Attachment 1 LM Updated.pdf

Section L - Instructions, Conditions, and Notices to Offerors

1 PROGRAM INFORMATION

1.1 Program Structure and Objectives

The scope of this indefinite delivery/indefinite quantity (IDIQ) contract supports the USAF and each customer’s unique mission. This contract provides WPAFB organizations with a broad range of technical capabilities to execute effective and responsive operation, preventive maintenance, repair, and replacement to customer equipment and systems as defined by the equipment list. The extent of the contractor’s responsibility includes individual equipment items as well as the system. The goal is to optimally steward, by means of sustainment maintenance and sustainment repair, the equipment and facilities covered under this contract by providing quality preventive maintenance, equipment operation and repair/replacement services in a timely manner to minimize disruption to the mission at each facility serviced under this contract. The contractor shall provide all personnel, tools, vehicles, supervision, and other items and services to perform base operating support of government equipment and facilities as defined in the PWS, for multiple customers located at Wright-Patterson Air Force Base (WPAFB), Ohio, 88th Air Base Wing, to include 711th Human Performance Wing (HPW), Air Force Petroleum lab (AFPET), Air Force Research Labs (AFRL) and the National Air and Space Intelligence Center (NASIC). Additional organizations on this contract must be first approved by the Base Civil Engineer (BCE) and the Contracting Officer (CO). The contractor shall perform to the standards in this contract. Service categories include sustainment maintenance (recurring preventative maintenance, equipment operation, inspection, and minor corrective maintenance), sustainment repair (emergency response and major corrective maintenance or system replacement) and procurement of associated materials and services, for real property mechanical and electrical equipment and specialized laboratory equipment in World-Class Air Force facilities.

1.2 Budget/Funding Information

This contract will have a one hundred and twenty-five million, ($125M) dollar ceiling for CLINs 1000-5000. The minimum order of $2,000 will be obligated via an order issued after the announcement of the successful offeror.

2 GENERAL INSTRUCTIONS

The offeror's proposal must include all data and information requested by these Instructions to Offerors (ITO) and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the PWS and Model Contract. Non-conformance with this ITO may result in an unfavorable proposal evaluation.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offeror's proposal.

Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

The proposal acceptance period is specified in Section A of the model contract/solicitation. By signing in block 30, as required by Section A of the Contract Documentation Volume IV, the offeror agrees that the proposal is valid through the specified dates in Blocks 13d and 17 of Standard Form (SF) 1442.

2.1 Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in Section A of the model contract/solicitation. The POCs are lisa.belew@us.af.mil and andrew.silvers@us.af.mil

2.2 Debriefings

Offerors excluded from the competitive range may request a pre-award debriefing or a post-award debriefing upon notification of exclusion from the competitive range. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.3 Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error.

2.4 Electronic Reference Documents

All referenced documents for this solicitation are available on the SAM website at https://sam.gov/. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.5 Communications

Exchanges of source selection information between Government and offerors will be controlled by the CO. Email or the DoD SAFE (https://safe.apps.mil/) system will be used to transmit such information. See paragraph 3.4 below for more information about electronic offers and communication through email and DoD SAFE.

3 PROPOSAL PREPARATION INSTRUCTIONS

3.1 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (table below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits. Proposals are to be digital products only. No paper, hard copies are required or accepted. The contents of each proposal volume are described in the ITO paragraph as noted in the table below:

VOLUME--ITO Paragraph Number--VOLUME TITLE ------------------- PAGE LIMIT

I- -------------4.1----------------------------Executive Summary ------------- 3 II- ------------4.2----------------------------Technical -------------------------- 20 III- -----------5------------------------------Price -------------------------------- No limit IV- -----------6------------------------------Contract Documentation --------- No limit

3.1.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess pages will be redacted prior to sending to the evaluation team. Each page shall be counted except the following: Cover pages, tables of contents, tabs, and glossaries. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

3.1.2 Page Size and Format

A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be double spaced. Except for the reproduced sections of the solicitation document, the font shall be Times New Roman, and the text size shall be no less than 12 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1- inch margins on the top and bottom and 3/4-inch side margins. Pages shall be numbered sequentially by volume.

These page size and format restrictions shall apply to responses to ENs. These limitations shall apply to electronic proposals.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and legible. For tables, charts, graphs and figures, the text shall be no smaller than 10 point.

3.2 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

3.3 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

3.4 Electronic Offers

The proposal shall be submitted via email or the DoD SAFE system (https://safe.apps.mil/).

Emails or DoD SAFE drops shall be sent to both the primary and alternate POC listed in section

2.1 above.

Email: Offeror generated emails should use email encryption to the maximum extent practicable. All emails transmitted from the primary and alternate POC will be encrypted.

Offerors should remain cognizant of the file sizes included within emails sent to the POCs. If the file size is too large, there is a high potential that servers will block the email. It is recommended that the offerors include a read receipt for emails submitted to the POCs or use DoD SAFE.

DoD SAFE: For large file sizes, it is recommended that DoD SAFE is utilized to transmit information. In order to submit via DoD SAFE, a drop-off request is required. To receive a DoD SAFE drop-off, email both the primary and alternate POC no more than 14 days and no less than 3 days prior to proposal submittal date.

3.5 Each proposal shall include the Offeror's name, solicitation number, volume number, and title. The proposal shall be structured as set forth in the table in paragraph 3.1 above, where each item listed in the table shall be a separate folder containing the appropriate file(s). Use separate folders to permit rapid location of all portions, including Subfactors, required plans, exhibits, appendices, and attachments, if any. If files are compressed in a format other than .zip, the necessary decompression program must be included. The proposal shall be submitted in a format readable by Adobe and Microsoft Office Products as applicable. The proposal shall be in a searchable text format and shall not be password protected. Electronic files shall be titled – Civil Engineering Facility and Equipment Support for Intelligence and Research and Development Activities _ Contractor _ Name _ WPAFB _ 2025.

4 PROPOSAL ORGANIZATION

4.1 Volume I Executive Summary

In the executive summary volume, the offeror shall provide the following information:

4.1.1 Narrative Summary

The narrative summary of the entire proposal should be concise and highlight any key or unique features, excluding price. The salient features should tie in with Section M evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal. The Offeror shall also make a clear statement that proposal is valid in accordance with Blocks 13d and 17 of SF 1442.

4.1.2 Table of Contents

Include a master table of contents of the entire proposal.

4.2 Volume II - Technical Volume

4.2.1 General

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.2.2 Format and Specific Content

Technical proposals shall be limited to 20 pages of text (excluding Prior Experience and Self- Performance Compliance Gate pages). This page limitation applies to the total number of pages for items: Management Approach, and Planning & Execution. Title Page, Table of Contents, Cover Letter, personnel resumes, glossaries, and cross-reference matrix are excluded from the 20 page limitation. The page limitation also does not apply to the SEED Project documentation.

Pages in excess of 20 pages will be redacted and will not be evaluated.

4.2.3 Technical

In the technical volume, address your technical solution for meeting the Government's minimum performance or capability requirements of each technical subfactor.

4.2.4 Volume Organization

The Technical volume shall be organized according to the following general outline: Table of Contents, List of Tables, and Cross Reference Matrix.

STEP ONE:

Certification of US Ownership Compliance Gate Prior Experience and Self-Performance Compliance Gate

STEP TWO: (If proposal passes Step One) Factor 1: Technical Subfactor 1: Management Approach Subfactor 2: Planning & Execution NOTE: This subfactor contains portions that will apply to the Basic Contract and also the SEED Project. Be sure to read the instructions for Subfactor 2 carefully.

Certification of US Ownership Compliance Gate:

The following information must be provided for Step 1 (see paragraph 2.1 of Section M) of the evaluation process. Any offeror who does not meet this compliance gate will be ineligible for award.

The offeror shall:

Provide documentation showing that the prime Contractor level is US owned/operated Contractor/Company; foreign Contractors are prohibited to participate at this particular level.

Provide certification by the Joint Certification Program (JCP) administered by the Defense Logistics Information Service (DLIS). To apply for certification submit DD Form 2345 in accordance with the instructions found on the form. The form can be found at:

https://www.dla.mil/Logistics-Operations/Services/JCP/DD2345Instructions/#jcp-certification-us

If an offeror has not received certification by the Joint Certification Program (JCP) administered by the Defense Logistics Information Service (DLIS) at the time of proposal submission, then they shall provide proof that the DD Form 2345 was completed and submitted for approval as part of the proposal. The proposal shall also include the following statement: "Approved certification by the Joint Certification Program shall be submitted to the Contracting Officer https://www.dla.mil/Portals/104/Documents/J3LogisticOperations/FIC/JCP/J3_DDForm2345Instructions(Oct2022)_221005.pdf?ver=dLEK75KpKWRfj3e5wMI8BQ%3D%3D https://www.dla.mil/Portals/104/Documents/J3LogisticOperations/FIC/JCP/J3_DDForm2345Instructions(Oct2022)_221005.pdf?ver=dLEK75KpKWRfj3e5wMI8BQ%3D%3D immediately upon receipt of approval." Once formal certification is received by the offeror, they shall submit this certification to the Contracting Office. If approved certification is not received by the Contracting Office prior to the time of award, then the offeror shall not be considered for award.

Prior Experience and Self-Performance Compliance Gate:

The following information must be provided for Step 1 (see paragraph 2.1 of Section M) of the evaluation process. Any offeror who does not meet this compliance gate will be ineligible for award. Provide submissions for the Self-Performance for projects in which you and/or your Joint Venture Partner(s) were the *Mechanical Contractor that identifies the requirements in a clear and accurate manner. All information provided in the submission shall be accurate and forthcoming.

* The Contract Awardee or a combination of the Joint Venture (JV) partners that have provided the labor (excluding managers, supervisors and administrative labor) to self-perform for the majority of the work associated with the PWS and as described in paragraph 1.1 Section L.

The offeror shall:

A. Identify and describe four (4) Mechanical Sustainment Maintenance and Repair Contract descriptions of on- going or completed efforts within the past ten (10) years from the date of RFP issuance in which your firm performed as the Mechanical Contractor. In addition to sustainment maintenance prior experience, Offeror shall include prior work experience associated with replacement of one air handling unit 10 tons or larger; one 500-ton chiller replacement; one 500 ton or larger cooling tower; and one 12” or larger piping replacement project. Work experience of proposed hired personnel shall not be considered for this subfactor. (Applicable to the Basic Contract only)

B. Provide three (3) contracts completed within the last five (5) years with values that exceeds $10 million per year (of the four (4) contracts listed in A). (Applicable to the Basic Contract only)

C. Provide one (1) contract completed within the last ten (10) years with a value that exceeds $10 million per year (of the four (4) contracts listed in A). (Applicable to the Basic Contract only)

Note: A single project may potentially satisfy more than one of the above requirements, as defined in A. above. Clearly state which requirement a contract is fulfilling. Each contract provided shall include the contract number, customer name and point of contact (POC) information, date of contract completion, and final price.

Subfactor 1: Management Approach

The offeror shall:

A. Submit an approach which describes the offeror's proposed resources and capabilities to manage routine/urgent/emergency sustainment maintenance (Execute on average 221 WR’s Monthly) and sustainment repair (potentially simultaneously execute 50 TO) as described in the PWS (reference PWS sections 1.0, 2.2, 3.0, 4.0 and 5.1). The approach shall address how the offeror plans to deploy/train skilled personnel to meet the multiple demands of this contract to include all procurement responsibilities. Also include critical communication channels with COR, SME, and CO. (Applicable to the Basic Contract only)

B. Describe how the offeror plans to manage, supervise, and coordinate organic work force / subcontractors / partners. The description shall include organizational structure, hierarchical relationships, responsibilities, and lines of authority established for the contract. Include an organizational chart detailing the organization described in your proposal. The organizational chart shall include names and qualifications of proposed personnel to include key positions as defined in Section 4.2 of the PWS. Include descriptions pertaining to the management of both sustainment maintenance and sustainment repair PM/WR/TO work efforts. (reference PWS sections 1.0, 2.2, 3.0, 4.0 and 5.1). (Applicable to the Basic Contract and SEED project)

C. If the proposal is based on a teaming/partnership relationship, the offeror shall provide all required solicitation information for all parties, including a copy of the teaming/partnership agreement. Any agreement shall include information which identifies the responsibilities for each entity under this contract and demonstrates the intent of the business relationship between the firms. If the proposal is not based on a teaming /partnership relationship, state so. (Applicable to the Basic Contract and SEED project)

D. Provide evidence (personnel résumés) of qualified key personnel as defined in Section

4.2 of the PWS (Applicable to Basic Contract only).

Subfactor 2: Project Planning and Execution

The offeror shall provide:

A. A description of the offeror’s execution, warranty/guarantee, and reporting strategy to perform all equipment operations, preventive maintenance, inspection, and minor corrective maintenance on all equipment and systems, to include safety training, covered in the government-provided equipment list (+/- 10% margin), in accordance with maintenance instructions from the government-managed preventive maintenance application. (Reference PWS Sections 3.0, 4.0, 5.0 and associated appendices).

(Applicable to the Basic Contract)

B. A description of the offeror’s organizational structure including an organization chart of the key personnel to perform all equipment operations, preventive maintenance, inspection, and minor corrective maintenance on all equipment and systems, to include safety training, for the government-provided equipment list (+/- 10% margin), in accordance with maintenance instructions from the government-managed preventive maintenance application. Include resumes for the Primary Program Manager, Alternate Program Manager, Quality Control Supervisor, Safety Program Manager, and Industrial Controls Technician for Labs 3/5, 7, and 8. (Reference PWS Sections 3.0, 4.0, and associated appendices). (Applicable to the Basic Contract)

C. A description of the offeror's process to provide appropriately skilled labor to procure all parts, materials, equipment rentals, and services required. As well as billing/reimbursement and performing all data entry for all supporting material and services necessary to perform all equipment operations, preventive maintenance, inspection, and minor corrective maintenance utilizing the WBA. (Reference PWS Sections 3.0 and 4.1). (Applicable to the Basic Contract).

D. A description of the offeror's process to provide administrative tasks of ordering, receiving, verifying, tracking, inventorying, delivery to work site, and securing of materials and parts bought under this contract. Reports provided shall be Microsoft Office compatible. (Reference PWS Section 4.0). (Applicable to the Basic Contract)

E. A description of the offeror’s planning and execution strategy in the event equipment operations, preventive maintenance, inspection, and minor corrective maintenance involves proprietary knowledge that requires sub-contracting. Include a list of all equipment the contractor intends to sub-contract from the equipment list found in Appendix I (Reference PWS Section 3.0). (Applicable to the Basic Contract).

F. A description of the offeror's strategy to implement and maintain an effective quality control program. (Reference PWS Section 5.0)

G. A description of the offeror's methodology to address corrosion control and refrigerant management/inventory per AFI 32- 1054 and AFMAN 32-7089 (Reference PWS Sections 3.0 and 4.0).

H. A description of the offeror's strategy and process to respond to emergency work requests and/or task order within two (2) hours of Government notification. (Reference PWS Section 3.0). (Applicable to the Basic Contract)

I. A description of the offeror's process to develop and submit a fair and reasonable proposal for major corrective maintenance and sustainment repair activities, to include a detailed scope, schedule, estimate, and warranty/guarantee of work. The seed project (See Appendix M) proposal will serve as the minimum standard required for all Task Order proposals prepared and submitted during Contract execution. (Reference PWS Sections

3.0 and 5.0). (Applicable to the Basic Contract and seed project)

J. A description of the offeror's process to furnish sufficient technical, supervisory, and administrative personnel to plan, coordinate, schedule and execute major corrective maintenance and sustainment repair activities. Include a description of the process to procure all parts, materials, equipment rentals, services, billing and reimbursements.

(Reference PWS Sections 3.0, 4.0, and associated appendices) (Applicable to the Basic Contract and seed project)

K. A proposal in response to the seed project. This item is not included in the 20-page limitation for technical proposals and is therefore not limited as to the number of pages.

The proposal for the Seed Project shall be in writing and include elements as described in Statement of Objectives (SOO). Using a full list of allowable RS Means line items and (if applicable) non-pre-priced line items (reference PWS Section 3.0 and Appendix M), demonstrate how the effort will be accomplished through a proposal breakout. The breakout shall specify how the contract coefficients are properly applied to the proposed price of this effort. The proposed coefficients for the Base Period shall be applied to the seed project. (Applicable to the Seed Project):

5.0 VOLUME III - FACTOR 2: PRICE

5.1 General Instructions

All pricing information shall be addressed in this section.

5.1.1 Price Reasonableness

This section is to assist you in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness and balance of your proposed price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal.

Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror's proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed prices rests with the offeror.

5.1.2 Price Data

Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

5.1.3 Cost or Pricing Data Requirements

The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data.

5.1.4 Rounding

All dollar amounts provided shall be rounded to the nearest dollar. The coefficient shall be rounded to two decimal places and the Seed Task Price shall be rounded to the nearest dollar.

5.2 Volume Organization

The Price volume shall consist of the following sections:

SECTION 1 - Table of Contents; summary descriptions of estimating and accounting practices.

SECTION 2 - The offeror shall complete the RFP PRICING WORKSHEET (see Section J, Attachment 03 of the RFP) and follow the instructions within that document completely. The four proposed coefficients shall include the appropriate elements identified in Section 9.G of the Statement of Work (See Section J, Attachment 2 of the RFP). Offerors shall provide a separate description explaining how their coefficients were developed including any escalation if incorporated. Also include how you account for bonding costs, G&A, profit and any other relevant build-up items. Offerors shall also provide the "Seed Task Price" on the RFP PRICING WORKSHEET that was detailed in Subfactor 2 Project Planning and Execution.

SECTION 3 - Other information to support Section 2 including base support, long lead costs, termination costs, etc. List each exception to the qualifications of the Price volume, if any.

Provide complete rationale for any exceptions.

6.0 VOLUME IV CONTRACT DOCUMENTATION

6.1 Model Contract/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the Model Contract, and Sections A through K.

6.1.1 Section A - Solicitation/Contract Form

Completion of blocks 30A and signature and date for blocks 30B and 30C of the SF 1442.

Signature by the offeror on the SF 1442 constitutes an offer, which the Government may accept.

6.1.2 Section B - Supplies or Services and Prices

Completed pricing information in Attachment 03, RFP PRICING WORKSHEET (Section L attachment of the RFP in Section 7.0 below). Section B of the contract does not need to be filled out as this worksheet fulfills the requirement.

6.1.3 Section F - Deliveries or Performance

The Government will provide a description of the ordering periods.

6.1.4 Section G - Contract Administrative Data

The Government will provide the payment instructions.

6.1.5 Section H - Special Contract Requirements

The Government will provide any special clauses. The Offeror will provide fill-ins if required.

6.1.6 Section I - Contract Clauses

Review and agree with the clauses as listed.

6.1.7 Section K - Representations, Certifications, and other Statements of Offerors.

Completed representations, certifications, acknowledgments and statements.

6.2 Other Information Required

6.2.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

6.2.2 Government Offices

Contract Administration Office: AFLCMC/PZICA DoDAAC: FA8601 1940 Allbrook Drive, Bldg. 1, Room 111 Wright-Patterson AFB OH 45433 5309 amanda.vanhorn@us.af.mil

Government Paying Office:

TBD on each individual task order.

6.2.3 Company/Division Address, Identifying Codes, and Applicable Designations Provide company/division's street address, county and facility code; CAGE code; DUNS code;

TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s).

6.2.4 Attachments to the Model Contract

The Government shall provide the following as attachments to the model contract: PWS and Seed Project

7.0 FINANCIAL CAPABILITY STATEMENTS:

7.1 In accordance with FAR 9.104-1(a) and DFARS 232.072-1, the Contracting Officer will conduct a review of potential contractors’ financial capability or condition with assistance from the Defense Contract Management Agency (DCMA). In response to the solicitation, include a copy of the following documents:

a. Financial statements for your three most recently completed fiscal years and the most recent interim financial statement if available, inclusive of balance sheet, income statement, and cash flow statement. These statements, if not compiled or audited by a CPA, must be certified by an officer of the company in accordance with DFARs 232.072-2(b) (1) (ii). The certification statement should state that to the best of your knowledge and belief, the financial data and accompanying notes to the financial statements are accurate and complete as prepared from the company’s general accounting records as of a certain date.

b. Statement of your most current dollar sales backlog (unbilled in-house contracts) divided to show amounts funded and unfunded related to Government and Commercial contracts, plus the period of performance remaining on each contract (i.e., final delivery date). We would prefer this to be in Microsoft Excel format sorted by final delivery date.

c. Your company’s anticipated monthly dollar sales forecast for the next 18 months, divided to show amounts related to Government and Commercial contracts. We would prefer this to be in Microsoft Excel format.

d. A cash flow schedule (budgeted schedule) indicating the source of receipts/funds and distribution of funds/disbursements, including all contract backlogs and anticipated business, on a month-to-month basis for the next twelve months. Supporting schedules and/or assumptions should accompany the forecast to justify projections.

e. A copy of your most current bank statements to include cash in checking and savings accounts, certificate of deposits, money market funds, and any other "cash equivalents" that can easily be converted to cash.

f. Copies of your most current accounts payable and accounts receivable aging reports shown at 30, 60 and 90-day intervals.

g. Lines of credit(s):

i. If your company has any existing lines of credit (LOC), please provide the following documentation for each LOC:

ii. Copies of the LOC to include any amendments, and

iii. A letter from your financial institution stating the most current status of any

LOC to include:

a. Total dollar amount,

b. Amount owed/outstanding,

c. The amount available to borrow,

d. The interest rate, e.g., 1% over prime,

e. Maturity (expiration) date of the LOC,

f. If the maturity date is within 3 months from date of this letter, please state if it is the financial institution’s intention to extend the LOC, and if so, what the new maturity date will be, and

g. Name, title, telephone number, and email address of the financial institution’s Point of Contact (POC) for the LOC(s)

h. Information on bankruptcy filings, pending lawsuits, liens or judgments either by or against the company. If any, explain the:

i. current status of each (i.e., nature of issue, actual or potential dollar amount, date or expected timing of settlement) and,

ii. if there will be a material adverse effect on the company’s financial position.