Atch 9 - TO1 PWS 9 Jan 25.pdf

PERFORMANCE WORK STATEMENT

TASK ORDER

AIR FORCE AGENCY FOR MODELING AND SIMULATION SUPPORT

9 January 2025

1.0 INTRODUCTION

The Air Force Agency for Modeling and Simulation (AFAMS) provides the Department of the Air Force (DAF), other Department of Defense (DoD) entities, and External Partner Agencies within the Joint Modeling & Simulation (M&S) community with comprehensive support. This includes M&S on premise and off-premises architectures, standards, authoritative data, cybersecurity, engineering, training systems and events, information technology (IT), multi-level security, interoperability, and integration to achieve global readiness and lethality.

1.1 PURPOSE. The contractor shall provide comprehensive support and innovative solutions that enable the continuous evolution and enhancement of M&S systems, ensuring that the DAF and DoD can effectively prepare for and execute their missions with the highest level of readiness and lethality.

1.2 SCOPE. The scope of this Task Order (TO) is to provide AFAMS with engineering and integration support services by providing highly specialized operational and technical assistance and expertise to develop, maintain, sustain, and enhance M&S capabilities. The contractor shall support government organizations, personnel, and mission partners in all functions associated with delivering specialized operational and technical assistance to develop, maintain, sustain, and enhance M&S capabilities. This includes providing expertise in M&S architecture, ensuring interoperability, maintaining cybersecurity, courseware development, and enhancing training systems and simulations to improve operational readiness and effectiveness.

1.2.1 Current priorities focus on ensuring mission readiness through enhanced simulation capabilities, increased cybersecurity measures, and innovative technological advancements. Key areas include developing interoperable M&S architectures to support joint and coalition operations, implementing, and maintaining cybersecurity protocols, enhancing training systems for realistic simulation environments, and leveraging IT solutions for secure and efficient operations. All developed software (SW) products shall become deliverables to the Government and be marked IAW DFARS 252.227-7017 Identification and Assertion of Use, Release, or Disclosure restrictions.

2.0 TASKS:

2.1. AFAMS PWS TASK 1 – PROVIDE PROGRAM MANAGEMENT. The contractor shall provide an onsite TO Program Manager (PM) to act as the single point-of-contact responsible for managing and directing the Contractor’s activities with respect to this task order, and for interfacing with the government. (CDRLs A002, A003, A004, A005, A007, and A008)

2.1.1. SUBTASK 1.1 PROGRAM MANAGEMENT

The PM shall be responsible for all planning, organizing, scheduling, staffing, directing, controlling, orderly resource management, and reporting required in the execution of this task order. This includes:

Implements and manages the administrative tracking of associated deliverables, schedules, costs, and fund types.

Provides overall and project-by-project oversight into schedule, financial and detailed project tracking.

Coordinate with the customers on defining, documenting, and refining further requirements and deliverables.

Assists with the development of a baseline schedule for continued efforts and new tasks Incorporates a detailed cost estimate or Rough Order of Magnitude (ROM) for implementation of new tasks or items.

Identifies, monitors, and reports on work activities, costs, and schedule objectives.

Identify risks impacting performance, costs or schedule and provide mitigation efforts.

The PM will notify the COR via a PNR (using PNR template) as soon as it becomes apparent to the contractor that a scheduled delivery will be late, or a cost overrun will occur. For the purposes of this contract, a "late delivery" is defined as any delivery that exceeds the agreed- upon schedule duration. A "cost overrun" is defined as any expenditure that exceeds the approved budget amount. The contractor will include in the PNR rationale for a late delivery/cost overrun, provide a mitigation strategy and an estimated time frame for delivery completion. The PNRs will be numbered sequentially in ascending order and submitted to the COR, CO, and designated Government contacts for review. Instances of late delivery and cost overruns, along with mitigation strategies, will be included in the Monthly Status Report (MSR) and the quality report. Performance outcome is timely notification and effective mitigation of issues impacting project performance, measured by the number and impact of issues reported, and effectiveness of mitigation strategies.

The PM will maintain a stable workforce throughout the duration of the contract, ensuring appropriate staffing levels to meet the contract requirements and respond to government direction. Vacant positions will be filled promptly based on operational needs and contract requirements. The government will be promptly notified of any vacancies and the contractor's plan for filling them. The contractor will work collaboratively with the Government to address staffing changes and ensure continuity of operations without undue delay.

The PM will develop and provide an MSR. The MSR will briefly summarize, by Task Order, the management and technical progress to date. The MSR will align with the PMP and contract plan to ensure consistency and alignment with overarching project goals and strategies. (CDRL A0002; DI-MGMT-

81991)

2.1.2 SUBTASK 1.3 – COORDINATE A KICK-OFF MEETING

The contractor will schedule, coordinate, and host a Project Kick-Off Meeting at the location approved by the Government. (CDRL A0003; DI-ADMN-81249)

2.1.3 SUBTASK 1.3 – PREPARE AND UPDATE A PROGRAM MANAGEMENT PLAN (PMP)

The PMP is an evolutionary document that will be updated annually at a minimum or as changes in the program occur. The contractor will work from the latest Government-approved version of the PMP.

Performance outcome is a comprehensive and up to date PMP that guides the contract execution, measured by timeliness and thoroughness of PMP updates, and adherence to the plan as verified through periodic reviews. (CDRL A0004; DI-MGMT-81797)

2.1.4 SUBTASK 1.4 – PREPARE TRIP REPORTS

The Government will identify the need for a Trip Report when the request for travel is submitted. The

Travel Authorization Request (TAR) process will facilitate a clear method for the Approver to make the determination and identify for the contractor the need for a trip report during the TAR approval process.

The contractors will include Trip Reports or Summaries as part of the monthly status report. Performance outcome is detailed, and timely trip reports or summaries included in the monthly status report, measured by accuracy and completeness of trip reports, and adherence to reporting timelines. (CDRL A0005; DI-

MISC-81943)

2.1.5 SUBTASK 1.5 – PROVIDE QUALITY MANAGEMENT AND UPDATES

The contractor will identify and implement its approach for ensuring quality throughout its solution to meet the requirements of the PWS. The contractor will provide a Quality Management Plan (QMP) and maintain/update the plan as changes in program processes are identified.

2.1.6 SUBTASK 1.6 – PROVIDE ACCESS TO A MANAGEMENT PORTAL SOLUTION

The contractor will provide access to the management portal solution to approved Government and contractor personnel with a .mil or a .gov account. Worldwide access to the management portal should be available to approved users. The management portal solution will be compliant with current standards and adaptable for future DoD security standards

2.1.7 SUBTASK 1.7 - CONDUCT PROJECT MANAGEMENT MEETINGS TELECONFERENCES

AND PROGAM MANAGEMENT REVIEWS (PMRs)

The contractor is responsible for organizing and actively participating in regular project management meetings, ensuring appropriate representation of team members with relevant expertise, including subject matter experts (SMEs), engineering representatives, project managers, and key personnel responsible for the Contract Administration. (CDRL A0007; DI-ADMN-81250)

2.1.8 SUBTASK 1.8 - TRANSITION

2.1.8.1 Transition-In.

The contractor will perform all transition-in activities as specified in the Transition Plan to ensure a smooth and efficient transition with minimal disruption to Government operations. This includes reviewing current operations, meeting with incumbent contractors, and ensuring all necessary resources and documentation are in place. Performance outcome is seamless transition- in with minimal disruption to Government operations, measured by smoothness of transition, as assessed through Government feedback and adherence to transition timelines. (CDRL A0008; DI- MGMT-81791)

2.1.8.2 Transition–Out.

The contractor will provide transition-out support when required by the Government. The Transition-

Out Plan will facilitate the accomplishment of a seamless transition from the incumbent to incoming contractor/Government personnel at the expiration of the PWS. If specific details or necessity determinations are unclear, the contractor will collaborate with the Government to identify the requirements, criteria, and basis for decision-making. (CDRL A0008; DI-MGMT- 81791)

2.1.9. SUBTASK 1.9 – INTEGRATION

2.1.9.1. Task Order Integration.

The contractor shall provide seamless program integration between this task order and other task orders on this Indefinite Delivery Indefinite Quantity (IDIQ) to maximize efficiency and innovation throughout the IDIQ contract.

2.2. AFAMS PWS TASK 2 - M&S STRATEGIC SUPPORT/PROCESS IMPROVEMENT. AFAMS

is tasked to lead AF M&S efforts to organize, plan, and enable collaboration, reusability, and interoperability within the M&S enterprise and advance AF operational training. The subtasks herein allow for strategic efforts across the PWS in the areas of planning, policy development, studies, messaging, and provide consolidated AF M&S Knowledge Management (KM). (CDRLs A009, A010, A011, A018, and A022)

2.2.1. SUBTASK 2.1 – STRATEGIC PLANNING AND BUSINESS PRACTICES. The contractor shall provide specialized strategic planning expertise encompassing comprehensive analysis and support. This includes identifying and evaluating M&S industry best standards, solutions, and capabilities that may enhance training solutions. Tasks include:

Designs and develops websites, Communities of Practice (CoP), and collaborative tools to support KM practices.

Provides basic site and content administration support by managing permissions and creating and maintaining sites, workspaces, workflows, lists and libraries.

Conducts interviews with key stakeholders to gather website requirements for government review and approval.

Participates in projects and requirements gathering with end users across divisions to create, enhance, and improve their Microsoft Teams and SharePoint services and group sites.

Generates and analyze SharePoint Usage Reports for the number of hits and unique users. The report will provide daily statistics and consolidated counts by month.

Develops and maintains Teams and SharePoint training, guidelines, and applicable policies.

Analyzes current KM applications (internal and external to the AFAMS) to identify gaps in current applications prohibiting the achievement of KM goals.

Creates stakeholder website on existing template with basic site and content administration support using current DoD/AFAMS approved and licensed SharePoint product.

Follows directives from the IA security office to ensure all systems meet DoD and AF security guidelines and remediated accordingly.

Maintains and administers Teams and SharePoint services including, content hub and excel services.

Provides oversight and recommendations for User Interface (UI) development.

Creates KM implementation plan for government approval.

Ensures KM solutions are coordinated and in accordance with (IAW) relevant DoD Information

Technology (IT) systems and network mandates (e.g., PEO/STRI-Army Network, Air Force Network (AFNET), Space Launch Delta (SLD) 45

Works with clients and team members to structure and organize content IAW requirements and processes.

Acts as a Software/Product/Tool Champion with Project Managers.

Assists software development project plans, including scoping, scheduling, and implementation.

Assists implementation of new software products, upgrades, tools and systems and assist resolving issues.

Works with the client and project leads to shape content management strategies and processes that promote project documentation, knowledge retention and transfer.

Assists developers with testing custom solutions, creating process documentation and troubleshooting technical problems with current DoD/AFAMS approved and licensed SharePoint product.

2.2.2. SUBTASK 2.2 – STRATEGIC MESSAGING. The contractor shall provide M&S Strategic messaging support. The contractor shall assist in developing, maintaining, and executing outreach and marketing strategies including targeted stakeholder engagements using various media venues, M&S event support, and M&S integration efforts with Joint Service organizations, which will require travel in certain situations. (CDRL A0011). Tasks include:

Drafts comprehensive agendas of recommended topics.

Drafts detailed minutes for attended conferences, seminars and meetings.

Tracks and reports on action items, to include stakeholder coordination.

Provides quarterly reports on action items including status and recommendations for resolution.

Supports Requirements Mangers (RM) coordination with stakeholders and development organizations to implement support agreements including: Memorandums of Agreement (MOA);

Memorandums of Understanding (MOU), and User Agreements (UA).

Develops decision support documents and presentations.

2.3. AFAMS PWS TASK 3 - M&S TECHNICAL SUPPORT. The contractor shall provide M&S sustainment technical services to design, enhance, code, test, and maintain the simulation models to support the following: updates supporting M&S exercise(s)/event(s), simulator testing, Cross Domain Information Sharing (CDIS), and Cybersecurity. (CDRLs A010, A014, A015, A017, and A018)

2.3.1. SUBTASK 3.1 – PROVIDE M&S SUSTAINMENT AND TESTING SUPPORT. The contractor shall provide M&S sustainment and testing enhancement support at a government facility and remotely for training, mission rehearsal, testing, and experimental exercises/events. The contractor shall provide Constructive Models/Virtual Simulator testing support. This support includes:

Ensures parametric datasets established for supporting training and readiness comply with the Department of the Air Force (DAF) Data Fabric initiatives as well as the DoD Data Strategy, DAF I-Plan, and AFAMS Data Concept Plan.

Leverages commercial technology to the maximum extent possible; aligns work with the existing DAF Data Fabric initiative, to include the mandatory use of one of the top five big data platforms:

Envision, VAULT, ELICSAR, Unified Data Library, and SIGNUS.

Tests data services for the DAF modeling & simulation community to access parametric data addressing an agreed upon Authoritative Source of Truth (ASoT) Dataset for the Training Simulation Centers.

Provisions data services for the community to access parametric data; Make data: Visible, Accessible, Usable, Linked, Trusted, Interoperable, and Secure for the AF Training Simulation Centers.

Supports government training data efforts at the tactical level to meet integrated training needs.

Supports joint/coalition interoperability data efforts to enhance training capabilities.

2.4. AFAMS PWS TASK 4 - M&S CYBER SECURITY. The contractor shall assist the Government with certification and accreditation via DoD Risk Management Framework (RMF) requirements (systems and networks) in support of M&S. The contractor shall provide guidance and expertise for DoD and AF policies and instructions. (CDRLs A010, A012, A014, A015, A018, A019, and A21)

2.4.1. SUBTASK 4.1 – ON-SITE M&S CYBER SECURITY SERVICES. The contractor shall provide on-site M&S cybersecurity services. Support for this subtask requires a TS/SCI eligibility clearance. The contractor shall assist in providing a centralized management approach in addressing CDIS and Assessment and Authorization (A&A) requirements (systems and networks) in support of AF operational training community needs. This support includes:

Using existing Operational Test and Training Infrastructure (OTTI) authorization documents, creates an inventory of all software that requires A&A from the OTTI AO.

Develops and publishes an approved OTTI Products list on a government provided SharePoint Site. This list will contain all software that has been approved by the OTTI’s AO.

Develops and publishes the procedures and methodologies for assessing OTTI software.

Performs Static Code Analysis on OTTI source code and prepare a standardized report to the OTTI

AO and Program Office detailing any vulnerabilities found.

Integrates into the software development lifecycle of OTTI programs and provide the following services:

o Consulting programs on secure coding practices and advocating for security to be included in the software development life cycle.

o At the request of an OTTI Program Management Office, performs static code analysis to assist in the System Engineering Technical Review (SETR) Process.

2.4.2. SUBTASK 4.2 – SECURITY CONTROL ASSESSOR REPRESENTATIVE (SCAR) SUPPORT.

The contractor shall provide assistance to the Security Control Assessor and Authorizing Official by performing SCAR duties to conduct assessments of security control requirements and participate in the A&A process of simulators, networks, ranges, and operation centers within the M&S Community. Support includes:

Provides a SCAR/Certifying Authority Representatives (CAR) team.

Reviews security requirements, certification, accreditation issues associated with Live, Virtual, and

Constructive (LVC)-OT systems, networks, and ranges.

Serves as a member of the LVC Authorizing Official cyber security staff, with responsibility for ensuring Information Assurance (IA) and Computer Security is incorporated in full life cycle of systems in computer and network infrastructure at all classification levels.

Develops, improves, and implements Computer Network Defense (CND) and IA Vulnerability Management (IAVM) programs on multiple unclassified and classified networks and systems.

Supports certification and accreditation processes, such as RMF, Continuous Monitoring (CM), and assists in development and implementation of Plans of Action and Milestones (POA&M).

Develops and reports relevant metrics and information on IA, RMF, CM, CND, and security control status of networks and systems.

Develops and provides IA and CND training, guides, and instructions.

Supports government in planning, organizing, prioritizing, and developing schedules to deliver program objectives on schedule and within budget while adhering to DoD regulations and changing situations.

Additional duties include:

o Performs duties as an Information Systems Security Manager (ISSM) to obtain and maintain an authorization to process up to TS//SCI and TS//SAR on information systems in support of the mission as the OTTI Authorizing Official and AFAMS.

2.5. AFAMS PWS TASK 5 – OTHER M&S SERVICES. Other M&S Services encompass critical support offerings required at global locations to ensure operational readiness. (CDRLs A003, A007, A010, A011, A012, A013, A015, A018, A019, and A022)

2.5.1. SUBTASK 5.1 – PROVIDE AFAMS SUPPORT SERVICES. The contractor shall provide administrative support (non-financial) services to AFAMS on-site at its Headquarters location in Orlando, FL.

2.5.2. SUBTASK 5.2 – AFAMS SUPPORT SERVICES. The contractor shall develop, maintain, administer, and update AFAMS official documents, templates, and file plans (e.g., organizational charts, employee recall information, and emergency file plans). The contractor shall support TO Customer– sponsored meetings, forums, working-groups, planning sessions, integrated product teams, conferences, seminars, and boards. All tasks must be performed within the scope of AFAMS guidelines, respecting any restrictions on information sharing, security protocols, and equipment usage. This will include:

Assists Requirements Managers (RMs) with operational training requirements collection.

Assists RMs with conducting M&S capabilities gap analysis.

Assists RMs with developing M&S requirements to overcome capability gaps.

Tracks and reports documented stakeholder requirements using government identified system(s).

Supports RM coordination with stakeholders and development organizations to develop requirements documents including, but not limited to, those required by the AFAMS identified Requirements Management processes and workflows.

Assists RMs with requirements processing.

Provides a monthly requirements summary status report for each portfolio.

Coordinates with AFAMS RMs to ensure developed requirements foster Joint, Coalition and

Partner Nation interoperability.

Determines opportunities to leverage enterprise solutions within the AFAMS RM portfolio.

Provides reports and analyses during all phases of the AFAMS identified Requirements

Management processes and workflows.

Develops documents and presentations to inform AFAMS personnel, Air Force leadership, and relevant Joint organizations regarding he AFAMS RM portfolio.

Assists in developing and coordinating a variety of messages targeting specific current and emerging M&S stakeholder viewpoints.

Ensures all relevant requirements data is stored and available for use in government identified KM systems.

Develops, and administers security programs and procedures for classified or proprietary materials, documents, and equipment.

Provides management and oversight of all aspects of security programs, including, but not limited to personnel, physical, industrial, operations, communications, and information security.

Successful implementation and compliance with DoD Security Program policies and procedures including enhanced and local standardized operating procedures.

Ensure proper planning and coordination, maintaining situational awareness of all agency activities and visitors.

Prepares guidance outlining regulations and establishes procedures for handling, storing, and keeping records, and for granting personnel and visitors access to restricted records and materials.

Conducts security education classes and security audits. Provide Security Threat and Incident

Response support pertaining to classified information and personnel security.

Investigates security violations and prepares reports specifying preventive action to be taken.

3.0 SERVICE SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement and will be assessed on an “Acceptable” or “Unacceptable” basis.

These thresholds are critical to mission success.

Performance Objective

PWS

Paragraph

Performance Threshold Method of Surveillance

SS – 1

Trip Reports

2.1 Trip Reports will be provided within 3

business days from the conclusion of travel and will be 95% error free.

Any mandated rewrites will be due within two

(2) business days after the Government’s identification of the error(s).

Random Sampling & Customer Feedback

SS – 2

Personnel Security Clearances

2.3 Contractor personnel will meet the minimum

clearances and qualifications specified by the PWS and Task Order.

100% Surveillance

SS – 3

Quality of

CDRL

deliverable

2.1, 2.2, 2.3, 2.4, and 2.5

The contractor will deliver CDRLs with no more than 1 rejection of each deliverable; and no more than two (2) total rejections of deliverables per contract quarter.

The rejected deliverable will be corrected and resubmitted within ten (10) business days of notification of Government rejection.

Customer Complaint

4.0 DELIVERABLES

The Contractor shall provide deliverable(s) in a format mutually agreed upon by the Government and the Contractor in accordance with applicable CDRLs as specified in this Task Order:

Task 1 (CDRLs A002, A003, A004, A005, A007, and A008) Task 2 (CDRLs A009, A010, A011, A018, and A022) Task 3 (CDRLs A010, A014, A015, A017, and A018) Task 4 (CDRLs A010, A012, A014, A015, A018, A019, and A21) Task 5 (CDRLs A003, A007, A010, A011, A012, A013, A015, A018, A019, and A022)

5.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, MATERIAL, INFORMATION,

OR SERVICES.

N/A

6.0 GENERAL INFORMATION.

6.1. EMERGENCY OPERATIONS/MISSION ESSENTIAL PERSONNEL.

6.1.1. CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES DURING CRISIS. All services in this PWS HAVE NOT been defined or designated as essential services for performance during crisis IAW DFARs 252.237-7023, “Continuation of Essential Contractor Services.”

6.2. EMPLOYEE ACCOUNTABILITY & TURNOVER.

6.2.1. LIST OF EMPLOYEES. The Contractor shall maintain a current listing of employees assigned under this contract and define who are key personnel. The list shall include the employee's name and level of security clearance. The list shall be validated and signed by the company Facility Security Officer (FSO) and provided to the Contracting Officer, Program Manager, and Servicing Security Activity. An updated listing shall be provided upon request.

6.2.2 TURNOVER. The Contractor shall ensure employee accountability and minimize turnover. For internal company transfers, the contractor must have replacement personnel in place before transferring existing personnel. For unexpected company losses for non-key personnel, the positions must be filled within 30 days. For Key personnel, the positions must be filled within 15 days.

6.3. SECURITY REQUIREMENTS

6.3.1. INFORMATION ASSURANCE (IA). The contractor may have access to sensitive (including privileged and confidential) data, information, and materials of the U.S. Government. These printed and electronic documents are for internal use only and remain the sole property of the U.S. Government. Some of these materials are protected by the Privacy Act of 1974 as amended and Title 38. Unauthorized disclosure of Privacy Act as amended, or Title 38 covered materials is a criminal offense.

Work on this TO may require that contractor personnel have access to privacy and other sensitive information. Contractor personnel shall adhere to the Privacy Act as amended, Title 5 of the U.S.C., Section 552a and applicable Agency rules and regulations.

Contractor personnel shall not divulge, or release privacy data or information developed or obtained in the performance of this TO, until made public or specifically authorized by the Government. The contractor shall not use, disclose, or reproduce third-party companies’ proprietary data, other than as authorized and required in the performance of this TO.

Personnel working on this TO may be required to sign a Non-Disclosure Agreement (NDA) prior to beginning any work on this TO depending on the specific function or role. Task Order CORs and AFMS3 TPOC will identify all functions/roles that require an NDA.

Pursuant to Section 808 of Publication L.102-190 (DFAS 204, Subpart 204.402(2), DoD employees or members of the Armed Forces who are assigned to or visiting a contractor facility and are engaged in oversight of an acquisition program will retain control of their work product. Classified work products of DoD employees or members of the Armed Forces will be handled in accordance with DoD 5220.22-m, The contractor’s procedures for protecting against unauthorized disclosure of information shall not require DoD employees or members of the Armed Forces to relinquish control of their work product, whether classified or not, to the contractor. The contractor shall also have access to and be required to safeguard For Official Use Only (FOUO), sensitive, confidential, and classified information and material.

6.3.2. PERSONNEL SECURITY CLEARANCES. All contractor personnel, (including subcontractors, if proposed) under this TO, are required to be U.S. citizens, unless otherwise approved by the Government.

All personnel shall have the appropriate level of security clearance before performing any work under this TO. Security clearance requirements for personnel are subject to change throughout the TO and will be designated through the DD 254 and TO, which the Government will provide the contractor with sufficient notice of any change in personnel clearance requirements.

Designated contractor personnel requiring access to TS/SCI shall be identified by the Government in advance of the operational tasking. Some of the data sources and locations of customer supported activities may require TS/SCI, Special Access Program (SAP) and/or Alternate Compensatory Control Measures (ACCM) access. In general, all necessary facility and employee security clearances will be at the expense of the contractor. The contractor shall comply with all security requirements.

Note: All contractor personnel under the Cyber Security tasks (Task 5) shall be required to have at a minimum an active TS clearance with SCI eligibility or current TS clearance with an SCI determination reflected in JPAS.

6.3.3. FACILITY CLEARANCE LEVEL (FCL). The contractor shall adhere to and comply with the security guidelines and requirements outlined in the Department of Defense (DD) Form 254 (Section J, Attachment O) which requires the contractor to possess a TS Facility Clearance. The Government will provide appropriate Security Classification Guides (SCGs) and additional instructions within the DD Form 254. The contractor shall follow instructions for Public Release requirements and Disclosure Policy references in the DD Form 254 Contract Security Classification Specification Block 12 as well as additional security guidance and requirements in Blocks 13 and 14.

6.3.4. INTERNATIONAL TRAFFIC IN ARMS REGULATIONS (ITAR). The contractor and/or its subcontractors may be required to generate, or need access to, export- controlled items. It is the responsibility of the contractor, as the exporter, to obtain the appropriate export license or exemption(s).

The contractor shall comply with all U.S. laws, policies, and regulations applicable to the exchange of information with foreign nationals and foreign countries, including, but not limited to the ITAR, the Export Administration Regulations (EAR), and policies of the requiring activity’s foreign disclosure office, in accomplishing the requirements. The contractor shall refer to DFARS Clause 252.225-7048, Export-Controlled Items (June 2013) for compliance.

6.3.5. TRAINING AND PERMITS. The contractor shall provide personnel with the appropriate certifications and/or training to perform the functional role assigned. The Government is not responsible for providing funding or training for contractor personnel to obtain a certification and/or to take training that would otherwise be required in advance of employment to perform that functional role. Exceptions to certification and training requests may be considered when the required knowledge to perform the role advances beyond the current operational or technical environment or if the certification and training is not available to the general public. The contractor shall submit all exception requests to the Contracting Officer (CO), Task Order Contracting Officer Representative (COR), and AFMS3 Technical Point of Contact (TPOC) for review and approval.

6.4. TRAVEL

6.4.1. TRAVEL REGULATIONS. As all contractor personnel are DoD-sponsored contractor personnel, the contractor shall ensure that all official and leisure travel complies with the requirements stipulated in the DoD Foreign Clearance Guide (FCG), host-country-specific requirements (e.g., BACO-90 (“Request for Confirmation of Exemption from the Requirement to Obtain a Work Permit”) in Germany), and other applicable regulations. Contractor costs for travel shall be reimbursed at the limits set in the following regulations (see FAR 31.205-46):

6.4.1.1. FTR - prescribed by the GSA, for travel in the contiguous U.S.

6.4.1.2. JTR, Volume 2, DoD Civilian Personnel, Appendix A - prescribed by the DoD, for travel in Alaska, Hawaii, and outlying areas of the U.S.

6.4.1.3. DSSR (Government Civilians, Foreign Areas), Section 925, “Maximum Travel Per Diem Allowances for Foreign Areas” - prescribed by the Department of State, for travel in areas not covered in the Federal Travel Regulations (FTR) or Joint Travel Regulations (JTR).

6.4.2. TRAVEL AUTHORIZATION REQUESTS (TAR). Before undertaking long-distance travel to any Government site or any other site in performance of this Task Order, the contractor shall have this long-distance travel approved by, and coordinated with, the task order COR. Notification shall include, at a minimum, the number of persons in the party, traveler name, and destination, duration of stay, purpose, and estimated cost. Prior to any long- distance travel, the contractor shall prepare a TAR for Government review and approval. The contractor shall use only the minimum number of travelers and rental cars needed to accomplish the task(s). Long-distance travel shall be scheduled during normal duty hours whenever possible. Long-distance travel lasting 30 calendar days or less shall be reimbursed for cost of travel comparable with the FTR, JTR, or Department of State Standardization Regulations (DSSRs).

Requests for long-distance travel approval shall:

6.4.2.1. Be prepared in a legible manner.

6.4.2.2. Include a description of the travel proposed including a statement as to purpose.

6.4.2.3. Identify the TO number.

6.4.2.4. Be submitted in advance (21 calendar days) of the travel with sufficient time to permit review and approval.

6.4.2.5 Contain the following:

6.4.2.5.1. Itinerary containing the date(s), time(s), and locations of origin and departure.

6.4.2.5.2. Name of each contractor employee, company, and position title traveling.

6.4.2.5.3. Organization to be visited (if applicable).

6.4.2.5.4. Identify the purpose of the travel.

6.4.2.5.5 Specific estimated costs (including airfare, rental car, lodging, transportation, parking, mileage, fuel, etc.).

6.4.2.5.6. Date the travel request was communicated to the Government.

6.5. PASSPORTS, VISAS, AND CUSTOMS. The contractor shall be responsible for obtaining all passports, visas, or other documents necessary to enter and/or exit any area(s) identified by the task order COR for contractor personnel. The Government will reimburse the contractor for visa costs; however, the Government will not reimburse the contractor for any costs associated with obtaining passports. All contractor personnel shall be subject to the customs processing procedures, laws, agreements, and duties of the country to which they are deploying and the procedures, laws, and duties of the U.S. upon re-entry.

The contractor shall register all personnel with the appropriate U.S. Embassy or Consulate where possible.

6.6. MATERIALS AND EQUIPMENT AND OTHER DIRECT COSTS (ODCs). The Government may require the contractor to purchase materials and equipment and ODCs, including HW, SW, and related supplies critical and related to the services being acquired under the TO. The contractor shall not make any purchases without approval from the Task Order CO or COR.

6.7. PRESS/NEWS RELEASE. The contractor shall not make any press/news release pertaining to this procurement without prior Government approval and only in coordination with the IDIQ CO.

6.8. INTELLECTUAL PROPERTY RIGHTS. The existence of any patent, patent application, or other intellectual property right that encumbers any deliverable must be disclosed in writing on the cover letter that accompanies the delivery. If no such disclosures are provided, the data rights provisions in Defense Federal Acquisition Regulation Supplement (DFARS) 252.227-7013, 252.227-7014, and 252.227-7015 apply.

6.9. CONTRACTOR IDENTIFICATION. All Contractor personnel shall wear the Air Force issued Common Access Card at all times when away from their immediate work area so as to distinguish themselves from Government employees. When conversing with Government personnel during business meetings, over the telephone or via electronic mail, Contractor personnel shall identify themselves as a contractor to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Contractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation. Where practicable, contractors occupying collocated space with their government program customer should identify their workspace area with their name and company affiliation or as a minimum “Contractor” after name.

6.9.1. Common Access Card (CAC). For contractors who require a CAC, contractors shall provide a listing of personnel who require a CAC to the contracting officer. The government will provide the contractor instruction on how to complete the MP ICAM) application and then notify the contractor when approved. Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)). While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

6.9.2. Mission Partner Identity, Credential, and Access Management (MP ICAM: The contractor shall process CAC applications through the MP ICAM, the procedures for which are described below.

Although there is no requirement for the contractor to designate a “Corporate Facility Security Officer" (FSO) to serve as its single point of contact for the BI, the MP ICAM application process and other CAC and security-related matters, such designation facilitates these processes. If an FSO is not established, all contractor employees requiring a CAC shall be required to process their own applications. The submission process for CAC applications is as follows:

6.9.2.1. The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated MP ICAM Trusted Agent (TA).

6.9.2.2. The Government will establish a MP ICAM application account for each CAC Request and will provide each contractor employee a USER ID and password, via email, to the FSO. The FSO or contractor employee shall access the MP ICAM account and complete the CAC application (entering/editing contractor information as applicable) at: https://mpartnerregweb.dmdc.osd.mil/mpartnerregweb/app/. The FSO or contractor employee shall follow up to ensure that the TA is processing the request.

6.9.2.3. The Government will inform the contractor's applicant, via email, of one of the following:

6.9.2.3.1. Approval.* Upon approval, the information is transferred to the DEERS database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a RAPIDS station (RAPIDS Site Locator: http://www.dmdc.osd.mil/rsl/).

6.9.2.3.2. Rejection.* The Government, in separate correspondence, will provide reason(s) for rejection.

6.9.2.3.3. Return. Additional information or correction to the application required by the contractor employee.

*The contractor shall maintain records of all approved and rejected applications.

6.9.2.4. At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor employee by SSN and two forms of identification. Identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 1615- 0047, "Employment Eligibility Verification."

Consistent with applicable law, at least one document from the Form I-9 list will be a valid (unexpired) State or Federal Government-issued picture ID. The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS, and will then issue a CAC. Issued CACs will be valid for no longer than three years, or until the individual's contract end date (inclusive of any options), whichever is earlier.

6.9.2.5. The contractor shall return issued CACs to the DEERS office upon departure or dismissal of each contractor employee, and shall obtain a receipt for each card and provide it to the COR.

6.9.2.6. The contractor shall manage requests for new or renewal CACs in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The contractor shall provide at least 10 calendar days advance notice to the TA, unless there are extenuating circumstances approved by the COR.

7.0 ACRONYMS.

Analysis, Design, Development, Implementation, and Evaluation (ADDIE) Air Force (AF) Air Force Agency for Modeling and Simulation (AFAMS) Air Force Modeling and Simulation Support Service (AFMS3) Air Force Network (AFNET) Alternate Compensatory Control Measures (ACCM) Assessment And Authorization (A&A) Authoritative Source of Truth (ASoT) Authorizing Official (AO) Certification and Accreditation (C&A) Certifying Authority Representatives (CAR) Common Access Card (CAC) Communities of Practice (CoP) Computer Network Defense (CND) Contracting Officer (CO) Contracting Officer Representative (COR) Continental U.S. (CONUS) Continuous Monitoring (CM) Cross Domain Information Sharing (CDIS) Defense Enrollment Eligibility Reporting System (DEERS) Defense Federal Acquisition Regulation Supplement (DFARS) Department of Air Force (DAF) Department of Defense (DOD) Department of State Standardization Regulations (DSSRs) Export Administration Regulations (EAR) Facility Clearance Level (FCL) Facility Security Officer (FSO) Federal Travel Regulations (FTRs) For Official Use Only (FOUO) Foreign Clearance Guide (FCG) In Accordance With (IAW) Indefinite Delivery Indefinite Quantity (IDIQ) Information Assurance (IA) Information Assurance Vulnerability Management (IAVM) Information Systems Security Manager (ISSM) Information Technology (IT) International Traffic in Arms Regulations (ITAR) Joint National Training Capability (JNTC) Joint Travel Regulations (JTRs)

Knowledge Management (KM) Live, Virtual, and Constructive (LVC) Memorandums of Agreement (MOA) Memorandums of Understanding (MOU) Military Personnel Flight (MPF) Modeling & Simulation (M&S) Mission Partner Identity, Credential, and Access Management (MP ICAM) Non-Disclosure Agreement (NDA) Other Direct Costs (ODCs) Operational Test and Training Infrastructure (OTTI) Performance Work Statement (PWS) Plans of Action and Milestones (POA&M) Program Manager (PM) Real Time Automated Personnel Identification Documentation System (RAPIDS) Requirements Managers (RMs) Risk Management Framework (RMF) Security Classification Guides (SCGs) Security Control Assessor Representative (SCAR) Software (SW) Space Launch Delta (SLD) Special Access Program (SAP) System Engineering Technical Review (SETR) Technical Point of Contact (TPOC) Travel Authorization Request (TAR) Trusted Agent (TA) User Agreements (UA) User Interface (UI)