Section_L_13_June_2017.docx
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- Paving Federal contract opportunity
- Solicitation number
- FA8201-17-R-0007
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Section L, Instructions to Offerors
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SECTION L
INSTRUCTIONS TO OFFERORS (ITO)
PAVING INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ)
SOURCE SELECTION
PROPOSAL PREPARATION
1.1 Guidance:
This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.101-2. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The response shall consist of three (3) separate volumes; Volume I - Price, Volume II – Technical Acceptability, Volume III - Contract Documentation. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.
PROGRAM STRUCTURE AND OBJECTIVES
2.1 Objectives:
The Government intends to award approximately three (3) basic contract(s) for the Paving IDIQ program. However, the Government reserves the right to make more, less, or no award(s) at all, if the Source Selection Authority (SSA) determines it is in the Government’s best interest. The SSA will consider the Government's expected volume of work, available funding, adequate competition, and the availability of best value proposals. The contractor shall have the capability to perform both asphalt and exterior/interior concrete construction work, as referenced in the Basic Statement of Work (SOW) paragraph 2.1. The Government reserves the right to award contracts without discussions; therefore, it is imperative that offerors submit their best pricing and proposal terms initially. However, if during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision. The basic contract will have a five (5) year ordering period with a six (6) month option to extend the term of the contract IAW FAR 52.217-9. IAW FAR 52.216-22, the Period of Performance (PoP) may be up to six (6) years, and if the option is exercised the total PoP may be up to six (6) years and six (6) months. Individual task orders (TOs) will be competed under the ordering procedures established in the Basic SOW, paragraph 4.
2.2 Budget/Funding Information:
Funding will be obligated for each TO awarded under the basic contracts. The Government reserves the right to cancel this solicitation, either before or after the Request for Proposal (RFP) closing date. In the event the Government cancels this solicitation or determines not to award a contract, the Government has no obligation to reimburse an offeror for any bid and proposal costs.
3.0 GENERAL INSTRUCTIONS
3.1 Guidance:
This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal shall include all data and information requested and shall be submitted in accordance with these instructions. The proposal shall be compliant with the requirements as stated in the Basic SOW, “Seed” Project SOW, and Model Contract (SF 1442). Any offeror who submits an incomplete package may be considered non-compliant and eliminated from the competitive range.
3.2 Include Sufficient Detail:
The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase, direct copy and paste, or restate the Government's requirements, but provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their capabilities and experience, and will base its evaluation on the information presented in the offeror's proposal.
3.3 Embellishments:
Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.
3.4 Proposal Validity:
The proposal acceptance period is specified in Block 13 D. of Section A (front page) of the model contract/solicitation. Offerors providing less than the specified calendar days for Government acceptance after the date proposals are due may be considered non-compliant and eliminated from the competitive range.
3.4.1 The offeror agrees to hold the prices in their proposal for 240 calendar days from the date specified for receipt of proposals.
3.5 Disposition of Proposals:
IAW FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such proposals.
3.6 Point of Contact:
The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO.
3.6.1 Offeror and Government Information Exchanges – Exchanges of source selection information (i.e. questions and answers) between Government and offerors will be controlled by the CO. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Otherwise, source selection information will be transmitted via direct mail. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the CO prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). The CO may determine to conduct telephone exchanges when deemed appropriate by the Government. Proposals shall be submitted in a hard copy and electronic format only.
3.7 Debriefing:
Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable. The CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to only one debriefing for each proposal. For unsuccessful offerors in the competitive range of the source selection, the CO will notify the offerors of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing.
3.8 Discrepancies:
If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.
3.9 Electronic Reference Documents:
All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov/ or through the CO. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.
3.10 Oral Presentation:
Oral presentations will not be allowed.
3.11 Amendments to Solicitation:
If this RFP is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment to this request by the date and time specified in the amendment(s) by signing and returning the front page of each amendment.
3.12 Submission, Modification, Revision, and Withdrawal of Proposals:
3.12.1 Proposals and modifications to proposals shall be submitted in both paper and electronic media to the CO located at:
AFSC OL:H/PZIEB
Attn: Ms. Michelle Esquivel Contracting Officer 6038 Aspen Ave Bldg 1289 NE Wing Hill AFB, Utah 84056-5838 801-777-0199
Include Solicitation Number FA8201-17-R-0007 on the address label, the time and date specified for receipt, and the name and address of the offeror. Late proposals will only be considered IAW FAR 15.208.
3.12.2 All items listed in Table 1 - Proposal Organization, shall be received prior to the closing date. Acceptable evidence to establish the time of receipt at the Government contracting office includes the time and date stamp of the contracting office on the proposal wrapper, other documentary evidence of receipt maintained by the contracting office, or oral testimony or statements of Government personnel. Proposals may be emailed to the contracting office as a “notice” of submittal, but are not required and shall not be used as evidence of proposal submittal.
3.12.3 Proposals may be withdrawn by written notice received at any time before award. Proposals may also be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting the withdrawal is established and the person signs a receipt for the proposal before award.
3.13 Organization/Number of Copies/Page Limits:
3.13.1 The title page of each volume must show:
| 3.13.1.1 Solicitation Number |
| 3.13.1.2 Name, address, telephone and facsimile numbers, Commercial and Government Entity (CAGE) code, Data Universal Numbering System (DUNS) Number, and email address of the offeror |
| 3.13.1.3 Volume number and name (e.g. Volume I, Price) and copy number (i.e. Original, copy 1, copy 2, etc.) |
3.13.2 The offeror shall prepare the proposal as set forth in the Table 1 - Proposal Organization. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies specified. Each volume identified in the table shall be separately bound in three-ring, loose-leaf binders. The contents of each proposal volume are described in the ITO paragraph as noted in the table below:
Table 1 - Proposal Organization
| VOLUME |
| ITO Paragraph |
Number
| VOLUME TITLE |
| Hard Copies (includes original)* |
| CD-R/DVD-R |
Copies
PAGE LIMIT
| I |
| 4.0 |
| Price |
| 2 |
| 2 |
| Unlimited |
| II |
| 5.0 |
| Technical Acceptability |
| 4 |
| 2 |
| 50 |
| III |
| 6.0 |
| Contract Documentation |
| 2 |
| 1 |
| Unlimited |
3.14 Page Limitation:
Page limitations identified in Table 1 – Page limitations shall be treated as maximums. If exceeded, the excess page(s) will not be read or considered in the evaluation of the proposal and excess pages will be either returned to the offeror or disposed of as soon as practicable. Offerors will be notified of any page overage. Page limitations may be placed on responses to Evaluation Notices (ENs), if applicable. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. When both sides of a sheet display printed material, it shall be counted as 2 pages. Foldout pages shall fold entirely within the volume, be printed only on one side, and each 8.5 x 11 inch surface of a foldout shall be counted as one page. Each page shall be counted except the following: tables, figures, blank pages, title pages, tables of contents, tabbed dividers, glossaries, key personnel resumes, material submittals, Cross Reference Matrix, and those noted in Table 1, Proposal Organization Chart as unlimited.
3.15 Pricing Information:
All pricing information shall be addressed ONLY in the Price Proposal.
3.16 Cross Referencing:
3.16.1 Each volume shall be written on a standalone basis so that its contents may be evaluated without cross-referencing other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted.
3.16.2 The offeror shall fill out Table 2 - Cross Reference Matrix in the format below, indicating the proposal reference information as it relates to the Section L - Instructions to Offerors, and Section M - Evaluation Factors for Award. This shall be included in the Technical Acceptability (Volume II). The Cross Reference Matrix addresses each requirement within the Basic and “Seed” Project SOWs and subfactors. The offeror shall fill in each section independently labeled with the appropriate paragraph number or page number from their proposal that addresses the requirement or factor and subfactor.
Table 2 – Cross Reference Matrix (Sample)
| Section L |
| Section M |
| Basic SOW |
| “Seed” Project SOW |
| Proposal (for contractor fill-in) |
| Subfactor 1: “Seed Project” |
| Para. 5.3 |
| Para. 2.4 |
| Para. 2.1 |
| Para.1.4, 1.9, 1.11, 3.2 |
| Proposal reference or section |
| Subfactor 2: Key Personnel |
| Para. |
5.4 Para.
2.4
| Para. 5.1 |
| Para. 1.9 |
| Subfactor 3: Bonding |
| Para. |
5.5 Para.
2.4
| Para. 4.1.4 |
| Para. 9.7 |
3.17 Indexing:
3.17.1 Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Tables of content do not count against the page limitations for their respective volumes.
3.17.2 Include an indexed list of Tables and Figures. Tables and Figures do not count against the page limitations for their respective volumes.
3.17.3 Glossary of Abbreviations and Acronyms – Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.
3.18 Page Size and Format:
3.18.1 A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 inches, not including foldouts, and can be printed on both sides. If sheets are printed on both sides they will be counted as two pages. Except for the reproduced sections of the solicitation document, the text shall be New Times Roman, font size shall be no less than 12 point, and lines shall be single spaced. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top, bottom, and sides. Pages shall be numbered sequentially by volume. These page format restrictions shall also apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals.
3.18.2 Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than New Times Roman, 10 point font. These limitations shall apply to both electronic and hard copy proposals.
3.19 Binding and Labeling:
Each volume of the proposal should be separately bound in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open. Staples shall not be used. The outside of each binder shall include a cover sheet, clearly marked as to volume number, title, original or copy number, solicitation identification and the offeror's name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Please apply all appropriate markings including those prescribed IAW FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.
3.20 Electronic Offers:
The content and page size of electronic copies shall be identical to the hard copies. In the event there is a discrepancy between the hard copy and electronic copy, the original hard copy shall take precedence. For electronic copies, indicate on each CD/DVD the volume number and title. Each volume shall be on a separate CD/DVD. Use separate files within each CD/DVD to permit rapid location of all portions, including subfactor required plans, exhibits, annexes, and attachments, if any. The offeror shall submit Volumes I – III in electronic format, using read only CDs (i.e. CD-R or DVD-R). Re-writable CD/DVDs (i.e. CD-RW or DVD-RW) shall NOT be used. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal, as applicable, shall be submitted in a format readable by Microsoft (MS) Word 2013, MS Excel 2013, or in a “word searchable” PDF format. The Price volume tables and charts shall be in MS Excel 2013 format. Word documents – Set “save as type” to “Word Document (*docx)” only. Excel spreadsheets – Set “Save as type” to Microsoft Excel Workbook (*xlsx).” ONLY PDF formats shall be used for drawings, cut sheets, and related types of documents. Do not use PDF formats for Excel material.
3.21 Distribution:
The “original” proposal shall be so designated and signed by the offeror’s authorized representative, and the copies should be identified appropriately. All proposals (“original”, all copies, and CD/DVDs) shall be received by the solicitation due date identified in Section A, Block 13 A.
Proposals shall be addressed to the CO and mailed or hand-delivered to:
AFSC OL:H/PZIEB
Attn: Ms. Michelle Esquivel Contracting Officer 6038 Aspen Ave Bldg 1289 NE Wing Hill AFB, Utah 84056-5838 801-777-0199
Include Solicitation Number FA8201-17-R-0007 on the address label.
4.0 VOLUME I – PRICE
4.1 General Instructions:
The primary purpose of the price proposal volume is to provide the CO and the team evaluators an understanding of how the price proposal was developed. The price evaluation criteria will be: (1) Reasonableness, (2) Balance, and (3) Total Evaluated Price (TEP), as defined in Section M of the RFP, will be assessed from the offeror’s information provided in this volume. Offerors shall review Section M to ensure the minimum requirements are met.
4.2 Total Evaluated Price (TEP):
All pricing detail shall be included in the Pricing Matrix workbook (includes all Construction Cost Estimate worksheets and Labor Rate Matrix), IAW the instructions below. The offeror shall not alter the formulas or content of the spreadsheets, and shall only populate the shaded cells IAW the instructions below. Although the offeror may not alter spreadsheets other than populating indicated cells, the offeror may adjust column/row size to facilitate readability.
4.2.1 Offerors shall input unburdened NTE Labor Rates into the “Labor Rate Matrix spreadsheet,” IAW the instructions contained thereon. Proposed unburdened NTE labor rates will be contractually binding ceiling rates that shall not be exceeded for any future TOs.
4.2.2 Offerors shall populate the “Construction Cost Estimate” worksheet, IAW the instructions contained thereon. For the purposes of the “Seed” Project, all rates shall be proposed and evaluated at the ceiling or NTE rate for Ordering Period 1. If the offeror is selected for award, the offeror may propose lower rates on future TOs.
4.2.3 Offerors shall input pricing for the “Seed” Project for each applicable division price field as identified in the “Construction Cost Estimate” worksheet, IAW the instructions contained thereon. Proposed “Seed” Project prices are Firm-Fixed Price (FFP) and contractually binding. The TEP shall be used for evaluation purposes for both the basic contract and “Seed” Project award.
4.3 Pricing Information Requirements:
IAW FAR 15.402, 15.403-1(b) and 15.403-3(a), “information other than cost or pricing data” may be required to support price reasonableness. If, after receipt of proposals, the CO determines that there is insufficient information available to determine the reasonableness of the proposed pricing, the offeror may be required to submit additional information other than cost or pricing data. If during the source selection process the CO determines that adequate competition no longer exists, then cost and pricing data may be required.
4.4 Pricing Assumptions:
Summarize all significant pricing assumptions, scope limitations and/or qualifications of the Price proposal IAW Table 1 – Proposal Organization.
4.5 Estimating Techniques and Methods:
When responding to the Price Volume requirements in the solicitation, the offeror and associated subcontractors shall use generally accepted construction estimating techniques using an RS Means based estimating system, such as RSMeans, e4Clicks, or CO approved equivalent, to develop their estimates on the “Seed” Project. Provide a summary description of your standard estimating system or methods.
4.6 Price Information:
Information beyond that required by this instruction shall not be submitted unless you consider it essential to document or support your price position. All information relating to the proposed prices/rates, including all required supporting documentation must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.
5.0 VOLUME II – TECHNICAL ACCEPTABILITY
5.1 General:
The Technical Acceptability Volume should be clear, specific, complete, and include sufficient detail for effective evaluation. Legibility, clarity and coherence are very important. Your responses will be evaluated against the technical subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. There will be no reference to rates or price in this volume. Offerors shall assume that the Government has no prior knowledge of their experience and certifications, and will base its evaluation on the information presented in the offeror’s proposal. All the requirements specified in the solicitation are mandatory. By the offeror’s proposal submission, the offeror is representing that the company will perform ALL the requirements specified in the solicitation (including SOWs); it is not necessary or desirable to tell us so in the proposal. It is necessary, however, to describe how you will accomplish/satisfy each subfactor requirement and specifically how that capability will be used for this effort.
5.1.1 Adequate Responses - It is imperative that the offeror fully describe and provide detail as to how the offeror shall meet the subfactor requirements. Do not merely direct copy and paste, rephrase or restate the objectives or reformulate the requirements specified in the solicitation. Proposals shall clearly demonstrate and substantiate the offeror’s claims to fulfill the requirement. The absence of substantive information may result in a technically “Unacceptable” proposal.
5.2 Volume Organization:
The Technical Acceptability Volume shall be organized according to the following general outline:
(1) Table of Contents
(2) List of Tables and Drawings
(3) Glossary
(4) Subfactor 1: “Seed” Project
(5) Subfactor 2: Key Personnel
(6) Subfactor 3: Bonding
5.3 Subfactor 1: “Seed” Project
The offeror shall provide information that describes and clearly demonstrates evidence of a sound and effective approach as to how they propose to accomplish the “Seed” Project, asphalt and concrete construction work IAW the “Seed” Project SOW paragraph 1.9, and shall include the following documentation:
5.3.1 Detailed Drawings and Plans including Traffic Control and Phasing Plan IAW “Seed” Project SOW paragraph 3.2 and Basic SOW paragraph 7.
5.3.2 Construction Performance Schedule IAW “Seed” Project SOW paragraph 1.11 and Basic SOW paragraph 13.
5.3.3 Material Submittals IAW “Seed” Project SOW paragraph 1.4 and Basic SOW paragraph 8.
5.4 Subfactor 2: Key Personnel
The offeror shall provide information IAW Basic SOW paragraph 5.1 that includes a position description for all key personnel with required minimum qualifications, and include a complete organizational chart. Offeror shall provide a plan identifying how they will ensure and maintain their employees and subcontractors have current and valid professional certifications and licenses throughout the life of the contract. This plan shall include resumes, licenses, and certifications to fulfill requirements IAW Basic SOW paragraph 5.1, for the following key personnel:
5.4.1 Project/Contract Manager (PM/CM)
5.4.2 Project Superintendent (PS)
5.4.3 Quality Control Officer (QC)
5.4.4 Site Safety and Health Officer (SSHO)
5.5 Subfactor 3: Bonding
The offeror shall provide a bid guarantee in the amount of 20 Percent (20%) of the bid price IAW 52.228-1 for the “Seed” project and shall provide evidence of a minimum of a $5 million blanket Performance and Payment bond IAW DFARS Clause 252.228-7004 for the basic Paving IDIQ and associated TOs. The bond must be backed by a bonding surety with an A.M Best company rating of at least “A”.
6.0 VOLUME III - CONTRACT DOCUMENTATION
6.1 Model Contract/Representations and Certifications:
Provide all Volume III Contract Documentation in the prescribed format identified in Table 1 – Proposal Organization, of this Section L.
6.1.1 Signed Model Contract (SF 1442)
6.1.1.1 Section A – Solicitation/Contract Form: Complete Blocks 14, 15, 16, 19 and 20 of SF 1442 and include signed amendments to the solicitation (if any). Signature by the offeror on the SF 1442 constitutes an offer, which the Government may accept.
6.1.2 Section B – Supplies or Services and Cost/Prices
6.1.2.1 Do not input pricing information in Section B of the Model Contract. All pricing shall be included in the Price Volume.
6.1.3 Section I – Contract Clauses
6.1.3.1 Offerors shall complete all required clause fill-ins.
6.1.3.2 IAW FAR Clause 52.228-1, Bid Guarantee, the offeror shall provide a bid guarantee in the amount of 20 Percent (20%) of the bid price for the “Seed” project.
6.1.3.3 Submit a prequalification letter from an A.M. Best “A” rated surety (not a bonding agent), that verifies your bonding relationship and shows a Performance and Payment bond with a minimum capacity of $5M aggregate for Paving IDIQ TOs.
6.1.4 Section K - Representations, Certifications, and other Statements of Offerors – Complete representations, certifications, acknowledgments and statements. Offeror must have filled out an online FAR provision 52.204-08 Annual Representations and Certifications (Dec 2012), Online Reps and Certs at http://www.sam.gov. Offeror shall ensure certification as a small business under North American Industry Classification System (NAICS) 237310.
6.1.5 Offeror shall submit their Total Case Incident Rate (TCIR) and Days Away, Restricted and/or Transferred (DART) rates, or injury and illness rates for the past year. An offeror that does not possess established TCIR and DART rates shall submit consecutive recording data for the time period available such as workers compensation, insurance rates, etc. and shall provide a document with an explanation regarding why the offeror does not have TCIR and DART rates and how the recording data provided is comparable to TCIR and DART rates.
6.2 Ability to obtain resources:
Submit acceptable evidence that your company possesses adequate financial resources to perform the contract. An example of acceptable evidence is a commitment or explicit arrangement that will be in existence at the time of contract award, to acquire the needed materials, equipment, personnel and other resources necessary to sustain operations. This information will be used as part of the CO’s determination of responsibility IAW FAR 9.104.
6.3 Documents Required by Regulation or Policy:
Submit the following document IAW applicable FAR, DFARS and SOW Sections. These documents shall be placed in individual binders that are subtitled (e.g., Volume III, Contract Documentation). Provide copies in the formats and quantities identified in Table 1 – Proposal Organization, of this Section L.
6.3.1 IAW FAR Clause 52.219-14 Limitations of Subcontracting at least 15 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. Small businesses that intend to count the performance of other small businesses in meeting the 15 percent requirement of FAR Clause 52.219-14, Limitations of Subcontracting, must include in their Contract Documentation Volume evidence of a joint venture has been approved by the Small Business Administration (SBA). Submit documentation that demonstrates how the prime contractor will meet the requirements of the aforementioned FAR Clause.
6.4 Exceptions to Solicitation Requirements:
Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Failure to meet a requirement may result in a proposal being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and include complete accompanying rationale to the exception. Each exception shall be specifically related to each paragraph and or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 3 - Solicitation Exceptions.
Table 3 - Solicitation Exceptions
SOLICITATION
DOCUMENT
PAGE/
PARAGRAPH
REQUIREMENT/
PORTION
RATIONALE
| SOW, SPEC, Model Contract, ITO, Section M, etc. |
| Applicable |
Page and Paragraph Numbers
| Identify the requirement or portion to which exception is taken |
| Describe |
why the requirement can/will not be met
6.5 Other Information Required:
6.5.1 Authorized Personnel – Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate and bind your company contractually. Also, identify those individuals authorized to negotiate with the Government.
6.5.2 Company/Division Address, Identifying Codes, and Applicable Designations – Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.
6.6 Other Comments:
6.6.1 Offeror’s are NOT required to submit a Post Award Orientation Conference attendance list, quality control plan, and a safety plan as part of their proposal.
File details come from the government source that posted it. Updated .