SOW_dtd_21Jul2015.pdf

DISTRIBUTION STATEMENT A. Approved for public release: Distribution is unlimited.

21 July 2015

Statement of Work (SOW) for

TANKS, COLLAPSIBLE, FUEL

10,000, 50,000, & 210,000 U.S. GALLONS

5430-01-511-2125RN (10K)

5430-01-517-8580RN (50K)

5430-01-511-4293RN (210K)

Prepared by

SUPPORT EQUIPMENT AND VEHICLE ENGINEERING DIVISION

235 BYRON ST STE 19A

ROBINS AFB GA 31098-1813

TABLE OF CONTENTS

1. SCOPE

2. APPLICABLE DOCUMENTS

2.1 Government documents

2.1.1 Specifications, standards, and handbooks

2.1.2 Other Government documents, drawings, and publications

2.2 Order of precedence

3. REQUIREMENTS

3.1 Program management

3.1.1 Program manager

3.1.2 Plant access

3.1.3 Monthly status report

3.2 Conferences and program reviews

3.2.1 Post award conference

3.2.2. Design reviews

3.2.2.1 Design review location and schedule

3.2.2.2 Test readiness review

3.2.2.3 Technical review documentation

3.2.3 Program Management Review support

3.2.4 Conference room

3.2.5 Meeting agendas

3.2.6 Meeting minutes

3.3 Logistics

3.3.1 Technical Order (TO) requirements

3.3.2 Provisioning

3.3.2.1 Provisioning Guidance Conference

3.4 Testing and evaluation

3.4.1 First article test

3.4.1.1 First article test procedures

3.4.1.2 First article testing

3.4.1.3 First article test report

3.4.1.4 Disposition of first article

3.5 Configuration management

3.5.1 Baselines

3.5.1.1 Functional baseline

3.5.1.2 Allocated baseline

3.5.1.3 Product baseline

3.5.1.4 Production release

3.5.2 Engineering Change Proposals (ECPs)

3.5.3 Request for Variance (RFV)

3.5.4 Repair and Rework Plan

3.5.5 Sample Selection Plan

3.6 Systems engineering

3.6.1 Environment, Safety, and Occupational Health (ESOH)

1. SCOPE

This document defines the tasks associated with the procurement of collapsible fuel tanks as described by MIL-PRF-32233 and is to be used in conjunction with MIL-PRF-32233.

2. APPLICABLE DOCUMENTS

The following documents are applicable to the SOW to the extent specified herein.

2.1 Government documents.

2.1.1 Specifications, standards, and handbooks. The following specifications, standards, and handbooks of the exact revision listed below form a part of this SOW to the extent specified herein.

DEPARTMENT OF DEFENSE SPECIFICATIONS

MIL-PRF-32233B Tanks, Collapsible, 3,000, 10,000, 20,000, 50,000, & 210,00 U.S. Gallons Fuel

2.1.2 Other Government documents, drawings, and publications.

DEPARTMENT OF DEFENSE MANUALS

TM-86-01N Air Force Technical Manual Contract Requirements

DEPARTMENT OF DEFENSE STANDARDS

FED-STD-313D Material Safety Data, Transportation Data and Disposal Data for Hazardous Materials Furnished to Government Activities

MIL-STD-882E Standard Practice for System Safety

DATA ITEM DESCRIPTIONS (DIDs)

DI-SAFT-80102C Safety Assessment Report (SAR) DI-MGMT-80227 Contractor's Progress, Status and Management Report DI-MISC-80508B Technical Report/Study Services DI-NDTI-80603A Test Procedure DI-SESS-80639D Engineering Change Proposal (ECP) DI-SESS-80640D Request for Variance (RFV) DI-SESS-80642D Notice of Revision (NOR) DI-NDTI-80809B Test/Inspection Report DI-CMAN-81218 Product Baseline Index (PBLI) DI-ADMN-81249A Conference Agenda DI-ADMN-81250A Conference Minutes

DI-SESS-81758A Logistics Product Data DI-SESS-81874 Engineering Data for Provisioning (EDFP)

(Copies of these documents are available online at http://quicksearch.dla.mil or from the Standardization Document Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia PA 19111-5094.)

Non-Government publications. The following documents of the exact revision listed below form a part of this document to the extent specified herein.

GEIA-HB-0007 Handbook and Guide for Logistics Product Data

Copies are available online at http://techstreet.com/products or Techstreet customer service at

(800) 699-9277.

2.2 Order of precedence. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1 Program management.

3.1.1 Program manager. The contractor shall identify to the Government and maintain a single point of contact (Program Manager) for all matters under this contract. The contractor shall also ensure that all program management personnel assigned to the program shall be available, as required, to meet program objectives.

3.1.2 Plant access. The contractor shall arrange for full access to applicable contractor facilities and offices by Government representatives conducting any business, making observations, or performing inspections required by public law or by this contract.

3.1.3 Monthly status report. The contractor shall submit a monthly status report that shall cover actions to date as well as a projection of planned work for the remaining effort. Reports shall document tasks, issues, actions, and deliverables. The contractor shall include a monthly shipment report and provide in the form of a spreadsheet. The report shall contain the following information: NSN, PART NUMBER, MANUFACTURE DATE, SHIPMENT DATE, SERIAL NUMBER, SHIP TO SRAN, MARK FOR DOCUMENT NUMBER. Problem areas shall be identified with proposed solutions and outcomes. (DI-MGMT-80227, Contractor's Progress, Status and Management Report)

3.2 Conferences and program reviews.

3.2.1 Postaward conference. If the Government determines that a postaward conference is necessary, the Government will convene the conference with the contractor at Robins AFB, within 45 days after contract award. The Procuring Contracting Officer (PCO) will coordinate the actual date, time, and location of the conference with the contractor.

3.2.2 Design reviews.

3.2.2.1 Design review location and schedule. The contractor shall conduct a Preliminary Design Review (PDR) within 90 days after the contract is awarded. The contractor shall conduct a Critical Design Review (CDR) within 180 days after the contract is awarded. The design review shall include formal technical reviews of the proposed design; program risks shall be reviewed on a technical and schedule basis. The review shall include, but is not limited to, preliminary calculations, and any necessary design studies or analyses. At the CDR the contractor will provide results of testing the proposed tank fabrics in accordance with 4.5.2.13 MIL-PRF-32233.

The design review shall be held at Robins AFB, or via teleconference. The PCO will coordinate the actual date, time, and meeting location of the reviews with the contractor. (DI-ADMN- 81249, Conference Agenda; DI-ADMN-81250, Conference Minutes; DI-MISC-80508, Technical Report/Study Services)

3.2.2.2 Test readiness review (TRR). The contractor shall conduct a test readiness review (TRR) 14 days prior to the start of the first article test. The TRR shall assess test objectives, test methods and procedures, scope of tests, and determine if required test resources have been properly identified and coordinated to support planned tests. The TRR shall be held at Robins AFB, or via teleconference. The PCO will coordinate the actual date, time, and meeting location of the reviews with the contractor. (DI-MISC-80508, Technical Report/Study Services)

3.2.2.3 Technical review documentation. The contractor shall prepare all necessary detailed status reports for the technical review meetings, conference agendas, and conference minutes.

The contractor shall prepare formal documentation of the design review and TRR.

(DI-MISC-80508, Technical Report/Study Services; DI-ADMN-81249, Conference Agenda; DI- ADMN-81250, Conference Minutes)

3.2.3 Program Management Review support. The contractor shall participate in and support all reviews, audits, and meetings as requested by the PCO or the contractor. Program Management Reviews shall be conducted quarterly at Robins AFB or as required at a mutually agreeable location or via teleconferences.

3.2.4 Conference room. The contractor shall provide a conference room suitable for meetings of up to 5 Government representatives, plus contractor personnel, in support of scheduled meetings at the contractor’s facility.

3.2.5 Meeting agendas. The contractor shall publish an agenda for all meetings and conferences specified in 3.2.2 and 3.2.3. The contractor shall request from the Government any items or issues to be discussed or presented at the meetings, and shall include such items in the agenda.

Agendas shall be submitted not less than five working days prior to any meeting.

(DI-ADMN-81249, Conference Agenda)

3.2.6 Meeting minutes. The contractor shall provide a written record of the discussions, decisions, and action items identified at each meeting. Minutes shall include presentation material. (DI-ADMN-81250, Conference Minutes)

3.3 Logistics.

3.3.1 Technical Order (TO) requirements. The contractor shall develop and deliver technical manuals in accordance with TM-86-01. (TM-86-01, Air Force Technical Manual Contract Requirements)

3.3.2 Provisioning. The contractor shall identify and recommend logical spare and repair parts sufficient to meet system and equipment operation and supportability in accordance with the Air Force Initial Provisioning Performance Specification (IPPS). GEIA-HB-0007 shall be used as a guide. Format shall be consistent with existing Government Provisioning data system (D220).

(DI-SESS-81758, Logistics Product Data; DI-SESS-81874, Engineering Data for Provisioning

(EDFP))

3.3.2.1 Provisioning Guidance Conference. A Provisioning Guidance Conference (PGC) shall be scheduled by the Prime Provisioning Activity (PPA) and should be held within 45 days after receipt of contract. The PGC is normally held at Robins AFB (AFGLSC PPA) for approximately two days to ensure both the contractor and the Government understand the provisioning requirements on contract. If a PGC is not desired, the contractor shall submit a written request for waiver of the PGC to the PPA. In the event a waiver is approved, a mutual understanding of the Provisioning requirements must be communicated in some forum in which the AFMC Form 718 (Provisioning Performance Schedule (PPS)) must be documented/completed, signed by both the Government and contractor, and a contract modification issued, if required. (DI-ADMN-81249, Conference Agenda; DI-ADMN-81250 Conference Minutes)

3.4 Testing and evaluation.

3.4.1 First article test. First article testing will be performed for each size tank.

3.4.1.1 First article test procedures. The contractor shall develop detailed first article test procedures, which shall address all requirements identified in the specification and this SOW.

The test procedures shall include data record sheets, charts, graphs, identification of test instruments by manufacturer, model number, and serial number. (DI-NDTI-80603, Test Procedure)

3.4.1.2 First article testing. After Government approval of the first article test procedures, the contractor shall schedule the testing to be conducted. If shipping is required to move the item(s) to and from a test site away from the contractor’s facility, the contractor shall be responsible for all costs associated with the shipment. The contractor shall notify the Government of the date, time, and location of first article testing 30 days prior to the start of testing. The test will be witnessed by one or more Government representatives.

3.4.1.3 First article test report. The contractor shall submit a first article test report upon completion of the first article test. The test report shall document all testing performed, including results of any unsuccessful test attempts. (DI-NDTI-80809, Test/Inspection Report)

3.4.1.4 Disposition of first article. The contractor shall retain possession of the first article unit after completion of all testing (MIL-PRF-32233, 6.3). First article units are considered destroyed during testing.

3.5 Configuration management.

3.5.1 Baselines.

3.5.1.1 Functional baseline. The functional baseline is MIL-PRF-32233.

3.5.1.2 Allocated baseline. All of the documents used to produce and define the accepted CDR configuration shall constitute the allocated baseline.

3.5.1.3 Product baseline. All of the documents used to produce and define the accepted first article tanks shall be identified in a Product Base Line Index (PBLI). The list shall identify the applicable version number as required. (DI-CMAN-81218, Product Base Line Index (PBLI))

3.5.1.4 Production release. Production release is acknowledgment by the procuring activity that the contractor has satisfied all requirements to proceed with delivery of hardware to be furnished under the contract. The contractor assumes all risks in initiating production before the first article test report and TOs have been delivered and approved by the procuring activity.

3.5.2 Engineering Change Proposals (ECPs). Notwithstanding any other provision in the contract, no contractor or subcontractor's change in design, fabrication, assembly, part, material, process, or source of supply shall be made to the allocated or product baseline unless such change is submitted in writing by ECP and approved by the procuring activity. Any request for change shall be accompanied by complete documentation supporting the need for the change. A Notice of Revision (NOR) shall be submitted with each ECP. Should the Government approve an ECP, the contractor shall be responsible for submitting updated TOs to reflect the changes made in the ECP. (DI-SESS-80639, Engineering Change Proposal (ECP); DI-SESS-80642, Notice of Revision (NOR)).

3.5.3 Request for Variance (RFV). The contractor shall prepare an RFV whenever a departure from the contractually-specified base line is proposed for a specific number of units or for a specific time. (DI-SESS-80640, Request for Variance (RFV)).

3.5.4 Repair and Rework Plan. The contractor shall prepare a Repair and Rework Plan. (DI- MISC-80508, Technical Report/Study Services)

3.5.5 Sample Selection Plan. The contractor shall prepare a Sample Selection Plan. (DI-MISC- 80508, Technical Report/Study Services)

3.6 Systems engineering.

3.6.1 Environment, Safety, and Occupational Health (ESOH). The contractor shall have the responsibility of identifying, analyzing, and mitigating all environment, safety, and occupational health (ESOH) risks, including safety hazards, to minimum (acceptable) levels in accordance with MIL-STD-882 criteria. The contractor shall also summarize all ESOH risks assumed during test and operation, identify safety features of the system, and specify procedural controls specific to the collapsible fuel tank system. Any new designs or modifications to the tanks shall include the identification and mitigation of ESOH hazards in accordance with the guidelines of MIL-STD-882. A Safety Assessment Report shall be delivered to the Government program team for review 60 days before CDR, with a final report submitted 30 days after Government approval. The contractor shall manage Hazardous Materials (HAZMAT), including those embedded in the system or used during operation or maintenance, as an element of the Systems Engineering process. The contractor shall list any HAZMAT, as defined in FED-STD-313 (Material Safety Data, Transportation Data and Disposal Data for Hazardous Materials Furnished to Government Activities), to be delivered under this contract, including locations, quantities, and special handling and disposal procedures. (DI-SAFT-80102, Safety Assessment Report

(SAR)).