Sol 09 R 0006.pdf

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until 04:00 PM local time 27 Aug 2009

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RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

1 28

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

FA8101 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 3

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 6 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror)

X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

7 - 10

PART II - CO NTRACT CLAUSES

72 CONS/PKAB

ALECIA STEELE/405-739-3514

7858 5TH ST STE 1

TINKER AFB OK 73145-9125 405-739-3514

405-739-7422FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.

TINKF006390019

5. DATE ISSUED

28 Jul 2009

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

FA8101-09-R-0006

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 60 Months Base Restaurant Concessionaire Contract

FFP

SERVICES NON-PERSONAL: The contractor shall provide all labor, materials, equipment (except as specified as NAFI furnished property), transportation, personnel, supervision/oversight and all incidentals necessary to perform an integrated system for the management and delivery of employee food services at

Tinker AFB, OK in accordance with the attached Concessionaire Contract and all attachments.

PERIOD OF PERFORMANCE:

Orientation Period: 01 Dec 2009 through 31 Dec 2009

Performance Period: 01 Jan 2010 through 31 Dec 2014

QUOTE PRICING INFORMATION AS FOLLOWS:

1) CONTRACTOR PAID VENDING FEE: __ %

Fee shall be paid based on the total combined sales of all locations and from the gross receipt of the vending machines, less any applicable taxes.

Vending Machine Fees shall be paid monthly no later than two (2) business days after close of month and in accordance with the SOW.

Fees shall be submitted to the following location:

72ND FORCE SUPPORT SQUADRON

ATTN: Resource Management

6120 Arnold Street

Bldg 5702

Tinker AFB, OK73145-7987

**IMPORTANT NOTE: Vending Contracts currently in place for all vending operations shall be allowed 30 days from 31 Dec 09 to remove any and all of their equipment from Tinker AFB.

FOB: Destination

NSN: 7150-KN-162-SVCS

PURCHASE REQUEST NUMBER: TINKF006390019

SIGNAL CODE: A

NET AMT

CLAUSES INCORPORATED BY FULL TEXT

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

(End of clause)

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-JAN-2010 TO

31-DEC-2014

N/A FOXXA

SEE CLAUSE TAFB 100-14

TINKER AFB OK 73145

FOB: Destination

FOXXA

Section G - Contract Administration Data

CLAUSES INCORPORATED BY REFERENCE

52.228-5 Insurance - Work On A Government Installation JAN 1997

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.222-3 Convict Labor JUN 2003

52.222-21 Prohibition Of Segregated Facilities FEB 1999

52.222-41 Service Contract Act Of 1965 NOV 2007

52.228-7 Insurance--Liability To Third Persons MAR 1996

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUN 1997)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Comply with the specific health and safety requirements established by this contract;

(2) Comply with the health and safety rules of the Government installation that concern related activities not directly addressed in this contract;

(3) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(4) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health Standards

(AFOSH) and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000. CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (AUGUST 2007)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and concurrence of contracting officer to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Volume 1, The Air Force Installation

Security Program, and AFI 31-501, Personnel Security Program Management,] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

5352.245-9004 BASE SUPPORT (AFMC) (JUL 1997)

Base support shall be provided by the Government to the Contractor in accordance with this clause. Failure by the

Contractor to comply with the requirements of this clause shall release the Government, without prejudice, from its obligation to provide base support by the date(s) required. If warranted, and if the Contractor has complied with the requirements of this clause, an equitable adjustment shall be made if the Government fails to provide base support by the date(s) required.

(a) Base support includes Government-controlled working space, material, equipment, services (including automatic data processing), or other support (excluding use of the Defense Switched Network (DSN)) which the Government determines can be made available at, or through, any Air Force installation where this contract shall be performed.

All Government property in the possession of the Contractor, provided through the base support clause, shall be used and managed in accordance with the Government Property clauses.

(b) The Air Force installations providing the support shall be listed in subparagraph (e), and the Government support to be furnished by each installation under this contract shall be listed in subparagraph (f).

(c) Unless otherwise stipulated in the contract schedule, support shall be provided on a no-charge-for-use basis and the value shall be a part of the Government's contract consideration.

(d) The Contractor agrees to immediately report (with a copy to the cognizant CAO) inadequacies, defective

Government-Furnished Property (GFP), or nonavailability of support stipulated by the contract schedule, together with a recommended plan for obtaining the required support. The Government agrees to determine (within 10 workdays) the validity and extent of the involved requirement and the method by which it shall be fulfilled (e.g., purchase, rental, lease, GFP, etc.). Facilities shall not be purchased under this clause. Additionally, the Contractor

(or authorized representative) shall not purchase, or otherwise furnish any base support requirement provided by the clause (or authorize others to do so), without prior written approval of the Contracting Officer regarding the price, terms, and conditions of the proposed purchase, or approval of other arrangements.

(e) Following are installations where base support will be provided Tinker AFB.

http://www.e-publishing.af.mil/search.asp?keyword=AFI+31-101&Go.x=8&Go.y=10 http://www.e-publishing.af.mil/pubfiles/af/31/afi31-501/afi31-501.pdf

(f) The Government support to be furnished under this contract is in accordance with the Statement of Work (SOW).

Because of the nature and location(s) of the work performed, the value of such equipment is undeterminable. The

Contractor shall not incur any cost resulting from nonsupport prior to Contracting Officer concurrence in accordance with this clause.

TAFB 100-12 CONTRACT HOLIDAYS

(a) The prices/costs in Section B of the contract holiday observances; accordingly, the Government will not be billed for such holidays, except when services are required by the Government and are actually performed on a holiday. Holidays in addition to those reflected in this contract, which are designated by the Government, will be billable provided the assigned Contractor employee was available for performance and was precluded from such performance.

(b) The following days are contract holidays: New Years Day, Martin Luther King, Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

TAFB 100-17. “TRUCK ENTRY GATE” NOTICE

IMPORTANT DELIVERY INFORMATION

Tinker Air Force Base has constructed a “Truck Entry Gate” (Gate 33), which is located at the corner of 59th Street and Air Depot Blvd (southwest corner of the base). The gate will be opened beginning 15 September 2004.

Gate 33 shall be used for all deliveries by truck to this base.

(Trucks will not be allowed to gain access through any other gate.)

Since your firm’s delivery on this order is affected, please advise your delivery carrier to use the new gate. This should minimize the impact of your delivery.

DELIVERIES TO BUILDING 3001 (B / 3001)

Be advised that delivery vehicles destined for B / 3001 are prohibited from using “Staff Drive”.

Delivery vehicles may make deliveries only in designated unloading areas.

Since your firm’s delivery may be affected, ensure that your delivery carrier receives proper instructions on delivery / unloading requirements for B / 3001. Unloading in designated unloading areas will minimize any inconvenience, and, attendant ramifications, which may accrue, to your delivery / delivery carrier for failure to adhere to this requirement.

TAFB 500-11 Contractor ID Badge Requirements

Contractors working on Tinker AFB shall comply with all procedures outlined in TAFBI 31-101, AFI 10-245 and

TAFBP 31-101. OF SPECIAL NOTE, in accordance with TAFBI 31-101 para 5.3, all contractors/contractor personnel will be assessed a charge of $50.00 for each badge lost, willfully damaged, or not surrendered to Pass and

Registration. No charge will be made on a replacement required due to normal wear. Personnel will report to

Accounting and Finance, Accounts Receivable Unit and a DD Form 1131, Cash Collection Voucher, will be prepared and presented to Pass and Registration prior to issuing a replacement identification. Identification will be surrendered to Security Forces personnel upon demand for the purpose of identification, investigation, abuse, misuse, or for any other reason necessary. Civilian and military retirees who conduct commercial business on base must obtain a badge through their place of employment. ALSO OF SPECIAL NOTE, in accordance with TAFBI

31-101 para 7, all contractors/contractor personnel shall be subject to background checks as deemed necessary.

Section J - List of Documents, Exhibits and Other Attachments

TAFB 900-1 LIST OF ATTACHMENTS

FORM NR DESCRIPTION DATE NR OF PAGES

Concessionaire Contract Format

Attachment 1 Buy-back Provision and Termination Provision 11 Jun 09 01

Attachment 2 Fee Schedule 11 Jun 09 01

Attachment 3 General Provisions 11 Jun 09

Attachment 4 Statement of Work (SOW) 24 Jul 09

Volume 1 Base Restaurant Food Service

Management

Appendix A-1 NAFI Furnished Property

Appendix C-1 Safety Specification

Volume 2 Base Restaurant Vending

Appendix A-2 Vending Listing

Appendix C-2 Safety Specification

Volume 3 Upgrade of Dining Rooms, Serving

Areas and Hood Vents in Food Services

Facilities (Building 3001)

Appendix C-3 Safety Specification

Attachment 5 Wage Determination

Attachment 6 Past Performance Packet

Attachment 6-1 Teaming List

Attachment 6-2 Past Performance Information

Sheet

Attachment 6-3 Consent Letter

Attachment 6-4 Client Authorization Letter

Attachment 6-5 Past Performance Questionnaire

Attachment 6-6 Performance Questionnaire Letter

Section L - Instructions, Conditions and Notices to Bidders

INSTRUCTIONS TO OFFERORS

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO RESPONDENTS FOR PROPOSAL

PREPARATION

A. PROGRAM STRUCTURE AND OBJECTIVE

The Government plans to award a single contract for Base Restaurant Concessionaire. The Government reserves the right to award without discussions. The awarded contract will have a thirty (30) day phase-in period, a five (5) year period of performance.

B. GENERAL INSTRUCTIONS

1. This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Any Offeror who submits an incomplete package may be considered ineligible for award.

The offer shall be compliant with the requirements as stated in the Statement of Work (SOW) and appendices. Non-conformance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

2. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror’s proposal.

3. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

4. The proposal acceptance period is a minimum of 120 calendar days from date of submission. The Offeror shall make a clear statement in the proposal documentation volume that the proposal is valid until this date.

5. The Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

C. PROPOSAL PREPARATION INSTRUCTIONS

1. Proposals must be completed and submitted prior to the time listed in Block 9 of the SF 33. The ―original‖ proposal shall be clearly identified, shall be addressed to the Contracting Officer, and be submitted to the following address:

72 CONS/PKAB

ATTN: Alecia Steele 7858 5th St, Ste 1 Tinker AFB OK 73145-9125

2. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The proposal shall consist of three (3) separate parts; Part 1 – Technical Proposal, Part 2 – Past Performance Information, and Part 3 – Cost/Price Proposal.

2.1.5 Oral Presentation

The Government reserves the right to request oral presentations, should it be determined to be in its best interest. Those Offerors whose written proposals best demonstrate the ability to meet the NAFI’S requirements may be requested to present an overall summary of their proposal in an oral presentation to an evaluation team of Air Force representatives. Should oral presentations be required, the following details apply:

Oral Presentations will be conducted approximately two (2) weeks from the day after proposals are due.

There will be no subsequent presentations.

Presentations will be held at Tinker AFB, OK, the length will be no more than one hour, attendance is limited to 5 key representatives, content is limited to Technical Factors, and as described in the proposal.

After the presentation the Offeror may be asked questions for clarification purposes by the evaluation team. Any questions asked during the presentation will not impact the one-hour allotted time. Reasonable judgment shall be used by the evaluation team to extend beyond the one-hour time if questions are asked during the presentation.

Offeror(s) shall ensure that, as a minimum, six (6) paper copies of their presentation are made available during the presentation. The oral presentation and the question and answer session shall not constitute a part of any contract resulting from the RFP.

The Contracting Officer will schedule the oral presentations. The Contracting Officer may provide additional instructions for the oral presentation with the notification.

3. Point of Contact The Contracting Officer (CO) is the point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO via e-mail at Benita.Tassey@tinker.af.mil

4. Discrepancies If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

5. Electronic Reference Documents All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fbo.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

6. Amendments to Solicitation If this RFP is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment and provide confirmation upon http://www.fbo.gov/ submission of the Offeror’s proposal. Any unacknowledged amendments in the Offeror’s proposal will be considered as non-acceptance and will negatively affect their evaluation.

7. Submission, Modification, Revision, and Withdrawal of Proposals Proposals and modifications to proposals shall be submitted in sealed envelopes or packages in paper media and electronic media addressed to the CO and Buyer at the address shown in Block 7 of the SF 33, and show the time and date specified for receipt, the solicitation number, and the name and address of the Offeror.

8. Page Limitations Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and (for paper copies) will be returned to the Offeror as soon as practicable. Page limitations may also be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, and glossaries and those parts of the Proposal noted as unlimited.

9. Page Size and Format A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced with 1.5 line spacing. Except for the reproduced sections of the solicitation document, the text size shall be no less than 12 points. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall also apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics;

not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point.

These limitations shall apply to both electronic and hard copy proposals.

10. Electronic Copies The content and page size of electronic copies must be identical to the hard copies. When discrepancies exist between the written offers and those provided in electronic format, the written offer will take precedence in all cases. For electronic copies, indicate on each CD-ROM the volume number and title.

Use separate files to permit rapid location of all portions, including subfactor required plans, exhibits, appendices and attachments, if any. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Word 2003®, MS Excel 2003®, MS-Project 2003®, and MS-Power Point 2003®, or Microsoft Office XP®, as applicable.

11. Cost or Pricing Information All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal and Contract Documentation volumes.

12. Cross Referencing To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted.

13. Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

14. Glossary of Abbreviations and Acronyms Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

D. OFFERS

1. The offer/proposal and other information shall be submitted in hard copy and electronic copy (standard CD) format. The proposal shall consist of the following parts:

Part 1 – Technical Part 2 – Past Performance Part 3 – Cost/Price

Separate CDs are not required for each part. Offerors shall submit the SF 33 on paper with an original signature. Offerors are advised to submit sufficient information to enable evaluators to fully ascertain the Offeror’s capability to perform the requirements contemplated by the solicitation. The data submitted with each proposal shall be complete and concise but not elaborate.

2. A Team List of the Offeror’s primary Points of Contact shall be submitted as part of the Technical proposal using the format shown in Attachment 6-1 of the Past Performance Packet.

E. FACTOR 1 – Technical (4 Hard Copies, 1 Electronic Copy. Page Limitation: 100 pages)

Your responses will be evaluated against the Mission Capability subfactors defined in Section M, Evaluation Criteria. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is neither necessary nor desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Furthermore, it is neither necessary nor desirable to provide resumes for individual personnel as part of your proposal.

Sub factor 1: Management The government will assess the Offeror’s proposed Management approach. The subfactor threshold (minimum) is met when the Offeror’s proposal demonstrates all of the following essential components:

(a) Acceptable process and milestones for hiring, and training of qualified personnel and steps for meeting the 30 day transition period. The contractor shall provide signed Letters of Intent-to-Hire key personnel and provide their plan for hiring and training personnel in order to meet the requirements stated in the SOW by conclusion of the phase-in period. Any plan which places a large portion of work after the phase-in period could result in the proposal being determined non-responsive.

(b) Acceptable manning levels capable of supporting each task against specific positions or elements within the organization to include time utilization. If cross utilization is anticipated, demonstrate an acceptable approach in the cross utilization plan.

Sub factor 2: Pricing The government will assess the Offeror’s proposed pricing. The subfactor threshold (minimum) is met when the Offeror’s proposal demonstrates all of the following essential components:

(a) Acceptable process for pricing all items within competitive market value.

(b) Acceptable price forecasting for existing and new menu items.

Sub factor 3: Service plan The government will assess the Offeror’s proposed Service Plan approach. The subfactor threshold (minimum) is met when the Offeror’s proposal demonstrates all of the following essential component:

(a) Acceptable process for distributing food items and stock to the locations not co-located with the central cooking facility.

(b) Quality Assurance Plan

(c) Performance Measurement:

(1) Tools used to monitor performance and the frequency of the tools’ usage and communication (especially absent a subsidy cap);

(2) Processes used to communicate this information to the base, re-financial management including catering invoicing and reconciliation, customer service, customer preference, customer satisfaction, quality, personnel, promotions, safety and sanitation process, tracking tools used and shared with the base on performance matrix and continuous improvement process management.

(3) Culinary Expertise and Strength - Nationally, Regionally, by Market, including new recipe generation, keeping concepts and stations exciting, recipe accomplishment, additional resources to support large and executive catered events.

(d) Equipment Preventative Maintenance Program

Sub factor 4: Motorized Mobile Food Carts The government will assess the Offeror’s proposed Motorized Mobile Food Carts’ approach. The subfactor threshold (minimum) is met when the Offeror’s proposal demonstrates all of the following essential component:

(a) Acceptable process for the operation of Motorized Mobile Food Carts throughout the Tinker Air Force Base property.

Sub factor 5: Sanitation The government will assess the Offeror’s proposed Sanitation approach. The subfactor threshold (minimum) is met when the Offeror’s proposal demonstrates all of the following essential component:

(a) Acceptable process for compliance with all sanitation guidelines.

(b) Rodents/Insects Extermination Program

Subfactor 6: Additional information The government will assess the Offeror’s proposed additional information approach. The subfactor threshold (minimum) is met when the Offeror’s proposal demonstrates all of the following essential components:

Additional information generally requested in the form of samples – such samples/data to be supported by company tools and processes to ensure that performance is accurately tracked and reported data is available. Possible requested samples may include but is not limited to:

(a) Detailed financial performance to include pre-opening.

(b) Organizational charts for the site, market, and region.

(c) Samples of all tools used for performance management.

(d) Cycle Menu samples.

(e) Promotional and Marketing Material samples.

(f) Catering Guide samples.

(g) Training Program and Benefits Sample for Hourly and Management.

(h) Safety Training and Program Information.

(i) Quality Assurance, Sanitation and Food Safety Control tool samples.

(j) Recent Health Department Scores in the market.

(k) Sample Food Service Contractor Agreement.

(l) Financial and other Auditing process tools.

(m) Facilities proposed concepts and timelines (i.e. initial investment, renovation, training, and start-up date for each facility etc).

Sub factor 7: Facility Investment Plan The government will assess the Offeror’s proposed Facility Investment Plan. The subfactor threshold minimum is met when the Offeror’s proposal demonstrates the following essential components:

(a) Walls refinished in the Area C café and Superfortress

(b) Flooring refinished in the Area C café and Superfortress

(c) Tables/Chairs replaced in the Area C café and Superfortress

(d) Ceiling tiles & Lighting replaced/upgraded in the Area C café and Superfortress

(e) Cooking Ventilation System repaired as per NFPA 96 Fire code in the Area C café

F. FACTOR 2 – PAST PERFORMANCE

(4 Hard Copies, 1 Electronic Copy. Page Limitation: Unlimited)

1. Each Offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in the Past Performance Information Sheet (Attachment 6-2 of the Past Performance Packet). This information is required on the Offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform the work outlined in the solicitation. Offerors are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance.

2. The Offeror shall submit, along with the information required in this paragraph, a Consent Letter (Attachment 6-3 of the Past Performance Packet), executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a Client Authorization Letter (Attachment 6-4 of the Past Performance Packet), authorizing release to the Government of requested information on the Offeror’s performance.

3. Early Proposal Information Each Offeror is requested to submit past performance information for each relevant contract at least 5 calendar days prior to the solicitation closing date. Failure to submit early proposal information will not result in Offeror disqualification.

4. As soon as practicable, Offerors shall complete Section 1 of the Past Performance Questionnaire (Attachment 6-5 of the Past Performance Packet) and e-mail it along with the Performance Questionnaire Letter (Attachment 6-6 of the Past Performance Packet) to all points of contact (POCs) the Offeror has listed in the Past Performance Information Sheet(s) (Attachment 6-2). The POCs will complete the questionnaires and forward them by email, directly to the Performance Confidence Assessment Group (PCAG), to Benita.Tassey@tinker.af.mil. RESPONDENTS TO THE QUESTIONNAIRES SHALL NOT SEND THE COMPLETED INFORMATION SHEETS BACK TO THE OFFEROR. Offerors shall not follow-up with respondents to ensure they have completed the questionnaires. The PCAG will conduct such follow-up with any POC as necessary.

mailto:Benita.Tassey@tinker.af.mil

5. Relevant Contracts Offerors shall submit information in accordance with Attachment 6-2 of the Past Performance Packet on a minimum of three (3) but no more than six (6) recent contracts from the prime contractor considered most relevant in demonstrating performance abilities on the proposed effort. Also, Offerors shall include information on a maximum of three (3) recent contracts performed by each of the core team members and significant subcontractors considered most relevant in demonstrating their ability to perform the proposed effort. Offerors shall include rationale supporting the assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining recency and relevancy, see Section M, Evaluation Criteria.

6. Specific Content Offerors shall provide a narrative explaining what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a little or no confidence rating, since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror shall clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. This may allow the Offeror to be considered a higher confidence candidate. For example, submittal of quality performance indicators or other management indicators that clearly support that an Offeror has overcome past problems is required.

7. Organizational Structure Change History Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between the conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, Offerors shall include a "roadmap" describing any/all such changes in their organization. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts identified for past performance evaluation/ performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), the "roadmap" should be both specifically applicable to the efforts identified, yet general enough to apply to efforts on which the Government receives information from other sources.

G. FACTOR 3 – COST/PRICE PROPOSAL

(2 Hard Copies, 1 Electronic Copy. Page Limitation: Unlimited)

This shall consist of the Fee Schedule (Attachment 2) in which the contractor shall propose a percentage of their vending profits to be paid to the NAFI on a monthly basis.

H. CONTRACT DOCUMENTATION

The purpose of this section is to provide information to the Government for preparing the contract document and supporting file. The Offeror’s proposal shall include the following:

Solicitation/Contract Form SF 33: Complete Form SF 33 as applicable and sign and date. Signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under a separate cover sheet and should be provided without any punched holes.

Concessionaire Contract Format: Complete this document as applicable and sign and date. Offeror is not recquired to fill out the date and Contract Number. Signature by the Offeror on the Concessionaire

Contract Format constitutes an offer, which the Government may accept. The ―original‖ copy shall be clearly marked under a separate cover sheet and should be provided without any punched holes.

Schedule of Supplies or Services and Costs/Prices: Complete pricing information in this section of the model contract.

Deliveries or Performance: The period of performance for the contract will be a thirty (30) day phase-in period, and a five year period of performance.

Contract Clauses: Offeror shall complete any fill-ins applicable.

I. EXCEPTIONS TO SOLICITATION REQUIREMENTS

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 1. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table 1—Exceptions to Solicitation Requirements

SOLICITATION

Document

Paragraph/ Page

Requirement/ Portion

Rationale

SOW, Technical Specs, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Justify why the requirement will not be met

J. OTHER INFORMATION REQUIRED

1. Authorized Offeror Personnel Offerors shall provide the name, title and telephone number(s) of the company/division point(s) of contact regarding decisions made with respect to the proposal and who can obligate the company contractually.

Also, Offerors shall identify those individual(s) authorized to negotiate with the Government for this solicitation.

2. Company/Division Address, Identifying Codes, and Applicable Designations Offerors shall provide company/division’s street address, county and facility code; CAGE Code; DUNS Number; and size of business (large, small, 8(a), etc.).

Section M - Evaluation Factors for Award

EVALUATION FACTORS

SECTION M

EVALUATION FACTORS AWARD USING TRADEOFF PROCEDURES

A. BASIS FOR CONTRACT AWARD

This acquisition will utilize Tradeoff source selection procedures, with technical proposals, to make an integrated assessment for a best value award decision. The Government will select the best overall offer, based upon an integrated assessment of Technical Capability, Past Performance, and Cost/Price.

Cost/Price as utilized herein is in reference to the contractor proposed vending fee. Contract will be awarded to the Offeror who is deemed responsible in accordance with NAF clauses and regulations, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by evaluation factors attachment of this request for proposal). The proposal will be judged, based on the evaluation factors and subfactors, to represent the best value to the Government.

The Government seeks to award to the Offeror who gives the Air Force the greatest confidence that it will best meet or exceed the requirements and represents the best value to the Government. This may result in an award to a higher rated Offeror, who offered a lower percentage fee, where the decision is consistent with the evaluation factors and the Source Selection Authority (SSA) reasonably determines that the technical factors and superior past performance of the Offeror with lower fee outweighs the fee difference.

While the Government source selection evaluation team and the SSA will strive for maximum objectivity, the source selection process, by its nature, is subjective and, therefore, professional judgment is implicit throughout the entire process. The Government reserves the right to award without discussions.

Therefore, each initial offer should contain the Offeror’s best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

B. NUMBER OF CONTRACTS TO BE AWARDED

The Government intends to award one (1) contract for the Base Restaurant Services Program.

C. REJECTION OF UNREALISTIC OFFERS

The Government may reject any proposal that is evaluated to be unrealistic in terms of program commitments, including contract terms and conditions, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

D. CORRECTION POTENTIAL OF PROPOSALS

The Government will consider, throughout the evaluation, the ―correction potential‖ of any deficiency or proposal inadequacy. The judgment of such ―correction potential‖ is within the sole discretion of the Government. If an aspect of an Offeror's proposal not meeting the Government's requirements is not considered correctable, the Offeror may be eliminated from the competitive range.

E. COMPETITIVE ADVANTAGE FROM USE OF NAFI Furnished Property The Government will eliminate any competitive advantage resulting from an Offeror's proposed use of NAFI Furnished Property.

F. EVALUATION FACTORS

1. Proposals:

Award will be made to the Offeror proposing the combination most advantageous to the Government based upon an integrated assessment of the evaluation factors and subfactors described below.

Factor 1: Technical o Sub factor 1: Management o Sub factor 2: Food Pricing o Sub factor 3: Service plan o Sub factor 4: Motorized Mobile Food Carts o Sub factor 5: Sanitation o Sub factor 6: Additional information o Sub factor 7: Facility Investment Plan

Factor 2: Past Performance

Factor 3: Cost/Price (proposed vending fees)

2. Order of Importance:

The Order of Importance is used to explain how the other factors will be traded off on technically acceptable proposals. Award will be made to the Offeror proposing the combination most advantageous to the Government based upon an integrated assessment of the evaluation factors and subfactors described below.

All evaluation factors other than cost/price are of equal importance. The subfactors within the technical factor are considered of equal importance. All evaluation factors other than cost or price, when combined, are approximately equal to cost or price. Offerors are cautioned that an award may not necessarily be made to the higher percentage fee offer. In arriving at a source selection decision, the Government reserves the right to give positive consideration for performance in excess of threshold requirements.

3. Evaluation Methodology:

3.1 The SSA will assess all factors, the cost/price and past performance ratings for all evaluated offers to make an integrated assessment for a best value award decision.

3.2 Factor 1: Technical

The Mission Capability evaluation provides an assessment of the Offeror’s capability to satisfy or exceed the Government’s requirements. Favorable assessments will consider the benefit, impact, and feasibility of additional commitments by the Offeror to provide higher output, capability, and quality, or exceed performance thresholds identified in the SOW. Offerors are advised that technical proposals will be incorporated into the resulting contract and the Offeror receiving the award will be required to meet the performance levels specified in their proposal.

3.3 Factor 1 – Technical:

Each subfactor within the technical factor will receive one of the ratings described below based on the criteria listed below. Individual subfactor ratings will be used to determine the overall technical acceptability of each proposal. To be determined technically acceptable at the factor level, the Offeror must be rated acceptable in each subfactor. A final unacceptable subfactor assessment will determine an overall technical unacceptable rating.

ACCEPTABLE – The proposal meets specified minimum requirements necessary for acceptable contract performance.

REASONABLY SUSCEPTIBLE OF BEING MADE ACCEPTABLE – The proposal does not clearly meet some specified minimum requirements necessary for acceptable contract performance, but there is reason to believe that through minor revisions, an acceptable proposal could result. For award without discussions these proposals are considered ―Unacceptable.‖

UNACCEPTABLE – The proposal fails to meet specified minimum requirements necessary for contract performance. Proposals with an Unacceptable rating are not awardable.

Sub factor 1: Management The government will assess the Offeror’s proposed management approach. The subfactor threshold (minimum) is met when the Offeror’s proposal demonstrates all of the following essential components:

(a) Acceptable process and milestones for hiring, and training of qualified personnel and steps for meeting the 30 day phase-in period. The contractor shall provide signed Letters of Intent-to-Hire key personnel and provide their plan for hiring and training personnel in order to meet the requirements stated in the SOW by conclusion of transition period. Any plan which places a large portion of work after the phase-in period could result in the proposal being determined non-responsive.

(b) Acceptable manning levels capable of supporting each task against specific positions or elements within the organization to include time utilization. If cross utilization is anticipated, demonstrate an acceptable approach in the cross utilization plan.

(c) Financial Soundness - Financial strength of the organization to ensure that delivery of services will remain uninterrupted and continue to grow positively.