Additional Instructions to Offerors.pdf

FA8601-12-R-0032

Addendum 1

Additional Instructions to Offerors

1. General Instructions: This addendum to the solicitation tailors some of the terms and conditions contained in the provision at FAR 52.212-1 and provides additional instructions to offerors.

a. General Guidance: This section of the addendum provides general guidance for preparing offers as well as specific instructions on the format and content of the offer. FAR

5.212-1(e), Multiple Offers is hereby deleted from this solicitation and that paragraph is marked RESERVED. Regarding FAR 52.212-(k), the following provisions, which are not incorporated into this solicitation, contain additional information that may help facilitate registration in the Central Contractor Registration database: FAR 52.204-7, Central

Contractor Registration and DFARS 252.204-7004, Alt A, Central Contractor Registration

Alternate A. The offer must include all data and information requested in 52.212-1 and these instructions and must be submitted in accordance with the provision and these instructions.

The offeror shall comply with the requirements stated in the Schedule and Statement of Work

(SOW). Non-conformance with the instructions provided herein or in any other part of the solicitation may result in elimination of the offer from consideration for award or an otherwise unfavorable offer evaluation.

b. Offer Detail: The offer shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The offer should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer submitted.

c. Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork or other embellishments are unnecessary and are not desired.

d. Offer Acceptance and Validity Dates: Paragraph (c) of the provision regarding the period during which the offeror agrees to hold the prices in its offer firm is amended to read 90 days vs.

30 days. The offeror shall make a clear statement in the Price & Offer Documentation Volume that the offer is valid for 90 days after the date specified in Block 8 of the solicitation cover sheet

Standard Form (SF) 1449 for receipt of offers.

e. Disposition of Offers: In accordance with FAR 4.803(a)(10) (Contents of Contract

Files), the Government will retain one copy of all unsuccessful offers. Unless the offer requests otherwise, the Government will destroy extra copies of such unsuccessful offers.

2. Contacts, Correspondence, and Communications

a. Point of Contact: The Contracting Officer (CO) for this acquisition is Toxie Courtney. He may be contacted at (937) 522-4568 or via e-mail at toxie.courtney@wpafb.af.mil. The point of contact (POC) for this acquisition is Sara Blue. Questions or concerns should be addressed directly to the CO or to the CO through the POC via e-mail to Sara.Blue@wpafb.af.mil. Be advised that all correspondence sent via e-mail shall contain a subject line that reads ―FA8601-

12-R-0032, Museum Shuttle Exhibit.” Note that e-mail filters at Wright-Patterson are designed http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/04.htm#P216_32221 to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if this subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the e-mail filters at Wright-Patterson. If sending attachments with e-mail, ensure only .PDF, .doc, or .xls documents are sent. The e-mail filter may delete any other form of attachments.

b. Notifications to Unsuccessful Offerors/Debriefings: The CO will notify unsuccessful offerors in accordance with (IAW) FAR 15.503 and conduct pre-award and post award debriefings, if requested IAW FAR 15.505 and 15.506, respectively.

c. Discrepancies: Offers must conform to all of the requirements of the solicitation. If an

Offeror believes that any part of the solicitation including but not limited to the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing directly or through the POC identified herein, per paragraph 4(c)(vi) of these instructions. The offeror is reminded that the Government reserves the right to award this effort based on the initial offer, as received, without discussion. However, the Government reserves the right to conduct discussions if determined necessary by the CO.

3. Offer Format and Organization

a. The offer shall consist of two separate volumes as specified in the Offer Format and

Organization Table below. The volume numbers, titles, and contents shall be as specified in this table. The offeror shall submit the specified number of copies of each volume, which shall be within the specified page limits per the table below. Pricing information shall be addressed

ONLY in the Price & Offer Documentation Volume. The Government will remove and discard any pages from any other volume that contains pricing data and the information on those pages will not be evaluated.

Offer Format and Organization Table

VOLUME

VOLUME

TITLE

PAPER

COPIES

ELECTRONIC

COPIES

PAGE

LIMIT

I

Technical

Original + 2 copy

Emailed document PDF

30 Pages

II

Price & Offer

Documentation

Original +1 copy

Emailed PDF document No limit

b. Page Limitations: Page limitations shall be treated as maximums. If exceeded, the pages in excess of the above limitations will be removed and disregarded during the evaluation.

When both sides of a sheet display printed material, it shall be counted as 2 pages. Each page shall be counted except the following: Covers, tab dividers, title pages, glossaries, and tables of contents.

c. Page Size and Format:

i. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced.

Except for the reproduced sections of the solicitation document, the text size shall be no less than the equivalent of Times New Roman, font size 10. Use at least one (1) inch margins on all four sides of the printed page. Pages in each volume shall be numbered sequentially by volume, i.e.

I-1, I-2, etc.

ii. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics - not for pages of text.

d. Binding and Labeling: One copy of each offer volume shall be identified as

―Original.‖ Each volume of the offer shall be separately bound in a three-ring loose-leaf binder.

A cover sheet shall be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. The same identifying data shall be placed on the spine of each binder.

4. Evaluation Factors and Offer Volume Content

a. Factor 1 - Technical:

i. Specificity and Completeness: The technical offer should be specific and complete.

Legibility, clarity and coherence are very important. Your responses to the technical factor and subfactors will be evaluated in accordance with the clause at FAR 52.212-2—Evaluation—

Commercial Items. All the requirements specified in the solicitation are mandatory. Except as provided for in paragraph 2c, Discrepancies and paragraph 4(c)(vi) of these instructions, by submission of your offer, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in the offer. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

ii. Organization: The Technical Offer shall include a table of contents including a list of tables, figures and drawings, as applicable. The Technical Offer should also include a glossary if it will enhance the Government’s ability to understand the offer and facilitate its evaluation.

iii. Content: Provide your approach to meeting all of the performance standards of the

Statement of Work to include:

1. The capability of the offeror to perform all of the requirements in the Statement of Work to the standards specified therein. The proposal must address each requirement in the Statement of Work and state specifically how the offeror will meet the requirement. Vague statements and broad generalizations will not be acceptable.

2. Past Experience—This element is met when offeror provides past experience for a minimum of three relevant contracts performed within the past five (5) years. To meet this requirement, the offeror may use the experience of a subcontractor to demonstrate one relevant and recent contract, in addition to its own relevant and recent experience. A contract will be not be considered relevant unless, at a minimum, it shows past experience in design and fabrication of exhibits for museum, public exhibition, trade show, theme park, or similar installations. Relevance will be measured by the similarity of the past contracts to this project in terms of contract type (firm-fixed price), Statement of Work (SOW) requirements, complexity, dollar value, and, if subcontract/teaming is proposed here, whether the past experience has involved similar arrangements. Offerors are required to demonstrate in the proposal, with sufficient supporting documentation, how each contract it relies upon for past experience is relevant, as defined herein. Offerors are permitted, but not required, to submit information on significant achievements considered relevant to the SOW requirements of this project.

c. Factor 2 – Price: In the Price and Offer Documentation Volume, the offeror shall:

i. Provide a cover letter with its Commercial and Government Entity (CAGE) code, Data

Universal Numbering System (DUNS) number, and Tax Identification number. In the cover letter, provide the name(s), title(s), telephone number(s), e-mail address(es), and fax number(s) of the individual(s) authorized to, make decisions on behalf of the offeror regarding the offer submitted, negotiate with the Government, and who can obligate the offeror contractually. Provide in the cover letter a statement that the offer and prices will remain in effect for 90 days after the date that the solicitation closes.

ii. Provide a completed copy of the Solicitation Document. Signature by the offeror on the solicitation document constitutes an offer, which the Government may accept. The

"original" copy shall be clearly marked per the instructions provided under 3d of these instructions.

iii. State all prices in United States Currency.

iv. Provide signed copies of the Amendment of Solicitation for all amendments to the solicitation, if applicable.

v. Provide completed Provisions, Representations, Certifications, Acknowledgements, and Other Statements of Offerors.

NOTE: It is the offeror’s responsibility to submit with its offer all required representations, certifications, acknowledgements, and statements required by the solicitation even if they are not reiterated in this paragraph.

vi. Submit any issues the offeror may have with the terms and conditions of the solicitation or exceptions thereto not previously brought to the attention of the CO per paragraph 2c of these instructions. Offers must conform to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements.

Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. This information shall be provided in the format and shall include the content specified in the table below. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

5. Additional Instructions:

The provisions at FAR 52.209-7 – Information Regarding Responsibility Matters, FAR 52.212-1 –

Instructions to Offerors – Commercial Items, Addendum 1 – Additional Instructions to Offerors, FAR

52.212-3 – Offeror Representations and Certifications – Commercial Items (Alternate I), and DFARS

252.212-7000, Offeror Representations and Certifications – Commercial Items, and 252.209-7998 –

Representation Regarding Conviction of a Felony Criminal Violation Under any Federal or State Law, and 252.209-7999 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law will be physically removed from any resultant award and will be considered incorporated by reference.

Regarding the clause at 52.228-5 – Insurance Work on a Government Installation, see FAR

28.307 for minimum insurance requirements.

$3,000,000.00 has been appropriated and allocated to the National Museum of the United States

Air Force for Fiscal Year 2012 for the acquisition of the exhibit related to the Shuttle Crew

Compartment Trainer (CCT). Approximately $765,000.00 of this amount will be needed by

NASA for engineering, preparation, and transport of the CCT and related items to the NMUSAF.

These items are currently scheduled to be delivered by late August 2012. However, funding for this project is subject to change, and contract award is subject to the availability of funds. The

Government intends to award a single contract resulting from this solicitation, and reserves the right to award one, two, or all three of the line items listed in the schedule depending on the amount of funding available. The Government also reserves the right to make no award at all depending upon the funding available and the quality of the technical proposals received.