Doc_002_-_Draft_Section_L.pdf

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L001 - COMMUNICATIONS AND REQUESTS FOR INFORMATION

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. All correspondence shall cite the solicitation number and be directed to the CO at the following contact information:

Capt. Leah Meyer

Afghan Trainer Program Procurement Contracting Officer

AFLCMC/WLZI

1970 Monahan Way

Building 11A, Room 201

WPAFP, OH 45433-7211

Phone: 937-904-4216

Email: Leah.Meyer@us.af.mil (Preferred method of communication)

Subject line shall read “CLS – Company Name – Source Selection Information – See FAR

2.101 & 3.104.”

Please copy the Contract Specialist (CS), Mr. Phillip Donovan, on all correspondence at

Phillip.Donovan.1@us.af.mil.

The offeror shall designate a sole point of contact for inquiries made to the CO.

Questions/Comments for the Request for Proposals (RFP) must be submitted in writing to the CO identified above not later than XX XXX XXXX to ensure Government consideration. Responses to questions will be posted on Federal Business Opportunities

(FedBizOpps) website: http://www.fedbizopps.gov/. Questions/comments received after that date may not be considered.

L002 - AMENDMENT OF SOLICITATION PRIOR TO PROPOSAL CLOSING TIME

The Government reserves the right to amend the solicitation prior to the proposal closing time. Such amendments will be communicated by formal amendment (Standard Form 30) to this RFP. If such amendments require material changes in quantities, costs, or other terms or conditions, the proposal closing date may be postponed by enough days to enable offerors to revise their proposals. In such cases, the amendment will include an announcement of the new proposal closing date and time.

L003 - INFORMATION TO OFFERORS (ITO) AND INSTRUCTIONS FOR PROPOSAL

PREPARATION

1.0 Program Structure and Objectives

This Performance Based Contract includes on-site Afghanistan activities required to maintain safe, reliable aircraft for use by United States (US) Air Advisors and the Afghan Air Force

(AAF). Afghanistan is an austere location and offerors should not expect full CONUS-style accommodations. This contract also identifies services and establishes activities required for logistics, maintenance, technical order library management, supply chain management, and maintenance training to support daily operations of Cessna C-208B Light Lift aircraft and one

Cessna Caravan C-208B Aircrew Training Device (ATD). Federal Aviation Administration

(FAA) airworthiness of C-208B Light Lift aircraft shall be maintained by the offeror. These services and activities shall commence at contract award through the end of the period of performance (PoP). This contract also includes the requirement for the offeror to train and qualify the AAF to perform the offeror’s assigned functions. The offeror shall train the AAF, via fully documented skill-level training, and accompanying apprenticeship requirements in transitioning/standing-up logistics, supply chain management, technical order library management, and maintenance capabilities to maintain airworthy aircraft and option year sustainment capabilities.

Train, Advise, Assist Command-Air (TAAC-Air), in support of the AAF, requires this contract to provide Contractor Logistics Support (CLS) and maintenance training activities capable of supporting 24 Cessna C-208B aircraft, an option for CLS on one Cessna C-208B ATD at Hamid

Karzai International Airport (HKIA), and options for aircraft CLS as identified in Section 1.2.3 of the Performance Work Statement (PWS). This contract’s end-state is to train the AAF such that they are self-sufficient in the operations and maintenance tasks included in this contract so that the USG is capable of transferring responsibility of the aircraft to the AAF.

1.1. Budget/Funding Information

The Afghan Trainer Program Office intends to use Afghanistan Security Forces Funds (ASFF) for this effort. Due to budget constraints, the Program Office will be implementing both full and incremental funding of contract requirements.

1.2 Organizational Conflict of Interest

Due to the possibility of mixing requirements execution within the Area of Responsibility

(AOR), the AFFARS Clause 5352.209-9001 “Potential Organizational Conflict Of Interest” has been included in the RFP. All potential offerors must review their current contractual databases for any potential Organizational Conflict of Interest (OCI). In the event any potential or actual

OCI are identified, it is the responsibility of the offeror to identify this event and propose a plan to mitigate or eliminate the potential OCI.

2.0 General Instructions

(a) The offeror's proposal must include all data and information requested by this RFP and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the PWS, Contract Data Requirements Lists (CDRLs), and Model

Contract. Non-conformance with the instructions provided in this RFP may result in an unfavorable proposal evaluation.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the

Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

(c) Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(d) The proposal acceptance period is specified in Section A of the model contract/solicitation. The offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid through this date.

(e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the

Government will destroy extra copies of such unsuccessful proposals.

2.1 General Information

This Section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The proposal shall include all of the information requested in the subparagraphs. Failure to do so may adversely affect the evaluation. A proposal that is sufficiently documented to support performance/price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation.

2.1.1 Debriefings

The CO will promptly notify offerors of any decision to exclude them from the Competitive

Range in accordance with FAR 15.505. Offerors excluded from the competitive range may request a preaward debriefing or they may choose to wait until after the source selection decision to request a postaward debriefing. However, offerors excluded from the Competitive Range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the Competitive Range of the source selection decision in accordance with FAR

15.506. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.2 Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider related to the omission or error.

The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

2.1.3 Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities

(FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation:

https://www.fbo.gov/index?s=opportunity&mode=form&id=f36ca25ad41aba1fb9eff945efef7a5a

&tab=core&tabmode=list&=.

2.1.4 Communications

Exchanges of source selection information between Government and offerors will be controlled by the CO. Email may be used to transmit such information to offerors. Source selection information can be transmitted via delivery means such as FedEx, United States Postal Service

(USPS), or UPS. The method of delivery will depend on the quantity of information required to transmit.

2.2 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.2. The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the ITO paragraph as noted in the table below:

Table 2.2 - Proposal Organization

VOLUME Sec L Paragraph

Number

VOLUME TITLE COPIES PAGE LIMIT

I L005 1.0 Executive Summary 5 10 pgs

II L005 2.0 Technical 5 50 pgs

II(a) L005 2.2.4.1 Maintenance and Logistics

Training Plan

5 25 pgs

II(b) L005 2.2.3.1 Phase-in Plan 5 10 pgs

III L005 3.0 Past Performance 5 40 pgs

IV L005 4.0 Price 5 5 pgs

V L005 5.0 Contract Documentation 5 XX

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the offeror as soon as practicable. Page limitations may be placed on responses to Evaluation

Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following:

Cover Page;

Table of Contents;

Glossary of Abbreviations and Acronyms;

Solicitation Cross Reference Matrix

Past Performance Questionnaires;

Organization Structure Change Histories;

TEP Spreadsheet;

Consent Forms; and

Client Authorization Letters

For each instance of past performance where the offeror was the prime contractor, past performance citations reported shall be limited to five (5) pages per citation, and five (5) citations maximum for a total of 25 pages. For each instance of past performance where the offeror was a significant subcontractor, past performance citations reported shall be limited to five (5) pages per citation, and three (3) citations maximum for a total of 15 pages. An offeror is deemed to have been a significant subcontractor when they performed more than 25% of the work on a contract.

2.2.2 Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software.

Use at least 1-inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to ENs.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point.

2.3 Cost or Pricing Related Data

Certified Cost or Pricing Data is not required to be included in the offeror’s proposal due to adequate price competition in accordance with FAR 15.403-1(c)(1).

2.4 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

The offeror shall fill out the Solicitation Cross Reference Matrix at Attachment 1 of this Section indicating the proposal reference information as it relates to Section L, PWS, contract line item numbers (CLINs), and CDRL references found therein.

2.5 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.6 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and an explanation for each.

2.7 Binding and Labeling

Each volume of the proposal shall be separately bound in a three-ring, loose-leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet shall be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data shall be placed on the spine of each binder. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection

Information.

2.8 Electronic Offers

The offeror shall submit all aforementioned volumes in electronic format, using recordable compact discs (CDs). The offeror shall submit two (2) copies of the electronic proposal. The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. Each volume shall be in a different directory on a CD. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word, MS Office Excel, MS Office

Project, and MS Office PowerPoint, as applicable. If there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies will be used for evaluation.

2.9 Distribution

The "original" proposal shall be identified. Proposals shall be addressed to the CO and mailed or hand carried to the address cited in L001 above. The offeror shall mark the proposal "For

Official Use Only" and "Source Selection Information--See FAR 2.101 and FAR 3.104."

2.10 Bidders’ Library

To provide fair and equal opportunity to offerors the Afghan Trainer Program Office will provide a Bidders’ Library of additional information for proposal purposes. The Bidders’

Library is hosted on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov and can be accessed electronically along with all other documents associated with this acquisition. Access is granted to potential offerors following the

FedBizOps procedure as stated on its website.

2.11 Proposal Revisions

If the offeror submits proposal revisions, any changed pages that are submitted shall be a different color than the original proposal pages and shall have changed information clearly marked by a vertical line in the right margin of the page identifying the changed content. The date of the revision and revision number shall be reflected on each changed page (preferably on, or next to, the vertical change line). Make spreadsheet revisions obvious by highlighting cells that changed. The offeror shall also provide a tracking list of all changes with references to the volume, page, and paragraph number.

L004 - RECEIPT OF PROPOSALS

The offeror’s proposal shall be delivered to Capt. Leah Meyer as referenced in Section L001. If using a courier, submit the name of the individual hand-carrying this volume 24-hours in advance to the CO. The courier will be required to provide identification at the time of delivery. This volume must be received no later than 4:30 p.m. Eastern Standard Time on XX

XXX XXXX. Failure to submit by the time specified above will be handled as a late proposal in accordance with FAR 52.215-1(c)(3)(ii)(A).

L005 - PROPOSAL VOLUME INSTRUCTIONS

1.0 Volume I - Executive Summary

In the Executive Summary Volume, the offeror shall provide the following information:

1.1 Narrative Summary

The Narrative Summary of the entire proposal shall be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding price. The salient features should tie in with the Section M evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

1.2 Table of Contents

Include a master table of contents of the entire proposal.

1.3 Solicitation Cross Reference Matrix

The offeror shall complete and submit the Solicitation Cross Reference Matrix, attached as L-1.

2.0 Volume II - Technical Volume

2.1 General

The offeror’s proposed response to the Technical Factor shall demonstrate a thorough and comprehensive understanding of, and approach to, all technical requirements as stated in

Sections L&M and the PWS. The response shall provide the detail necessary to substantiate the proposed approach. Problems anticipated should be identified and presented along with the proposed solutions. Statements that the offeror understands and “can” or “will” complete with the requirements or parts thereof are insufficient. Such phrases as “standard procedures will be used” are considered inadequate. Innovative and unique approaches are encouraged. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the

Technical Subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

2.2 Format and Specific Content

2.2.1 Technical

In the Technical Volume, address your technical solution for meeting or exceeding the

Government’s minimum performance or capability requirements of each Technical Subfactor.

Provide a thorough and comprehensive understanding of, and approach to, all technical requirements as stated in Sections L&M and the PWS.

2.2.1.1 Technical Risk

Address Technical Risk associated with those aspects of your proposed technical approach you consider to have the potential for disruption of schedule, increased costs, degradation of performance, the need for increased Government oversight, or the likelihood of unsuccessful contract performance. Classify each risk in accordance with Department of Defense (DoD)

Source Selection Procedures Table 3, Technical Risk Rating. Provide the rationale for each risk and its rating, including the impact on price, schedule, and performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements, whether or not those requirements are identified as subfactors. Propose a realistic "work-around" or risk mitigators for identified risks that will eliminate or reduce risk to an acceptable level. Identify and classify any new risks introduced by such risk mitigation.

2.2.1.2 Volume Organization

The Technical volume shall be organized according to the following general outline:

(1) Table of Contents

(2) List of Table and Drawings

(3) Glossary of Abbreviations & Acronyms

(4) Subfactor 1: Phase-in

(5) Subfactor 2: Maintenance and Logistics Training

(6) Subfactor 3: Management Processes

(7) Subfactor 4: Contractor Logistics Support (CLS)

(8) Risk Matrix

2.2.3 Subfactor 1: Phase-in

The Government anticipates up to a 90-day Phase-in period for the purpose of obtaining full operational capability. The offeror shall submit a Phase-in Plan to address the Phase-in PWS requirements at PWS Section 3.12.

2.2.3.1 Phase-in Plan

The offeror shall provide a Phase-in Plan not to exceed 90 days with Phase-in beginning on effective date of contract award and assumption of responsibility for all contractual obligations beginning 90 days thereafter. The offeror’s Phase-in Plan shall include timelines with detailed steps in each phase. The offeror shall describe how it plans to utilize the Phase-in period to mobilize, train, observe, establish full staff in country, and otherwise prepare to become fully operational and assume complete contract responsibility by the 91st day of the contract PoP.

Offerors must address new employee hiring, any planned retention of current personnel, training/orientation activities and any security clearance issues prior to contract start. Include how the offeror will initiate and execute its Phase-in Plan without hindering on-going base operations. The Phase-in Plan shall address the procurement of spares and ground support equipment (GSE) to support full operational capability by the 91st day, including: the anticipated Associate Contractor Agreements (ACAs) and supplier/vendor relationships; an approach to obtain requisite import/export related licenses (DSP-5, etc.), or current import/export related licenses held by the offeror; and identification of all Customs, International Traffic in Arms Regulations (ITAR), Visa, transportation, and security requirements.

2.2.4 Subfactor 2: Maintenance and Logistics Training

2.2.4.1 Maintenance and Logistics Training Plan

The offeror shall provide a Maintenance and Logistics Training Plan for AAF C-208B maintainers for effective transition to an organic organizational-level maintenance capability as identified in PWS Section 3.11, to include: Level 3,2,1 Maintenance Training, Logistics

Training, On-the-Job Training, Supplemental Training, Quality Assurance Training, Fleet

Management Training, Supply Operations Training, Train-the-Trainer, Afghan Maintenance

Recovery Teams (AMRT) support.

1. The Maintenance and Logistics Training Plan shall address the Master Task List (MTL), PWS Attachment 4.

2. The Maintenance and Logistics Training Plan shall specify all requisite classroom and hands-on training materials (including training devices and training aids), student evaluations, and courseware updates as required by PWS Section 3.11.

3. The Maintenance and Logistics Training Plan shall take into consideration Afghanistan culture and issues that affect training in a Middle Eastern environment.

2.2.4.2 Afghan Student Retention and Continuity Approach

The offeror shall provide an approach to student retention and continuity throughout the training program identified in PWS Section 3.11, to include the Afghanistan cultural climate and issues that affect training in a Middle Eastern environment.

2.2.5 Subfactor 3: Management Processes

2.2.5.1 Program Management Approach

The offeror shall provide a comprehensive Program Management Approach to accomplish the requirements in the PWS, to include: personnel management, subcontractor management, supplier/vendor management, and ACAs.

2.2.5.1.1 Personnel Management Approach

The offeror shall provide a personnel management approach that identifies the offeror’s approach to recruitment and retention for Airframe & Powerplant (A&P) mechanics (PWS

Sections 3.2.5.1 and 3.2.5.3), training instructors (PWS Section 3.11.2), and Field Service

Representatives (FSRs) (PWS Section 3.3.6), to include qualifications. The offeror shall provide information on its manning approach giving the Government insight into its ability to manage and staff this contract. Demonstrate that the proposed number of workers (expressed as

Full-Time Equivalents (FTEs)), combined with the proposed duty schedule, results in enough resources to accomplish all required tasks. Explain the manning approach to services with fluctuating levels of effort, such as maintenance and variable launch schedules, and discuss your plans related to employee turnover and retention. Provide information for recruiting and/or retaining qualified personnel capable of meeting the requirements of this solicitation. Provide an overall training approach that addresses all contractor employees and ensures your workforce is technically qualified to meet the PWS requirements throughout the duration of this contract.

Describe your proposed organization sufficiently to enable the evaluators to understand the structure, staffing, and key aspects of your management methodology over the life of the contract.

2.2.5.1.2 Organizational Structure

Describe your organizational structure to include your reporting chain for daily operations. The organizational structure shall include an organization chart. Specifically address the rationale for your approach and any aspect(s) of your approach that you believe enhances overall management efficiency and effectiveness.

2.2.5.1.3 Safety Management Approach

Provide a detailed discussion that demonstrates your understanding and approach for safety management. This includes lines of authority and responsibility; identification of health and safety hazards associated with this effort; policy and process for reporting, tracking workplace incidents, and disciplinary policy. PWS Section 3.8 provides additional requirements to include in the safety management approach.

2.2.5.2 Small Business

2.2.5.2.1 General

All offerors regardless of size shall submit a Small Business Participation Plan. A Small

Business Subcontracting Plan is not required due to the exception listed at FAR 19.702(b)(3).

2.2.5.2.2 Definitions

Small business “participation” is small business contributions to contract performance at the prime contract through second tier subcontract levels.

“Total Contract Value” for evaluation purposes is the estimated total for the contract and all options. After contract award “Total Contract Value” will be the cumulative actual dollars of all actions issued against the contract, including any options.

2.2.5.2.3 Small Business Participation Plan

The Government’s assessment of small business participation and commitment under this

Technical Subfactor is separate from the FAR requirement for CO review and acceptance of an offeror’s Small Business Subcontracting Plan. All offerors (including small businesses) shall prepare and submit a Small Business Participation Plan that will detail the extent to which the successful offeror will utilize small business. Small business offerors may submit their own small business participation as prime contractors to meet the small business participation measure of merit. All Offerors shall provide the proposed participation dollars and percent of estimated contract value for the basic contract and each option year (expressed in both dollars and percentage of the total acquisition) for small business utilization. The offeror must specifically identify the small business concerns that will participate in this acquisition, either as part of a joint venture or a first-tier subcontractor or 2nd tier subcontractor, and provide the extent to which each identified small business concern will participate.

2.2.5.2.4 Small Business Participation Plan Elements

In the Small Business Participation Plan, each large business offeror shall describe:

1. The extent to which such firms (large, total small, small non-disadvantaged, small disadvantaged, women-owned small, HUBZone small, service disabled-veteran owned small, and historically black colleges or universities and minority institutions) are specifically identified in proposals.

2. A detailed description of the supplies/services for each small business subcategory including the names of those firms and their designation, dollar value, and timeframe of commitment.

3. The extent of commitment to use such firms (for example, enforceable commitments are to be weighted more heavily than non-enforceable ones). Provide documentation regarding enforceable commitments to utilize each small business as defined in FAR

Part 19, as subcontractors. Offerors shall clearly describe the nature of commitment

(e.g., fully executed teaming agreement, planned purchase order).

4. Describe the type of management controls used to ensure timeliness and quality of all subcontracted efforts and how this will be coordinated. In the event that the offeror has selected or intends to select one of its divisions or an affiliated company to perform major portions of this contract, the following information should be provided:

a. How the offeror will ensure the subcontractor selection process results in the best value; e.g., the subcontractor selection criteria or evaluation process should not provide any benefit to a company merely because it is another division of the same company as the offeror. Offerors shall describe new, contract-specific initiatives and tools (e.g., mentor protégé agreements, developing second sources and leveraging Small Business Innovation Research (SBIR) investments) that will be employed under the contract to enhance small business utilization and capabilities.

b. How the offeror will protect intellectual property rights of unaffiliated companies competing for a specified subcontract.

c. Whether any independent advisors will be used in the subcontractor selection process.

d. Whether any measures (commonly referred to as firewalls) will be implemented to isolate the source selection personnel from any other personnel in the company that could influence a subcontractor selection for reasons other than obtaining the best value.

5. Offerors shall describe the process they will use to ensure proper flow-down of requirements, process-management, and performance assessments of small business utilization at lower tiers.

6. The extent of participation of such firms in terms of the value of the total acquisition.

2.2.5.2.5 Small Business Participation Percentage

The Government’s assessment of appropriate small business participation for this acquisition, expressed as a percent of TOTAL CONTRACT VALUE (basic and all options combined), is as follows:

Total Small Business Participation: 15.00%

Offerors must meet the Government’s Small Business Participation Percentage; however, offerors shall perform an independent assessment of the small business subcontracting opportunities and are encouraged to propose exceeding the participation percentage where practical. Offerors shall propose small business participation percentages for the basic contract requirement and each option separately.

The resulting contract from this RFP will require the contractor to maintain a small business participation percentage of at least 15% for the life of this contract.

2.2.6 Subfactor 4: Contractor Logistics Support (CLS)

2.2.6.1 CLS Sustainment Approach

The offeror shall provide its CLS Sustainment Approach, to include: site management (PWS

Section 3.2 et al.), supply chain management (PWS Section 3.6), aircraft/ATD maintenance management (PWS Section 3.2), configuration control (PWS Section 3.5), technical library management (PWS Section 3.4 et al.), technical documentation (PWS Sections 3.4 et al.), tools and support equipment management (PWS Section 3.2).

2.2.6.2 Sustainment Approach to USG-Responsible Fleet

The offeror shall provide its Sustainment Approach for the USG-Responsible Fleet, as identified in PWS Section 3.2, to address the Fully Mission Capable (FMC) and aircraft utilization (UTE) rate requirements, to include: operations in austere Afghanistan environment, facilities degradation issues, and requisite supply chain management processes. The offeror shall address its plan to meet the requirement to maintain an 80% FMC rate . The offeror shall also address its plan to meet the requirement to maintain a monthly aircraft UTE rate of forty

(40) hours from 01 May - 31 October, and twenty (20) hours from 01 November – 30 April, with a 25% surge per month in the event of contingencies.

2.2.6.3 Sustainment Approach to AAF-Responsible Fleet

The offeror shall provide its Sustainment Approach for the AAF-Responsible Fleet, as identified in PWS Section 3.2, to include: requisite supply chain management processes to obtain parts for the AAF-Responsible Fleet, Field Service Representative duties and processes

(specifically communication with AAF and AAF parts ordering) (PWS Section 3.3.6), AAF

Support Equipment Maintenance and Management, AAF Maintenance Tools Repair, and AAF

Support Equipment Replenishment. The offeror shall also provide its approach for transition of aircraft to the AAF as identified in PWS Section 3.13 et al.

2.2.6.4 Remobilization Approach

The offeror shall provide its approach to Remobilization of C-208B aircraft to different operating locations as identified in PWS Section 1.2.3, to include: the need for contractor furnished transportation if required; inventory control methods necessary during packing, transportation, and stand-up; the requirement to perform all other contract requirements during remobilization, except during 30 day non-CLS period, and complete entire remobilization in the

90-day period.

3.0 Volume III - Past Performance

3.1 General

Each offeror shall submit a Past Performance Volume with its proposal. This information is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform 25 percent or more of the proposed effort based on the total proposed price or perform aspects of the effort the offeror considers critical to overall successful performance. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

Along with the information required in this section, the offeror shall submit a consent letter signed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

The Government will not consider performance on a newly awarded contract (i.e., awarded within the past six (6) months) without a performance history or on an effort that concluded more than five (5) years prior to this source selection. If no relevant past or present performance information exists, do not submit a Volume III. Instead, explain in the Executive Summary that no relevant past performance exists.

3.2 Early Proposal Information

Each offeror is urged to submit the Past Performance Volume for each relevant contract 15 days prior to the date set for receipt of proposals. This will allow the Government to review and acquire feedback on the related information in a timely manner for the evaluation.

3.3 Format

This Volume shall provide not more than five (5) recent (occurring within the last five years) and relevant performance citations in the format requested below:

1. Past Performance Information (see paragraph 3.3.1 below)

2. Relevancy Discussion (see paragraph 3.3.2 below)

3. Organizational Structure Change History (see paragraph 3.3.3 below)

4. Consent Letters. Consent letters executed by each joint venture partner and/or subcontractor, authorizing release of adverse past performance information so the

Offeror can respond to such information (see paragraph 3.4 below). A sample consent letter is in Attachment L-6.

5. Client Authorization Letters. Client authorization letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance (see sample letter at Attachment L-7).

6. List of Questionnaire Recipients

3.3.1 Past Performance Information

Submit past performance information in accordance with the format and instructions contained in Attachment L-3.

3.3.2 Relevant Contracts

For each citation, include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining recency and relevance, see Section M002 - Evaluation Factors, paragraph M002d - Past Performance Factor.

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a higher confidence candidate. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems is required. Categorize the relevant information into the specific

Technical Subfactors used to evaluate the proposal.

3.3.3 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), your “roadmap” should be both specifically applicable to the efforts you identify and general enough to apply to efforts to which the Government receives information from other sources.

Include Commercial and Government Entity (CAGE) codes for any predecessor companies to facilitate Government research.

3.3.4 Past Performance Questionnaires

The Government requests the offeror send out Past Performance Questionnaires, Attachment L-

4 for each citation to at least two points of contact for each contract described in the Past

Performance Information Sheets. The offeror shall send a standard transmittal letter to request the points of contact complete an unclassified Performance Questionnaire and submit via email or fax within five (5) working days after release of this solicitation. Preferred points of contact are, in order of descending preference: program manager, primary contracting officer, technical or engineering lead. Completed questionnaires should be submitted directly to the CO by XX

XXX XXXX in accordance with Section L001. The offeror is solely responsible for ensuring that questionnaires are submitted in time for use in the evaluation process, and shall make every effort to achieve this objective. Once the Past Performance Questionnaires are completed, the information contained therein shall be considered sensitive and shall not be released to the offeror. A sample cover letter for transmitting the questionnaire is provided at Attachment L-5.

The offeror shall verify the POC information is current and valid. The evaluation team may conduct follow-up discussions with any of the POCs and reserves the right to send out additional questionnaires. For a description of the characteristics or aspects the Government will consider in determining relevance, see Section M.

3.4 Consent

3.4.1 Written Consent

Past performance information submitted concerning subcontractors and teaming partners, if proposed, cannot be disclosed to a private party without the subcontractor’s or teaming partner’s written consent. Because the offeror is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past performance information to the offeror during exchanges.

3.4.2 Consent Letter

In an effort to assist the Government evaluators in assessing past performance relevancy and confidence, request the consent (if any) be completed by the major subcontractor/teaming partners identified in your proposal (See Attachment L-6). The written consent(s) should be submitted as part of the Past Performance Volume. Should the offeror not submit consent, the

Government will only discuss past performance information directly with the prospective subcontractor or teaming partner that is being reviewed. If there is a problem with the proposed subcontractor’s or teaming partner’s past performance, the offeror can be notified of a problem, but no details may be discussed without the subcontractor’s/teaming partner’s permission.

3.5 Contractor Performance Assessment Reports (CPARs)

Offerors are requested to indicate in the Past Performance Volume whether this information exists (and in which database it resides) and are encouraged to provide additional information regarding the work effort to clearly describe how it relates to the PWS requirements. If a

CPARS or other evaluation form has been accomplished on the offeror’s existing work, but has not yet been posted to an automated system, the offeror is requested to advise the CO and provide a point of contact and phone number from which the information may be obtained.

This information should be provided to the CO at the same time the Past Performance Volume is submitted. Also include information on cited contracts that has been captured in a database other than those used by DoD or other federal agencies.

4.0 Volume IV - Price

4.1 General

Each offeror shall submit a Price Volume with its proposal. Provide all price-related information in the Price Volume in order for the Government Evaluation Team to evaluate reasonableness, unbalanced pricing, and completeness of the proposed prices. Certified Cost or

Pricing data is not required for this solicitation. In accordance with FAR 15.403-1(b) and

15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data.

The Price Volume shall contain all requisite information for the Evaluation Team to evaluate the Total Evaluated Price as defined in Section M002, Paragraph M002e. The offeror shall complete Attachment L-8: Total Evaluated Price (TEP) Spreadsheet in accordance with the instructions on each of the requisite tabs. Once this attachment is submitted, the information identified in the tabs of the spreadsheet will become a part of the official contract and be binding upon contract award.

4.2 Volume Organization

The Price Volume shall consist of the following sections:

SECTION 1 - Table of Contents, summary descriptions of pricing model, and applicable

CLIN structure pricing.

SECTION 2 – All requisite data needed to understand the offeror’s proposed price, to include a completed Attachment L-8: TEP Spreadsheet.

SECTION 3 - Other information such as Government Furnished Property/Government

Furnished Equipment (GFP/GFE), base support, inflation rate summary and explanation, and special tooling/test equipment. List each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Price volume, if any. Provide complete rationale for any exceptions.

4.3 Reasonableness

The offeror’s proposed prices in the TEP Spreadsheet will be evaluated to ensure they are fair and reasonable, pursuant to FAR 15.404. Price analysis will be utilized to determine whether proposed prices are fair and reasonable in accordance with FAR 15.404(b). The various price analysis techniques available to the Government are identified in FAR 15.404(b)(2). The

Government Evaluation Team may utilize adequate price competition and comparison of proposed prices with the Government Program Office Estimate (POE), along with other techniques, in order to conduct price analysis. For the prices to be reasonable in nature and amount, they should not exceed that which would be incurred by a prudent person in the conduct of a competitive business. Reasonableness takes into account the context of a given source selection, including current market conditions and other factors that affect the ability of an offeror to perform the contract requirements. The burden of proof for price reasonableness rests with the offeror.

4.4 Unbalanced Pricing

The Government will analyze the proposed prices in the TEP Spreadsheet to determine whether they are unbalanced in accordance with FAR 15.404-1(g). An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the

Government.

4.5 Completeness

The Government will review the Pricing Volume, to include the TEP Spreadsheet, for completeness and compliance with Section L of the Solicitation. An offer may be rejected if the contracting officer determines that the incomplete proposal poses an unacceptable risk to the

Government.

4.6 Price Data

Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

4.7 Rounding

All dollar amounts provided shall be rounded to the nearest dollar.

5.0 Volume V - Contract Documentation

5.1 Model Contract/Representations and Certifications

The purpose of this Volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the

Model Contract, and Sections A through K with applicable information within each section properly filled-in by the offeror. Complete the necessary fill-ins and certifications in Sections I through K.

5.1.1 Section A - Solicitation/Contract Form

Completed blocks 13, 15, 16, 17, and 18 of the RFP Section A, Standard Form 33 (Solicitation, Offer, and Award). In doing so, the offeror accedes the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract, which the

Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

5.1.2 Section B - Supplies or Services and Costs/Prices

Insert proposed unit and extended prices in Section B for each CLIN, including all option periods.

5.1.3 Section F - Deliveries or Performance

Phase-in PoP: 01 November 2016 – 31 January 2017

Base PoP: 01 February 2017 – 31 October 2017

Option Year #1 PoP: 01 November 2017 – 31 October 2018

Option Year #2 PoP: 01 November 2018 – 31 October 2019

Option Year #3 PoP: 01 November 2019 – 31 October 2020

Option Year #4 PoP: 01 November 2020 – 31 October 2021

5.1.4 Section G - Contract Administrative Data

5.1.5 Section H - Special Contract Requirements

5.1.6 Section I - Contract Clauses

5.1.7 Section K - Representations, Certifications, and other Statements of Offerors

Complete the FAR representations and certifications. However, any non-FAR (DFAR, AFFAR, as applicable) representations and certifications must be submitted as part of this

Volume. Additionally, if there are any other acknowledgments required, provide that information here. Complete other statements or representations required by the solicitation, or which the offeror chooses to bring to the attention of the CO.

5.2 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.