CE Facility Maintenance Repair Support SAM Question and Answers 22 September 2025.pdf

CE Facility Maintenance & Repair Support - Questions

1. Am I correct in assuming that this is a two-step proposal process, or are all four volumes (I., II., III., and IV.) due with initial submission on 10/10/2025? No, everything is due with the initial submission by 10/10/2025 at 4PM EST.

2. We weren't able to email our subcontractor's site visit representatives' information on time, will there be any more opportunity to register them? Is the site visit mandatory in order to submit a proposal? Since the deadline has passed, we will not be able to accept anymore at this time. The site visit is not required in order to submit a proposal.

3. Reference Section L paragraph 4.2.4: The instructions for Prior Experience and Self-Performance Compliance Gate part A state "In addition to sustainment maintenance prior experience, Offeror shall include prior work experience associated with replacement of one air handling unit 10 tons or larger; one 500-ton chiller replacement; one 500 ton or larger cooling tower; and one 12” or larger piping replacement project.” Question: a) Are these 4 large replacement project prior work experiences allowed to be met in the aggregate? b) Are these considered in addition to the 4 sustainment maintenance projects for a potential total project submittal of eight (8)?

A. Yes, see below from L&M. Note: A single project may potentially satisfy more than one of the above requirements, as defined in A. above. Clearly state which requirement a contract is fulfilling. Each contract provided shall include the contract number, customer name and point of contact (POC) information, date of contract completion, and final price.

B. No, the 4ea Sustainment Maintenance efforts are considered overall Contracts, see below from L&M. The offeror shall: Identify and describe four (4) Mechanical Sustainment Maintenance and Repair Contract descriptions of on-going or completed efforts within the past ten (10) years from the date of RFP issuance in which your firm performed as the Mechanical Contractor.

B. No, these 4 examples/efforts to be met are in addition to the Contracts listed above. In addition to sustainment maintenance prior experience, Offeror shall include prior work experience associated with replacement of one air handling unit 10 tons or larger; one 500-ton chiller replacement; one 500 ton or larger cooling tower; and one 12” or larger piping replacement project.

4. Reference Section L paragraph 4.2.4: The instructions for Prior Experience and Self-Performance Compliance Gate part A state "Identify and describe four (4) Mechanical Sustainment Maintenance and Repair Contract descriptions of on-going or completed efforts within the past ten (10) years from the date of RFP issuance in which your firm performed as the Mechanical Contractor." Part B states to provide "three (3) contracts completed within the last five (5) years with values that exceeds $10 million per year (of the four (4) contracts listed in A)"; and Part C states to provide "one (1) contract completed within the last ten (10) years with a value that exceeds $10 million per year (of the four (4) contracts listed in A).

Question: Can you please confirm that the relevant project references can be for either on-going or completed efforts within the last 5 years (part B) and 10 years (part C) respectively? Yes, as noted in L&M. Note: A single project may potentially satisfy more than one of the above requirements, as defined in A. above. State which requirement a contract is fulfilling. Each contract provided shall include the contract number, customer name and point of contact (POC) information, date of contract completion, and final price.

5. Reference Section L paragraph 4.2.4: $10 million per year is in excess of the current contract annual value. Will the Government consider lowering the $10 million annual threshold for a relevant project? No

6. Reference Section L paragraph 3.1: Would the Government increase the Technical volume page limit? 20 pages is very restrictive to address all 15 separate areas that the Government requests in detail. No

7. Reference Section L paragraph 4.2.4, Subfactor 1 Management Approach: Will the Government exclude personnel resumes from the page limit? Yes, please reference L&M, see below. 4.2.2 Format and Specific Content Technical proposals shall be limited to 20 pages of text (excluding Prior Experience and Self-Performance Compliance Gate pages). This page limitation applies to the total number of pages for items: Management Approach, and Planning & Execution. Title Page, Table of Contents, Cover Letter, personnel resumes, glossaries, and cross-reference matrix are excluded from the 20 page limitation. The page limitation also does not apply to the SEED Project documentation. Pages in excess of 20 pages will be redacted and will not be evaluated.

8. Reference Section L paragraph 6.0: Will the Government provide the model contract? The solicitation and associated forms (SF 1442 and Sections A, B, F, G, H, I, and K) appear to be missing from the solicitation documents uploaded to SAM.gov. Yes, please see the updated attachment #9.

9. Reference Section L paragraph 5.2: Will the Government provide the RFP Pricing Worksheet in Excel format? Yes, please see the updated attachment.