P26-010 Office Trailer - Statement of Work Updated 12 10 2025_Redacted.pdf

1 SCOPE. This Statement of Work (SOW) defines the effort required for the purchase of one

(1) each (Office Trailer) to include Delivery, Offloading and Installation, on the east side of Building 9400 at Tinker Air Force Base, OK.

2 REQUIREMENTS

2.1 General. The Contractor shall provide to the Government Point of Contact (GPOC) the date that the Delivery, Offloading and Installation, will begin five (5) business days prior to installation beginning. The Contractor shall be responsible for ensuring all services, parts and components provided under this contract are in accordance with (IAW) the terms and conditions outlined in this SOW.

76 PMXG is requesting an Office Trailer. This requirement must have the following specifications and fully adhere to the floor layout:

One (1) Office Trailer Specifications:

Requirements:

Dimensions:

• Minimum and maximum dimensions of 65 feet x 30 feet

• All interior dimensions of the office trailer shall be equivalent to those shown in the drawing.

• The layout of the office trailer shall be identical to that shown in the drawing.

• Four separate office rooms (two at each end of the trailer).

Plumbing:

• Two bathrooms with hot and cold running water at sinks, plumbed into existing sanitary sewer.

• Kitchenette equipped with one single bowl sink 25” X 22” providing hot and cold running water, plumbed into existing sanitary sewer.

• Kitchenette shall have ice maker valve boxes for two refrigerators and one ice maker.

Electrical:

• 100-amp 240-volt power supply for the trailer.

• Each office room shall have a minimum of four electrical outlets.

• Larger offices shall have 6 outlets with 2 outlets on longer walls

• The common area shall have a minimum of 7 electrical outlets with 3 outlets on the south wall (walls with entry doors), 2 outlets on the east wall, and 2 outlets on the west wall of the common area

• The kitchen shall have a minimum of 6 electrical outlets with 2 on the west wall, 3 on north wall, and 1 on east wall to supply all appliances

• The restrooms shall have 1 electrical outlet each and one exhaust fan with minimum 110 CFM.

• The kitchenette area shall have an adequate exhaust fan, minimum 400 CFM.

• Trailer office shall be equipped with CAT-5 cabling installed with four outlets per office, one on each wall and in the common area.

• Trailer office shall be equipped with an exterior J box for interior phones and data jack access.

• All electrical receptacles shall be minimum 20A.

Access:

• The Contractor shall ensure both entries to the trailer office are ADA compliant.

• The Contractor shall ensure that the stairs, platform, and ADA-compliant ramp are mounted on the south side of the office trailer.

• The Contractor shall ensure that the stairs, platform, and ADA-compliant ramp directly line up to the floor of the office trailer.

• The Contractor shall ensure that the stairs, platform, and ADA-compliant ramp are the same width extending from the south wall of the office trailer to the sidewalk that is south of the office trailer.

• The Contractor shall ensure both egress doors of trailer face southward upon installation.

Furnishing:

• Kitchenette shall be equipped with laminated countertops with backsplash per drawing.

• Kitchenette shall be equipped with one window countertop.

• Kitchenette shall be equipped with wall-mounted cabinets per drawing.

• Bathrooms shall be equipped with wall-mounted shelves for storage.

• Kitchenette shall be equipped with counter space to accommodate a minimum of two full-sized microwaves, an ice maker, and a coffee maker.

• Trailer kitchenette shall be equipped with space to accommodate two full-sized refrigerators.

HVAC, Lighting, & Ventilation: Required for all areas.

Safety:

• Smoke alarms must be adequately installed per individual rooms.

• Trailer office shall be equipped with a fire emergency pull station by both of the egress doors.

• The Contractor shall be responsible for preparing foundation, setting up and properly anchoring trailer office to the ground.

• Trailer shall be equipped with audio and visual fire alarms for occupants.

• Trailer office shall be equipped with fire detection system in required rooms that report to the alarm shop (Either hardwire into adjacent building or by radio signal).

• Trailer office shall have skirting attached around the entire perimeter of the trailer office.

Climate Control:

• Trailer office shall maintain temperature for proper operation during all four seasons using minimum 4.0-Ton A/C at Tinker AFB, OK.

• Trailer office shall be equipped with vinyl flooring or equivalent to ensure insulation.

Installation: 7-Day On-Site Setup

• The Contractor shall, manufacture, deliver, install, and have ready for utility connection on designated site one (1) minimum and maximum dimensions of 30’ x 65’ office trailer unit with American Disability Act (ADA) compliant stairs & ramp within 4-6 weeks after contract has been granted.

• The Contractor shall prepare the site for the installation.

• The Contractor shall have provisions for installation without a flat level site.

• Trailer office shall be equipped with slider windows w/screens and mini blinds.

• Trailer office shall be equipped with a detachable hitch.

• The Contractor shall meet all requirements outlined in accordance with (IAW) this SOW.

• The Contractor shall verify with the government POC that the units are installed and fully functional at the designated installation site.

2.2 Contractor Requirements

• The Contractor shall deliver one (1) Office Trailer.

• The Contractor shall provide Delivery, Offloading, and Installation.

• The Contractor shall have a minimum of 10 years’ experience specializing in manufacturing and selling mobile office structures.

• The Contractor shall provide to the government verifiable records and list of delivery of modular office buildings for the last 3 years.

• The Contractor shall make all necessary adjustments to the Office Trailer until the item is fully operational in accordance with (IAW) the Original Equipment Manufacturer (OEM) specifications and to what is stated in this Statement of Work (SOW).

• The Contractor shall provide an initial floor layout for the office trailer prior to award of contract.

• The Contractor shall abide by all applicable UFC codes.

• The contractor shall provide at least one year warranty covering the mobile office in entirely, including the structure and all components provided by manufacturer.

• In the case of using subcontractors, contractors must provide the government proof of both performance bond and payment bond; the government shall not bear any responsibility for payments to subcontractors.

2.3 Installation

2.3.1 The Contractor shall be responsible for equipment delivery to Building 9400 at Tinker AFB, OK 73145. The Contractor shall be responsible for offloading equipment and moving equipment to installation area on east side of Building 9400. The government shall provide power to the area where the Office Trailer will be installed. The Contractor shall provide the incidentals services that is IAW the OEM’s specifications.

2.3.2 The government shall provide power, water and air within 25 feet of the Office Trailer.

2.4. Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 0700 - 1500. If work hours are required outside the hours stated, the Contractor shall contact the Government POC for approval from the CO. Upon approval from the CO, the SME or GPOC escort Contractor personnel at all times.

2.4.1 These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

3.0 On-Base Requirements

3.1 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions, or regulation changes during the term of this contract.

Contractors shall be compliant Tinker Air Force Base (TAFB) Supplement to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker Air Force Base Hazardous Waste Management Plan (TAFB HWMP), and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e- Publishing website at www.e-publishing.af.mil for downloading or ordering.

3.1.2 Hazardous Material (HAZMAT): If no HAZMAT will be brought on base or used in performance on this contract, the Contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” by official correspondence. This certification shall be provided to the COR within ten

(10) days after award. Upon COR receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the Contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

The Contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker AFB. Contractors shall be compliant with HAZMAT management procedures per Oklahoma City Air Logistics Complex (OC-ALC) Supplement to AFI 32-7086, “Hazardous Materials Management”. The Contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the COR monthly, the last business day of each month, or when the required work is completed. The COR will forward the records to the Unit Environmental Coordinator (UEC) no later than the fourth (4th) day of the following month or the first (1st) subsequent business day.

3.1.3 Safety Data Sheet (SDS) and Labeling: Upon COR receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

The Contractor shall not transport, ship, or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the COR, ten

(10) calendar days after contract award date all Safety Data Sheets (SDSs) and a completed OC-ALC Form 152, SDS Information Sheet. The Contractor shall receive approval from the COR prior to shipping any chemical, material, or substance to Tinker AFB. A copy of the manufacturer SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The Contractor shall ensure containers of hazardous chemicals are labeled with the following information, prior to shipping to Tinker AFB IAW OSHA Hazardous Communication Standard, Title 29, CFR Part 1910.1200 (2012): product identifier;

signal word; hazard statement(s); precautionary statement(s); pictogram(s); and name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The COR will forward all SDS submittals to 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the COR if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer SDSs for all chemicals and SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

3.1.4 Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the Contractor shall certify “NO Hazardous Waste Generation” by official correspondence. This certification shall be provided to the COR within ten (10) days after award. Upon COR receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply. Appropriate penalties for the Contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers located in the shop or area the work is being performed. The Contractor shall notify the COR if the required waste containers are not available on site.

3.1.5 Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Wastewater Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). Notice of intent documentation shall be provided to the COR within ten (10) days after award. The COR will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

3.1.6 Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure wastewater discharges, that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW). The Contractor shall provide official correspondence ten (10) calendar days after contract award date to the COR from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

3.1.7 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the COR and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

One (1) copy to CO, two (2) copies to the COR, a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.)

and whether 911 was called and which agencies responded.

3.1.8 Environmental Training: Upon COR receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm; http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten (10) calendar days after contract award date. Once written approval is received from the COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the COR, within thirty (30) calendar days after contract award date. In addition to the required environmental training, Contractors shall be compliant with Tinker AFB procedures per TAFB HWMP, “Hazardous Waste Management”.

3.2 Reserved

3.3 Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this SOW.

3.4 Foreign Object Damage (FOD) and Dropped Object Prevention: Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the FOD/DOP training and to comply with AFI 36-2650, AFMC Supplement 1, paragraph 9.2., and A4.4.4. (Initial)/A4.4.5. (Refresher). The Contractor and Contractor personnel shall acknowledge the FOD/DOP training either by viewing the Digital Versatile Disc (DVD) provided by the GPOC or the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM.

3.4.1 The Contract Manager shall provide written certification to the GPOC for each employee within ten (10) business days after the contract award date. The certification shall have the title of the training, the name of the person who received the training, and the date of the training. The Contractor shall also ensure all new employees view the FOD/DOP training and provide written certification of training to the GPOC prior to the employees starting work in the OC-ALC shops. Every 36 Months, the Contractor and Contractor personnel shall be required to review the FOD/DOP training and to provide written certification to the GPOC.

3.5 Tool Control and Accountability:

3.5.1 The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to supply one (1) new portable office units for the 76 PMXG at Oklahoma City–Air Logistics Complex (OC-ALC).

3.12 Speak up for safety: Safety surety is an integral part of our overall goal of establishing a world class safety and health program. Our “Speak Out for Safety” initiative ensures a partnership with Contractors and government employees to further enhance safety to ensure we are looking out for all our partners and empowers all employees to actively participate in each other’s safety.

A safe workplace is everyone's business. As part of the contract team, military, civilian and Contractor personnel are empowered to Speak Out for Safety (S.O.S.) when they observe an unsafe act. Events that present imminent danger to personnel or catastrophic damage to property we empower our employees to intercede to ensure continued safe operations.

3.13 Communicating Hazards Of Workplace (CHOW): Contractor’s onsite representative communicates all hazards being introduced to the worksite by the Contractor. This is accomplished prior to commencement of work and refreshed daily during performance, IAW Contractor’s Site Safety Plan.

3.14 Emergency Procedures: The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

25.91' 21.92'

65.00'

0.

20' x 14' office

20' x 14' office

12' x 14' office

12' x 14' office

Office Layout

Front View

East Side View

West Side View

30.33'

24.76'

.0

0" A pp ro xim at e

.4

2'

RAMP