25 May 2023

Instructions to Offerors

The government requires specific proposal details to complete an efficient and thorough analysis of your proposal in effort to make a timely award. Your attention to detail and willingness to provide a proposal in accordance with these instructions will be greatly appreciated. If your company does not provide the necessary cost or pricing data or information requested in these instructions, the government may consider you as non-responsive and may make you ineligible for award. In addition to the requirements in this document, the offeror shall also comply with the Federal Acquisition Regulation, as supplemented.

1.0 General Requirements:

1.1 The Procurement Contracting Officer (PCO) is the sole point of contact for this acquisition. Exchanges of information between government and offerors will be controlled by the PCO.

1.2 Your proposal, to include work plan, price, and bid bond must be provided to this office not later than the response date stated on the SF 1442, block 13a, or amendment if applicable.

1.3 Email shall be used to transmit the proposal and must include �Company Name, Request for Proposal Number, and Project Title (WWYKXXXXXX) in the subject line of the email. The contract specialist or contracting officer should provide receipt confirmation, but if you do not receive a confirmation, please contact the contract specialist or contracting officer not later than 2 business days after you have submitted your proposal in case there has been an issue with transmission or receipt.

1.4 Proposals may be submitted using DoD SAFE. Please request a DoD Safe link from the contracting officer or contract specialist for file drop-off if not able to send via email.

1.5 The offeror�s completed proposal shall consist of the completed and signed solicitation, to include any amendments issued, with a cover letter delineating any technical or pricing assumptions, exceptions, or conditions taken to the solicitation with accompanying rationale.

The government will not recognize exceptions stated in the subcontractor proposals; therefore, the prime contractor shall note �all� assumptions, exceptions, or conditions in the proposal cover letter.

1.6 Do not provide any password protected files as part of the proposal. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Word 2007, 2010, or 2013, MS Excel 2007, 2010 or 2013, MS-Power Point 2007, 2010, or 2013, and MS-

Project 2013, and Adobe Acrobat Portable Document Format (PDF), as applicable. Do NOT submit any documents in PDF format that are copied as �images.� When creating PDF files always create to enable textual search and copy functions.

1.7 If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the contracting officer or contract specialist in writing with supporting rationale as well as the remedies the offeror is asking the contracting officer to consider as related to the omission or error.

1.8 If this solicitation is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the offeror�s proposal. Any unacknowledged (signed SF30) amendments in the offeror�s proposal bring into doubt the offeror has proposed to all changes and therefore may render the offeror ineligible for award.

1.9 Proposals and revisions to proposals shall be submitted as previously mentioned methods addressed to the contracting officer / contracting specialist at the address shown on the solicitation.

1.10 Each page containing proprietary information should be so marked.

1.11 If necessary, additional as-built drawings are available from 72 ABW/CE - Engineering Support, located in B400.

2.0 Technical Proposal

2.1 In the Technical proposal, address your proposed approach to meeting the minimum performance or capability requirements of the technical requirements identified in the solicitation. The technical proposal should be specific and complete. Legibility, clarity, and coherence are very important. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the technical requirements. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your company will perform all the requirements specified in the solicitation and attachments. Mere recitation of the requirements, or phrases that refer to the government�s Statement of Work, without sufficient supporting information as to how work will be accomplished will not be accepted. Narratives shall provide detail of sufficient level to allow one skilled in engineering and the building trades to make a sound decision as to the technical viability of the proposal. The technical proposal shall include the below.

2.2 Technical Proposal Cover Sheet. The technical proposal shall include a cover sheet containing date, solicitation number, project number and title, offeror contact information, and assertion the proposal meets or improves the mandatory completion date stated in the solicitation. The offeror shall provide a proposed delivery completion date if the offeror believes the requested date is unattainable. The offeror shall provide the obstacles such as, but not limited to long lead materials (be specific), weather, etc. that are preventing the project to be completed as stated in the solicitation.

2.3 Project Narrative. The project narrative shall clearly demonstrate the offeror�s understanding of the project scope by including the following information:

o Project synopsis (description) o Proposed method of accomplishing the work o Type of site field verification performed o Anticipated user impacts o Protection of government property during construction o Supplemental drawings/sketches o In-house design calculations o Manufacturer supplied drawings / calculations o Catalog/product technical information o Provide a team list of the primary point of contacts.

o Supporting documentation

Describe your capability and commitment to support an on-site management team including responsibility for both design (if applicable) and construction of this project.

Describe how your organization will manage, supervise, and coordinate the subcontractor�s work and who in the organization will be responsible for this management and coordination.

Discuss which resources are available but will not be present at the site.

Describe the role of the design team (if a design is required for this project) in response to this project.

Describe how warranty support will be handled by your organization.

Describe how differing site conditions will be handled by your organization.

Describe how design errors, etc. will be handled by your organization.

2.4 Schedule and Planning

2.4.1 Contractor�s proposed schedule must demonstrate a reasonable and realistic sequence of activities which represent all work through the entire performance period. Proposed schedule shall consider the major work elements from the detailed cost proposal, as well as submittal reviews, mobilization, material delivery times, anticipated weather delays, and final inspection/closeout.

2.4.2 In developing the schedule, note that there will be submittals; milestones (such as final inspections); and construction-related permits/requests (such as Outage/Closure Requests or Excavation Permits) that will require longer lead times for Government coordination/approval.

Specific timelines for staging area approvals, airfield waivers, outage requests and other Government approvals are provided in the SOW section �Coordinating With Government Activities�.

2.4.3 The final 10 percent of schedule shall be reserved for contract/order closeout.

3.0 Price Proposal

3.1 In the price proposal, the offeror shall provide a fully supported cost proposal.

Compliance with these instructions is mandatory and failure to provide all the required data may result in an offeror being determined ineligible for award. The offeror shall provide a detailed cost proposal describing each element of the design (if applicable) and construction effort.

Design and construction costs shall be provided IAW the contract line item (CLIN) structure as requested in the solicitation.

3.2 The contractor is reminded of its obligations pursuant to FAR 52.236-3, Site Investigation and Conditions Affecting the Work. Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Government assumes no responsibility for any understanding reached or representation made by any of its officers or agents before the execution of this contract concerning conditions which can affect the work, unless that understanding, or representation is expressly stated in the contract. Failure of the Contractor to take the actions described and acknowledged in FAR 52.236-3 will not relieve the Contractor from responsibility for properly estimating the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

3.3 All dollar amounts shall be rounded to the nearest cent. All rates shall be rounded to four decimal places to the right of the decimal point.

3.4 Provide assumptions regarding usage of all government property as reflected in your pricing proposal.

3.5 The proposal shall provide the following supporting documentation so that the government team can evaluate the reasonableness of your proposed cost/price.

3.6 Cost / Price Proposal Cover Sheet. The cost / price proposal shall include a cover sheet containing date, solicitation number, project number and title, offeror contact information, Contract Line Item prices and the total price.

3.6.1 The contractor shall provide a proposal cost model using Microsoft Excel depicting all proposed costs (e.g., labor, labor mix, material, indirect cost, equipment, profit) with non-static formulas.

3.6.2 Design (if applicable) cost proposals shall include proposed labor categories, labor hours per category, and labor rates per category. The design costs shall be submitted as a total design price with a breakout of design and non-design costs that demonstrates compliance with DFARS 236.606-70, Statutory Fee Limitation.

3.6.3 Construction cost proposals shall be broken out/subtotaled per the divisions defined by the Construction Specifications Institute (CSI) Master Format System. The offeror shall submit construction cost proposals utilizing AF Form 3052, Construction Cost Estimate Breakdown, or a contractor generated equivalent that provides the same information.

3.6.4 Construction cost proposals shall be detailed enough for government reviewers to determine the contractor's understanding of the work to be performed and that the proposal is complete (includes all work items included in the order). Prime contractor and subcontractor cost proposals shall be broken down to at least CSI Level IV.

3.6.5 Cost / Price Supporting Documentation. The offeror shall provide supporting documentation which demonstrates how the offeror arrived at the proposed price.

Documentation the offeror shall submit are listed below. This includes but is not limited to:

o In-house design calculations o Basis of estimates for material by CLIN or SubCLIN o Basis of estimates for labor and labor mix by CLIN or SubCLIN o Cost / Price Assumptions

3.6.6 Subcontractor quotes shall provide the same level of detail and include supporting documentation as described previously. Subcontractor quotes broken down to at least CSI Level

IV.

3.6.6.1 Subcontractor quotes should be based on the best value offered from at least two vendors that meet the government requirements. The contractor shall provide copies of competing subcontractor proposals.

3.6.6.2 In the event that the minimum of two (2) acceptable vendors cannot be obtained (only one supplier, potential suppliers/subcontractors are unresponsive or respond with 'no bid', etc.), a justification for the single quote shall be submitted as a part of the proposal package.

4.0 Contract or Order Proposal

4.1 The purpose of this proposal section is to provide information to the government for preparing the contract document and supporting file.

4.2 The offeror shall provide required information to complete clauses as required. Offerors shall ensure that all clauses and provisions that require �fill-in� information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the solicitation.

4.3 The proposal acceptance period (validity) is specified on the SF 1442, block 13d of the solicitation. The offeror shall make a clear statement in the proposal documentation that the proposal is valid until this date.

4.4 The offeror shall provide a statement the offeror has completed the annual representations and certification electronically via the SAM website at https://www.sam.gov/SAM/. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically.

4.5 Provide the name, title, telephone number, and email address for the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the government.