CSS_OFFICE TRAILER Revised CSS_12 19 25.pdf

SOLICITATION # FA813225Q0042 – OFFICE TRAILER

Tinker AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC, 3001 Staff Dr Ste 2S76, Tinker AFB, OK 73145-3303) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) contract for OFFICE TRAILER. See Section 2 – entitled Supplies and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in Federal Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This solicitation is being issued as a request for quotation (RFQ) IAW FAR Part 13, the Defense FAR Supplement (DFARS) Part 213, and the Department of the Air Force FAR Supplement (DAFFARS) Part 5313. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC # 2025-04, DFARS Change # 17 Jan 2025, and DAFFARS Change # 2024-1016.

This acquisition is a 100% Small Business Set-Aside NAICS Code 321991; Size standard is 1250 employees; PSC is 2451

The Non-Manufacturing Rule does not apply to this acquisition

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

Issuance of award will be based on one evaluation factor:

1. The lowest Total Evaluated Price

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. All items will be evaluated to ensure they conform to the requirements set forth in this solicitation.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by 24 OCT 2025, 3:00 PM Central Daylight Time

Bridgette Miles, Contract Specialist (Primary POC) Katherine Galgano, Contracting Officer (Alternate POC) bridgette.miles@us.af.mil katherine.galgano@us.af.mil

All quotes must be good for no less than 90 days after the quote submission date above.

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

mailto:%20bridgette.miles@us.af.mil mailto:%20katherine.galgano@us.af.mil https://sam.gov/

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/dfars Air Force Federal Acquisition Regulation Supplement (DAFFARS) – https://www.acquisition.gov/daffars

52.204-25 ‐‐Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

52.204-26 ‐‐Covered Telecommunications Equipment or Services-Representation

52.232-18 – Availability of Funds

52.212‐1 ‐‐ Instructions to Offerors – Commercial Items

ADDENDUM as prescribed in FAR 12.301(b)(1) –

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. Quotes in response to this solicitation must be submitted no later than 24 OCT 2025 / 3:00 PM CDT. Quotes must be submitted via email to Bridgette Miles (Cc Patrick Campbell). The Government reserves the right to consider late quotes.

NOTICE TO OFFERORS – SOLICIATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the aforementioned requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements

2. All price quotations must be submitted on the Quote Sheet (see last pages of this document), which must be filled out completely.

3. Shipping will be FOB Destination (Tinker AFB, OK 73145) only. Separate charges for shipping/freight will not be allowed. Please work this charge into your quote’s total price.

4. Please provide item specifications/technical information to us. This information must be sufficient for us to determine that each item either fits/does not fit the description of what we’re asking for.

https://piee.eb.mil/ https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/daffars

5. We intend to issue the award without interchanges; however, the Government reserves the right to conduct interchanges with one, some, or all Offerors if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint.

Failure to follow all of these instructions may render you ineligible for award.

[End of Provision Addendum]

52.212‐2 ‐‐ Evaluation – Commercial Items

ADDENDUM as prescribed in FAR 12.301(c) –

As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government intends to award this requirement resulting from this solicitation to the responsible Offeror who provides us with the lowest‐priced quote for the items which meet all of the terms and conditions in this solicitation (which includes the item description).

2. After closing of this solicitation, the lowest three quotes will be evaluated by Contracting and by the Government’s subject matter experts (SME). The following evaluation factor will be used:

a. Lowest Total Evaluated Price – as found on the Quote Sheet

The Government will also review Terms & Conditions-related items such as (but not limited to) shipping info, payment info, inclusion of product documentation, the offered product’s technical merit, completed Quote Sheet, Contractor responsibility (IAW FAR 9.104-6(a)), and any other non-price items related to this requirement. The Government may look at any Federal performance database to ensure the potential Offerors have a record of responsibility and fulfilling requirements without issues.

The Government reserves the right to request more information from any Offeror about their quote or to conduct interchanges at any time during the evaluation process.

The Government reserves the right to withhold award for this requirement if it determines it to be in their best interest.

3. Award Notification

a. The successful Offeror will be notified by Contracting via email or phone call that they will receive the award.

b. Unsuccessful Offerors may not be notified, but can find the award information, which will be posted at BetaSAM.gov within 24 hours of award. The information posted will be as follows:

i. Offeror/Business Name

ii. City and State

iii. Contract #

iv. Award amount

No other details or debrief will be provided.

[End of Provision Addendum]

52.212‐3 ‐‐ Offeror Representations and Certifications ‐‐ Commercial Items.

The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212-3 is not returned the Offeror is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.212-4 -- Contract Terms and Conditions -- Commercial Items

52.212‐5 ‐‐ Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items

Clauses/Provisions IAW FAR 12.30:

52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.209-5, Certification Regarding Responsibility Matters 52.232-40, Providing Accelerated Payments to Small Business subcontractors

The following clauses within 52.212-5 are included but not limited to:

52.203-6, Restrictions on Subcontractor Sales to the Government 52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive Compensation and First-Tier Subcontract 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26, Covered Telecommunications Equipment or Services-Representation 52.204-27 Prohibition on a ByteDance Covered Application.

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-14, Limitations on Subcontracting 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on 52.222-40, Notification of Employee Rights Under the National Labor Relations 52.222-50, Combating Trafficking in Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While

The following DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7003, Agency Office of the Inspector General 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7000, Buy American—Balance of Payments Program Certificate 252.225-7001, Buy American and Balance of Payments Program 252.225-7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items 252.247-7022, Representation of Extent of Transportation by Sea

5352.201-9101, Ombudsman 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODSs)

LIST OF ATTACHMENTS

ATT # DESCRIPTION DATE PAGES NOTES

1 ITEM DESCRIPTION 04 SEP 2025 2

2 SOW 27 AUG 2025 8

QUOTE SHEET

Solicitation # FA813225Q0042 – OFFICE TRAILER

Tinker AFB, OK

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature.

Offerors may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name Address

CAGE Code and SAM UEI

The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size Web Page URL Point of Contact POC Phone # and email address

SECTION 2 – SUPPLIES AND PRICE

CLIN

Description/Product

Qty

Unit

Unit Price

Total Price 0001 One (1) Office Trailer Specifications:

Dimensions: Maximum 65 feet x 30 feet All interior dimensions of the office trailer shall be equivalent to those shown in the drawing.

The layout of the office trailer shall be identical to that shown in the drawing.

The trailer shall have four separate office rooms (two at each end of the trailer).

1 EA $ $

Plumbing:

The trailer shall have two bathrooms with hot and cold running water at sinks, plumbed into existing sanitary sewer.

Kitchenette shall be equipped with single 25" x 22" sink located per drawing providing hot and cold running water, plumbed into existing sanitary sewer.

All plumbing and sewage pipes exposed to weather shall be insulated.

Kitchenette shall have ice maker valve boxes for two refrigerators and one ice maker Electrical:

The trailer shall have 100-amp 240-volt power supply.

Each office room shall have a minimum of four electrical outlets.

Larger offices shall have 6 outlets with 2 outlets on longer walls The common area shall have a minimum of 7 electrical outlets with 3 outlets on the south wall (walls with entry doors), 2 outlets on the eat wall, and 2 outlets on the west wall of the common area The kitchenette shall have a minimum of 6 electrical outlets with 2 on the west wall, 3on the north wall, and 1on the east wall to supply all appliances.

The restroom shall have 1 electrical outlet each with minimum 110 CFM exhaust fan.

he kitchenette shall have a minimum 400 CFM exhaust fan The Trailer office shall be equipped with CAT-5 cabling installed with four outlets per office, one on each wall and in the common area.

Trailer office shall be equipped with an exterior Junction box for all interior phone and data jack access.

All electrical receptacles shall be minimum 20 amps.

Access:

Both entries to the trailer office shall be ADA compliant.

The stairs, platform, and ADA-compliant ramp shall be mounted on the south side of the office trailer per drawing.

The stairs, platform, and ADA-compliant ramp shall directly line up to the floor of the office trailer.

The stairs, platform, and ADA-compliant ramp shall be the same width extending from the south wall of the office trailer to the sidewalk that is south of the office trailer.

Both egress doors of trailer shall face southward upon installation.

Dimension of the ramp shall match to those shown on the drawing.

Furnishing:

Kitchenette shall be equipped with laminated countertops with backsplash per drawing.

Kitchenette shall be equipped with one window above countertop.

Kitchenette shall be equipped with wall-mounted cabinets per drawing.

Bathrooms shall be equipped with wall-mounted shelves for storage.

Kitchenette shall be equipped with counter space to accommodate a minimum of two full-sized microwaves, an ice maker, and a coffee maker.

Trailer kitchenette shall be equipped with space

*** Please provide us with warranty information for any and all items in this RFQ *** to accommodate two full-sized refrigerators per drawing.

Safety:

Smoke alarms shall be adequately installed per individual rooms.

Trailer office shall be equipped with a fire emergency pull station by both of the egress doors.

The Contractor shall be responsible for preparing foundation, setting up and properly anchoring trailer office to the ground.

Trailer shall be equipped with audio and visual fire alarms for occupants.

Trailer office shall be equipped with fire detection system in required rooms that has a wired or wireless connection to the fire station located on base.

The fire detection system shall be capable of being monitored by fire station on base.

Trailer office shall have skirting attached around the entire perimeter of the trailer Climate Control: Trailer office shall maintain temperature for proper operation during all four seasons using minimum 4.0-Ton A/C at Tinker

AFB, OK.

Trailer office shall be equipped with vinyl flooring or equivalent to ensure insulation.

Installation: The Contractor shall, manufacture, deliver, install, and have ready for utility connection on designated site one (1) minimum and maximum dimensions of 30’x 65’ office trailer unit with American Disability Act (ADA) compliant stairs & ramp within 4-6 weeks after contract has been granted.

Trailer office shall be equipped with slider windows w/screens and mini blinds per drawing.

Trailer office shall be equipped with a detachable hitch.

The Contractor shall meet all requirements outlined in accordance with (IAW) the SOW.

The Contractor shall verify with the government POC that the units are installed and fully functional at the designated installation site.

TOTAL QUOTE AMOUNT $

Incorporate shipping and transportation costs in the total amount

Payment Terms / Discount Terms

NET 30 / _______% In _______ Days After Invoice Submission in WAWF

An example of a payment discount would be 2.5% in 7 days, which means that although we have 30 days to pay you after submission of invoices, we would receive a 2.5% discount if we paid you within 7 days.

Delivery Time

___________ Days after Receipt of Order

SECTION 3 – CERTIFICATION OF RESPONSE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror may be required to provide commercial product literature for any or all items quoted above as required/requested by the Contracting Officer.

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE