Atch 6 - AFMS3 3.0 Section L V4.pdf

ATTACHMENT 6

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES OR RESPONDENTS

Table of Contents Table of Contents

INTENT

1.0 GENERAL INSTRUCTIONS

2.0 PROPOSAL INSTRUCTIONS

3.0 PROPOSAL VOLUMES

3.1 VOLUME I – Administrative

3.2 VOLUME II – Gate 1– Top Secret Facility Clearance Level

3.3 VOLUME III – Gate 2 – Small Business Participation Plan

3.4 VOLUME IV – Technical Past Experience

3.4.2 Self-Rated Scoring Matrix

3.4.3 Cross Reference Matrix

3.4.4 Burden of Proof

3.4.5 Teaming Arrangement

3.5 VOLUME V – Technical Past Experience Ratings

3.6 VOLUME VI – IDIQ Cost/Price Proposal

3.6.2 Period of Performance for Pricing Purposes

3.6.3 Professional Employee Compensation Plan (PECP)

3.6.4 Cost Volume Organization

3.6.5 Rounding Methodology

3.7 Volume VII – Initial Task Order Proposal

4.0 COMMUNICATIONS

INTENT

The Government contemplates award of a single award Indefinite-Delivery Indefinite-Quantity (IDIQ) with a ceiling of $972M.

1.0 GENERAL INSTRUCTIONS

This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3 as supplemented. The Government intends to award a single award IDIQ Firm Fixed Priced (FFP)/Time and Materials (T&M)/Cost Plus Fixed Fee (CPFF)/ Cost Reimbursable (CR)/Fixed Priced Incentive Fee (FPIF) hybrid contract.

1.1 Proposal Conformance. The Offeror's proposal must include all data and information requested by Section L and must be submitted in accordance with these instructions. The Offeror shall conform to the requirements as stated in this Request for Proposal (RFP) and In Accordance With (IAW) the Performance Work Statement (PWS) for this IDIQ contract as well as the PWS for the initial Task Order (TO), and all other parts of this solicitation. If a proposal fails to conform to the instructions provided in this instruction, the Government may deem it non-responsive and Offeror may be deemed ineligible for award.

IMPORTANT: Unsubstantiated and/or misleading claims, for even a single category, could result in the Government determining that the Offeror’s proposed self-rated score is disingenuous and/or artificially inflated, ultimately resulting in the proposal being deemed not awardable. The next highest self-rated score would then be evaluated.

1.2 Proposal Clarity. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and validation of stated claims. The burden of proof to substantiate the Offeror’s self-rated score rests with the Offeror. The proposal shall include bodies of evidence supporting each self-rated score. For the purpose of proposal submission, the Offeror shall assume the Government has no prior knowledge of the contractor’s technical past experience.

The Government will base its evaluation/validation of technical past experience solely on the information presented in the Offeror's proposal.

The Offeror shall provide cross references with their proposal that will clearly demonstrate the connection between the submitted documents and the evaluation criteria called out in Appendix B, Self-Scoring Matrix. It is the responsibility of, and incumbent upon, the Offeror to accurately reference the specific location (e.g., page number and/or paragraph number) of substantiating data in each work sample within the Cross Reference Matrix column to enable Government validation of the Offeror’s self-rated score. Failure to accurately reference the specific location may result in the Government’s inability to validate the proposed self-rated score, resulting in a downward adjustment. In addition, the Offeror must:

• Demonstrate traceability between the Self Scoring Matrix and evidence being proposed so that the Government can make a clear connection.

• Provide documented evidence that clearly supports the evaluation criteria subfactor - if the Government cannot conclusively align the evidence to support the requirement, it may result in decremented points, and;

• Ensure that the proposed evidence guides the Government to a validated conclusion – if the evidence is unclear and the Government cannot make the connection, points will be decremented.

Offeror shall not submit elaborate brochures or documentation, binding, detailed artwork, or other embellishments. Evidence proposed must be submitted in the original format as it was originally delivered; however, Offeror may highlight sections of the evidence document without inserting text notes. Highlighting must not adversely impact the legibility of the document.

Names or any information that have been manually inserted into substantiating artifacts and were not part of the original document will not be used to validate performance.

1.3 RFP Discrepancies/Ambiguities. If an Offeror believes that any portion of this solicitation contains a perceived error, omission, or is otherwise unclear, the Offeror shall immediately contact the Procuring Contracting Officer (PCO) and Contract Specialist (CS) via e-mail, clearly describing the portion of the solicitation in question and the impact the discrepancy or ambiguity has on the Offeror’s ability to prepare their proposal.

1.4 Point of Contact. The PCO and CS are the sole Government point of contact for this acquisition. Offerors shall address any questions and concerns related to this RFP to the PCO as soon as possible, but no later than 30 December 2024, 2:00 P.M. Eastern Time Zone. The subject of the email shall be “Questions – FA701425R0001 Source Selection Information – See FAR

2.101 and 3.104”. Questions shall include a reference to the specific solicitation element to which they pertain. The Government will take into consideration all questions submitted by the deadline set forth above and will answer them via posting to Sam.gov. Written requests for clarification and questions shall be sent to AFDW.PK.AFMS3_30@us.af.mil

1.5 Communications. All exchanges of source selection information between Government and Offerors will be controlled by the PCO and CS. E-mail will be used to transmit such information to Offerors. The Government intends to send answers to questions by amendment to the solicitation and posting them to Sam.gov. The Offerors must submit all communications via email to AFDW.PK.AFMS3_30@us.af.mil and must include “FA701425R0001 Source Selection Information – See FAR 2.101 and 3.104” in the subject of the email.

1.6 Electronic Reference Documents. All referenced documents for this solicitation can be found on Sam.gov, the authoritative source for Government Contract Opportunities. Offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation. Offerors may contact the PCO if they are unable to locate any of the referenced material.

1.7 Proposal Records. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of each Offeror’s proposal.

1.8 Debriefings. The PCO will promptly notify Offerors of any decision to exclude them from the source selection; whereupon the Offeror may request and receive a debriefing in accordance with FAR 15.505. Offerors desiring a debriefing shall make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable. Offerors are entitled to no more than one debriefing. Post-award debriefings shall follow the enhanced debriefing guidance of DFARS 215.506.

1.9 Page Format.

mailto:AFDW.PK.AFMS3_30@us.af.mil

1.9.1 Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the Offeror as soon as practicable. Each page shall be counted except the following: Blank pages, title pages, cover pages, table of contents, tab indexing, glossaries, list of tables and figures, and subcontractor consent letter(s).

1.9.2 Page Size and Format

1.9.2.1. General Page Instructions. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages.

Page size shall be 8½ x 11 inches. Pages shall be single-spaced and typed, except for charts or other graphics and the reproduced sections of the solicitation document. The font shall be Times New Roman and no less than 12 points in size. Use at least 1-inch margins on the top and bottom and 3/4-inch-wide margin on the sides. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses if clarifications are determined necessary.

1.9.2.2 Table and Chart Instructions. Legible tables, charts, graphs, and figures may be used to depict organizations, systems and layout, implementation schedules, plans, etc. When text is included within charts or other graphics, it may be no smaller than 8 points in size, but must be clearly legible without magnification, as determined solely by the PCO. The size of these displays shall not exceed the page size as defined above.

1.9.2.3 Submission Format. The Offeror shall submit each volume in electronic format. The proposal shall be submitted in a format readable by Adobe PDF and MS Office Suite (i.e., Excel, Power Point, Word, etc.), as applicable. Offerors shall use separate electronic files for each proposal section listed in Table 1 to permit rapid location of all portions of the proposal. There shall be one Table of Contents and Glossary of Abbreviations and Acronyms per volume. Table of Contents and Glossary of Abbreviations and Acronyms shall be separate files for each volume. Exhibits, annexes, and attachments which are provided in support of a section shall be included in the electronic file for that section. Offerors shall provide each work sample as a single separate electronic file. If the completed work sample PDF file exceeds the maximum file size of the DODSAFE link upload limit of 8GB, the offeror is permitted to split the Work Sample file for upload to DODSAFE. If files are compressed, the necessary decompression program shall be included.

1.9.3 Proposal Markings. Proposals shall be marked in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information. Offerors shall not include proprietary markings on attachments and documents that will become a part of the contract (e.g., DD254, Small Business Subcontracting Plan).

1.9.4 Cross-Referencing. Each proposal volumes shall be written on a stand-alone basis so that its contents may be evaluated with minimal cross referencing to another volume. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

1.9.5 Table of Contents. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tables of contents do not count against the page limitations for their respective volumes. Table of Contents shall be in the beginning of each volume.

1.9.6 Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes. Glossary of Abbreviations and Acronyms are to be located at the end of each volume.

1.10 Teaming Arrangements. Offerors submitting a proposal as the prime Offeror in response to this solicitation are permitted to submit a separate proposal under which they would be a Subcontractor, or team member to another prime. Subcontractors are permitted to support multiple primes.

1.11 Ordering Procedures. The Government intends to issue a single-award indefinite-delivery-indefinite-quantity contract. The Government intends to award one task order at the time off the IDIQ award. The initial task order will fulfill the minimum order requirement and will provide support for the Air Force Agency for Modeling and Simulations (AFAMS).

1.12 Bidders’ Library

The Government will have a Bidders’ Library which potential Offerors may access in order to obtain a better understanding of the technical work required.

The Bidders’ Library will be available sent to interested vendors via DODSAFE.

Offerors should contact the AFMS3 3.0 Contracting Team at AFDW.PK.AFMS3_30@us.af.mil to arrange access to the Bidders’ Library.

1.13 Appendices to Section L. The following documents are appended to Section L of this solicitation:

A. Work Sample Cover Sheet B. Self-Rated Scoring Matrix C. Team Structure Format D. Past Performance Information Sheet E. Past Performance Questionnaire F. Past Experience Questionnaire Cover Letter G. Cross Reference Matrix

2.0 PROPOSAL INSTRUCTIONS

2.1 The proposal shall be accompanied by a cover letter prepared on the company’s letterhead stationery. The cover letter shall identify all enclosures being transmitted and shall be used only to transmit the proposal and shall include no other information with the exception of acknowledging amendments as an attachment. Only proposals submitted in accordance with these instructions will be accepted. This cover letter is not included in the page count.

2.2. Proposal Due Date: The proposal due date and time for this solicitation is 31 January 2025 at 2:00 P.M. Eastern Time Zone. Proposals received after will be considered late and will not be considered in the evaluation/validation process. Proposal submission for this solicitation will be electronic via email to AFDW.PK.AFMS3_30@us.af.mil. The transmittal of large files >10Mb (proposal documents) must be submitted via DODSAFE. Email AFDW.PK.AFMS3_30@us.af.mil to request a DODSAFE link.

2.3 Proposal Organization. The Offeror shall prepare the proposal as set forth in the Table 1, Proposal Organization. The volume folders and section files shall be as defined in this table, all of which shall be within the required page limits specified in the table on the following page.

Table 1

Table 1 – Proposal Organization

PROPOSAL SECTION TITLE PAGE LIMIT

Volume I - Administrative File name: CompanyName_AFMS3 3.0_I_Executive Summary

CompanyName_AFMS3 3.0_I_33 CompanyName_AFMS3 3.0_I_Reps

CompanyName_AFMS3 3.0_I_FinancialOther CompanyName_AFMS3 3.0_I_COI

CompanyName_AFMS3 3.0_I_PAC CompanyName_AFMS3 3.0_I_Exceptions

CompanyName_AFMS3 3.0_I_SBSP

Offeror Company Executive Summary/Cover Letter No Limit

Signed SF33 and SF30, if applicable No Limit

Representations and Certifications No Limit

Financial/Other Resources No Limit

Organizational Conflict of Interest Assessment/Mitigation Plan (if applicable)

10 Pages

Proposal Adequacy Checklist No Limit

Exceptions 5 Pages

FAR 52.219 Small Business Subcontracting Plan No Limit

Volume II – Gate 1: Top Secret Facility Clearance Level File name: CompanyName_AFMS3 3.0_II_FCL

DD254 No Limit

Volume III – Gate 2: Small Business Participation Plan

File Name: CompanyName_AFMS3 3.0_III_SBPP

Small Business Participation Plan No Limit

Volume IV – Technical Past Experience

File Name: CompanyName_AFMS3 3.0_IV_WS1, WS2, etc.

CompanyName_AFMS3 3.0_IV_Self Scoring Matrix

CompanyName_AFMS3 3.0_IV_Cross Reference Matrix CompanyName_AFMS3 3.0_IV_Team Structure

CompanyName_AFMS3 3.0_IV_Teaming Arrangement CompanyName_AFMS3 3.0_IV_Team Agreements

Work Samples (10) No Limit

Work Sample Cover Sheet 2 Pages each

Self-Scoring Matrix No Limit

Cross Reference Matrix No Limit

Team Structure 2 Pages

Teaming Arrangement No Limit

Team Agreements No Limit

Volume V – Technical Past Experience Ratings File name: Company_AFMS3 3.0_V_TeamingConsent

Company_AFMS3 3.0_V_CPAR

Technical Past Experience Submissions (CPAR No Limit documentation)

Subcontractor/Teaming Member Consent Letter 2 pages each

Volume VI – IDIQ Cost/Price Proposal

File Name: CompanyName_AFMS3 3.0_VI_Narrative CompanyName_AFMS3 3.0_VI_Template

Pricing Narrative No Limit

AFMS3 Labor Pricing Template No Limit

Volume VII – Initial Task Order Proposal File Name: CompanyName_AFMS3 3.0_VII_TO1_Narrative

CompanyName_AFMS3 3.0_VII_TO1_Template

Pricing Template No Limit

2.4 Amendments to Solicitation. If this RFP is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this request by the day and time specified in the amendment(s).

3.0 PROPOSAL VOLUMES

The following details the specific instructions for each volume.

Each volume shall be written as a stand-alone document so that it may be evaluated with minimal cross references to other volumes of the proposal. Failure to include proposal information in the correct designated volume may result in the Government not considering the information in the evaluation.

3.1 VOLUME I – Administrative

3.1 Organization. This volume shall be organized according to Table 1 above.

Each Offeror shall also complete and submit the documents in this section, which must be submitted by the date and time specified for receipt of proposals. Failure to provide the information may result in the Offeror being removed from consideration for award.

3.1.1 Offeror Company Executive Summary /Cover Letter. The Offeror shall provide a cover letter with all the following information: Name, Address, CAGE Code, Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), System for Award Management (SAM.gov) registration date, proposal validity statements, Contracting and Technical Point of Contacts (POCs) (name, email address and phone number), and the requirements from paragraph 2.1,. The proposal validity statement shall be valid through 180 calendar days from the proposal due date. The Offeror shall be registered in the SAM.gov at the time of proposal submission, through contract award and for the duration of the acquisition. If the Offeror’s SAM.gov registration expires prior to the proposal validity date, the Offeror shall assert its intent to renew the registration in the Executive Summary.

3.1.2 Completed SF 33 and Amendments (if applicable)

Offerors are to acknowledge the solicitation SF 33 and any amendments by signing the cover page and returning it with its proposal.

3.1.3 Representations and Certifications

Offerors shall complete Section K-Representations, Certifications, and the Submission of Other Information using the On-Line System for Award Management (SAM) (www.sam.gov).

3.1.4 Financial/Other Resources. In accordance with FAR 9.104-1(a), the Offeror shall provide a written statement explaining the Offeror’s ability to obtain required resources to perform the contract requirements. The Offeror shall also provide evidence to support the explanation.

Evidence may include official letter(s) from (a) financial institution(s) demonstrating that the Offeror has the financial resources required to cover all financial commitment. In accordance with FAR 9.104-1(e), the Offeror shall provide an explanation of the Offeror’s organizational controls and measures. At a minimum, the Offeror shall address their accounting controls, operational controls, and quality assurance measures. The Offeror shall provide DCMA or other related approval letters which demonstrates the organizational controls and measures of the Offeror.

3.1.5 Organizational Conflict of Interest Assessment/Mitigation Plan. Offerors shall submit an assessment of potential or actual Organizational Conflict of Interest (OCI) issues, if any, as related to this contract vehicle and future work. Initial notification shall be made to the PCO and CS as soon as they become known and no later than 5 days prior to proposal due date. OCI issues include, but may not be limited to, the inability to render impartial assistance or advice to the Government, the inability to objectively perform contract work, or the unfair competitive advantage created by current or previous contractual efforts with the Government. If an actual or potential OCI exists, the Offeror shall submit a mitigation plan with the proposal. The Contracting Officer will review the submitted mitigation plan and make a determination as to whether the plan adequately resolves the issues and provides adequate protection to both the Offeror and the Government. Submission of mitigation plans are only required if the Offeror is http://www.sam.gov/ aware of potential or actual OCI issues related to this procurement. If the Offeror believes no potential or actual OCI issues exist, this shall be so stated. Offerors are to use FAR 9.5 for more information on OCI. If an OCI mitigation plan is deemed to be unacceptable or an OCI is not mitigable then the Government may deem the Offeror’s proposal as unacceptable and ineligible for award.

3.1.6 Proposal Adequacy Checklist

Offerors are to ensure their proposals are adequate by using Attachment 4, Proposal Adequacy Checklist. Offerors are to complete and return Attachment 4 - AFMS3 3.0 Proposal Adequacy Checklist.

3.1.7 Exceptions

Offerors must clearly identify any exception to RFP terms and conditions and must provide complete supporting rationale for the applicable volume of the proposal. The Government reserves the right to determine any such exceptions are unacceptable. Any exception determined unacceptable by the Government may result in the Offeror’s proposal being determined unacceptable and ineligible for award. Exceptions or lack thereof shall be annotated in Vol I.

3.1.8 Small Business Subcontracting Plan

In accordance with FAR clause 52.219-9, the Offeror will submit a subcontracting plan using the Small Business Subcontracting goals in paragraph 3.3.1. The Small Business Subcontracting Plan is a separate submission than the Small Business Participation Plan in Volume III.

3.1.9 Attachments

The Offeror shall reference the following attachments included in the solicitation package in development of the proposal:

a. Attachment 1 – AFMS3 3.0 PWS

b. Attachment 2 – AFMS3 3.0 DD 254

c. Attachment 3 – AFMS3 3.0 Labor Categories

d. Attachment 4 – AFMS3 3.0 Proposal Adequacy Checklist

e. Attachment 5 – AFMS3 3.0 Labor Pricing Template

f. Attachment 6 – AFMS3 3.0 Section L

g. Attachment 7 – AFMS3 3.0 Section M

h. Attachment 8 – AFMS3 3.0 CDRLS

i. Attachment 9 - AFMS3 3.0 TO1 PWS

j. Attachment 10 - AFMS3 3.0 TO1 Price Proposal Template

k. Attachment 11 - AFMS3 3.0 Draft RFP Comment Matrix & Reponses

3.2 VOLUME II – Gate 1– Top Secret Facility Clearance Level

All contractors are required to hold at a minimum a facility clearance level of TOP SECRET.

Offerors shall complete the DD254 and send back with their proposal. See attached DD Form 254 (Attachment 2) for details. Offerors do not need to populate Subcontractor information.

3.3 VOLUME III – Gate 2 – Small Business Participation Plan

3.3.1 Offerors shall provide a Small Business Participation Plan (SBPP) in accordance with DFARS 215.304(c)(i)(A) for the IDIQ utilizing the below goals and in conformance with Section M 3.2.3 of this RFP with their proposal.

General: The SBPP is required from all Offerors, including small businesses and companies with Master, Individual, commercial subcontracting plans and/or comprehensive subcontracting plans. Offerors are advised that the SBPP is not the same as the Small Business Subcontracting Plan, which is required by FAR 52.219-9 to be submitted along with the Offerors’ proposal.

Large business Offerors shall not utilize the Small Business Subcontracting Plan in the place of the SBPP.

The Small Business Participation Plan submission shall address each of the following elements in the proposed performance of this resultant contract:

- The extent of participation of proposed Small Businesses (SB), including the company names with CAGE codes the Offeror plans to use in the performance of this resultant contract; and,

- The description of the subcontracted work these proposed firms are to perform; and,

- The associated goals expressed in terms of percentages of the total planned contracted dollars.

Additionally, if the Offeror/joint venture member/major subcontractor is a small business concern, it should include the work it will be performing when calculating the SBPP information.

Small Business Utilization: Offeror shall provide a plan detailing their approach to meeting the Government’s Small Business Participation Objective of 20% of the total contract value, broken out as follows:

Of the 20% Small Business participation, the following goals must also be met:

Small Disadvantaged Business (SDB): 5% Woman-Owned Small Business (WOSB): 5% Veteran-Owned Small Business (VOSB): 3% Service-Disabled Veteran- Owned Small Business (SDVOSB): 2.5% Historically Underutilized Business Zone Small Business (HUBZone): 3%

3.4 VOLUME IV – Technical Past Experience

3.4.1 Work Samples

The Offeror shall submit a maximum of 10 (ten) work samples (contracts and/or task orders, or a combination) which demonstrate their technical past experience in the required elements, and which comply with the work sample qualifications established in L-3.4.1.3 below. Future performance periods on an existing contract do not demonstrate technical past experience and shall not be utilized as work samples, nor be factored into the total point value of a submitted sample. When referring to work samples, the terms “contract” and “task/delivery order” are interchangeable, with “contract” often been used as the all-encompassing term. IDIQ contracts, or other contract vehicles for future work not yet performed, are not acceptable proof of technical past experience, and shall not be provided as work samples. All task orders written against a single-award IDIQ will be counted as a single Work Sample. When providing documentation for this Work Sample include the contract cover pages (SF33, SF1449, etc.) for both the IDIQ contracts and all relevant subsequent task orders. Task Orders against Governmentwide Acquisition Contracts (GWACS) are not considered single-award IDIQs, therefore each GWAC Task Order shall be considered a separate contract for the purposes of work sample evaluation.

The only documentation required to be submitted is that pertaining to the single GWAC TO provided as a work sample. Documentation for all TOs issued under a GWAC is not required.

All Task Orders written on a multi-award IDIQ with their own Task Order CPARs will be counted as a single Work Sample. Multi-award IDIQs that receive a single CPAR at the IDIQ level will be counted as one Work Sample.

Each Work Sample must be accompanied by Appendix A, Work Sample Cover Sheet. The work samples shall consist of (1) official contract documentation (including, but not limited to, Performance Work Statements, Statements of Work, Contract Data Requirement Lists [CDRLs], Government Furnished Property Lists, Subcontracts, official Government systems and Government-issued documents, and Invoices); (2) company generated documentation/Offeror’s system of record when accompanied by a Statement of Fact signed by the cognizant Government Official (i.e. Contracting Officer, COR, Technical POCs, TDL Owners, Program Managers, or Contracting Officer's Technical Representative) to confirm missing/classified information, should unclassified contractual documents not carry all of the information necessary to substantiate the Offeror's scores; (3) records from a DCAA-compliant accounting system when accompanied by a Letter of Attestation signed by the individual who has the authority to sign for and legally bind the Offeror; and/or (4) resumes. For each work sample, the Offeror shall also include the Government signed cover page associated with the contract or order. Work samples shall include sufficient information to substantiate each claim. If a work sample substantiates multiple elements each element must be identified within the work sample. One work sample can include data to verify multiple self-scoring elements. For example, a work sample can include the contract, PWS, invoices, etc.

Work samples shall be provided in their original format. Work samples may be converted to PDF, if not already, and inserted into a Word document in order to add a unique WS identifier and page number. Offerors shall assign each work sample an identifier (e.g., WS1-WS10). All pages of all work samples shall be numbered. In addition, the original pagination of each document shall be retained. If the original documentation within a work sample is not numbered, Offerors shall add page numbers. Font, page size, text size, and margin requirements established in sections 1.9 do not apply to work sample submissions. Work samples shall be in English. If more than one document is provided as part of a work sample, the documents shall be combined as one file and numbered accordingly. Offerors shall include all documentation for a given work sample in a single PDF file and add to each page a unique WS identifier and page number in the margin. If the completed work sample PDF file exceeds the maximum file size of the DODSAFE link upload limit of 8GB, the offeror is permitted to split the Work Sample file for upload to DODSAFE. While this consolidation and notation may result in some confusion (such as multiple pages identified as "page 1" if the citation includes page 1 of an SF33, page 1 of the PWS, etc.), the result combined with notations in the Cross Reference Matrix will ensure that Government evaluators can find all documentation quickly and efficiently.

All correspondence in conjunction with this solicitation should be directed to the Government Contracting Team at AFDW.PK.AFMS3_30@us.af.mil.

Classified work samples will not be accepted.

3.4.1.2 Work Sample Cover Sheet

Offerors shall complete a cover sheet for each work sample submitted (see Appendix A to Section L Work Sample Cover Sheet). Offerors shall follow the instructions provided within the appendix and remove the instruction sheet (page 3 of 3) prior to submission of their proposal.

Each work sample shall provide at least two (2) Work Sample Points of Contact (POC). The Government may contact the POCs provided. The Government reserves the right to contact additional POCs if necessary. The cover sheet is to place at the first page of the work sample package.

Scoring categories are not mutually exclusive. Where work samples include performance in multiple locations, Offerors may score relevant personnel by location as applicable.

3.4.1.3 Work Sample Qualifications.

Work samples shall meet these minimum qualifications:

1. Shall be a Modeling and Simulations Services Contract/task order with either the U.S.

Department of Defense (DoD) or Federal Government with a total contract value in excess of $15M with ongoing performance or completion within five (5) years of this RFP issuance.

2. For the purposes of this requirement, a Modeling and Simulation Contract/task order is defined as any contract/task order in which the vendor meets one of the below requirements:

a. Develops and/or maintains dynamic modules and simulations for the purpose of military training, planning, or decision making or,

b. Converts expert knowledge into dynamic models and simulating them in order to better understand the system or,

c. Provides technical support and consultation of partnered organization employing modeling and simulation tools or,

d. Develops and delivers training programs on the use of modeling and simulation tools and techniques or,

e. Utilizes models and/or simulation to support operational readiness, mission preparedness, and the development, maintenance, and enhancement of M&S capabilities for the Air Force, Space Force, Army, Navy, Marine Corps, Coast Guard, and other DoD and civilian agencies.

The specific tasks and responsibilities included within a Modeling and Simulation Contract may vary depending on the specific needs of the client; however, the overall goal of such an effort is to provide the client with the M&S tools, training, and expertise needed to support planning, operations, and the decision-making process.

3. Shall fall into one of the following categories:

a. Category 1: Prime Offeror work samples. In order to be used, the Offeror shall have acted as the Prime or as a Major Subcontractor, which may include work performed as part of a joint venture. For the purpose of this requirement a “Major subcontractor” means a subcontractor that is awarded a subcontract that equals or exceeds $15 million. If a company establishes a joint venture for this contract, work of both prime companies may be utilized. Primes may also include subsidiaries or legal entities which fall under the parent corporation. In order to use a subsidiary or legal entity as a prime work sample, (1) the acquisition of the subsidiary or legal entity shall have been finalized as of the date of initial RFP issuance, and (2) objective evidence shall be included in the work sample to demonstrate that they are now a legal entity of the corporation. If these criteria are met, subsidiary or legal entity work samples will be considered prime work samples even if the work occurred prior to the company being acquired.

b. Category 2: Subcontractor work samples. In order to be used, the Subcontractor shall:

i. Follow the requirements in section 3.4.1.3, paragraphs 1 and 2 above.

ii. Be identified as a Subcontractor on the Team Structure Format required by section 3.4.5.

iii. Have acted as the Prime, a Major Subcontractor, subsidiaries or legal entities, or Joint Venture on the contract or order submitted.

iv. Provide a signed Teaming Agreement as required by section 3.4.5, below.

Due to proprietary concerns, subcontractors may submit their own work samples.

Work samples submitted by subcontractors must adhere to all the instructions of this document to include but not limited to, overall quantity, qualifications, markings, etc. The prime contractor bears all responsibility of subcontractor work sample submission.

4. Shall include at least six months of performance which shall have been within the last five years, as of the date of initial RFP issuance. For samples where all periods of performance (POP) do not meet this qualification (such as Base Year POP outside the five-year limitation and an Option Year POP within), only the POP which meet these criteria shall be utilized for scoring purposes.

5. For purposes of this solicitation, where applicable, a Full Time Equivalent (FTE) or 1 Man Year (MY) is defined as at least 1,880 work hours performed on an annual basis.

For scoring purposes, an FTE can represent less-than-full-time work hours performed by multiple personnel totaling 1,880 hours, or conversely, multiple FTEs can be documented via single personnel working in excess of 1,880 hours. Fractional FTEs may be counted towards scoring totals but shall be rounded down to the nearest whole number (for example, if an Offeror documents 2.6 FTEs from Work Sample #1 and 3.7 FTEs from Work Sample #2, the total documented score is only 6 FTEs, not 6.3 FTEs). For objectives for MYs/FTEs, the Offeror shall utilize FTE counts on an annual basis – for example, an Offeror may "double" or "triple" count an employee occupying a position for 2 or 3 performance years, respectively. The Offeror shall add up all relevant hours from all relevant contract periods to compute total FTEs. The Offeror shall not include FTEs for future work yet to be performed – such as future performance in an active option year or future option years on a work sample. Future work is defined as work occurring after the date of initial RFP issuance. The Government will accept corporate-generated spreadsheets summarized from the output of a DCAA-approved accounting system as a methodology for scoring elements that require FTEs.

6. Work samples that do not satisfy these minimum requirements will not be further evaluated by the Government to validate their associated self-rated score.

3.4.2 Self-Rated Scoring Matrix.

The Offeror shall complete Appendix B Self-Scoring Matrix. Self-rated scores shall be verifiable using the work samples provided.

The Offeror shall complete the “Offeror Response” column on the Self-Scoring Matrix. The Offeror shall populate the matrix with the requisite Man Year (MY), FTE, Contract quantity, or other requested information and not the corresponding score. The Offeror’s Weighted Score will be auto calculated based on these inputs. Unless stated otherwise, the Offeror shall not change, adjust, or manipulate any other cells within the matrix.

The burden of proof to substantiate the Offeror’s self-rated score rests with the Offeror. The proposal shall include evidence to support each proposed self-rated score.

3.4.2.1 Number of contracts/task orders with ≥ 400 Full Time Equivalents (FTE) Definition: Based only on the work samples submitted, the Offeror shall rate itself on the number of M&S based contracts or task orders that include 400 or more Full Time Equivalents (FTE). For the purposes of this Self-Scoring Matrix, an FTE is defined as an employee who 1,880 hours annually. This criterion is open to all Teamwork samples that qualify in para 3.4.1.3.

Scoring: To receive the maximum points, the Offeror’s work samples shall identify 10 contracts with 400 or more FTEs. Multiple year contracts only count as a single contract.

3.4.2.2 Number of contracts/task orders with a value ≥ $750M

number of M&S based contracts or task orders that have an aggregate value of $750 Million.

This criteria is open to all Teamwork samples that qualify in para 3.4.1.3.

Scoring: To receive the maximum points, the Offer’s work samples shall demonstrate 10 contracts with a value of $750 Million. Multiple year contracts only count as a single contract.

3.4.2.3 Number of Single Award Indefinite Delivery / Indefinite Quantity (IDIQ) contracts (or task orders that act as a single award IDIQ) with more than 20 independently funding Task Orders, customer/stakeholders, Technical Instructions, Technical Direction Letters, or Request for Services (TIs, TDLs, RFSs) where a Program Manager (PM) is providing Management duties at the IDIQ level.

Definition: Based only on the work samples submitted, the Offeror shall rate itself on the number of M&S based Single Award IDIQ contracts that include 20 independently funded Task Orders, customer/stakeholders, Technical Instructions, Technical Direction Letters, or Request for Services (TIs, TDLs, RFSs) where a Program Manager (PM) is providing CORE Management duties at the IDIQ level. This criteria is open to all Teamwork samples that qualify in para 3.4.1.3.

Scoring: In order to receive the maximum points, the Offer’s work samples shall demonstrate 10 Single Award IDIQ contracts (or task orders that act as a single award IDIQ) with more than 20 independently funding Task Orders, customer/stakeholders, Technical Instructions, Technical Direction Letters, or Request for Services (TIs, TDLs, RFSs) where a Program Manager (PM) is providing CORE Management duties at the IDIQ level.

PWS Reference: Section 2.1

3.4.2.4 Number of Years of experience as a Prime or a Subcontractor in managing simulator and/or training device programs.

Definition: Based only on the work samples submitted, the Offeror shall rate itself on the number of years of experience as a Prime or a Subcontractor that the Offeror can demonstrate in managing simulators and/or training device programs. This criteria is open to all Teamwork samples that qualify in para 3.4.1.3.

Scoring: To receive the maximum points, the Offeror’s work samples shall demonstrate 50 years of experience as a Prime or a Subcontractor managing simulators and/or training device programs. Multiple years on a single contract as well as multiple work samples with overlapping timeframes may be counted and aggregated. Offerors may use partial years when adding work samples. The final number inputted into the self-scoring matrix will be rounded to the nearest whole number.

PWS Reference: Section 2.1

3.4.2.5 Number of contracts/task orders in which M&S training courseware was developed or maintained.

number contracts/task orders in which M&S training courseware was developed or maintained.

This criteria is open to all Teamwork samples that qualify in para 3.4.1.3.

Scoring: To receive maximum points, the Offeror’s work samples must demonstrate 10 contracts, or task orders in which M&S training courseware was developed or maintained.

Multiple year contracts only count as a single contract.

PWS Reference: Section 2.2.6

3.4.2.6 Number of M&S, DMO, and/or LVC Events you supported with contractor FTEs within the last 5 calendar years.

Definition: Based only on the work samples submitted, the Offeror shall rate itself on the number of M&S, DMO, and/or LVC Events you supported with contractor FTEs within the last 5 calendar years. This criteria is open to all Teamwork samples that qualify in para 3.4.1.3.

Support activities include, but are not limited to providing technical expertise, scenario generation and testing, real-time monitoring and control, data analysis and visualization, simulation hosting and management, and collaboration and communication.

Per CJCSM 3500.03E, Joint Training Manual, 20 Apr 15, events are defined as:

Tier 1 events are National level and COCOM Strategic and Operational training events.

Tier 2 events are at the Joint Task Force Training Level;

Tier 3 events are considered functional and/or Service Component Training, and

Tier 4 is individual unit or organization training.

A Distributed Mission Operations (DMO) Event is a distributed virtual event that integrates flight and mission trainers to enable cooperative training in a realistic, real-time scenario while being geographically separated.

A Modeling & Simulation (M&S) Event is defined as a training exercise that incorporates models to replicate real-world objects, places, and scenarios within a controlled environment.

Live, Virtual, Constructive (LVC) Event is defined as a training exercise that incorporates the elements of live, virtual, and computer-generated training to further enhance the learning of the student.

Scoring: To receive maximum points, the Offeror’s work samples must demonstrate 500 M&S, DMO, and/or LVC Events as defined above, that have been supported with contractor FTEs

PWS Reference: Section 2.3.1

3.4.2.7 Number of contracts/task orders that the Offeror provided operational and/or technical support to the development and execution of test plans for M&S and LVC operational and training environments.

Definition: Based only on the work samples submitted, the Offeror shall rate itself on the Number of contracts/task orders that the Offeror provided operational and/or technical support to the development and execution of test plans for M&S and LVC operational and training environments. This criteria is open to all Teamwork samples that qualify in para 3.4.1.3.

A Modeling & Simulation (M&S) Event is defined as a training exercise that incorporates models to replicate real-world objects, places, and scenarios within a controlled environment.

Live, Virtual, Constructive (LVC) Event is defined as a training exercise that incorporates the

Scoring: In order to receive maximum points, the Offeror’s must provide 10 work samples that demonstrate operational and/or technical support to the development and execution of test plans for M&S and LVC operational and training environments.

PWS Reference: Section 2.3.2

3.4.2.8 Number of Tier 1, 2, 3, or 4 Exercises or training events where your company provided Testing or Verification, Validation & Accreditation within the last 5 calendar years.

Definition: Based only on the work samples submitted, the Offeror shall rate itself on the number Tier 1, 2, 3, or 4 Exercises or training events where your company provided Testing or Verification, Validation & Accreditation within the last 5 calendar years. This criteria is open to all Teamwork samples that qualify in para 3.4.1.3.

Per CJCSM 3500.03E, Joint Training Manual, 20 Apr 15, Tier 1 events are National level and COCOM Strategic and Operational training events. Tier 2 events are at the Joint Task Force Training Level; Tier 3 events are considered functional and/or Service Component Training, and Tier 4 is individual unit or organization training.

Scoring: In order to receive maximum points, the Offeror’s work samples must demonstrate 500 Tier 1, 2, 3, or 4 Exercises or training eventswhere your company provided Testing or Verification, Validation & Accreditation within the last 5 calendar years.

PWS Reference: Section 2.3.3

3.4.2.9 Number of Tier 1, 2, 3, or 4 Exercises or training events where your company provided Event Services, Integration, Entity Coordination, Model Knowledge, Master Scenario Events List (MSEL), Threat Generation, or Scenario Development within the last 5 calendar years.

Definition: Based only on the work samples submitted, the Offeror shall rate itself on the number Tier 1, 2, 3, or 4 Exercises that the Offeror can demonstrate Event Services, Integration, Entity Coordination, Model Knowledge, Master Scenario Events List (MSEL) or Threat Generation, and Scenario Development within the last 5 calendar years. This criteria is open to all Teamwork samples that qualify in para 3.4.1.3.

Per CJCSM 3500.03E, Joint Training Manual, 20 Apr 15, Tier 1 events are National level and COCOM Strategic and Operational training events. Tier 2 events are at the Joint Task Force Training Level; Tier 3 events are considered functional and/or Service Component Training, and Tier 4 is individual unit or organization training.

Scoring: In order to receive maximum points, the Offeror’s work samples must demonstrate 500 Tier 1, 2, 3, or 4 Exercises or training events where your company provided Event Services, Integration, Entity Coordination, Model Knowledge, Master Scenario Events List (MSEL), Threat Generation, or Scenario Development within the last 5 calendar years.

PWS Reference: Section 2.3.4

3.4.2.10 Number of contracts/task orders in which your company trained personnel in a simulator or as part of a DMO event.

Definition: Based only on the work samples submitted, the Offeror shall rate itself on the number of Contracts and/or Task Orders in which the Offeror can demonstrate that it has trained personnel in a simulator or as part of a DMO event. This criteria is open to all Teamwork samples that qualify in para 3.4.1.3.

A Distributed Mission Operations (DMO) Event is a distributed virtual event that integrates flight and mission trainers to enable cooperative training in a realistic, real-time scenario while being geographically separated.

Scoring: To receive the maximum points possible, the Offeror’s work samples must demonstrate 10 Contracts and/or Task Orders in which the Offeror has trained personnel in a simulator, or as part of a DMO event.

PWS Reference: Section 2.3.1

3.4.2.11 Number of contracts/task orders in which you company provided both Outside the Continental United States and Continental United States (OCONUS and CONUS) FTE support on the same contract or task order within the last 5 calendar years.

number contracts/task orders in which you company provided both Outside the Continental

United States and Continental United States (OCONUS and CONUS) FTE support within the last 5 calendar years. This criteria is open to all Teamwork samples that qualify in para 3.4.1.3.

Scoring: In order to receive maximum points, the Offeror’s work samples must demonstrate 10 contracts/task orders in which you company provided both Outside the Continental United States and Continental United States (OCONUS and CONUS) FTE support within the last 5 calendar years.

PWS Reference: Section 2.3.6.1

3.4.2.12 Number of Joint Live Virtual and Constructive (JLVC), Joint Land Component Constructive Training Capability (JLCCTC), and the Air, Space, and Cyberspace Constructive Environment (ASCCE) integration and validation test exercises/events supported within the last 5 calendar years Definition: Based only on the work samples submitted, the Offeror shall rate itself on the number of JLVC, JLCCTC, and/or ASCCE integration and validation tests/events that the Offeror has supported within the last 5 calendar years. Ref CJCSM 3500.03E, 20 April 2015, Joint Training Manual for the Armed Forces of the United States for qualifying events. This criteria is open to all Teamwork samples that qualify in para 3.4.1.3.

Scoring: To receive maximum points, the Offeror’s work samples must demonstrate 500 JLVC, JLCCTC and/or ASSCE integration and validation tests/events that the Offeror has supported

PWS Reference: Section 2.4.3

3.4.2.13 Number of unique 4th or 5th generation M&S systems that your company has experience in enhancing within the last 5 calendar years Definition: Based only on the work samples submitted, the Offeror shall rate itself on the number of unique 4th or 5th generation M&S systems that your company has experience in enhancing within the last 5 calendar years. For the purpose of the self-scoring matrix the terminology of ‘unique 4th and 5th generation M&S systems that your company has experience in enhancing’ will be defined as any support to the maintenance, upgrade, or advancement of a 4th (F-15, F-16, or F/A-18) or 5th generation (F-22 or F-35) platform and/or subsystem. This criteria is open to all Teamwork samples that qualify in para 3.4.1.3.

For the purposes of this effort 4th and 5th Generation Aircraft will only incorporate fixed winged aircraft

4th Generation Systems are defined as a component of the platform, be it a system or subsystem of the radar, navigation, flight controls ow weapons elements incorporated into any of the following aircraft: F-14, F-15, F-16, F/A-18, Eurofighter Typhoon, Saab Gripen, Dassault Rafale, or the Mirage 2000.

5th Generation Systems are defined as a component of the platform, be it a system or subsystem of the radar, navigation, flight controls ow weapons elements incorporated into any of the following aircraft: F-22, F-35.

Scoring: To receive maximum points, the Offeror’s work samples must demonstrate at least 40 unique 4th or 5th generation M&S systems that have been enhanced within the last 5 years.

PWS Reference: Section 2.5.3

3.4.2.14 Number of M&S, DMO, LVC, or Aviation Training related Authority to Operate (ATO) or Approval for Use (AfU) your company maintained or…