CE Facility Maintenance Repair Support SAM Question and Answers 30 September 2025.pdf

CE Facility Maintenance & Repair Support - Questions

1. Am I correct in assuming that this is a two-step proposal process, or are all four volumes (I., II., III., and IV.) due with initial submission on 10/10/2025? No, everything is due with the initial submission by 10/10/2025 at 4PM EST.

2. We weren't able to email our subcontractor's site visit representatives' information on time, will there be any more opportunity to register them? Is the site visit mandatory in order to submit a proposal? Since the deadline has passed, we will not be able to accept anymore at this time. The site visit is not required in order to submit a proposal.

3. Reference Section L paragraph 4.2.4: The instructions for Prior Experience and Self-Performance Compliance Gate part A state "In addition to sustainment maintenance prior experience, Offeror shall include prior work experience associated with replacement of one air handling unit 10 tons or larger; one 500-ton chiller replacement; one 500 ton or larger cooling tower; and one 12” or larger piping replacement project.” Question: a) Are these 4 large replacement project prior work experiences allowed to be met in the aggregate? b) Are these considered in addition to the 4 sustainment maintenance projects for a potential total project submittal of eight (8)?

A. Yes, see below from L&M. Note: A single project may potentially satisfy more than one of the above requirements, as defined in A. above. Clearly state which requirement a contract is fulfilling. Each contract provided shall include the contract number, customer name and point of contact (POC) information, date of contract completion, and final price.

B. No, the 4ea Sustainment Maintenance efforts are considered overall Contracts, see below from L&M. The offeror shall: Identify and describe four (4) Mechanical Sustainment Maintenance and Repair Contract descriptions of on-going or completed efforts within the past ten (10) years from the date of RFP issuance in which your firm performed as the Mechanical Contractor.

B. No, these 4 examples/efforts to be met are in addition to the Contracts listed above. In addition to sustainment maintenance prior experience, Offeror shall include prior work experience associated with replacement of one air handling unit 10 tons or larger; one 500-ton chiller replacement; one 500 ton or larger cooling tower; and one 12” or larger piping replacement project.

4. Reference Section L paragraph 4.2.4: The instructions for Prior Experience and Self-Performance Compliance Gate part A state "Identify and describe four (4) Mechanical Sustainment Maintenance and Repair Contract descriptions of on-going or completed efforts within the past ten (10) years from the date of RFP issuance in which your firm performed as the Mechanical Contractor." Part B states to provide "three (3) contracts completed within the last five (5) years with values that exceeds $10 million per year (of the four (4) contracts listed in A)"; and Part C states to provide "one (1) contract completed within the last ten (10) years with a value that exceeds $10 million per year (of the four (4) contracts listed in A).

Question: Can you please confirm that the relevant project references can be for either on-going or completed efforts within the last 5 years (part B) and 10 years (part C) respectively? Yes, as noted in L&M. Note: A single project may potentially satisfy more than one of the above requirements, as defined in A. above. State which requirement a contract is fulfilling. Each contract provided shall include the contract number, customer name and point of contact (POC) information, date of contract completion, and final price.

5. Reference Section L paragraph 4.2.4: $10 million per year is in excess of the current contract annual value. Will the Government consider lowering the $10 million annual threshold for a relevant project? No

6. Reference Section L paragraph 3.1: Would the Government increase the Technical volume page limit? 20 pages is very restrictive to address all 15 separate areas that the Government requests in detail. No

7. Reference Section L paragraph 4.2.4, Subfactor 1 Management Approach: Will the Government exclude personnel resumes from the page limit? Yes, please reference L&M, see below. 4.2.2 Format and Specific Content Technical proposals shall be limited to 20 pages of text (excluding Prior Experience and Self-Performance Compliance Gate pages). This page limitation applies to the total number of pages for items: Management Approach, and Planning & Execution. Title Page, Table of Contents, Cover Letter, personnel resumes, glossaries, and cross-reference matrix are excluded from the 20 page limitation. The page limitation also does not apply to the SEED Project documentation. Pages in excess of 20 pages will be redacted and will not be evaluated.

8. Reference Section L paragraph 6.0: Will the Government provide the model contract? The solicitation and associated forms (SF 1442 and Sections A, B, F, G, H, I, and K) appear to be missing from the solicitation documents uploaded to SAM.gov. Yes, please see the updated attachment #9.

9. Reference Section L paragraph 5.2: Will the Government provide the RFP Pricing Worksheet in Excel format? Yes, please see the updated attachment.

10. NAICS Code 561210 (size standard $47M) has been assigned to the CE Facility Maintenance & Repair Support contract. It is challenging for a small business with annual revenue of less than $47M to have three individual contracts with an annual value exceeding $10M within the same time period. In the interest of ensuring adequate competition, would the Government consider lowering the annual contract value threshold? Or alternatively consider allowing a team member subcontractor’s prior experience be used to meet the requirement? No

11. PWS Appendix M (Seed Project) seems include a hyperlink to a pdf entitled M104 (2).pdf, however, the hyperlink does not work. Can the Government provide the attachment M104 (2).pdf? We have attached this document as an attachment to the solicitation. See attachment 10.

12. FAR 52.212-5(b) includes a checkmark for FAR 52.219-3, Notice of HUBZone Set- Aside or Sole-Source Award. Please confirm this was checked in error and this is not a HUBZone set-aside and rather is small business set aside. This was an error, and has been corrected with the most recent amendment.

13. In FAR 52.212-5(c), please confirm both 52.222-41 Service Contract Labor Standards and 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment should be checked. This was an error, and has been corrected with the most recent amendment

14. In Section 7.2 of the PWS, it states “The Government may provide for the contractor’s use in the performance of this contract, the vehicles listed in Appendix L of the PWS to supplement the contractor in meeting the requirements of this contract.” Appendix L, however, is “Industrial Water Treatment” and does not include vehicles. Is the list of vehicles provided elsewhere? Should be Appendix N, Material Handling Equipment (MHE), No actual Vehicles just Tools, Arial Man Lifts and only for Lab-8. Attachment 3 PWS, has been updated to reflect Appendix N on page 28. The MHE List Lab 8 ONLY is now Attachment 11.

15. Can an offeror submit more than four (4) Mechanical Sustainment Maintenance and Repair Contracts? Yes

16. Can the Government confirm that it is their intent to receive resumes for all the positions listed in PWS Section 4.2? If yes, can the Government confirm that they will be receiving Resumes for all of the FTE’s on contract? If no, will the Government confirm what positions specifically they are requesting Resumes for? Yes, we are requiring resumes for all positions listed in PWS including for all FTE’s.

17. Can the Government confirm that it is requesting the Quality Control Supervisor to have Formal HVAC Technical Training, and 5 or more years’ experience as a Journeyman Level experience in Industrial HVAC? This is not a typical experience for a Quality Control Supervisor, as they oversee Quality for the entire contract which involves more than HVAC. This writing seems to be written for the wrong position.

Yes, we are requiring the “Formal HVAC Technical Training, and 5 or more years’ experience as a Journeyman Level experience in Industrial HVAC”, as this is a mechanical/HVAC equipment Contract, the benefit of a Quality Control Manager having this experience shows growth/advancement inside the Trade of HVAC, will allow Contractor to provide expected level of QC acting as a SME internally to reduce quality issues that arise with an intimate level of knowledge of Industrial

HVAC.

18. Will the Government Provide a “cut off” date for the Financial Capability Items?

Financial Capability items will be due at proposal due date, 10 October 2025.

19. Does the government intend to provide PPQ Forms to send to our referenced past performance contracts for their evaluation? No, but will require a POC for each past performance example.

20. When is the last time all of the equipment on the equipment list was inventoried?

Last complete Equipment Inventory was completed in November 2024. As with any Contract of this size with nearly 8,000 pieces of equipment, updates in our government provided Web Based Application to equipment information has changed since then. These changes have been minor; an updated listing will be provided for February 1st Start Date for this Solicitation.

21. Please validate the number of unscheduled work orders/month. All work requests (WR’s) per Lab per month are considered unscheduled, this historical data was not provided in Solicitation as agreed upon by the Lab’s and CE. However, the Estimated Total number of hours required for WR’s (Component repair/replace) over 5-year Base including year 6 option were estimated and given to Offeror’s in the Pricing matrix, CLIN 2. “OFFERR BARE COST ESTIMATE Labor Only for Component Replacement (Based on 160,744 Total Labor Hours)”. Also, found in the L&M, Section M, Subfactor 1-A, submit an approach which describes the offeror's proposed resources and capabilities to manage routine/urgent/emergency sustainment maintenance (Execute on average 221 WR’s Monthly).

22. Under the Experience and self-performance Gate, can a major subcontractor (>25% performance) be used to satisfy this E&PP requirement? Will evaluators accept this?

(this falls under Attachment 1-Section l)

The Contract Awardee or a combination of the Joint Venture (JV) partners that have provided the labor (excluding managers, supervisors and administrative labor) to self-perform for the majority of the work associated with the PWS and as described in paragraph 1.1 Section L.

The offeror shall:

A. Identify and describe four (4) Mechanical Sustainment Maintenance and Repair Contract descriptions of on- going or completed efforts within the past ten

(10) years from the date of RFP issuance in which your firm performed as the Mechanical Contractor. In addition to sustainment maintenance prior experience, Offeror shall include prior work experience associated with replacement of one air handling unit 10 tons or larger; one 500-ton chiller replacement; one 500 ton or larger cooling tower; and one 12” or larger piping replacement project. Work experience of proposed hired personnel shall not be considered for this subfactor.

(Applicable to the Basic Contract only)

B. Provide three (3) contracts completed within the last five (5) years with values that exceeds $10 million per year (of the four (4) contracts listed in A). (Applicable to the Basic Contract only)

C. Provide one (1) contract completed within the last ten (10) years with a value that exceeds $10 million per year (of the four (4) contracts listed in A). (Applicable to the Basic Contract only)

Note: A single project may potentially satisfy more than one of the above requirements, as defined in A. above. Clearly state which requirement a contract is fulfilling. Each contract provided shall include the contract number, customer name and point of contact (POC) information, date of contract completion, and final price.”

23. Can you please provide a corrected MS Excel Price document, so that it clearly specifies Labs 3, 4, 6, 7, 8, 9 and 10 in columns A/B)? This has been corrected, new pricing document has been uploaded.

24. Cells also appear as shifted to far left, and they do not align with other price total column. Can this be corrected? This has been corrected, new pricing document has been updated.

25. Are the 6,203.25 labor hours in CLIN 0004 supposed to be priced as overtime (OT) hours? Are they trade/classification specific, or should we post worst case scenario? Yes, the 6,203.25 Labor Hours are expected to be priced as Overtime.

They are not trade/classification specific.

26. Will the Government post the list of attendees for the Site Visit to aid with potential teaming? No