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- Paving Federal contract opportunity
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- FA8201-17-R-0007
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SECTION L
INSTRUCTIONS TO OFFERORS (ITO)
PAVING INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ)
SOURCE SELECTION
1.0 PROPOSAL PREPARATION INSTRUCTIONS
1.1 This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with (IAW) the Federal Acquisition Regulation (FAR) 15.101-2.
Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability.
1.2 To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions, within 7 days of solicitation issuance, and must provide complete supporting rationale. The response shall consist of four (4) separate volumes; Volume I - Price, Volume II - Technical, Volume III - Past Performance; and Volume IV - Contract Documentation.
2.0 PROGRAM STRUCTURE AND OBJECTIVES
2.1 The Government intends to award up to three contract(s) for the Paving IDIQ program. The contractor shall have the capability to perform both asphalt and concrete paving, as referenced in the Basic Statement of Work (SOW) Part 2.1. However, the Government reserves the right to make more or no award(s) at all, if the Source Selection Authority (SSA) determines it is in the Government’s best interest. The SSA will consider the Government's expected volume of work, available funding, adequate competition, and the availability of best value proposals. The Government reserves the right to award contracts without discussions; therefore, it is imperative that offerors submit their best pricing and proposal terms initially. However, if during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision. Each contract will have a five-year ordering period with six-month option to extend the term of the contract. Individual delivery orders will be competed under fair opportunity rules cited in FAR 16.
2.2 Budget/Funding Information – Funding will be obligatged for each delivery order awarded under the basic contracts. The Government reserves the right to cance this solicitation, either before of after the closing date. In the event the Government cancels this solicitation or determines not to award a contract, the Government has no obligation to reimburse an offeror for any costs.
3.0 GENERAL INSTRUCTIONS
3.1 This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal shall include all data and information requested and shall be submitted in accordance with these instructions.
The offer shall be compliant with the requirements as stated in the Basic SOW, “Seed” Project SOW, and Model Contract (SF 1442). Any offeror who submits an incomplete package may be considered non-compliant and eliminated from the competitive range.
3.2 The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase, copy and paste, or restate the Government's requirements, but provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal.
3.3 Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.
3.4 The proposal acceptance period is specified in Block 13 (D) of Section A (front page) of the model contract/solicitation. Offerors providing less than the specified calendar days for Government acceptance after the date offers are due may be considered non-compliant.
3.4.1 The offeror agrees to hold the prices in their proposal for 240 calendar days from the date specified for receipt of offers.
3.5 IAW FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.
3.6 Point of Contact – The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in Block 7-9 of Section A (front page) of the model contract/solicitation.
3.7 Debriefing
3.7.1 Pre Award Debriefings – The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing IAW FAR 15.505.
3.7.2 Post Award Debriefings - The CO will notify unsuccessful offerors in the competitive range of the source selection decision IAW FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request IAW the requirements of FAR 15.505 or 15.506, as applicable.
3.8 Discrepancies – If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.
3.9 Electronic Reference Documents – All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov/.
Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.
3.10 Oral Presentation – Oral presentations will not be allowed.
3.11 Amendments to Solicitation – If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment to this request by the date and time specified in the amendment(s) by signing and returning the front page of each.
3.12 Submission, Modification, Revision, and Withdrawal of Proposals
3.12.1 Proposals and modifications to proposals shall be submitted in both paper and electronic media to the address located in Block 7-9 of Section A (front page) of the model contract/solicitation and shall include the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Late proposals will only be considered
IAW FAR 15.208.
3.12.2 Acceptable evidence to establish the time of receipt at the Government installation includes the time and date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.
3.12.3 Proposals may be withdrawn by written notice received at any time before award.
Proposals may also be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting the withdrawal is established and the person signs a receipt for the proposal before award.
3.13 Organization/Number of Copies/Page Limits
3.13.1 The title page of each volume must show:
3.13.1.1 Solicitation Number
3.13.1.2 Name, address, telephone and facsimile numbers, Commercial and Government Entity (CAGE) code, Data Universal Numbering System (DUNS) Number, and email address of the offeror
3.13.1.3 Volume number and name (e.g. Volume I, Price) and copy number (i.e.
Original, copy 1, copy 2, etc.)
3.13.2 The offeror shall prepare the proposal as set forth in the Table 1 - Proposal Organization. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies specified.
Each volume identified in the table shall be separately bound in three-ring, loose-leaf binders. The contents of each proposal volume are described in the ITO paragraph as noted in the table below:
Table 1 - Proposal Organization
VOLUME ITO Paragraph Number
VOLUME TITLE COPIES PAGE LIMIT
I 4.0 Price Original plus 1 Hard Copies, and 2 CDs
Unlimited, Pricing
Assumprions & Estimating Techniques and Methods limited to 2 pages II 5.0 Technical Capability Original plus 3 Hard
Copies, and 2 CDs 50 pages – Excluding material submittals (submitted on
AF IMT
3000) -
Unlimited III 6.0 Past Performance Original plus 1 Hard
Copy, and 2 CDs 15 pages
IV 7.0 Contract Documentation
Original plus 1 Hard Copy
Unlimited
3.14 Page Limitation – Page limitations identified in Table 1 – Proposal Organization shall be treated as maximums. If page limitations exceeded, the excess pages will not be read or considered in the evaluation of the proposal and offeror will be notified of such. Page limitations may be placed on responses to Evaluation Notices (ENs), if applicable. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, glossaries, Cross Reference Matrix, and those noted in the Proposed Organization Chart as unlimited.
3.15 Pricing Information – All pricing information shall be addressed ONLY in the Price Proposal.
3.16 Cross Referencing
3.16.1 Each volume shall be written on a standalone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted.
3.16.2 The offeror shall fill out Table 2 - Cross Reference Matrix in the format below, indicating the proposal reference information as it relates to the Section L - Instructions to Offerors, and Section M - Evaluation Factors for Award. This shall be included in the Technical Capability (Volume II). The Cross Reference Matrix addresses each requirement within the Basic and “Seed” Project SOWs (Section XX, Attachments XX and XX) and subfactors. The offeror shall fill in each section independently labeled with the appropriate paragraph number or page number from their proposal that addresses the requirement or factor and subfactor.
Table 2 – Cross Reference Matrix (Sample)
VOLUME Section L Section M Basic SOW “Seed” Project SOW
Proposal (for contractor fill-in)
Para. X.x. Para. X.x. Para. X.x. Para. X.x. Proposal reference or section
3.17 Indexing
3.17.1 Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Tables of content do not count agains the page limitatinos for their respective volumes.
3.17.2 Include an indexed list of Tables and Figures. Tables and Figures do not count against the page limitations for their respective volumes.
3.17.3 Glossary of Abbreviations and Acronyms – Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.
3.18 Page Size and Format
3.18.1 A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 inches, not including foldouts, and printed on both sides. Sheets shall be double-sided which will count as two pages. Except for the reproduced sections of the solicitation document, the text shall be New Times Roman, font size shall be no less than 12 point, and lines shall be single spaced. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top, bottom, and sides. Pages shall be numbered sequentially by volume. These page format restrictions shall also apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals.
3.18.2 Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, be printed only on one side, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point. Tables and Charts will not count against the page count. These limitations shall apply to both electronic and hard copy proposals.
3.19 Binding and Labeling – Each volume of the proposal should be separately bound in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open. Staples shall not be used. The outside of each binder shall include a cover sheet, clearly marked as to volume number, title, original or copy number, solicitation identification and the offeror's name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed IAW FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.
3.20 Electronic Offers – The content and page size of electronic copies must be identical to the hard copies. In the event there is a discrepancy between the hard copy and electronic copy, the hard copy shall take precedence. For electronic copies, indicate on each CD the volume number and title. Each volume shall be on a separate CD. Use separate files within each CD to permit rapid location of all portions, including subfactor required plans, exhibits, annexes, and attachments, if any. The Offeror shall submit Volumes I – IV in electronic format, using read only CDs (i.e. CD-R). Re-writable CDs (i.e. CD-RW) shall NOT be used. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal, as applicable, shall be submitted in a format readable by Microsoft (MS) Word 2013, MS Excel 2013, and MS-Power Point 2013, or in a “word searchable” PDF format. The Price volume tables and charts shall be in MS Excel 2013 format. Word documents – Set “save as type” to “Word Document (*docx)” only. Excel spreadsheets – Set “Save as type” to Microsoft Excel Workbook (*xlsx).” PowerPoint presentation – Set “Save as type” to “Microsoft PowerPoint 2013 Presentation (*.pptx).” PDF formats shall ONLY be used for drawings, cut sheets, and related types of documents. Do not use PDF formats for Excel or PowerPoint material.
3.21 Distribution – The “original” proposal shall be identified. Proposals shall be addressed to the CO and mailed or hand-delivered to the address located in Block 7-9 of Section A (front page) of the model contract/solicitation. Be sure to advise the Administrative Contracting Officer (ACO) and the Defense Contract Audit Agency (DCAA) for prime and subcontractors that the proposal is "For Official Use Only" and "Source Selection Information--See FAR 2.101 and FAR 3.104".
4.0 VOLUME I – PRICE
4.1 General Instructions – The primary purpose of the price proposal volume is to provide the CO and the team evaluators an understanding of how the price proposal was developed. The price evaluation criteria will be: (1) Reasonableness, (2) Balance, and (3) Total Evaluated Price (TEP) which will be assessed from the offeror’s information provided in this volume.
4.2 Total Evaluated Price (TEP) – All pricing detail shall be included in the Pricing Matrix, Section XX, Attachment XX, IAW the instructions below. The offeror shall not alter the formulas or content of the worksheets, and shall only populate the shaded cells IAW the instructions below. Although the Offeror may not alter spreadsheets other than populating indicated cells, the offeror may alter column/row size to facilitate readability.
4.2.1 Offerors shall input unburdened NTE Labor Rates into the “Labor Rate Matrix,” Section XX, Attachment XX, IAW the instructions contained thereon. Proposed NTE unburdened professional labor rates will be contractually binding ceiling rates that shall not be exceeded for any future TOs.
4.2.2 Offerors shall populate the “Construction Cost Estimate Breakdown” worksheet, Section XX, Attachment XX, IAW the instructions contained thereon or RSMeans based worksheet. For the purposes of the “Seed” Project, all rates shall be proposed and evaluated at the ceiling or NTE rate for Ordering Period 1. If the offeror is selected for award, the offeror may propose lower rates on future TOs.
4.2.3 Offerors shall input pricing for the “Seed” Project for each applicable division price field as identified in the “Construction Cost Estimate Breakdown” worksheet, Section XX, Attachment XX, IAW the instructions contained thereon or RSMeans based worksheet.
Proposed “Seed” Project prices are Firm-Fixed Price (FFP) and contractually binding. The TEP is for evaluation purposes for the basic contract and “Seed” Project award.
4.3 Pricing Information Requirements – IAW FAR 15.402, 15.403-1(b) and 15.403-3(a), “information other than cost or pricing data” may be required to support price reasonableness.
If, after receipt of proposals, the CO determines that there is insufficient information available to determine the reasonableness of the proposed pricing, the offeror may be required to submit additional information other than cost or pricing data. If during the source selection process the CO determines that adequate competition no longer exists, then cost and pricing data may be required.
4.4 Rounding – All total dollar amounts provided shall be rounded to the nearest dollar.
4.5 Pricing Assumptions – Summarize all significant pricing assumptions, scope limitations and/or qualifications of the Price proposal IAW Table 1 – Proposal Organization.
4.6 Estimating Techniques and Methods - When responding to the Price Volume requirements in the solicitation, the offeror and associated subcontractors shall use generally accepted construction estimating techniques using an RSMeans based estimating system, such as
RSMeans, e4Clicks, or Government-approved equivalent, to develop their estimates on the “Seed” Project. Provide a summary description of your standard estimating system or methods.
4.7 Price Information – Information beyond that required by this instruction shall not be submitted unless you consider it essential to document or support your price position. All information relating to the proposed prices/rates, including all required supporting documentation must be included in the section of the proposal designated as the Price volume.
Under no circumstances shall this information and documentation be included elsewhere in the proposal.
5.0 VOLUME II – TECHNICAL CAPABILITY
5.1 General - The Technical Capability Volume shall be clear, specific, complete, and include sufficient detail for effective evaluation. Legibility, clarity and coherence are very important.
Your responses will be evaluated against the Technical subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors.
There will be no reference to rates or price in this volume. Offerors shall assume that the Government has no prior knowledge of their experience and certifications, and will base its evaluation on the information presented in the offeror’s proposal. All the requirements specified in the solicitation are mandatory. By the offeror’s proposal submission, the offeror is representing that the company will perform ALL the requirements specified in the solicitation (including SOWs); it is not necessary or desirable to tell us so in the proposal. It is necessary, however, to describe how you will accomplish/satisfy the requirements and specifically how that capability will be used for this effort.
5.1.1 Adequate Responses - It is imperative that the offeror fully describe and provide detail as to how the offeror shall meet the subfactor requirements. Do not merely copy and paste, rephrase or restate the objectives or reformulate the requirements specified in the solicitation. Proposals shall clearly demonstrate and substantiate the offeror’s claims to fulfill the requirement. The absence of substantive information may result in a technically “Unacceptable” proposal.
5.2 Volume Organization – The Technical Capability Volume shall be organized according to the following general outline:
(1) Table of Contents
(2) List of Tables and Drawings
(3) Glossary
(4) Subfactor 1: “Seed” Project
(5) Subfactor 2: Key Personnel
(6) Subfactor 3: Bonding
5.3 Subfactor 1: “Seed” Project – The offeror shall provide information that describe and clearly demonstrates evidence of sound and effective approach as to how they propose to accomplish the “Seed” Project, IAW the “Seed” Project SOW, and shall include the following documentation:
5.3.1 Detailed Drawings and Plans including Traffic Control and Phasing Plan IAW “Seed” Project SOW and Basic SOW Section 7
5.3.2 Construction Performance Schedule IAW “Seed” Project SOW and Basic SOW Section 13
5.3.3 Material Submittals IAW “Seed” Project SOW and Basic SOW Section 8
5.4 Subfactor 2: Key Personnel – The offeror shall provide information IAW Basic SOW Section 5.1 that includes a position description for all key personnel with required minimum qualifications, specifies which positions are being accomplished by subcontractors, and include a compete organizational chart. Offerors shall specify how they will ensure employees and subcontractors have current and valid professional certifications and licenses. This plan shall include resumes, licenses, and certificatinos to fulfill requirements IAW Basic SOW Section 5.1 for the following key personnel:
5.4.1 Project/Contract Manager (PM/CM)
5.4.2 Project Superintendent (PS)
5.4.3 Quality Control Officer (QC)
5.4.4 Site Safety and Health Officer (SSHO)
5.5 Subfactor 3: Bonding – The offeror shal provide information IAW Basic SOW Section 4.1.3, to fulfill the minimum requirement for “Seed” Project SOW.
6.0 VOLUME III - PAST PERFORMANCE
6.1 Offerors shall submit recent and relevant contracts (maximum of three contracts) as defined below. The Government will consider this information, along with information obtained from other sources to include, but not limited to, Government databases such as Past Performance Information Retrieval System (PPIRS), Contractor Performance Assessment Reports System (CPARS), and/or through the use of Government and commercial customer interviews and questionnaires. Offerors must use the Past Performance Information (PPI) Tool (Use latest version from FBO.gov) in order to electronically submit the Past Performance Volume IAW the RFP. See Section L, Appendix 1 for instructions. Offerors must also submit a CD IAW Section L, Table 1 – Proposal Organization.
6.1.1 Recency is defined as performance less than (3) three years old from the issue date of this solicitation. The Government will not consider performance on contracts or task orders where performance was concluded more than (3) three years prior to this solicitation’s issue date.
6.1.2 Relevancy is defined as performance of efforts involving construction that are similar or greater in scope and magnitude that involves similar types and complexities of construction described in this RFP. For Government contracts, any relevant Government contract where the offeror was the Prime Contractor/Subcontractor will be considered and reviewed to determine past performance history.
6.2 Offerors will have an opportunity to provide information to address any performance problems and issues that the Government may identify that they have not previously been able to address and explain corrective action taken and current status. The Government will consider this information in determining the offeror’s past performance rating.
6.2.1 An offeror’s failure to address performance problems and issues within this volume does not preclude the Government from using such information in determining a past performance rating.
6.3 If a joint venture is contemplated, provide complete information as to the joint venture.
Include any relevant and recent past performance information on previous joint ventures with the same partner. If this is a first time joint venture, each party to the joint venture should provide a list of past relevant contracts (maximum of three).
7.0 VOLUME IV – CONTRACT DOCUMENTATION
7.1 Model Contract/Representations and Certifications – Provide all Volume IV Contract Documentation in the prescribed format identified in Table 1 – Proposal Organization, of this Section L.
7.1.1 Signed Model Contract (SF 1442)
7.1.1.1 Section A – Solicitation/Contract Form: Complete blocks 14, 15, 16, 19 and 20 of SF 1442 and include signed ammendments to the solicitation (if any). Signature by the offeror on the SF 1442 constitures an offer, which the Government may accept.
7.1.2 Section B – Supplies or Services and Cost/Prices
7.1.2.1 Do not input pricing information in Section B of the Model Contract. All pricing shall be included in the Price Volume.
7.1.3 Section I – Contract Clauses
7.1.3.1 Offerors shall complete all required clause fill-ins
7.1.3.2 IAW FAR Clause 52.228-1, Bid Guarantee, the offeror shall provide a bid guarantee in the amount of 20 Percent (20%) of the bid price.
7.1.3.3 Submit a prequalification letter from an A.M. Best “A” rated surety (not a bonding agent), that verifies your bonding relationship and shows a minimum bond capacity of $5M aggregate for Paving IDIQ TOs. Additional bonding will be required if active Paving IDIQ projects exceed $5M. Performance and Payment Bonds will be required IAW FAR Clause 52.228-15 and due not later than 10 days after award notification.
7.1.4 Section K - Representations, Certifications, and other Statements of Offerors – Complete representations, certifications, acknowledgments and statements. Offeror must have filled out an online FAR provision 52.204-08 Annual Representations and Certifications (Dec 2012), Online Reps and Certs at http://www.sam.gov. Offeror shall ensure certification as a small business under North American Industry Classification System (NAICS).
7.2 Ability to obtain resources – Submit acceptable evidence that your company possesses adequate financial resources to perform the contract. An example of acceptable evidence is a commitment or explicit arrangement that will be in existence at the time of contract award, to acquire the needed materials, equipment, personnel and other resources necessary to sustain operations. This information will be used as part of the CO’s determination of responsibility
IAW FAR 9.104.
7.3 Plans Required by Regulation or Policy - Submit the following plan IAW applicable FAR and DFARS and SOW Sections. These plans shall be placed in individual binders that are subtitled (e.g., Volume IV, Contract Documentation). Provide copies in the formats and quantities identified in Table 1 – Proposal Organization, of this Section L.
7.3.1 IAW FAR Clause 52.219-14 Limitations of Subcontracting at least 15 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. Small businesses that intend to count the performance of other small businesses in meeting the 15 percent requirement of FAR Clause 52.219-14, Limitations of Subcontracting, must include in their Contract Documentation Volume evidence of a joint venture has been approved by the Small Business Administration (SBA). Submit documentation that demonstrates how the prime contractor will meet the requirements of the aforementioned FAR Clause.
7.4 Exceptions to Solicitation Requirements – Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale within 7 days of solicitation issuance. Each exception shall be specifically related to each paragraph and or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 3 - Solicitation Exceptions.
Table 3 - Solicitation Exceptions
SOLICITATION
DOCUMENT
PAGE/
PARAGRAPH
REQUIREMENT/
PORTION RATIONALE
SOW, SPEC, Model Contract, ITO, Section M, etc.
Applicable Page and Paragraph Numbers
Identify the requirement or portion to which exception is taken
Describe why the requirement can/will not be met
7.6 Other Information Required
7.6.1 Authorized Offeror Personnel – Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.
Company/Division Address, Identifying Codes, and Applicable Designations – Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN;
size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s).
List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.
8.0 LIST OF APPENDICES – Section L appendix listed below is provided as a separate file.
Appendix 1: Past Performance Information Tool
| INSTRUCTIONS TO OFFERORS (ITO) |
| PAVING INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ) |
| SOURCE SELECTION |
| 1.0 PROPOSAL PREPARATION INSTRUCTIONS |
| 1.1 This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with (IAW) the Federal Acquisition Regulation (FAR) 15.101-2. Technical tradeoffs will not be made and no additional credit will be... |
| 1.2 To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and tec... |
| 2.0 PROGRAM STRUCTURE AND OBJECTIVES |
| 2.1 The Government intends to award up to three contract(s) for the Paving IDIQ program. The contractor shall have the capability to perform both asphalt and concrete paving, as referenced in the Basic Statement of Work (SOW) Part 2.1. However, the ... |
| 2.2 Budget/Funding Information – Funding will be obligatged for each delivery order awarded under the basic contracts. The Government reserves the right to cance this solicitation, either before of after the closing date. In the event the Government... |
| 3.0 GENERAL INSTRUCTIONS |
| 3.1 This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal shall include all data and information requested and shall be submitted in accordanc... |
| 3.2 The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase, copy and paste, or restate the Government's requireme... |
| 3.3 Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. |
| 3.4 The proposal acceptance period is specified in Block 13 (D) of Section A (front page) of the model contract/solicitation. Offerors providing less than the specified calendar days for Government acceptance after the date offers are due may be cons... |
| 3.4.1 The offeror agrees to hold the prices in their proposal for 240 calendar days from the date specified for receipt of offers. |
| 3.5 IAW FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals. |
| 3.6 Point of Contact – The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO at the address located in Block... |
| 3.7 Debriefing |
| 3.7.1 Pre Award Debriefings – The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing IAW FAR 15.505. |
| 3.7.2 Post Award Debriefings - The CO will notify unsuccessful offerors in the competitive range of the source selection decision IAW FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a... |
| 3.8 Discrepancies – If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale. The offeror is reminded tha... |
| 3.9 Electronic Reference Documents – All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov/. Potential offerors are encouraged to subscribe for real-time e-mail ... |
| 3.10 Oral Presentation – Oral presentations will not be allowed. |
| 3.11 Amendments to Solicitation – If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment to this request by the d... |
| 3.12 Submission, Modification, Revision, and Withdrawal of Proposals |
| 3.12.1 Proposals and modifications to proposals shall be submitted in both paper and electronic media to the address located in Block 7-9 of Section A (front page) of the model contract/solicitation and shall include the time and date specified for re... |
| 3.12.2 Acceptable evidence to establish the time of receipt at the Government installation includes the time and date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral tes... |
| 3.12.3 Proposals may be withdrawn by written notice received at any time before award. Proposals may also be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting the withdrawal is established and... |
| 3.13 Organization/Number of Copies/Page Limits |
| 3.13.1 The title page of each volume must show: |
| 3.13.1.1 Solicitation Number |
| 3.13.1.2 Name, address, telephone and facsimile numbers, Commercial and Government Entity (CAGE) code, Data Universal Numbering System (DUNS) Number, and email address of the offeror |
| 3.13.1.3 Volume number and name (e.g. Volume I, Price) and copy number (i.e. Original, copy 1, copy 2, etc.) |
| 3.13.2 The offeror shall prepare the proposal as set forth in the Table 1 - Proposal Organization. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of ... |
| 3.14 Page Limitation – Page limitations identified in Table 1 – Proposal Organization shall be treated as maximums. If page limitations exceeded, the excess pages will not be read or considered in the evaluation of the proposal and offeror will be not... |
| 3.15 Pricing Information – All pricing information shall be addressed ONLY in the Price Proposal. |
| 3.16 Cross Referencing |
| 3.16.1 Each volume shall be written on a standalone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will b... |
| 3.16.2 The offeror shall fill out Table 2 - Cross Reference Matrix in the format below, indicating the proposal reference information as it relates to the Section L - Instructions to Offerors, and Section M - Evaluation Factors for Award. This shall ... |
| 3.17 Indexing |
| 3.17.1 Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Tables of content do not count agains the page limitatinos for their respective volumes. |
| 3.17.2 Include an indexed list of Tables and Figures. Tables and Figures do not count against the page limitations for their respective volumes. |
| 3.17.3 Glossary of Abbreviations and Acronyms – Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes. |
| 3.18 Page Size and Format |
| 3.18.1 A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 inches, not including foldouts, and printed on both sides. Sheets shall be double-sided which will count as two pages. Except for the repr... |
| 3.18.2 Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in... |
| 3.19 Binding and Labeling – Each volume of the proposal should be separately bound in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open. Staples shall not be used. The outside of each binder shall include a cover shee... |
| 3.20 Electronic Offers – The content and page size of electronic copies must be identical to the hard copies. In the event there is a discrepancy between the hard copy and electronic copy, the hard copy shall take precedence. For electronic copies, ... |
| 3.21 Distribution – The “original” proposal shall be identified. Proposals shall be addressed to the CO and mailed or hand-delivered to the address located in Block 7-9 of Section A (front page) of the model contract/solicitation. Be sure to advise ... |
| 4.0 VOLUME I – PRICE |
| 4.1 General Instructions – The primary purpose of the price proposal volume is to provide the CO and the team evaluators an understanding of how the price proposal was developed. The price evaluation criteria will be: (1) Reasonableness, (2) Balance... |
| 4.2 Total Evaluated Price (TEP) – All pricing detail shall be included in the Pricing Matrix, Section XX, Attachment XX, IAW the instructions below. The offeror shall not alter the formulas or content of the worksheets, and shall only populate the sh... |
| 4.2.1 Offerors shall input unburdened NTE Labor Rates into the “Labor Rate Matrix,” Section XX, Attachment XX, IAW the instructions contained thereon. Proposed NTE unburdened professional labor rates will be contractually binding ceiling rates that s... |
| 4.2.2 Offerors shall populate the “Construction Cost Estimate Breakdown” worksheet, Section XX, Attachment XX, IAW the instructions contained thereon or RSMeans based worksheet. For the purposes of the “Seed” Project, all rates shall be proposed and ... |
| 4.2.3 Offerors shall input pricing for the “Seed” Project for each applicable division price field as identified in the “Construction Cost Estimate Breakdown” worksheet, Section XX, Attachment XX, IAW the instructions contained thereon or RSMeans base... |
| 4.3 Pricing Information Requirements – IAW FAR 15.402, 15.403-1(b) and 15.403-3(a), “information other than cost or pricing data” may be required to support price reasonableness. If, after receipt of proposals, the CO determines that there is insuffi... |
| 4.4 Rounding – All total dollar amounts provided shall be rounded to the nearest dollar. |
| 4.5 Pricing Assumptions – Summarize all significant pricing assumptions, scope limitations and/or qualifications of the Price proposal IAW Table 1 – Proposal Organization. |
| 4.6 Estimating Techniques and Methods - When responding to the Price Volume requirements in the solicitation, the offeror and associated subcontractors shall use generally accepted construction estimating techniques using an RSMeans based estimating s... |
| 4.7 Price Information – Information beyond that required by this instruction shall not be submitted unless you consider it essential to document or support your price position. All information relating to the proposed prices/rates, including all requi... |
| 5.0 VOLUME II – TECHNICAL CAPABILITY |
| 5.1 General - The Technical Capability Volume shall be clear, specific, complete, and include sufficient detail for effective evaluation. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical sub... |
| 5.1.1 Adequate Responses - It is imperative that the offeror fully describe and provide detail as to how the offeror shall meet the subfactor requirements. Do not merely copy and paste, rephrase or restate the objectives or reformulate the requireme... |
| 5.2 Volume Organization – The Technical Capability Volume shall be organized according to the following general outline: |
| (1) Table of Contents |
| (2) List of Tables and Drawings |
| (3) Glossary |
| (4) Subfactor 1: “Seed” Project |
| (5) Subfactor 2: Key Personnel |
| (6) Subfactor 3: Bonding |
| 5.3 Subfactor 1: “Seed” Project – The offeror shall provide information that describe and clearly demonstrates evidence of sound and effective approach as to how they propose to accomplish the “Seed” Project, IAW the “Seed” Project SOW, and shall incl... |
| 5.3.1 Detailed Drawings and Plans including Traffic Control and Phasing Plan IAW “Seed” Project SOW and Basic SOW Section 7 |
| 5.3.2 Construction Performance Schedule IAW “Seed” Project SOW and Basic SOW Section 13 |
| 5.3.3 Material Submittals IAW “Seed” Project SOW and Basic SOW Section 8 |
| 5.4 Subfactor 2: Key Personnel – The offeror shall provide information IAW Basic SOW Section 5.1 that includes a position description for all key personnel with required minimum qualifications, specifies which positions are being accomplished by subco... |
| 5.4.1 Project/Contract Manager (PM/CM) |
| 5.4.2 Project Superintendent (PS) |
| 5.4.3 Quality Control Officer (QC) |
| 5.4.4 Site Safety and Health Officer (SSHO) |
5.5 Subfactor 3: Bonding – The offeror shal provide information IAW Basic SOW Section 4.1.3, to fulfill the minimum requirement for “Seed” Project SOW.
| 6.0 VOLUME III - PAST PERFORMANCE |
| 6.1 Offerors shall submit recent and relevant contracts (maximum of three contracts) as defined below. The Government will consider this information, along with information obtained from other sources to include, but not limited to, Government databas... |
| 6.1.1 Recency is defined as performance less than (3) three years old from the issue date of this solicitation. The Government will not consider performance on contracts or task orders where performance was concluded more than (3) three years prior to... |
| 6.1.2 Relevancy is defined as performance of efforts involving construction that are similar or greater in scope and magnitude that involves similar types and complexities of construction described in this RFP. For Government contracts, any relevant G... |
| 6.2 Offerors will have an opportunity to provide information to address any performance problems and issues that the Government may identify that they have not previously been able to address and explain corrective action taken and current status. The... |
| 6.2.1 An offeror’s failure to address performance problems and issues within this volume does not preclude the Government from using such information in determining a past performance rating. |
6.3 If a joint venture is contemplated, provide complete information as to the joint venture. Include any relevant and recent past performance information on previous joint ventures with the same partner. If this is a first time joint venture, each ...
| 7.0 VOLUME IV – CONTRACT DOCUMENTATION |
| 7.1 Model Contract/Representations and Certifications – Provide all Volume IV Contract Documentation in the prescribed format identified in Table 1 – Proposal Organization, of this Section L. |
| 7.1.1 Signed Model Contract (SF 1442) |
| 7.1.1.1 Section A – Solicitation/Contract Form: Complete blocks 14, 15, 16, 19 and 20 of SF 1442 and include signed ammendments to the solicitation (if any). Signature by the offeror on the SF 1442 constitures an offer, which the Government may acc... |
| 7.1.2 Section B – Supplies or Services and Cost/Prices |
| 7.1.2.1 Do not input pricing information in Section B of the Model Contract. All pricing shall be included in the Price Volume. |
| 7.1.3 Section I – Contract Clauses |
| 7.1.3.1 Offerors shall complete all required clause fill-ins |
| 7.1.3.2 IAW FAR Clause 52.228-1, Bid Guarantee, the offeror shall provide a bid guarantee in the amount of 20 Percent (20%) of the bid price. |
| 7.1.3.3 Submit a prequalification letter from an A.M. Best “A” rated surety (not a bonding agent), that verifies your bonding relationship and shows a minimum bond capacity of $5M aggregate for Paving IDIQ TOs. Additional bonding will be required if... |
| 7.1.4 Section K - Representations, Certifications, and other Statements of Offerors – Complete representations, certifications, acknowledgments and statements. Offeror must have filled out an online FAR provision 52.204-08 Annual Representations and ... |
| 7.2 Ability to obtain resources – Submit acceptable evidence that your company possesses adequate financial resources to perform the contract. An example of acceptable evidence is a commitment or explicit arrangement that will be in existence at the t... |
| 7.3.1 IAW FAR Clause 52.219-14 Limitations of Subcontracting at least 15 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. Small businesses that intend to count the performance of other ... |
| 7.4 Exceptions to Solicitation Requirements – Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation fact... |
| 7.6 Other Information Required |
| 7.6.1 Authorized Offeror Personnel – Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those ... |
| Company/Division Address, Identifying Codes, and Applicable Designations – Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This sam... |
8.0 LIST OF APPENDICES – Section L appendix listed below is provided as a separate file.
File details come from the government source that posted it. Updated .