LSS Questions and Answers - Consolidated Responses.docx

LSS QUESTIONS AND ANSWERS

1. Addendum to 52.212-1 – INSTRUCTIONS TO OFFERORS, Page 2, Paragraph 3. Shall the offeror provide the Quality Control Plan (QCP) as part of the proposal document or prior to contract start? If included in Part I – Mission Capability, will the QCP count against the 100-page limit?

RESPONSE: The Quality Control Plan shall be submitted within 30 days of award. The PWS, paragraph 1.4, has been updated accordingly. Since the QCP is not a part of proposal submission, it is not counted in the 100-page limit.

2. Addendum to 52.212-1 – INSTRUCTION TO OFFERORS, Page 2, Paragraph 4. Shall the offeror provide the subcontracting plan as part of the proposal document or prior to contract start? If included in Part I – Mission Capability, will the subcontracting plan count against the 100-page limit?

RESPONSE: The Small Business Subcontracting Plan shall be submitted with the proposal submission. It will not be counted against the 100-page limit. It can be submitted in the Price Volume or as an Attachment to the Proposal.

3. PWS, 2-1.13. COMMERCIAL TRAVEL OFFICE (CTO). The Defense Travel Management Office (DTMO) will release an RFP for USAF Defense Travel Area 5 (which includes WPAFB) during the last quarter of FY10 with award anticipated by the second quarter of FY11. How will the DOD contract integrate with the contract to be awarded under this RFP? Will the Worldwide contract be implemented upon award? If so, how much notice will be provided to the company providing CTO services under this contract? If not, CTO services continue to be provided until optional renewal (Sep 30, 2011)?

RESPONSE: If the Worldwide contract is implemented, a 90-day notice will be given.

4. PWS, 2-1.13. COMMERCIAL TRAVEL OFFICE (CTO). CTO contracts typically include an automated report requirement for Statistical Collection of Passenger Travel to the DTMO. Is this no longer a requirement?

RESPONSE: Note: Awaiting final decision response from AFMC this week.

5. PWS, Service Summary Table, SDS 2-17 and 2-18. The remedy for failure to meet the performance threshold is 50% of the value of the Commercial Passenger Movement contract line item. Is this remedy value correct?

RESPONSE: Note: Awaiting final decision response from AFMC this week.

6. PWS Appendices, Appendix D, Passenger Travel Requests. The Traffic Management estimated workload states 67,596 passengers moved by Commercial Carriers and 61,596 CTO discounts audited. SF1449, Page 24 states 48,600 and SF1449, Page 46 states 64,800. Please clarify the workload inconsistencies.

RESPONSE: SF 1449 has been corrected to correspond to the number listed in Appendix D via amendment 3 to the Solicitation document. Since the number listed in the PWS is an annual estimate, the base year estimate has been adjusted accordingly.

7. PWS Appendices, Appendix D, Passenger Travel Requests. Workload estimate states 949 Passengers moved by Category B. Are these commercial tickets or military air travelers?

RESPONSE: These are military air travelers.

8. PWS Appendices, Appendix D, Passenger Travel Requests. The workload estimate for the number of on call responses is 8. Is this after-hours emergency calls? Please verify and clarify this number.

RESPONSE: Yes, 8 is the estimated number of annual after-hours emergency calls.

9. PWS, Section 1, Subsection 2 – Transportation, Page I-2-45, Paragraph 2-1.13.4.2. This requirement is not within the scope of industry standards for a Travel Agency (CTO). There are no commercial travel requirements identified. 2-1.13.9.2. and 2-1.13.9.3. State the CTO source of compensation is derived from commissions provided by vendors and by charging a fee for each ticket issued. SF1449, CLIN 3026 states no funding will be done at contract level for the CTO. How will the CTO be compensated for this service? 2-1.13.9.2. and 2-1.13.9.3 state the CTO source of compensation is derived from commissions provided by vendors and by charging a fee for each ticket issued.

RESPONSE: Note: Awaiting final decision response from AFMC this week.

10. PWS, Section 1, Subsection 2 – Transportation, Page I-2-45, Paragraph 12-1.13.6. To determine the number of reservation stations required to prevent wait times exceeding 10 minutes. Please provide workload data for the number of walk in customers per day.

RESPONSE: This data is not available.

11. PWS, Section 1, Subsection 2 – Transportation, Page I-2-46, Paragraph 2-1.13.7.13. This requirement states that the contractor shall not provide reservations for official international travel on a foreign flag carrier unless the Government submits authorization. How will the Government provide this authorization to the CTO? Which office provides the authorization?

RESPONSE: The Government will provide the authorization.

12. PWS, Section 1, Subsection 2 – Transportation, Page I-2-47, Paragraph 2-1.13.7.16. Contractors cannot certify Government billings for payment. Standards for Government travel contracts require the CTO to assist the TMO in the reconciliation process as identified in 2-1.13.7.18. , not complete the reconciliation. This is an inherently Governmental duty as stated in the FAR “Part 7 – Acquisition Planning.” Please clarify requirement.

RESPONSE: The contractor performs the reconciliation process -- the Government certifies the billings for payment.

13. PWS, Section 1, Subsection 2 – Transportation, Page I-2-48, Paragraph 2-1.13.8.9. How many terminals are required? How will the Government compensate the CTO for this requirement? 2-1.13.9.2. and 2-1.13.9.3 states the source of CTO compensation is derived from commissions provided by vendors and by charging a fee for each ticket issued.

RESPONSE: Contractor shall determine terminal requirements. 2nd part of question was reworded in PWS to reflect current procedures.

14. PWS, Section 1, Subsection 2 – Transportation, Page I-2-49, Paragraph 2-1.13.8.21. Will the Government accept an electronic questionnaire on the CTO Web site that is automatically e-mailed to the transportation QAP?

RESPONSE: Yes

15. PWS, Section 1, Subsection 2 – Transportation, Page I-2-49, Paragraphs 2-1.13.8.23 and 2-1.13.8.24. When the orders are in DTS, the CTO does not see the order or have access to DTS. How will the CTO receive authorization to issue PCT tickets? Who will send authorization?

RESPONSE: Government will provide authorization REF: AFI 24-101 Para 2.7.2

16. PWS, Section 1, Subsection 2 – Transportation, Page I-2-47, Paragraph 2-1.13.8.4. Leisure in Conjunction with Official Travel LIWCO states members are authorized to use the Government Travel Card (GTC) for purchase of leisure tickets. The DOD FMR Volume 9, Chapter 3, Paragraph 030607 discusses Misuse of the GTC and lists “(1) expenses related to personal” as misuse. This has been interpreted to not allow use for leisure travel airfare. Please clarify the statement that members are authorized to use the GTC for the purchase of leisure tickets in conjunction with Official Travel.

RESPONSE GTC will not be used to purchase leisure tickets. The PWS be updated accordingly.

17. ADDENDUM TO 52.212-2, EVALUATION – COMMERCIAL ITEMS, SUB-FACTOR 1. Base Supply, Paragraph 3; SUB-FACTOR 2. Transportation, Element 2-1; Personal Property, Paragraph 3; Element 2-2. Freight Traffic, Paragraph 2; Element 2-3: Combat readiness, Paragraph 2; Element 2-4: Military Passenger Terminal, Paragraph 2. Does “comprehensive narrative of qualifications” refer to a brief bio for each individual or a resume? If the Government requires a resume for each individual, will the resumes count toward the 100-page limit for Mission Capability?

RESPONSE: “Comprehensive Narrative of Qualifications” refers to a brief bio for each individual

19. ADDENDUM TO 52.212-2, EVALUATION – COMMERCIAL ITEMS, SUB-FACTOR 1: Base Supply, Paragraph 3; SUB-FACTOR 2: Transportation, Element 2-1; Personal Property, Paragraph 3; Element 2-2: Freight Traffic, Paragraph 2; Element 2-3: Combat Readiness, Paragraph 2; Element 2-4: Military Passenger Terminal, Paragraph 2. Should the Offeror’s organizational charts identify by name ALL staff or only Key Personnel? If only Key Personnel, please define Key Personnel.

RESPONSE: Organizational charts shall identify positions, and names of individuals likely to fill key positions within the organization. Key personnel would include, but is not necessarily imited to, Managers and Supervisors.

19. Addendum to 52.212-1 – INSTRUCTION TO OFFERORS, SUB-FACTOR 1: Base Supply, Paragraph 4; Element 2-2: Freight Traffic, Paragraph 3; Element 2-3: Combat Readiness, Paragraph 4. Please define the duration of a “24-hour per day, 7 day per week contingency operation.”

RESPONSE: We have no way of knowing the duration of a contingency operation. Contingency operations would be declared by The President of the United States or high authority, for example, a declaration of war.

20. General : Will the contractor be authorized to lease contractor furnished vehicles from GSA?

RESPONSE: Yes.

21. Section I, Subsection 3, Paragraph: 3-1.11.1.5, Page 1-3-17, Transient Maintenance & AGE: Are there any functions other than Transient Maintenance considered mission essential requiring employees to be on station during base closure periods? The only functional area identified within the published PWS as mission essential is Transient Maintenance.

RESPONSE: Transient Maintenance and AGE are the only functions designated as mission/base essential.

22. Section I, Paragraph 1.3.14, Page 1-3-19, General: Paragraph states attendance at conferences shall be at the contractors expense however, Section I, Subsection 3, paragraph 3-1.11.4 states the contractor may attend certain maintenance conferences, travel and per diem expenses will be reimbursed I.A.W. the JTR and conference fees will be paid by the Government. Please clarify?

RESPONSE: PWS reworded for clarification.

23. Section II, Transportation Service Summary Table: The remedy for the 18 Transportation Performance Objectives listed in this table exceeds 100%. (Actually 200%). Please clarify.

RESPONSE: Note: Awaiting final decision response from AFMC this week.

24. Section II, Service Summary Tables: If only one Quality Control Plan is required why is the remedy weighted differently for each functional area? The remedy for SS-1-1 is 3%, SS-2-3 is 5%, SS-3-9 is 5% and SS-4-7 is 10%.

RESPONSE: Each functional area determines what weight is placed on their respective SS items.

25. Section II, PMEL Service Summary Table, Page II-4-1: Does the Government intend to have two separate performance objectives for safety within the PMEL? SS-4-2 and SS-4-1- both reference safety.

RESPONSE: Yes

26. Section II, Service Summary Tables: To help determine risk to the contractor, please explain what type of discrepancy would result in unsatisfactory performance in reference to Safety and Health Plan performance objectives?

RESPONSE: Contractor shall comply with PWS requirements.

27. Section I, Subsection 1, Paragraph 1-1-1, Page I-1-1, Supply: Does the Government intend the host base (Wright-Patterson/01 system designator) be responsible for errors or inaction such as but not limited to: Delinquent documents, rejects and AFEMS, that are currently caused by satellite accounts, contracted or government agencies and organizations operating off the 01 system designator?

RESPONSE: Yes

28. Section III, Paragraph 3.1.2.2, Page III-1: The contractor will be responsible for the replacement of Non-EAID, however, appendix E does not differentiate between EAID and non-EAID. Will the Government provide a breakout of GFE identifying it as EAID or non EAID?

RESPONSE: No.

29. PWS Section III, Paragraph 3.1.2.2, Page III-1. Is the Contractor required to replace Non-EAID items at their own expense, does this include items subject to fair wear and tear?

RESPONSE: Yes.

30. PWS Section I, Paragraph 1.12, Page I-15: When the Government says “…the contractor is responsible for all maintenance and repair of Government furnished equipment…” does this mean with parts provided by the Government?

RESPONSE: Yes

31. Section 1, Subsection 1, Paragraph 1-1.2.6.11, Page I-1-11, Supply: Please provide an objective measure of close proximity to enable costing of requirements?

RESPONSE: 75 mile radius.

32. Section 1, Subsection 1, Paragraph 1-1.2.1.11, Page I-1-2, Supply: Please provide additional information to identify who should receive the training? Many core task training requirements are for USAF Supply personnel (Airmen) operating out of deployed locations. Is the government requesting we train these requirements to Airmen required to deploy?

RESPONSE: Supply training will be provided to those units with 2SX0 assigned personnel upon request.

33. Section I, Subsection 2, Paragraph 1-1.2.10, Page I-1-15, Supply: Is the Government requiring the Supply Remote Processing Station (RPS) to be in operation 24/7?

RESPONSE: Computer Operations will be during normal duty hours.

34. Section I, Subsection 2, Paragraph 2-1.6.6, Page I-2-33, Transportation: Please provide the course titles associated with the required deployment training reference AFI 10-403?

RESPONSE: Deployment training shall be accomplished IAW AFI 10-403.

35. Section I, Subsection 2, Paragraph 2-1.7.23.3, Page I-2-33, Transportation: Please provide a list of the required documentation needed to deliver and turn items into the Defense Reutilization and Marketing Office (DRMO)?

RESPONSE: DRMO documentation requirements may be obtained from http://www.drms.dla.mil/

36. Section I, Subsection 2, Paragraph 2-1.8.1.9, Page I-2-38, Transportation: Please clarify this requirement; does “all aircraft” mean 24 hours a day seven days a week?

RESPONSE: Yes.

37. Section I, Subsection 2, Paragraph 2-1.8.1.10, Page I-2-38, Transportation: Please establish who establishes block time?

RESPONSE: Base Operations establishes block time.

38. Section I, Subsection 3, Paragraph 3-1.4.8, Page I-3-6, Transient and AGE Maintenance: Will the government provide historical cost data on past annual expenditures for budgeting purposes?

RESPONSE: Yes

39. Section I, Subsection 3, Paragraph 3-1.7.3, Page I-3-9, Transient and AGE Maintenance: Paragraph 3-1.7.3. Please clarify the annual number/frequency of aircraft to determine workload required?

RESPONSE: This workload is included in Appendix 3-D.

40. Section I, Subsection 3, Paragraph 3-1.7.4.3, Page I-3-9, Transient and AGE Maintenance: What is the frequency of training required? What is the estimated annual workload?

RESPONSE: Training shall be conduct once per year. Estimated number of students is 30-35.

41. Section I, Subsection 3, Paragraph 3-1.7.4.5, Page I-3-10, Transient and AGE Maintenance: Please provide PPE for Crash Recovery students?

RESPONSE: No -- Students are required to bring their own PPE to the class.

42. Section I, Subsection 3, Paragraph 3-1.9.3, Page I-3-16, Transient and AGE Maintenance: Please provide the type, quantity, and frequency of inspections and repair required for ASC and NAOC?

RESPONSE: All workload is included in Appendix 3-D.

43. Section I, Subsection 3, Paragraph 3-1.9.14, Page I-3-17, Transient and AGE Maintenance: What is the projected frequency of support? RESPONSE: Frequency requirements vary. Who will provide pick-up delivery and fuel requirements? RESPONSE: AGE Maintenance.

44. Section I, Subsection 3, Paragraph 3-1.9.15, Page I-3-17, Transient and AGE Maintenance: What is the frequency of support? Please provide the estimated annual workload required?

RESPONSE: These estimates are not available. Support shall be provided as required.

45. Section I, Subsection 3, Paragraph 3-1.9.15.1, Page I-3-17, Transient and AGE Maintenance: What is the type of equipment training and frequency required?

RESPONSE: Frequency is as required for light carts and heaters is to be performed.

46. Section I, Subsection 3, Paragraph 3-1.2.11, Page I-3-4, Transient and AGE Maintenance: This explicit standard will increase cost for contractor furnished vehicles, what is the Governments intent for such specific/costly requirements?

RESPONSE: The PWS shall be adhered to.

47. Section I, Subsection 3, Paragraph 3-1.1.17, Page I-3-, Transient and AGE Maintenance: This paragraph refers to two aged industrial aircraft maintenance hangars 58,821 Sq Ft and 53,262 Sq Ft respectively. This paragraph states “After cleaning hard floors shall have a uniform appearance free of streaks, swirl marks, detergent residue, film, standing water, soil, dust, scuff and heel marks, stains, spills, debris, litter and other foreign matter.” Can the Government further define these requirements? For example, how much dust on a hangar floor is considered unacceptable? How is unacceptable performance defined/measured?

RESPONSE: The Government will determine acceptable performance based on conditions and applicable maintenance standards.

48. Section I, Subsection 4, Paragraph 4-1.17.3, Page I-3-17, PMEL. How will the reimbursement be handled to the contractor for overtime verses straight time pay? Does the reimbursement for overtime pay apply to on-site priority requests only, or does it apply to all overtime expended against request for priority service?

RESPONSE: Overtime pay reimbursement only applies to On-Site priority requests by the receiving customer. Normal day-to-day in-house operations of mission essential and emergency calibration requests are not reimbursable.

49. PWS Section I, Subsection 3, Paragraph 3-1.8.6, Page I-3-15: According to T.O. 33B4-2-29-1 and 33K-1-100-2 (Air Force Calibration Authority Viewer – AFCAV), the 2000 burn check is accomplished by the user. Does the Government intend to re-introduce the requirement for PMEL to provide this support?

RESPONSE: No.

50. PWS Section I, Subsection 4, Paragraph 4-1.12.6, Page I-4-5. Is the contractor required to return all limited TMDE to original condition at contract end, to include limitations approved for inclusion on the Baseline Calibration Listing (BCL)?

RESPONSE: No.

51. PWS Section I, Subsection 4, Paragraph 4-1.12.11.1.11, Page I-4-6. PAMS does not allow for “read only” access to all portions of the database; is the Government requesting complete (to include read-write) access to all areas of the database?

RESPONSE: Yes

52. PWS Section I, Subsection 4, Paragraph 4-1.15.3, Page I-4-9. Please provide potential service providers with location of “…designated OWCs supported by the base PMEL…” RESPONSE: Various locations on WPAFB. The TFCU support team will transport TMDE to/from the customer site during their normal TFCU TDY.

53. PWS Section I, Subsection 4, Paragraph 4-1.15.20, Page I-4-11. Will the Contractor be held responsible for customers who fail to provide the required information?

RESPONSE: No, but the contractor must be able to document that they have made a good faith effort to fully comply with the PWS.

54. PWS Section I, Subsection 4, Paragraph 4-1.15.24, Page I-4-12. Preventive Maintenance Inspections are required to be maintained in the Tool Accountability System (TAS) IAW applicable Air Force Instruction. Does Government intend to re-introduce the requirement to maintain these items in PAMS?

RESPONSE: No

55. PWS Section 3, Paragraph 3.1.4.1.1, Page III-3. Is the contractor also responsible to provide fuel and oil for vehicle operations used to support reimbursable PMEL customers?

RESPONSE: Yes

56. CLINS 1012 to 1027 state the period of performance to be base year 1 Jan – 30 Sep 2011. Please revise the period to reflect the date for the first option period.

RESPONSE: The Period of performance for CLINS 1012 through 1027 have been changed to read: OPTION 1 PERIOD OF PERFORMANCE: 1 Oct 2011 – 30 Sep 2012. This change was made via Amendment 2 and was published to FedBizOps on 15 July 2010.

57. CLINS 2012 to 2027 state the period of performance to be base year 1 Jan – 30 Sep 2011. Please revise the period to reflect the dated for the second option period.

RESPONSE: The Period of performance for CLINS 2012 through 2027 have been changed to read: OPTION 2 PERIOD OF PERFORMANCE: 1 Oct 2012 – 30 Sep 2013. This change was made via Amendment 2 and was published to FedBizOps on 15 July 2010.

Reference: Amendment 1, Attachment 3, LSS Addendum 52.212-1, rev 1, paragraph 3, which states, “The Performance Work Statement (PWS), paragraph 1.4, says the offeror shall provide a Quality Control Plan that addresses accountability and ensures the Government receives quality workmanship. The offeror shall also provide a Safety Plan in accordance with PWS paragraph 1.9 that provides acceptable safety procedures to be used during this contract and In accordance with the PWS, the offeror shall provide a subcontracting plan for evaluation required by FAR 19.702(a).

58. Question: Does the Government want a Quality, Safety, and Subcontracting Plan submitted with the proposal?

RESPONSE: The Subcontracting Plan is required with the proposal submission. The Quality Control Plan and Safety Plan are both due after award as identified in the PWS, paragraphs 1.4 and 1.9.

59. Question: Should these plans be provided as attachments to the proposal or as sections under Mission Capability?

RESPONSE: The Subcontracting Plan is the only Plan due with receipt of proposals. It will not count in the Page Limits set. It can either be an attachment to the proposal or included in the Pricing Volume which has no page limit.

Reference: Amendment 1, Attachment 3, LSS Addendum 52.212-1, rev 1, paragraph 9. a. (1) which states, “The proposal shall clearly demonstrate all mission capability/technical requirements stated in Performance Work Statement (PWS) and elsewhere in the solicitation to be eligible for award.”

60. Question: Is it the Government’s intent by this statement that the Contractor must address every paragraph in the PWS? For example: paragraphs - 1.2, Hours of Operation; 1.14, Administration 1.15. Computer and Network Access Requirements for Users and Equipment; 1-16. Databases; 1.17 Publications Applicable to This Contract?

RESPONSE: Contractor is not required to address every paragraph of the PWS, see response to question 61.

61. Or, is it the Government’s intention that the Contractor must show that they can successfully perform all requirements in the PWS by virtue of their approach to staffing, organizational design, key personnel, and by addressing the specific PWS areas called out in the Mission Capability outline?

RESPONSE: Yes, this is the Government’s intent.

62. Request for Clarification / Question / Comment Item 7 states the following; “Proposals shall be submitted not later than 4:00 P.M. (EST), 3 August 2010…” while the SF 1449 cover page indicates OFFER DUE DATE/LOCAL TIME as 03:00PM 09 Aug 2010 in Box 8. Also, on Attachment 3 under b. OPTION 2 PERIOD OF PERFORMANCE: 1 OCT 2012 - 30 SEP 2013.VOLUME II – PAST PERFORMANCE PROPOSAL Item (6) (b) states; “Offerors shall ensure completed questionnaires are received not later than 4:00 P.M. (EST), 9 August 2010.”

RESPONSE: Proposal due date was corrected in the Instructions to Offerors, Paragraphs 7, via Amendment 1 of the RFP, which was published on 14 July 2010. – Receipt of Proposals was again updated via Amendment 3 to 24 August 2010.

63. Recommended Revision to the RFP Please provide clarification to the RFP for delivery dates and times for proposal responses for the three volumes, Past Performance Questionnaires, as well as the three required Plans (Quality Control, Safety and Small Business Subcontract).

RESPONSE: Response dates are as follows:

Proposals are currently due 24 August 2010, 4:00pm EST. (If the due date is extended, an amendment will be made to the solicitation.)

The Past Performance Questionnaires are also due on 24 August 2010, by 4:00pm EST.

The Small Business Subcontracting Plan is due with the proposal submission.

The Safety Plan is due within 10 days of contract award.

The Quality Control Plan is due within 30 days of contract award.

64. Bid Schedule - Option 1 Period of Performance Items 1001 thru 1011 and Option 2 Period of Performance Items 2001 thru 2011. Both list the quantity as 9 months --- these should be changed to 12 months correct?

RESPONSE: CLINs quantities have been changed to reflect 12 months. Changes were made via Amendment 2 and was published to FedBizOps on 15 July 2010.

65. Option 1 Period of Performance Items 1012 thru 1027 have the period of performance as “Base Period ---- 1 JAN – 30 SEPT 2011. Should the Period of Performance be changed to: “OPTION 1 PERIOD OF PERFORMANCE: 1 OCT 2011 – 30 SEP 2012?

RESPONSE: The Period of performance for CLINS 1012 through 1027 have been changed to read: OPTION 1 PERIOD OF PERFORMANCE: 1 Oct 2011 – 30 Sep 2012. This change was made via Amendment 2 and was published to FedBizOps on 15 July 2010.

66. Option Period of Performance Items 2012 thru 2027 have the period of performance as “Base Period ---- 1 JAN – 30 SEPT 2011. Should the Period of Performance be changed to: “OPTION 2 PERIOD OF PERFORMANCE: 1 OCT 2012 – 30 SEP 2013?

RESPONSE: The Period of performance for CLINS 2012 through 2027 have been changed to read: OPTION 2 PERIOD OF PERFORMANCE: 1 Oct 2012 – 30 Sep 2013. This change was made via Amendment 2 and was published to FedBizOps on 15 July 2010.

67. Regarding PWS 2-1.13.1 How many base phone lines are provided to the CTO by WPAFB?

RESPONSE: 20

68. Will WPAFB allow the CTO to connect the base phone lines to the CTO’s commercial phone system/software?

RESPONSE: No.

69. Regarding PWS 2-1.13.2. Does the requirement regarding telephone service standards pertain only to normal business hours?

RESPONSE: Yes

70. Regarding PWS 2-1.13.7.13. and 2-1.13.7.14. Will WPAFB provide annual workload estimates of official international travel?

RESPONSE: No – data not available.

71. Regarding PWS 2-1.13.7.13. and 2-1.13.7.14. Will WPAFB provide number of international commercial airline tickets?

RESPONSE: No – data not available.

72. Regarding PWS 2-1.13.7.13. and 2-1.13.7.14. Will WPAFB provide number of international hotel/motel reservations?

RESPONSE: No – data not available.

73. Regarding PWS 2-1.13.7.13. and 2-1.13.7.14. Will WPAFB provide Number of international rental vehicle reservations?

RESPONSE: No – data not available.

74. Regarding PWS 2-1.13.7.13. and 2-1.13.7.14. Will WPAFB provide Number of tickets for connecting rail transportation?

RESPONSE: No – data not available.

75. Regarding PWS 2-1.13.7.13. and 2-1.13.7.14. Will WPAFB provide Number of tickets for connecting bus transportation?

RESPONSE: No – data not available.

76-77. Regarding PWS paragraph 2-1.13.7.16. How many CBA account reconciliations are required each month?

78. Regarding PWS paragraph 2-1.13.7.8.3. This is the era of e-ticketing and PNR’s via e-mail. Is it really necessary to provide a STP to the Pennsylvania Air National Guard?

RESPONSE: Yes

79. Regarding PWS paragraph 2-1.13.8.4.1.1. Should GSA Audits issue debit memos to the airlines when LIWCO tickets are charged to GTC accounts, and the airlines in turn issue debit memos to the CTO, will WPAFB reimburse contractor accordingly?

RESPONSE: Note: Awaiting final decision response from AFMC this week.

80. Regarding PWS paragraph 2-1.13.8.9.1. How many GDS terminals must the CTO provide for Government personnel, and how many at which locations?

RESPONSE: Contractor’s prerogative.

81. Will the GDS terminals be serviced via base internet networks?

RESPONSE: No

82.Alternatively will GDS-like software solutions installed on WPAFB computers be acceptable?

RESPONSE: No

83. Regarding PWS paragraph, 2-1.13.8.18.1. If changes are made after tickets are issued and the carriers require a new ticket to be issued, is a new transaction fee applicable (see 2-1.13.9.3.)?

RESPONSE: Yes

84. Regarding PWS paragraph 2-1.13.8.18.2. Is commercial life-injury flight insurance really required – particularly in light of the fact that air carriers provide common carrier liability, and the GTCC contractor also provides insurance as part of their contract with the Government?

RESPONSE: Yes

85. Regarding PWS paragraph 2-1.13.8.21. Will an electronic customer questionnaire sent by the traveler to the transportation QAP suffice in lieu of a postage prepaid form?

RESPONSE: Yes – PWS changed.

86-88. Regarding PWS paragraph 2-1.13.9.1. What percentage of tickets are issued with:

c. GTR/LOPA as the form of payment? RESPONSE: Note: Awaiting final decision response from AFMC this week.

89. Regarding PWS paragraph 2-1.13.9.3. In all current DOD CTO contracts and in current industry practice Service fees are non-refundable. Will WPAFB rescind the requirement that fees shall be fully refundable to the traveler?

RESPONSE: Note: Awaiting final decision response from AFMC this week.

90. Regarding PWS paragraph 2-1.13.9.5.1. Does the Prompt Payment Act apply to payment of GTR/LOPA by DFAS?

RESPONSE: Note: Awaiting final decision response from AFMC this week.

91. Regarding PWS paragraph 2-1.13.11.1. SDDC rental car rates include full liability and vehicle loss and damage insurance coverage for the traveler and the government (per JFTR Chapter 3, Part E, U-3415 and DTR DOD 4500.9-R, Part 1, Chapter 106). Privately negotiated rental car rates or other discount rates do not include insurance coverage. Does WPAFB really want decisions to use rental car rates that do not include insurance coverage up to the traveler?

RESPONSE: No – PWS corrected.

92-93. PWS SECTION IV, APPENDIX D, SUBSECTION 2 - TRANSPORTATION Passenger Travel Requests --- lists 67,596 Passengers Moved by Commercial Carrier --- Is this for a 12 month Period?

RESPONSE: Yes SF1449 – Page 68 of 118 lists Quantity of 64,800 Commercial Passenger Movements for Base Year Period of Performance: 01 JAN – 30 SEP 2011.

Will WPAFB address the inconsistencies in the two quantities?

RESPONSE: SF 1449 has been corrected to correspond to the number listed in Appendix D via Amendment 3 to the Solicitaiton. Since the number listed in the PWS is an annual estimate, the base year estimate has been adjusted accordingly.

94. What percentage of airline reservations are made via the DTS system versus made traditionally.

RESPONSE: Not available

95. Appendix D, Subsection 2 Page IV-D-2-2 Passenger Travel Requests indicate 949 Passengers Moved by Category B. Are the Category B reservations serviced by the CTO? If YES – Is a CTO transaction fee applicable?

RESPONSE: No.

96. Ref: Schedule B:, CLINs 0012 and 0015 POP is 1/1/11 – 12/31/11; should this be 1/1/11 – 9/30/11?

RESPONSE: The Period of performance for CLINS 0012 and 0015 were incorrect and was changed to read: “BASE YEAR PERIOD OF PERFORMANCE: 1 JAN - 30 SEP 2011. This change was made via Amendment 2 and was published to FedBizOps on 15 July 2010.

97. Schedule B, CLINs 1001 – 1011 quantity is 9 months; should this be 12 months?

RESPONSE: CLINs quantity has been changed to reflect 12 months. Changes were made via Amendment 2 and was published to FedBizOps on 15 July 2010.

98. Schedule B , CLINs 1012 – 1013 POP is 1/1/11 – 9/30/11; should this be 10/1/11 – 9/30/12?

RESPONSE: Period of Performance has been changed to read “OPTION 1 PERIOD OF PERFORMANCE: 1 OCT 2011 - 30 SEP 2012” This change was made via Amendment 2 and was published to FedBizOps on 15 July 2010.

99. Schedule B, CLIN 1014 POP is 1/1/11 – 12/31/11; should this be 10/1/11 – 9/30/12?

RESPONSE: Period of Performance has been changed to read “OPTION 1 PERIOD OF PERFORMANCE: 1 OCT 2011 - 30 SEP 2012” This change was made via Amendment 2 and was published to FedBizOps on 15 July 2010.

101. Schedule B, CLINs 1015 – 1027 POP is 1/1/11 – 9/30/11; should this be 10/1/11 – 9/30/12?

RESPONSE: Period of Performance has been changed to read “OPTION 1 PERIOD OF PERFORMANCE: 1 OCT 2011 - 30 SEP 2012” This change was made via Amendment 2 and was published to FedBizOps on 15 July 2010.

101. Schedule B, CLINs 1012 – 1027 “Base Year Period of Performance;” should this be “Option 1 Period of Performance”?

RESPONSE: Period of Performance has been changed to read “OPTION 1 PERIOD OF PERFORMANCE: 1 OCT 2011 - 30 SEP 2012” This change was made via Amendment 2 and was published to FedBizOps on 15 July 2010.

102. Schedule B, CLINs 2001 – 2011 quantity is 9 months; should this be 12 months?

RESPONSE: CLINs quantity has been changed to reflect 12 months. Changes were made via Amendment 2 and was published to FedBizOps on 15 July 2010.

103. Schedule B, CLINs 2012 – 2027 “Base Year Period of Performance;” should this be “Option 2 Period of Performance”?

RESPONSE: Period of Performance has been changed to read “OPTION 2 PERIOD OF PERFORMANCE: 1 OCT 2012 - 30 SEP 2013” This change was made via Amendment 2 and was published to FedBizOps on 15 July 2010.

104. Schedule B, CLINs 2012 – 2013 and 2015 – 2027 POP is 1/1/11 – 9/30/11; should this be 10/1/12 – 9/30/13?

RESPONSE: Period of Performance has been changed to read “OPTION 2 PERIOD OF PERFORMANCE: 1 OCT 2012 - 30 SEP 2013” This change was made via Amendment 2 and was published to FedBizOps on 15 July 2010.

105. Schedule B, CLIN 2014 POP is 1/1/11 – 12/31/11; should this be 10/1/12 – 9/30/13?

RESPONSE: Period of Performance has been changed to read “OPTION 2 PERIOD OF PERFORMANCE: 1 OCT 2012 - 30 SEP 2013” This change was made via Amendment 2 and was published to FedBizOps on 15 July 2010.

106. Ref: Attachment 3, page 2, paragraphs 3 and 4 require that a Quality Control Plan, a Safety Plan, and a Subcontracting Plan be included in the proposal submission. In which part of the proposal should they be included and are they included in the page limitations?

RESPONSE: The Subcontracting Plan is due with proposals and will not be counted in the page limitation. The Subcontracting Plan can either be an attachment to the proposals or included in the Pricing Volume.The Quality Control Plan is due within 30 days of contract award. The Safety Plan is due within 10 days of contract award.

107. Ref: Attachment 3, page 8, paragraph 9(c)(2), Extension of Services. This clause may be exercised at any point during contract performance (at the conclusion of the base period, option period one and option period two). Does the Government have reason to believe that this clause will be exercised at the end of the base period?

RESPONSE: The Government has no reason to believe that this clause will be exercised at the end of the base period.

108. Ref: Attachment 4, 2. Sub-factors 1 and 2: The offeror shall provide names of individuals likely to fill positions within the organization. Also the offeror shall provide a comprehensive narrative of qualifications for each individual. This would mean that most incumbent personnel would be replaced and not retained by an offeror other than the incumbent since most companies do not have a staff waiting to fill a contract not yet awarded. Since Executive Order 13495 requires companies to exercise the Right of First Refusal to the fully qualified and certified incumbent employees employed on the contract, we request that the Government please consider deleting the requirement for names to be provided in the organization chart.

RESPONSE: The Government has deleted the requirement of names to be provided in the organization chart from the Attachment 4, Evaluation Factors.

109-111. Attachment 3 (Instructions to Offerors), Item 2, page 2 states that the proposal should include the following: Part I – Mission Capability Proposal (limit 100 pages), Part II – Past Performance Proposal (limit 20 pages), and Part III – Price Proposal (no page limit). Item 3 (also on page 2) states that in accordance with PWS paragraph 1.4, the offeror shall provide a Quality Control Plan.

a. Is the Quality Control Plan to be submitted as part of the proposal or at some other time (e.g., after contract award)?

RESPONSE: The Quality Control Plan shall be submitted within 30 days of award. The PWS, paragraph 1.4, has been updated accordingly. Since the QCP is not a part of proposal submission, it is not counted in the 100-page limit..

b. If Quality Control Plan is to be submitted as part of the proposal, will it be excluded from the page count?

RESPONSE: The Quality Control Plan is not to be submitted as part of the proposal.

c. Question – If the Quality Control Plan is to be submitted as part of the proposal, should it be included in Part I, Part II, Part III, or elsewhere?

RESPONSE: The Quality Control Plan is not to be submitted as part of the proposal.

112-114. Attachment 3 (Instructions to Offerors), Item 2, page 2 states that the proposal should include the following: Part I – Mission Capability Proposal (limit 100 pages), Part II – Past Performance Proposal (limit 20 pages), and Part III – Price Proposal (no page limit). Item 3 (also on page 2) states that in accordance with PWS paragraph 1.9, the offeror shall provide a Safety Plan.

a. Is the Safety Plan to be submitted as part of the proposal or at some other time (e.g., 10 days after contract award per PWS 1.9)?

RESPONSE: The Safety Plan shall be submitted within 10 days of the award per PWS paragraph 1.9

b. Question – If Safety Plan is to be submitted as part of the proposal, will it be excluded from the page count?

RESPONSE: The Safety Plan is not to be submitted as part of the proposal.

c. Question – If the Safety Plan is to be submitted as part of the proposal, should it be included in Part I, Part II, Part III, or elsewhere?

RESPONSE: The Safety Plan is not to be submitted as part of the proposal.

115-117. Attachment 3 (Instructions to Offerors), Item 2, page 2 states that the proposal should include the following: Part I – Mission Capability Proposal (limit 100 pages), Part II – Past Performance Proposal (limit 20 pages), and Part III – Price Proposal (no page limit). Item 4 (also on page 2) states that in accordance with PWS, the offeror shall provide a subcontracting plan. Note – we could find no reference to a subcontracting plan in the PWS.

a. Question – Is the subcontracting plan to be submitted as part of the proposal or at some other time (e.g., after contract award)?

RESPONSE: The Subcontracting Plan is to be submitted as a part of the proposal.

b. Question – If subcontracting plan is to be submitted as part of the proposal, will it be excluded from the page count?

RESPONSE: The Subcontracting Plan will be exclude from the page count.

c. Question – If the subcontracting plan is to be submitted as part of the proposal, should it be included in Part I, Part II, Part III, or elsewhere?

RESPONSE: The Subcontracting Plan can be an attachment to the Proposal or it can be included in the Price Volume.

118. Reference: Section I, Subsection 1 – Base Supply, Para 1-1.2.3 Question: Do the contractor-managed MICAP’s pertain to the total base populous or are they in regard to the areas that the contractor will be specifically managing? For example, a piece of AGE equipment can be MICAP if it directly affects the base mission. Another example of a MICAP is a fire engine being declared as non-mission capable.

RESPONSE: The contractor is required for all customers non-aircraft MICAP requirements.

119. Will contractors be managing aircraft MICAP’s?

RESPONSE: Yes – transient aircraft only

120. The DD254 requirement for COMSEC access and accounts would require a National Interest Determination (NID) for a foreign owned company. Are foreign owned companies or their foreign-owned sub-contractors excluded from competing for this work?

RESPONSE: A foreign owned company or their foreign owned subcontractors are NOT excluded from competing from this work. However, the foreign owned entity would be required to obtain a National Interest Determination in order to qualify.

121. Reference Instructions to Offerors, Paragraph 8 and Paragraph 2. Will email submittals be permitted (Para 8), in lieu of the hard copy reference in paragraph 2.

RESPONSE: E-mail submittals are not permitted due to expected large size. Instructions to Offerors, 52.212-1, has been corrected accordingly.

122-124. Reference: Instruction to Offerors, Paragraph 9. a. (4), pages 4 and 5; and Evaluation – Commercial Items, Subfactor requirements for personnel

a. Question 1: Since Supply and Transportation functions are under CBA, will the unions represented be asked by the Government, to provide names and qualifications for all current personnel since the intention would be to hire all qualified incumbent personnel?

RESPONSE: The Government will not ask the unions to provide names and qualifications for all current personnel. Those items belong to the current contractor and are considered sensitive information. The contract awardee will have an opportunity to pursue all qualified incumbent personnel during the orientation period.

b. Question 2: Are the, “comprehensive narrative of qualifications for each individual”, intended to be resumes?

RESPONSE: “Comprehensive Narrative of Qualifications” refers to a brief bio for each individual

c. Question 3: Are the qualifications narratives to be submitted for all required base supply and transportation positions, or just for key leadership personnel within each area?

RESPONSE: Key personnel within each area is sufficient.

125. Reference: RFP Attachments 8 through 13 - CBAs Question: We notice that all CBAs expire on 30 September 2010, with the exception of one that expires on 15 July 2010. Can the Government please advise if there are extensions that have been negotiated and if so, will the Government provide to all bidders?

RESPONSE: CBAs are currently being negotiated. Once negotiations are complete, the new CBAs will be posted as an amendment to the Solicitation.

126. Reference: Instruction to Offerors, General Question: Will a bidders technical library be made available for use by potential contractors?

RESPONSE: No

127-129. Reference: RFP Exhibit A – CDRL, and RFP Instruction to Offerors, PWS Para 1.4, and PWS Para 1.9.2.3

a. Question 1: CDRL Data Item Numbers A001 and A002 indicate that the Quality Control Plan and the Safety and Health Plan are due with the proposal, whereas the Instruction to Offerrors, Paragraph 9 – Proposal Content, does not require these plans. Further, PWS paragraph 1.9.2.3 requests plan submittal 10 days after award. Please clarify.

RESPONSE: The Quality Control Plan and Safety Plan are not due with the Proposal. The Quality Control Plan is due within 30 days of contract award. (A change to the PWS is in progress). The Safety Plan is due within 10 days of contract award per PWS paragraph 1.9. The Exhibit A, CDRL, has been changed accordingly.

b. Question 2: If a Quality Control Plan and a Safety and Health Plan are required with submittal, will they be exempt from the page count?

RESPONSE: Neither of these documents are due with the proposal as stated above.

c. Question 3: Are Key Control Procedures (PWS 1.4.4) to be included in the Quality Control Plan if required with proposal submittal?

RESPONSE: Quality Control Plan is not required with proposal submittal.

130. Reference: RFP Attachment 3- Instruction to Offerors. Submittal requirements Question: Paragraph 2 (pg 2) requires hard copy, and Paragraph 8 (pg 3) allows submittal by email. Please clarify.

RESPONSE: E-mail submittals are not permitted due to expected large size. Instructions to Offerors, 52.212-1, has been corrected accordingly.

131. Reference: RFP Attachment 3 - Instruction to Offerors, Paragraph 4, and RFP Attachment 4 – Evaluation Commercial Items, Paragraph 5, regarding the Subcontracting Plan Question: Please confirm whether a subcontracting plan is required as part of the proposal submission. If yes, should the Subcontracting Plan be submitted as a page limit exempt appendix to Part I – Mission Capability, or with Part III – Price Proposal?

RESPONSE: A Subcontracting Plan is required with proposal submittal. This plan will not count against the page limitations. The Subcontracting Plan can either be an attachment to the Proposal or submitted with the Price Volume.

132. Reference: RFP Section B, regarding period of performance titles Question: We notice that Option 1 CLINs (1012) starting on page 33are titled as Base Year with Base Year Dates. The same is true for Option 2 CLINs. Further, we note that Base Year references to CLIN numbers 0002, 0007, 0011, and 0012 carry through all option years and should be adjusted accordingly. Please clarify.

RESPONSE: Corrections to CLIN Period of Performance dates have been made and have been published via Amendment 2 on 15 July 2010.

133. Reference PWS – We did not see mention of who was responsible for providing personal safety equipment for the contractors; and if it is the contractor’s responsibility, are these costs reimbursable?

RESPONSE: Contractor’s responsibility – part of firm fixed price.

134. Reference PWS Paragraph 1.13.1. PWS paragraph states: “The contractor shall provide the appropriate type and number of vehicles to meet the workload requirements as specified in each functional specific Subsection of the PWS. All vehicles shall meet Air Force appearance and serviceability standards as stated in TO 36-1-191. Any vehicle used for the transportation of Test, Measurement and Diagnostic Equipment (TMDE) shall be equipped to provide the special care required by TO 00-21-14, para 3.8. and 3.8.2. The contractor shall provide any other special configurations or required add-on equipment IAW applicable directives. The contractor shall fully insure all contractor-furnished/operated vehicles IAW applicable law.”

RESPONSE: There is no question to answer see 136 below

135. Reference PWS Section 3.1.4 Vehicles/MMHE. The PWS paragraph States: “The Government will provide, for the contractors use in performance of this contract, the vehicles/MMHE listed in each functional specific subsection of the PWS” Where there is a requirement for the contractor to provide vehicles capable of towing, could the government provide more specific towing capacity requirements?

RESPONSE: Reference TO 33D4-6-680-1

136-137. Reference PWS Section 2-1.7.23.1 Base Movers. What are the boundaries between (FA8601-10-D-0003 SPACE & ASSET MANAGEMENT (DBA ELEMENTS IV INTERIORS) Base-wide Furniture Maintenance contract on 4/6/2010 and the WPAFB LSS solicitation? RESPONSE: There is no correlation between the two contracts. The Base-wide Furniture Maintenance contract is strictly for the repair and maintenance of Systems Furniture. The Base Movers on the LSS contract have nothing to do with the LSS Contract.

Does the WPAFB LSS solicitation include movement of BRAC-related offices? RESPONSE: No.

138. Are the Quality Control Plan, Safety Plan, and Subcontract Plan page counts exclusive from the page counts for the Technical Proposal, part of it, or otherwise limited?

RESPONSE: The Quality Control Plan, Safety Plan and Subcontracting Plan will not be included in the page limitations. The Quality Control Plan and Safety Plan are required to be submitted after award. The Subcontracting Plan is required at proposal submittal and can be an attachment to the proposal or included in the Price Volume.

139. The Evaluation Factors, Sub-Factors 1 and 2, contain requirements for a “workable organizational chart identifying positions and names of individuals likely to fill positions within the organization, and a comprehensive narrative of qualifications for each individual.” There is no such requirement for Sub-Factors 3 and 4. To avoid the potential for, or appearance of a personnel services acquisition, would you consider changing the requirement in Sub-Factors 1 and 2 to include an organizational structure and the type of skills required to fill the position versus names of people and comprehensive narrative of those individuals’ qualifications?

RESPONSE: The Evaluation Factors in 52.212-2, has been changed to include an organization structure in lieu of names of individuals likely to fill positions.

140. The description of “Relevancy Data” data asks that contractors indicate the percentage of service actually performed during past performance. Should the basis for computing that percentage be percent of people, percent of dollar value, percent of work in respect to the entire requirement or some other method? Would you please clarify the computational method to avoid the potential of a non-responsive proposal based on misunderstanding of requirement?

RESPONSE: The Government is looking to see if you have performed actual or similar services of the nature we are requiring. We are not concerned with how long it was performance, personnel involved, dollar value, etc. We just need to know that you have actually performed this or a similar service in the past. There is not a computational method involved.

141. The option CLINs 1001 – 1011 indicate a one year PoP (1 Oct 2011 – 30 Sep 2012), but the quantity is listed as 9 months.

RESPONSE: Corrections have been made to the Option 1 Period of Performance dates and the quantity of months via Amendment 2, which was posted to FedBizOps on 15 July 2010.

142. The option CLINs 1012 – 1027 indicate the period of performance as the base year 1 Jan – 30 Sep 2011. This is not consistent with the Option 1 PoP of 1 Oct 2011 – 30 Sept 2012 RESPONSE: Corrections have been made to the Option 1 Period of Performance dates via Amendment 2, which was posted to FedBizOps on 15 July 2010..

143. The option CLINs 2001 – 2011 also indicate a one year PoP (1 Oct 2012 – 30 Sep 2013), but the quantity is listed as 9 months.

RESPONSE: Corrections have been made to the Option 1 Period of Performance dates and to the quantity of months. These corrections were made via Amendment 2, which was posted to FedBizOps on 15 July 2010.

144. The option CLINs 2012 – 2027 indicate the period of performance as the base year 1 Jan – 30 Sep 2011. Which is not consistent with the Option 2 PoP of 1 Oct 2012 – 30 Sep 2013.

RESPONSE: Corrections have been made to the Option 1 Period of Performance dates via Amendment 2, which was posted to FedBizOps on 15 July 2010.

145. Evaluation Criteria – Proposals may be mailed, overnight mailed, hand-carried, or e-mailed to the above address so they are received by the contracting office by the due date and time.

Attachment…