (8) C-208B a/c from one MOB to another MOB utilizing Mil Air

‒ Remobilization Section H Clause

– Section H Clause relying on FAR 52.243-1 Alt I, Changes –

Fixed Price

• Changing the place of performance of the services

• A not-to-exceed (NTE) amount will be set up when the remobilization requirement arises

• The contractor will be instructed to remobilize, an NTE will be set, then negotiations will begin while the remobilization is occurring

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• Provide C-208B aircraft maintenance training

(PWS Sec. 3.11)

‒ Levels 3, 2, 1, and OJT training

‒ Supplemental training

‒ Supply Operations training

‒ Quality Assurance / Inspection Principles

‒ Fleet Management training

‒ Train-the-Trainer training

‒ Maintenance Recovery Teams (MRTs)

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• Provide maintenance support to Afghan Maintenance

Recovery Teams (AMRTs) (PWS Sec. 3.2.5.4)

• Maintain a Technical Library of data: (PWS Sec. 3.4.2)

• Maintenance data including vendor manuals

• Pilot Operating Handbook (POH)

• Software Subscriptions

• Option: Support 1 ATD, Kabul (PWS Sec. 3.2.7)

• Over & Above Activities (PWS Sec. 3.7)

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• Discussion of Potential Bidders’ Library:

‒ Anticipated C-208B flight hours at time of contract award

‒ Government estimate of long lead parts

‒ Projected Aviation Supply Depot (ASD) inventory

‒ Parts Usage List

‒ List of previous Over & Above actions

‒ C-208B Minimum Specifications

‒ Maintenance Task List (MTL) and Training Materials

‒ Visa / Licensing Requirements

‒ Defense Trade Controls

*Question: Is there any other information offerors would like to see in the Bidders’ Library?

Bidders’ Library

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CLS Acquisition Summary

42 Unclassified - For Official Use Only

• NAICS Code: 488190, size standard $32.5M

• Anticipated contract Period of Performance (PoP): 5 years

– 3-month Phase-in Period

– 9-month Base Year

– Four (4) 1-year option periods

• Firm-Fixed Price (FFP), FAR Part 12, Commercial

• Estimated milestones:

– RFP Release: Jan 2016

– Receipt of Proposals: Feb 2016

– Contract Award: Oct 2016

• Projected CLS start date is 01 Feb 2017

Acquisition Summary

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• Draft RFP Relevant Elements:

– Contract / CLIN Structure

– Section H Clauses

– Theater Business Clearance Clauses

– Section L

– Section M

– Total Evaluated Price (TEP) Spreadsheet

– PWS

Draft RFP Structure

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Contract Structure

• FAR Part 12 – Commercial Item / Service Acquisition

– Firm-Fixed Price (FFP)

• Includes:

– USG sustainment / CLS

– Maintenance Training

– Remobilization

– Transition to AAF

– Time and Materials (T&M)

• Includes

– AAF Fleet Sustainment

– AAF Spares Replenishment

– Over & Above

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CLIN Structure

Affected Contracts

CLIN/

OPTION CLIN

Description

Contract Type

Delivery Date/PoP

FA8617-15-R-6199 0001 CLS – Kabul (Winter) FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199 0002 CLS – Kabul (Summer) FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199 0003 (Option) CLS – Kandahar

(Winter) FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199

(Option)

CLS – Kandahar

(Summer) FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199

(Option) CLS – Fenti (Winter) FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199

(Option) CLS – Fenti (Summer) FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199

(Option)

CLS – Mazar-e-Sharif

(Winter) FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199

(Option)

CLS – Mazar-e-Sharif

(Summer) FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199

(Option) CLS – Bagram (Winter) FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199 0010 (Option) CLS – Bagram

(Summer) FFP 1 Feb 17 – 31 Oct 17

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Contract

CLIN/

FA8617-15-R-6199 0011 (Option) CLS – Herat (Winter) FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199 0012 (Option) CLS – Herat (Summer) FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199 0013 AAF Fleet Sustainment T&M 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199 0014 AAF Spares Replenishment T&M 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199 0015 Over & Above T&M 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199

(Option) Lay-in of Base Level GSE FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199

(Option) Transition 2 a/c to AAF FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199

(Option) Transition 4 a/c to AAF FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199

(Option) Transition 6 a/c to AAF FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199 0020 (Option) Transition 8 a/c to AAF FFP 1 Feb 17 – 31 Oct 17

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Affected Contracts

CLIN/

FA8617-15-R-6199 0022 Maintenance Training FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199 0023 (Option) Remobilization to MOB (8 a/c) FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199

(Reserved)

Remobilization Section H

Clause FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199 0025

Field Service

Representatives FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199 0026 Data (NSP) FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199

(Option)

CLS - Aircrew Training

Device FFP 1 Feb 17 – 31 Oct 17

FA8617-15-R-6199

(Option) Phase-in FFP 1 Feb 17 – 31 Oct 17

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• Section H Clauses

– Remobilization

– Transition

• Theater Business Clearance Clauses

*Question: Are there any questions relating to Section H or

Theater Business Clearance Clauses?

Clause Structure

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Source Selection Overview

Sections L & M

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Source Selection Objectives

• Choose the contractor who provides the best value to the Government, all factors considered

• Use of a comprehensive evaluation process, providing fair and consistent evaluation of proposals

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Req’ts Developed

• MOR

• PWS

Plan the Approach

• Acquisition

Strategy/Plan

• SSP

Market Research & Early Exchanges w/Industry

•Draft RFPs • One-on-ones • Industry Days • Bidders’

Library

Receive

Proposals

Compare

Proposals

Discussions w/ Offerors

(ENs)

Complete

Discussions

Evaluate

Proposals

Competitive

Range (or SSA Selects Source)

Price

Past Perf Exp

Evaluate FPRs Request Final

Proposal Revision (FPRs)

Debrief

Contract

SSAC SSA

SSAC SSA

SSAC SSA SSA SSAC

SSAC/L&M

The Source Selection Process

Formal

RFP

Peer Review

Peer Review

Peer Review

Select Source

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• Understanding and following Sections L&M are the keys to developing a good proposal

• Proposal Instructions – Section L of the RFP:

- Tells Offerors what to put in the proposal

• Evaluation Criteria – Section M of the RFP:

- Identifies what will be evaluated

Source Selection Sections L & M

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• Past Performance / Price Tradeoff

• Evaluation Factors

1. Technical

• Technical Subfactors:

1. Phase-In – Acceptable / Unacceptable

» Measures of Merit

2. Maintenance & Logistics Training – Acceptable / Unacceptable

» Measures of Merit

3. Management Processes – Acceptable / Unacceptable

» Measures of Merit

4. Contractor Logistics Support (CLS) – Acceptable / Unacceptable

» Measures of Merit

• Technical Subfactor Risk Rating

Draft Section M Evaluation Factors – General

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2. Past Performance – Overall Confidence Rating (Substantial, Satisfactory, Limited, None, Unknown)

• Recency (Within last 5 years)

• Relevancy (Very Relevant, Relevant, Somewhat Relevant, Not Relevant)

• Performance Quality Assessment – Color Rating (White to Blue)

3. Price

• Total Evaluated Price (TEP)

Draft Section M Evaluation Factors – General

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Offeror A Offeror B Offeror C

Technical

Phase-in Technical Rating Acceptable Acceptable Unacceptable

Technical Risk Acceptable (Low) Acceptable (Low) Unacceptable (High)

Maintenance & Logistics

Training

Technical Rating Unacceptable Acceptable Acceptable

Technical Risk Unacceptable

(High)

Acceptable (Low) Acceptable (Low)

Management Processes Technical Rating Acceptable Acceptable Unacceptable

Technical Risk Acceptable (Low) Acceptable (Low) Unacceptable (High)

Contractor Logistics

Support (CLS)

Technical Rating Acceptable Unacceptable Acceptable

Technical Risk Acceptable (Low) Unacceptable

(Moderate)

Acceptable (Low)

Past Performance Satisfactory

Confidence

Substantial

Confidence

Limited Confidence

Price $$ $ $$$

Draft Section M Sample Initial Evaluation

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• Evaluation Process Steps:

1. The Government will evaluate all proposals from responsible offerors for Technical, Past Performance, and Price information. The Government Technical

Evaluation Team will evaluate the technical proposals on a pass / fail basis, assigning ratings of Acceptable or

Unacceptable.

2. Offerors deemed Technically Unacceptable will be removed from the Competitive Range.

3. The Source Selection Authority (SSA) will make applicable tradeoff decisions between the Past

Performance and Price Factors.

4. A Best-Value Decision will be made.

Draft Section M Evaluation Process

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Discussions

• The Government intends to award a contract without discussions or without the opportunity for proposal revision, but reserves the right to conduct discussions if necessary.

• Offerors should submit their best proposals upon initial submission and in the format specified in Section L.

• If it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices

(ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision.

• Exchanges conducted to clarify or respond to adverse past performance information, or to resolve minor or clerical errors, will not constitute discussions (see FAR 15.306).

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• Technical Subfactor Ratings

• Technical Rating: Acceptable / Unacceptable

• Technical Risk Rating: Acceptable / Unacceptable

• Low Risk = Acceptable

• Moderate or High Risk = Unacceptable

• Any Technical Subfactor that receives a Technical Rating or

Technical Risk Rating of “Unacceptable” will render the proposal unawardable

Draft Section M Technical Subfactors

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• Subfactor 1: Phase-in

• Assesses the offeror’s Phase-in approach to be fully operational by the 91st day of the PoP

• Measures of Merit

• A sound approach for hiring, training, and establishing full staff in country

• A sound approach for procurement of spares and Ground Support

Equipment (GSE) to support full operational capability

• Subfactor 2: Maintenance & Logistics Training

• Assesses the offeror’s approach in providing maintenance and logistics training of AAF C-208B maintainers for transition to an organic organizational-level maintenance capability

• Measures of Merit

• A sound approach to training the Afghan students

• A sound approach to student retention, student progression, and continuity throughout the training program

Draft Section M

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• Subfactor 3: Management Processes

• Assesses the offeror’s proposed program management approach to managing and controlling activities and processes, which will result in successful accomplishment of the Afghan Trainer CLS and Maintenance Training Program

• Measures of Merit

• A sound approach to Associate Contractor Agreements (ACAs) and supplier / vendor management

• A sound approach to subcontractor management, including which areas the prime contractor proposes utilizing subcontractors

• A sound approach to recruitment and retention for Airframe & Powerplant

(A&P) mechanics, training instructors, and Field Service Representatives

(FSRs), to include qualifications

• A sound approach to safety management

• The offeror’s Small Business Participation Plan with a sound approach to allocating at least 15% of the total contract dollar value to small businesses

Draft Section M

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• Subfactor 4: Contractor Logistics Support (CLS)

• Assesses the offeror’s approach to plan for, implement, and conduct CLS on C-208B aircraft at austere Afghanistan operational locations for the Afghan Trainer Program

• Measures of Merit

• A sound approach to maintaining USG-Responsible aircraft

• A sound approach to:

1. Maintaining AAF-responsible aircraft; and

2. Transition of aircraft to the AAF

• A sound approach to remobilization of C-208B aircraft to different operating locations

Draft Section M

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• Past Performance Ratings

• Performance Confidence Assessment

• Recency Assessment

• Relevancy Assessment

• Performance Quality Assessment

Draft Section M Past Performance Factor

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Table 5. Performance Confidence Assessments

Rating Description

Substantial Confidence

Based on the offeror’s recent / relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent / relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence

Based on the offeror’s recent / relevant performance record, the

Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence

Based on the offeror’s recent / relevant performance record, the

Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral)

No recent / relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

Draft Section M

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• Recency Assessment

• The effort must be ongoing with at least six (6) months of performance; or

• The effort must have been performed during the past five (5) years from the date of issuance of this solicitation

Draft Section M

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Table 4. Past Performance Relevancy Ratings

Rating Definition

Very Relevant Present / past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present / past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present / past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present / past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

• Relevancy Assessment

• Consideration will be given to:

• Maintenance and / or logistics training of Middle Eastern nationals in their host country, including On-the-Job Training;

• Maintenance experience on Federal Aviation Administration (FAA) certified commercial aircraft;

• Hiring, retention, and establishing staff and operations in Middle

Eastern nations; or

• Remobilizing aircraft fleets in contingency environments.

Draft Section M

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• Performance Quality Assessment

• How well the offeror performed on the contracts

Draft Section M Past Performance Factor

Table 6. Performance Ratings

Color Rating Description

Blue Exceptional The contractor’s performance meets contractual requirements and exceeds many to the government’s benefit. The contractor’s performance was accomplished with few minor problems for which corrective action taken by the contractor were highly effective

Purple Very Good The contractor’s performance meets contractual requirements and exceeds some to the government’s benefit. The contractual performance was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Green Satisfactory The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Yellow Marginal Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

Red Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problems for which the contractor’s corrective actions appear or were ineffective.

White Not Applicable Unable to provide a score.

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• Price Ratings

• Total Evaluated Price (TEP) Assessment

Draft Section M Price

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Draft Section L

Proposal Organization Outline Table 2.2 - Proposal Organization

VOLUME Sec L Paragraph

Number

VOLUME TITLE COPIES PAGE LIMIT

I L005 1.0 Executive Summary 5 10 pgs

II L005 2.0 Technical 5 50 pgs

II(a) L005 2.2.4.1 Maintenance and

Logistics Training Plan

5 25 pgs

II(b) L005 2.2.3.1 Phase-in Plan 5 10 pgs

III L005 3.0 Past Performance 5 *40 pgs

IV L005 4.0 Price 5 5 pgs

V L005 5.0 Contract Documentation 5 XX

* Past performance citations reported shall be limited to five (5) pages per citation, and five (5) citations maximum

‒ Where the offeror was a significant subcontractor, past performance citations reported shall be limited to five (5) pages per citation, and three (3) citations maximum

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Cross Reference Matrix

• Provided in Section L as guidance to Offerors

• Road map to RFP and proposal

• Shows relationship between the proposal instructions paragraphs and RFP requirements

• Use as is or revise as needed to better relate your understanding of the program and guide the

Government through your proposal

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Cross Reference Matrix

SOLICITATION CROSS REFERENCE MATRIX

Evaluation Factor CLIN Section L Section M Proposal PWS CDRL

Factor 1:

Technical

Subfactor 1:

CLS

Subfactor 2:

Maintenance and

Logistics Training

Subfactor 3:

Management Processes

Subfactor 4:

Phase-in

Factor 2:

Past Performance

Factor 3:

Price

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Technical Volume

• Significant Section L submittals; including, but not limited to:

• Phase-in Plan

• Maintenance and Logistics Training Plan

• Afghan Student Retention and Continuity Approach

• Program Management Approach

• Personnel Management Approach

• Organizational Structure

• Safety Management Approach

• Small Business Participation Plan

• CLS Sustainment Approach

• Sustainment Approach to USG-Responsible Fleet

• Sustainment Approach to AAF-Responsible Fleet

• Remobilization Approach

• Risk Matrix 72 Unclassified - For Official Use Only

Past Performance Volume

• Significant Section L submittals; including, but not limited to:

• Past Performance Information

• Organizational Structure Change History

• Consent Letters

• Client Authorization Letters

• Past Performance Questionnaires

• List of Questionnaire Recipients

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Price Volume

• Significant Section L submittals; including, but not limited to:

• Complete Total Evaluated Price (TEP) Spreadsheet

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Proposal Preparation Guidance

• Demonstrate a thorough understanding of requirements and inherent risks

• Demonstrate sufficient resources to meet the requirements

• Support your statements with facts, analysis and substantiating data to illustrate that you have a valid and practical solution for all requirements

- Substantiate, do not simply make claims

» Give us a reason to believe you; provide information to allow an independent assessment

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• Structure your proposal in accordance with the Proposal

Instructions

• Be consistent from Volume to Volume

• Provide clear and concise descriptions

- Drawings & diagrams complement narrative, but do not replace it

• Help the evaluator quickly find what he/she needs

- Is it clear?

- Is it well organized?

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• Be attentive to all parts of the RFP

- Requirements, PWS

- Terms and Conditions

- Evaluation Criteria and Proposal Instructions

• Make appropriate trade-offs to provide the very best value that you can offer

- Addressing risks with mitigating approaches

- Showing proper balance between cost and past performance

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Proposal Preparation Shortfalls

• Proposal Instructions are not followed

– Information not provided in the way it was requested

– Too little information

– Too much information

• Statements in the proposal are not well supported

• Proposals are not well organized

– Does not follow Proposal Instructions structure and makes the evaluator hunt for the information

• Past Performance POCs are not current

• DUNS / CAGE Codes references do not match

• Deficiencies - preclude award

– Information provided does not support claims of compliance

– Proposal is non-compliant to the requirements

• Not signing RFP 78 Unclassified - For Official Use Only

Summary

• The Source Selection process will assure that your proposal will receive a fair and consistent evaluation and selection

• Sections L&M are intended to help you provide us with your best value solution and instruct you in preparing a proposal that will facilitate our evaluation

• Propose a realistic proposal with a high performing team, providing an executable contract that is likely to perform as proposed

• Provide a proposal that helps the Government perform its independent analysis and provides high confidence in the proposed solution and contract performance plan

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For communications regarding solicitations, please contact:

• Leah M. Meyer, Capt. USAF, Contracting Officer

– Leah.Meyer@us.af.mil

– Phone: (937) 904-4216 or

• Phillip Donovan, Contract Negotiator

– Phillip.Donovan.1@us.af.mil

– Phone: (937) 904-4246 or

• Justin Kyne, Contract Negotiator

– Justin.Kyne@us.af.mil

– Phone: (937) 255-5114

All information contained in this Draft RFP Conference Brief represents the Government’s understanding of the nature of the anticipated procurement as of the presentation date. All information is subject to change.

Points of Contact

Summary

• Thank you to all Participants for taking the time to attend this Afghan Trainer Program, Draft RFP Conference

• The USG Program Management Office team looks forward to continuing to inform you regarding our future program

• This briefing and all Q&As, applicable for general release, will be posted to FBO.gov

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Question / Answer Session

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Questions to Industry

1. If funding is not available when the RFP is released, will industry still propose for this effort?

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