SABER_BRIDGE_SOW.doc

STATEMENT OF WORK (SOW)

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS

27 November 2009

1. SUMMARY OF WORK: The contractor shall provide all management, labor, material, equipment, (unless furnished by the Government), transportation, supervision and minimal designs to accomplish up to one hundred (100) simultaneous projects for a broad range of maintenance, repair and minor construction work on real property at Wright Patterson AFB, OH. The base encompasses over 120 tenant and host organizations on four areas of land spanning, 8,145 acres, and 850 facilities containing 16.4 million SF, with missions varying tremendously in complexity and nature. In addition, over 20 General Officers reside or work at WPAFB. The size and diversity of WPAFB necessitates expeditious response and efficient management of the heavy volume of task orders placed against the SABER contract. Facilities include, but are not limited to, research and development, hospital, secure areas, airfields, flight line, infrastructure, administrative, residential, pavements, industrial, etc. Prompt response and execution of all delivery orders is required.

1.1. Start up Period: The contractor shall have thirty (30) days from the time of award for mobilization activities associated with this contract to fully execute the requirements of the contract. For computer requirements, the contractor shall submit its proposed set up and connection design for Government approval within seven (7) days after the date of the contract award. The computer system shall be operating as required, and training for Government personnel shall be completed within fourteen (14) days of government approval.

1.1.1. It is estimated that less than five percent (5%) of all work will be required during other than normal working hours.

1.1.2. The contractor shall be required to manage and execute the normal workload of up to one hundred plus (100+) concurrent projects, and up to one hundred fifty plus (150+) projects annually. The contractor may on occasion be required to provide for large unexpected fluctuations in the workload.

2. PERFORMANCE PERIOD (S) for individual Delivery Orders: Time requirements will be based on the following. (The Contracting Officer (CO), if warranted may provide additional time due to the size and scope of the project.)

2.1. Site Visit: Maximum response time shall be two (2) days. Upon receipt of written verbal notification, the contractor shall meet with the designated Government representative at the convenience of the Government at the prescribed jobsite.

2.2. Project Proposal Submissions: Project proposals and minimum design shall be submitted within fourteen (14) days of the Government’s Request for Proposal (RFP)

2.3. Construction Performance Period: The performance period for each project will be negotiated prior to each delivery order award, based on the project requirements.

2.4. Notice to Proceed: The Notice to Proceed for written delivery orders will normally be the date the contractor receives the order. In rare circumstances, on projects deemed emergencies, the Contracting Officer may issue verbal direction confirming order prior to the issuance of the written delivery order. In that instance, the notice to proceed shall be the date the contractor received the verbal notice to proceed from the Contracting Officer, written notification to follow within 72 hours.

2.5. Change Orders: The maximum time for submission of change orders shall not exceed five (5) calendar days from receipt of request.

2.6. Submittals, Contract Progress Schedules (CPS): Submittals and Contract Progress

Schedules shall be provided in a logical timely manner.

3. DELIVERY ORDER PRICING: Contractor delivery order pricing shall be accomplished as described below and based on the most economical standard construction practices. Value engineering and design review shall be used in project design and scope development. Unreasonable methods and or estimates to accomplish delivery order tasks will not be accepted.

3.1. Terms Explained:

3.1.1. Line Item Costs: The cost of a line item shall be the item’s total bare cost based on a national average as defined by RS MEANS Price Book. The RS MEANS labor costs are included as line items of work.

3.1.2. Contract Unit Price Book (UPB): Contract line item unit prices are to be used as the basis on delivery order pricing. Estimates composed of the RS MEANS price book line items and the Custom price book line items bare costs per unit, based on a national average are used. They are non negotiable.

3.1.3. RS MEANS Price Book (MPB) Includes all items of work from a current year RS MEANS Facilities Cost Data Guide, R.S. Means Assemblies and R.S.

Means Master Composite Cost Data Guides. The line items are priced primarily using contractor furnished RS MEANS electronic data bases: The RS MEANS labor costs are included as line items of work.

3.1.4. Custom Price Book (CPB): Is a pre-priced line item book that will allow for the addition of line items not included in the RS MEANS Price Book. Non Priced

Line Items may be added to the CPB after negotiation and they are used on a delivery order at the discretion of the Contracting Officer.

3.1.5. Non Pre-priced Items (NPP): Items of work not included in the UPB required for execution of a deliver order and within the scope and general intent of the contract, these items must be submitted, approved and or negotiated if necessary.

3.1.5.1. Items from sources such as Engineered Performance Standards, Preventative Maintenance Standards and Service Call Standards shall not be negotiable; however their costs shall be used in calculating the NPP percentage of the total delivery order cost.

3.1.5.2. Non-Means NPP item prices taken from local area sources shall be the lowest price offered from at least two (2) acceptable vendors. Equipment and material prices shall be based on the contractors cost. The contractor may be required to show proof of its cost upon request. Labor costs shall be derived using the RS MEANS productivity and crew cost rates.

3.1.5.3. The contractor shall submit a worksheet for each NPP item which shows all of the costs and calculations used to develop the NPP item’s price.

3.1.6. Local Area Adjustment Factor: The RS MEANS total weighted average city cost index for the city of Dayton Ohio, or the nearest city.

(Example 2009 RS MEANS Facility Guide, p. 1300, Dayton, OH=91.1)

3.1.7. Coefficients: Coefficients are factors multiplied against the standard unit prices in the UPB to calculate delivery order prices.

3.1.7.1. Coefficient should include (as cited in the contract) all contractor costs not included in the total of all the line item bare costs for a particular delivery order, this includes but is not necessarily limited to: all site and home office overhead & profit, bonds, insurance, mobilization and demobilization, daily and final cleanup, payroll taxes, gross receipts tax, general conditions, general and administrative expenses, wage differences between RS MEANS and Davis Bacon labor rates, special clothing for workers, on and off site storage, proposal development and negotiation (including minimal design and submittals), site superintendence, quality control, routine security delays, subcontractors overhead and profit.

3.2. How To Calculate A Delivery Order Price:

3.2.1. Total UPB Costs: The sum of all UPB line item costs.

3.2.2. Total NPP Costs: The sum of all NPP line item costs.

3.2.3. Government Furnished Material and Equipment: The Government may provide materials and/or equipment for installation. When furnished, the respective RS MEANS material/equipment shall be deleted from the RS MEANS line item cost, and the remaining line item cost shall be treated as UPB line item.

If an item does not exist in the UPB, the cost for that line item shall be calculated exactly as an NPP item.

3.2.4. Project Total Bare Costs: The sum of the total UPB and NPP costs.

3.2.5. Localized Total Bare Costs: The UPB total bare costs multiplied by the local adjustment factor.

3.2.6. Delivery Order Costs: The localized total bare cost multiplied by the contractor’s coefficient.

3.2.7. NPP Percentage: The NPP total bare cost divided by the total project bare costs.

3.3. Keeping Prices Current:

3.3.1. (UPB) Unit Price Book: The list and price information for all pre-priced items covered in this contract. UPB consisting of the current year RS MEANS Facilities Cost Data Guide, R.S. Means Assemblies and the R.S. Means Master

Composite Cost Data Guides shall be updated each year effective 15 January.

(Example) The contract is awarded on 30 March, the 2010 UPB shall remain in effect through December 31, and be updated on 15 January 2011).

3.3.1.1. The RS MEANS Construction Data Books: (MPB) shall be updated quarterly through the life of the contract. This quarterly update shall only pertain to new projects estimated in that particular quarter. Each year on 15 January, all projects that were previously estimated, but not yet awarded, will be updated to the current year costs. If the new RS Means Price Book covers an existing Custom Price Book line item, the line item in the new RS MEANS price book will be used and the existing line item in the CPB shall be discarded.

3.3.1.2. Custom Price Book (CPB): The CPB shall be updated to current year pricing on 15 January each year. This inflation factor shall be determined by the following.

3.3.1.2.1. RS MEANS national average historical cost figures shall be used to calculate the percentage of change from last year. Each year on 01

January, RS MEANS provides a new construction cost data.

(Ex. 2009 RS MEANS Facilities Book p. 1273 Actual costs: July 2008=180.4, July 2007=169.4, Percent of Change =

(180.4/169.4 = +11.0% national average localized to Dayton Ohio)

4. COMPUTER AND ESTIMATING REQUIREMENTS.

4.1. GENERAL /SOFTWARE: The contractor shall provide and utilize for the duration of the contract, the e4 Clicks Project Estimator, construction cost estimating software or equal. The construction cost estimating package, shall be a windows based software, and shall correlate directly with RS Means Facilities Cost Data Guide, R.S. Means Assemblies and the R.S. Means Master Composite Cost Data Guide prices and line item numbers. (Refer to Solicitation Spec. section 01040). The contractor shall provide the estimating software, licenses, training requirements and all current updates for fourteen (14) Government users. The software will be required to be installed on two (2) servers and be operational within twenty one (21) days after contract award.

4.1.1. The contractor shall provide and utilize for the duration of the contract, computer systems that connect with the existing Government computer network, these computer systems shall enable the contractor to operate all estimating and correspondence software as required, and interface with the Government’s computer network. Twelve (12) user rights on the 88ABW/CE server, and two (2) user rights on the 88CONS/PKJ server.

4.1.2. The software estimating package shall have the capability to include quarterly, and yearly RS MEANS price updates by 15 January each year including the current year local adjustment factor for Dayton, OH. The software estimating package shall have the capability to adjust for different coefficients.

4.1.3. The contractor shall provide and maintain the current year Unit Price Book (UPB) consisting of the RS MEANS (MPB) (electronic database of pre-priced.

items) and Custom Price Book (CPB)

4.1.4. The contractor shall provide the Government with twelve (12) hard copies of the applicable RS MEANS Cost Data books (MEANS Price Book MPB)

(12) copies of the Custom Price book(CPB) annually. Failure to deliver and install the updated price books may result in awarded costs of negotiated proposals with the previous year’s UPB costs. These books shall be delivered to the SABER Contract Managers office no later than 15 January each year.

4.2. Design and As-Built Drawings: All design work to be provided under this contract shall be accomplished and developed using computer-aided design and drafting

(CADD) software and procedures conforming to the following criteria.

4.2.1. The “Base Facilities Standard” Appendix- A, WPAFB, CADD Standards, is the applicable specification for developing design drawings and submitting as-built drawings.

4.2.2. The contractor shall submit As-Built drawings, in the form of CADD files, to the Government, for review and approval, for each individual delivery order prior to submitting a 100% invoice for the project.

5. PROJECT MANAGEMENT: The following functions are required for contract management for the duration of the contract.

5.1. SITE OFFICE: The site office shall be manned continuously during standard working hours and include the following functions: contract manager, delivery order managers, estimating, negotiating, scheduling, communications, and construction quality control. The facility requirements for the on base site are as follows:

5.1.1. The Government will provide on site tie in for electric, water and sewer

5.1.2. The contractor shall pay for the use of all utilities.

5.1.3. The facility shall be of temporary office quality and used only for office functions.

It shall not be used for storage of materials and equipment. It shall be painted according to WPAFB standards.

5.1.4. In lieu of an on base office site, the contractor may locate a site office off base within 15 miles of BLDG 30011, Area C.

5.2. PERSONNEL: The contractor shall provide qualified personnel to perform all functions necessary to execute this contract, including, but not limited to following:

5.2.1. Contract Manager (CM): The contract manager will be responsible for the overall performance of this contract. The contract manager shall have a minimum of a bachelors degree in civil or structural engineering, or a bachelors degree in architecture. This individual(s) shall have direct oversight of all project design and planning activities. The name of this person and alternates who shall act for the contractor when the CM is absent, shall be designated in writing to the Contracting Officer.

5.2.2. Environmental Manager (EM): The environmental manager shall ensure environmental compliance on all projects. The EM shall have and maintain the credentials necessary to be considered a “competent person” as defined by the Federal Asbestos Regulations. This individual shall be located at the site office, and may perform these duties in conjunction with other duties.

5.2.3. Quality Control Manager (QC): The quality control manager shall ensure quality control is performed according to the contractors approved QC plan.

5.2.3.1. Contractor Employee Requirements: The contractor shall ensure that employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense.

5.2.3.2. The contractor shall not employ any person who is or was an employee of the US Government, if the employment of that person would cause or create the perception of a conflict of interest.

5.4. SUBCONTRACTORS: All subcontractor firms shall be licensed in the State of

Ohio in their specialty where required. They shall have a minimum of two (2) years experience in related projects of similar size and scope.

5.5. COMMUNICATIONS: The contractor shall be required to provide and service eighteen (18) mobile telephones to the Government SABER Contract Manager for the life of the contract.

5.5.1. The minimum requirements for the telephones are, unlimited two way communication capabilities, three hundred (300) monthly minutes talk time, not including incoming calls. The contractor shall provide compatible phones and service for all on site contractor personnel for the life of the contract.

6. QUALITY CONTROL PROGRAM (QC): The contractor shall establish and maintain a quality control plan to ensure the requirements of the contract are provided as specified.

6.1. A finalized version of the quality control plan submitted with the technical proposal shall be submitted to the Contracting Officer within thirty (30) days of award. Any changes to the plan shall be submitted to the Government. The QC plan shall include, but not limited to the following:

6.1.1. Inspection System: Details of the contractors inspection system which monitors the execution of any task completed under this contract must specify the areas to be inspected on a scheduled or unscheduled basis, how often inspections will be accomplished, and titles of the individuals who will perform the inspections.

6.1.2. Deficiency Prevention: A method for identifying and preventing quality deficiencies and their causes.

6.1.3. Response Times: Routine warranty calls shall be no later than forty eight (48) hours after the initial notification by the government. Emergency calls shall be no later than two (2) hours after initial notification by the government. Punch list items on individual delivery orders shall be resolved within ten (10) working days of notification by the government.

6.1.4. Inspection Files: The contractor shall maintain on site records of all the inspections conducted by the contractor and the necessary corrective actions taken. This documentation shall be made available to the Government through out the performance period of this contract.

7. SAFETY: The contractor shall execute all work in accordance with all applicable federal, state and local safety regulations, and the U.S. Army Corps of Engineers specifications.

7.1. The contractor shall conduct initial and periodic training for their employees, and ensure that all subcontractor employees have had proper safety and awareness training.

7.2. The contractor shall establish and maintain a safety plan to ensure the safety requirements of the contract are provided as specified. The safety plan shall be provided as specified and submitted to the Contracting Officer within thirty (30) days of the contract award. The safety plan shall be subject to Government approval.

Contractor compliance with the safety plan will be monitored by the Government.

7.3. The contractor shall record and report to the CO within one (1) hour of occurrence all available facts relating to each instance of injury to either the contractor, subcontractor or Government personnel, or damage to Government property. In the event of an accident or mishap, the contractor shall take prudent and reasonable action to establish control of the accident or mishap scene, until relieved by the

Contracting Officer, or designated agent of the CO. If the Government elects to conduct an investigation of the accident or mishap, the contractor and/or subcontractor shall cooperate fully and assist Government personnel in the investigation until such is complete.

8. PARTNERING: In order to most effectively and efficiently accomplish the work provided under this contract, the Government is encouraging the formation of a cohesive, mutually beneficial partnership with the contractor and their subcontractors.

This partnership would strive to draw on the strengths, skills and knowledge of each organization in an effort to achieve a quality project, done right the first time, within budget, safely, and on schedule. The focus of partnering is to build cooperative relationships, avoid or minimize disputes and actively pursue the attainment of common goals by the contracting parties. Success will be dependant on teamwork characterized by open communication while always adhering to the highest professional standards. The partnership will be bilateral in makeup and participation will be voluntary. Within sixty (60) days of contract award, the contractor shall arrange and fund a partnering meeting between the Government and the contractor.

9. SPECIFICATIONS:

9.1. The Unified Facilities Guide Specifications (UFGS), Appendix B, shall be the construction specifications used for this contract. The specifications can be accessed and downloaded on line at http://specsintact.ksc.nasa.gov

9.2. The Base Facilities Design Guide (BFS), Appendix A, shall be the design guide used for submitting project drawings and as-built drawings to the Government.

9.3. The Specification #01040, Wright Patterson AFB SABER Unit Price Book and

Software Requirements, shall be the specification used for the UPB and computer software requirements.

9.4. The following WPAFB Environmental Specifications, Appendix B, shall be the specifications used to address environmental protection and controls on all projects.

9.4.1. WPAFB Specification # 01022 WPAFB General Environmental

Requirements:

9.4.2. WPAFB Specification # 02081 WPAFB Removal and Disposal of Asbestos

Containing Materials

9.4.3. WPAFB Specification # 02090 WPAFB Removal and Disposal of Paint

Containing Lead Material.

9.4.4. WPAFB Specification # 02090 WPAFB Ozone Depleting Substance

Recovery

9.4.5. The contractor shall perform all activities of this contract in accordance with all applicable Federal, State, Local and WPAFB specifications.

27 November 2009