SOW_VOL2_11JUN09.pdf

ATTACHMENT 4

STATEMENT OF WORK

BASE RESTAURANT CONCESSIONAIRE CONTRACT

TINKER AFB, OKLAHOMA

Date: 11 June 2009

VOLUME 2: BASE RESTAURANT VENING

1. SCOPE: To provide vending machine service at various locations on Tinker AFB as authorized by the NAFI. Machines shall be located in the same areas as are currently located and in any other areas that require service during the term of this contract as determined by the NAFI (Reference Appendix A-2, Vending Listing). The contractor shall install, maintain, and operate their own machines while paying the NAFI a commission on the gross sales, which are generated from machine sales. All machines must have manufacturer’s installed internal meters with continuous registers that record the machines’ transactions, and must be approved by the contracting officer and COTR prior to installation. The contractor shall also operate, manage, and control a point-of-sale system that will account for vending machine inventory usage and reconcile vending sales to cash collections by individual machine. This system must have sufficient internal controls to ensure proper and accurate sales reporting. Also, it must enable one person to both fill a machine and collect cash at the same time. Documentation of all transactions must be provided to the NAFI on a monthly basis. Systems must be approved by the contracting officer (CO) or COTR prior to installation.

2. PERIOD OF PERFORMANCE: Contract shall be for a total of five (5) years.

3. GOVERNMENT FURNISHED ITEMS: The NAFI shall supply all electrical requirements needed in order to meet the needs of the contractor.

4. CONTRACTOR FURNISHED ITEMS: Contractor shall provide all vending machines along with personnel to perform all aspects associated with the operation and maintenance of machines, all products, and any incidentals which are necessary to adequately perform the requirements of this contract.

5. SCHEDULING: The contractor or his/her designee shall coordinate all work schedules with the CO or COTR.

6. SPECIAL REQUIREMENTS: The contractor shall comply with existing government procedures for obtaining access to Tinker AFB and it’s facilities.

7. PAYMENTS: The contractor shall pay a proposed percentage (Reference attachment

2, Fee Schedule) of all vending profits to the NAFI for profits realized on a monthly basis. Payment will be delivered to the NAFI no later than close of business of the second business day of the month.

8. DESCRIPTION OF WORK:

8.1 Vending machines shall have a good appearance and be in good operating condition.

The machines shall be able to vend a variety of merchandise and shall be equipped with money mechanisms that will at a minimum accept dollar bills.

8.2 Contractor shall service and maintain machines as follows:

8.2.1 Clean exterior of equipment and glass surfaces when machines are serviced and collections are made. Replace glass surfaces within 10 business days if cracked or broken.

8.2.2 Clean interior of machines to maintain good appearance and provide a sanitary environment for the products vended.

8.2.3 Replace burned out light bulbs in machines.

8.3 Contractor shall service machines within 24 hours of notification by COTR and replace machines within 48 hours if machine become unserviceable or otherwise fails to comply with the equipment specifications.

8.4 Contractor shall maintain the machines in proper mechanical working order at all times, including any meters and special attachments thereto; make any/all necessary repairs and replace parts; and ensure the machines are properly identified by machine number for tracking purposes.

8.5 The Contractor shall utilize an approval locking system for the access door and coin box. The Contractor shall maintain a key to both the access door and coin box, and shall ensure only the Contractor or it’s representative is present when the coin box is open and cash is collected. The NAFI assumes no responsibility for any funds that are lost or unaccounted for.

8.6 Contractor operates said services and provides machines of a quality satisfactory to the COTR and CO. The Contractor changes the number or types of machines only on the written request of the COTR and CO notwithstanding any language in this Contract with regard to replacement or repair.

8.7 Contractor shall submit, to the COTR and CO, for review and approval/disapproval a schedule of prices to be charged. On approval of such prices, provides the COTR and

CO with a copy of same. The Contractor shall then adhere to such prices. Prices charged shall not be greater than those charged throughout the Base Restaurant and it’s facilities.

8.8 Contractor shall conform to the requirements of each applicable activity/building as to physical location of machines in use. The contractor shall relocate any vending machines found to be non-compliant with applicable requirements and codes within a period to be determined reasonable with the CO and COTR. The NAFI retains the right to relocate the vending machines on their own and pass any applicable charges to the contractor should the determined timeframe not be met.

8.9 All electrical equipment shall be installed in accordance with standards of the national, state, and local building, fire, safety, and electrical codes and the standards of the base civil engineer.

8.10 Machines shall have manufacturer installed internal meters, with continuous register, to record machine transactions. A Description of Point of Sale system that will reconcile vending sales and cash collections by machine and be capable of producing an applicable report must be provided to COTR and CO.