PostRFPQ As_32-51_16Oct09.pdf

Center for Aircraft Structural Life Extension (CAStLE) Aging Structures Acquisition Request for Proposal (FA7000‐09‐R‐0059) Questions and Answers (Numbered 32‐51)

Question Number

FBO

Posted Date

FBO

Posting Number

Question Answer

32 16Oct2009 FA7000‐ 09‐R‐

Page 112o to 112q. – Paragraph 7.3.3 Company/Division Address, Identifying Codes and Applicable Designations. Last sentence reads, “List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location”. Is this information to be provided for just the 3 Task Orders being quoted at this time or for the whole life of the contract?

Section L, Paragraph 7.3.3 applies to the contract in its entirety.

33 16Oct2009 FA7000‐ 09‐R‐

Section L Table 2‐2 Proposal Organization Volume II ITO Paragraph # 4.3.4 Capability Statements for Key Resources states "2 pages each individual (1 page with name and 1 page without)"

Question:

a. Does this mean the information for each resume is limited to one page, and that each sheet should contain the same information with the exception of the individual's name?

b. Key Resources in this sense are personnel only, correct?

Answer (corresponding to question 33 a.):

The information for each resume is limited to "2 pages each individual (1 page with name and 1 page without)" . This means the capability statement can be 2 pages in length; the second page does not require the individuals name be included on the page. However, for tracibility purposes, the contractor may choose to include the individual’s name on the top of the second page.

Answer (corresponding to question 33 b.):

Yes. Key resources, in this sense, refers to personnel only.

34 16Oct2009 FA7000‐ 09‐R‐

Section L – Page 106 of 113, FAR Clause 52.222‐46,”Evaluation of Compensation for Professional Employees”. Does this requirement only pertain to the Prime, and would be included in its Cost Volume; or, would each of our Team Members be required to submit a Compensation Plan?

Most Team Members would consider this information to be proprietary. How does the USAFA plan on receiving this information from our Team Members if required, would they submit it under separate cover to the

USAFA?

This clause will be removed from the RFP in a subsequent amendment.

35 16Oct2009 FA7000‐ 09‐R‐

Page 112k to 112q, Section 5.1.3, Pricing Information Requirements. Based on the 2nd paragraph, it is our understanding that cost & pricing data are not required to be provided as part of our cost proposal. Is this a correct assumption?

Page 112k to 112q, Section 5.1.3, states, “In accordance with FAR 15.403‐1(b) and 15.403‐3(a), information other than cost or pricing data may be required to support price reasonableness. Information shall be provided in accordance with FAR 15.403‐5.

If, after receipt of proposals, the CO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403‐1 apply, the Offeror shall be required to submit cost or pricing data.”

Initially, cost or pricing data is not required;

however, the excerpt describes when cost or pricing data may be required.

36 16Oct2009 FA7000‐

09‐R‐

Please provide the Excel files for Tables A & B.

They have only been provided as pdf files to date.

While these tables are part of the RFP (pdf), the referenced Excel files were posted to FBO with the original RFP on 29 September 2009 (reference “Solicitation (RFP), Section L, Attachment 2”).

37 16Oct2009 FA7000‐ 09‐R‐

Tables A & B – Please explain what is required to be provided as “Contractor Element of Expense”. Could you provide some type of example(s)?

If it’s a mapping how do we present circumstances when multiple team members share a labor rate?

Offerors are not required to complete any columns with the heading “Contractor Element of Expense”, when found in the Microsoft Excel Spreadsheet located on the FBO website (posted on 29 September 2009 as “Solicitation (RFP), Section L, Attachment 2”).

38 16Oct2009 FA7000‐ 09‐R‐

Tables A & B – Please explain what a “Contractor Resource Code” is and a “Contractor Resource Title”

Offerors may use this column, entitled “Contractor Resource Code”, to identify a company specific alpha‐numeric identifier, corresponding to the contractor specific labor category title. The “Contractor Resource Title” column is the designated location where an offeror shall provide the offeror’s labor category title that corresponds to the Government designated labor category title.

39 16Oct2009 FA7000‐ 09‐R‐

Section J, Attachment 2 and Attachment 3 “Maximum Labor Rate Tables. Are we to fill‐ in these attachments and incorporate them into our Section IV Price Proposal? If so, it is requested that we be provided an Excel file for Attachments 2 & 3.

Yes, offerors are required to fill‐in the Section J, Attachment 2 and Attachment 3 “Maximum Labor Rate Table(s)”. These tables shall be provided in Section IV Price Proposal. Offerors shall provide said information by using the Microsoft Excel Spreadsheet located on the FBO website (posted on 29 September 2009 as “Solicitation (RFP), Section L, Attachment 2”). This file was provided as part of the original RFP. Offerors shall use this Excel file when responding to the Pricing Section(s) of the RFP.

40 16Oct2009 FA7000‐ 09‐R‐

The Fed Biz Opps Notice Details, read as follows:

Original Set‐Aside: Total Small Business Set Aside: Total Small Business After the October 1, 2009 Notice Details, it now reads:

Original Set‐Aside: Total Small Business Set Aside: N/A Is this RFP still a set‐aside or has it changed to “full & open competition”?

This status of this acquisition remains unchanged. It remains a Total Small Business Set‐aside.

41 16Oct2009 FA7000‐ 09‐R‐

The description of CLIN 0001 provided in Section B stipulates individual task orders will specifically identify categories and quantities of labor hours to be ordered – Have labor hour categories and quantities been provided for Tasks 001, 002 and 0003?

The offeror is responsible for proposing the labor categories, skill mix, and number of hours (by labor category) required for a given task order effort. When a task order is awarded, the descriptive section of the CLIN will contain this related information.

42 16Oct2009 FA7000‐ 09‐R‐

The SOW for task orders under section L indicates performance‐based payments may be made during the progress of each task – What completion event triggers the final billing of each task on a DD250?

This will be identified on a task order basis.

43 16Oct2009 FA7000‐ 09‐R‐

Extraction and disassembly labor is to be recovered through the fixed price for each defined task order 1, 2 or 3 – As no provision for such labor definitions exists in Table A or B, how will future task orders be priced for extraction and disassembly?

All labor required in the performance of a given task order shall be priced in accordance with the labor categories and “Maximum Labor Rate Table(s)” found in the resultant Contract, Section J, Attachment(s) 2 or 3.

44 16Oct2009 FA7000‐ 09‐R‐

Regarding CAStLE Past Performance information: When a Past Performance example was performed under a subcontract, it would appear the correct POC for questionnaires would be the responsible party at the prime contractor, not the Government, as they would have the most intimate knowledge of the subcontractor's performance. Is this interpretation correct?

This is left up to the discretion of the offeror.

Completed questionnaires shall be submitted directly to the Government representative identified in the RFP, Attachment 7.

45 16Oct2009 FA7000‐ 09‐R‐

TO 0001, 0002, 0003 Page 5, Aircraft Parts 1.

Can the contractor expect to schedule pickups of lots, or is this driven by AMARG?

The contractor will have to coordinate lot shipping with AMARG.

46 16Oct2009 FA7000‐ 09‐R‐

TO 0001, 0002, 0003 Page 5, Required…Storage

Will the contractor be expected to transport and store those parts of the aircraft that may be considered outside the scope of interest for the program, or will these residual areas of aircraft remain at AMARG for the duration of the task orders?

Does AMARG have resources to assist in the loading of trucks? (ie forklifts, cranes, personnel?)

Contractor will receive from AMARG parts of the aircraft within the scope of interest of the program. Other parts of the aircraft that are not of interest to the program will remain at AMARG.

The aircraft parts will be cut into sections and loaded onto contractor’s vehicle by the Government at which point it will become the contractor’s responsibility to secure and transport those sections.

47 16Oct2009 FA7000‐ 09‐R‐

TO 0001, 0002, 0003 Page 5, Required…Storage

Regarding delivery of aircraft lots, sections, and parts back to AMARG at the end of the task order(s), are there any special arrangements that the Contractor must make with AMARG that may incur delay or cost to the program?

Will AMARG be equipped to move lots from Contractor's trucks to their ultimate resting place at AMARG (ie forklifts, cranes, personnel)?

No special arrangements with AMARG are expected which would delay or add costs to the program.

Yes. See the answer to question 46 above.

48 16Oct2009 FA7000‐ 09‐R‐

Sec L, page 112i, 4.3.1 Sub‐factor 1: Technical Performance, instruction "c" vs. Sec M, page 113d, 2.2.1 Measure of Merit "c"

It appears that "non‐linear" analyses have

Sec L, page 112i, 4.3.1 Sub‐factor 1:

Technical Performance, instruction "c" will be updated to include reference to “linear and non linear” in a subsequent amendment to the RFP.

been removed from the instruction (Sec L) but remains in the Measure of Merit (Sec M).

Please advise.

49 16Oct2009 FA7000‐ 09‐R‐

Sec L, page 112g, table 2.12 Response Times

Para 4.2.2 indicates that the Cross Reference Matrix and Task Orders are included in the Technical Volume II. However the Response Times Table 2.12 places the Cross Reference Matrix and Task Orders in Volume V. Please advise.

Sec L, page 112g, table 2.12 will be updated to move reference to the “Cross Reference Matrix and Task Orders” from Volume V to Volume II.

50 16Oct2009 FA7000‐ 09‐R‐

Sec L, page 112d, Paragraph 2.4(b), Section L of the solicitation directs that “Legible tables, charts, graphs, and figures shall be used where practical to depict organizations, systems and layout, implementation schedules, plans, etc.” These forms of graphic and diagrammatic representation are integral elements of an engineering proposal in particular. However, the Past Performance Information (PPI) tool prescribed for both electronic and hard copies of the past performance volume in paragraph 2.10(d) does not appear to allow any of these visual tools or even basic word processing functions such as tables or bulleted entries. How can we incorporate these essential elements into our past performance volume, given PPI’s format limitations?

Sec L, page 112d, Paragraph 2.4(b) applies to the proposal, as a whole. Offerors must work within the parameters of the PPI tool when responding to this portion of the RFP.

51 16Oct2009 FA7000‐ 09‐R‐

Will the Government accept questions and comments pertaining to the solicitation after the 14 October 2009 close date?

The period for submitting questions or comments, pertaining to this solicitation, to the Contracting Officer has been extended from 14 October 2009 to 23 October 2009.