Roofing_RFP_QandA_January_24_2014.pdf

Enterprise Roof Replacement and Repair RFP

FA8056-14-R-0001

RFP Questions & Answers January 24, 2014

For reference, the following Questions and Answers provide clarification for the Enterprise Roof Replacement and Repair RFP. Questions are organized by topic and then by date; oldest to newest within each topic. Bolded dates indicate that the question has been added since the prior version of the Questions & Answers document was posted on the Federal Business Opportunities website.

Topic Index Page #

A. Process Clarification 1

B. Scope Clarification 2

C. Bonding and Warranties 2

D. Roof Types 3

E. Regional Breakdown / Limits on Proposing 3

F. Joint Venture 3

G. Subcontracting 4

A. Process Clarification

Date Posted On FBO

1. Question:

Just saw this requirement posted and it appears to be the same that was issued a week or so ago with Mr. Richard Porter as the Contracting Officer. This RFP has Mr. Luke Schultz. Did the Contracting Officer change?

Answer:

Mr. Luke Schultz will be the Contracting Officer for this requirement. Mr. Richard Porter, the previous Contracting Officer, has been assigned to a different workload. Mr. Schultz's contact info is

Address: 1940 Allbrook Drive, Building 1, Room 300 Wright Patterson AFB, OH 45433 Telephone: 937-257-2541 Email: luke.schultz@us.af.mil

2. Question:

When is the last day / time to submit questions or concerns regarding this acquisition, Roof Repair and Replacement Construction for the United States Air Force (USAF)?

Questions / concerns regarding this acquisition should be submitted no later than midnight, Eastern Standard Time, 5 calendar days prior to when proposals are due.

01/17/14 mailto:luke.schultz@us.af.mil

3. Question:

Will there be a site visit or any other pre-proposal meeting?

No; there will not be another pre-proposal conference or site visit. A pre-proposal conference was held back in April 2013. The details of that meeting are located at https://www.fbo.gov/notices/5315b78a19d92969b1bf45b7c5524c6b

Note: There are some changes from that pre-proposal conference information and the requirements in the final RFP.

B. Scope Clarification

1. Question:

It appears that you intend to rely on Roofing Contractors to determine roof replacement, as opposed to roof repair or restoration, when an independent roofing consultant can make that determination without an ulterior motive. We also offer technical document preparation and in-progress, quality assurance inspections to assure we're getting what we're paying for. Can you provide any input regarding how we could go about pursuing this business?

The Small Business Administration may be able to provide advice on marketing your services.

C. Bonding and Warranties

Is the following correct? Bid Sureties are not required for this project, only Surety Letters stating the appropriate limits as associated with each region?

Correct, for purposes of winning an IDIQ contract, bid bonds are not required. The bond capacity letter must meet the requirements described in RFP Section L, Paragraph 6.4.4 found on page 118- 119 of the solicitation document. The bond capacity letter will be evaluated according to the requirements found in 11.2.4, 11.2.5, and 11.2.6 page 134 of the solicitation.

https://www.fbo.gov/notices/5315b78a19d92969b1bf45b7c5524c6b

D. Roof Types

Does the Offeror need to have experience on all eleven (11) roof types in the region they are submitting a proposal?

There is no specific requirement for the Offeror to prove they have experience on all eleven (11) roof types in the region they are submitting a proposal. Offerors however, must demonstrate that they are capable of performing all eleven (11) roof types. This is accomplished with submission of applicator agreements and subcontractor prequalification documents per Section L paragraphs

6.4.3 and 6.5.2. Section L, 8.3 defines the Corporate Experience requirements for Offeror.

2. Question:

Does the Offeror need to have experience on all eleven (11) roof types to submit proposals in their two selected regions?

Answer:

There is no specific requirement for the offeror to prove they have experience on all eleven (11) roof types in the region they are submitting a proposal. Offerors however, must demonstrate that they are capable of performing all eleven (11) roof types. This is accomplished with submission of applicator agreements and subcontractor prequalification documents per Section L paragraphs

6.4.3 and 6.5.2. Section L, 8.3 defines the corporate experience requirements for Offeror.

1/24/14

E. Regional Breakdown / Limits on Proposing

FA8056-14-R-0001 on this solicitation - the small companies are allowed to bid on no more than 2 regions. Are the Teaming large partners allowed to bid on all 5 Regions with different partners?

Please remember this is a 100% small business set-aside, therefore companies must meet the requirements of FAR 52.219-6. However, there is no restriction on the number of regions in which a subcontractor (large business or small business) may participate in work with small business and 8(a) Offerors on this solicitation.

F. Joint Venture

Per section 8.3, Corporate Experience of Offeror, if we plan to propose as a joint venture, will you accept experience from the individual firms? For example, 3 projects from Company A, 2 projects from company B.

Yes, for firms proposing as a formal joint venture, we will accept Corporate Experience from the individual firms.

G. Subcontracting

Part 1 - From the RFP, Section C, statement 6.2.3 states "This documentation [pre-qualification process document (6.2.1)] may be requested by the Government and the Contractor must provide within 10 business days"; however, Section L, statement 6.5.2 states "The Offeror must provide documentation showing the criteria it described in response to paragraph 6.5.1 has been met for…".

Does this solicitation proposal require attachment of an actual pre-qualification document (filled out by our subcontractor) or just a proof statement that criteria are met?

Yes the intent of 6.5.2 is for the Offeror to provide prequalification documentation for ALL the subcontractors that you list in Attachment 1 - Roofing Management Plan Worksheet. For example, if you have five (5) subcontractors we require pre-qualification documentation on all five (5) subcontractors.

The Roofing Management Plan Worksheet is non-binding, meaning the offerors can pick other subcontractors during the period of performance. The purpose of RFP Section C, 6.3.2 is to allow the Government the ability to collect pre-qualification data on subcontractors that are added during contract performance, if the Government determines it necessary.