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Procurement Integrated Enterprise Environment Vendor Registration Guide

A vendor portal for solicitations was introduced as an enterprise-level service for the Department of Defense (DoD) within the Procurement Integrated Enterprise Environment (PIEE) platform. This capability allows DoD to have a more automated and secure process for capturing solicitations and their attachments and responses from industry.

There are two vendor roles (Proposal Manager, Proposal View Only) for the PIEE Solicitation Module. The Proposal Manager role is required to submit an offer to a solicitation posted in the PIEE Solicitation Module.

In this guide, you will find step by step by step instructions for new users to self-register for a PIEE user account and existing users to add additional roles. Refer to the Roles and Actions/Functions Matrix, in the help section, to assist with determining which PIEE Solicitation Module role you will need to add.

Guide Contents Step by Step Instructions

New User

Existing User

Help

Getting Started

Account Support

Technical Support

Roles and Actions/Functions Matrix

Step by Step Instructions New User Follow the steps to self-register for a PIEE user account if your company already has an Account Administrator.

1. Click on Register (Top Right) from the PIEE Landing Page https://wawf.eb.mil/

2. Select Vendor

3. Enter a User ID, Password, and CAPTCHA text. Then, select Next.

You cannot change your User ID once you register.

https://wawf.eb.mil/

4. Create your security questions. Then, select Next.

Security Answers must be unique.

5. Complete your User Profile. Then, select Next.

Required fields are marked with an asterisk (*).

6. Complete your Supervisor and Company Information. Then, select Next.

7. Complete Roles. Then, select Next.

A. Step 1. Select SOL - Solicitation from the dropdown.

B. Step 2. Select Proposal Manager (or Proposal View Only).

C. Step 3. Click Add Roles.

D. Step 4. Enter your CAGE Code in the Location Code field.

8. Enter a justification for access and upload any necessary attachments. Then, select Next.

9. Verify the information on the Registration Summary page is correct. Then, select Next.

10. Review the Statement of Accountability Agreement. Then, select Signature.

The ‘Password Confirmation’ modal window will appear.

Enter password created in Step 3.

Click Submit Registration.

11. You will see a success message that your registration was successful. You will receive a confirmation email shortly. Once your account has been activated by an Account Administrator, you can login into PIEE.

Existing User Follow the steps to add additional roles (Proposal Manager, Proposal View Only) to your PIEE user account.

12. After logging into PIEE, click My Account (Top Left)

13. Select Add Additional Roles.

14. Verify all profile information within your account is up-to-date. Then, select Next.

15. Follow Steps 7 - 10 above.

16. You will receive a confirmation email that the new role(s) were activated by your Account Administrator.

Help Getting Started If your company is new to PIEE and has no Account Administrator, the link below provides the general steps in getting started as a vendor to use the PIEE Solicitation Module and other PIEE applications:

https://wawf.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml

Account Support Your company’s Account Administrator can help you view or edit profile information, reset a password or certificate.

You can enter your five-character CAGE Code to find your company’s Account Administrator at the link below:

https://wawf.eb.mil/xhtml/unauth/lookup/gamLookup.xhtml

Technical Support If you are experiencing technical problems with PIEE and your company’s Account Administrator cannot resolve, please contact the DISA DECC Ogden Electronic Business Service Desk or visit the link below and click "Ogden Help Desk" to submit a ticket.

https://wawf.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml

Email: disa.global.servicedesk.mbx.eb-ticket-requests@mail.mil Phone: 866-618-5988, 801-605-7095

Roles and Actions/Functions Matrix The Roles and Actions Matrix provides a depiction of the available actions for each vendor role.

Action Role(s) Submit Offers Proposal Manager View Offers Proposal Manager

Proposal View Only Posts Offer Revision Proposal Manager

The Roles and Functions Matrix provides a depiction of the Menu Items available for each vendor role.

Menu Item Role(s) Create Unsolicited Proposal Proposal Manager Search Proposal Manager

Lookup Product/Service Codes Proposal Manager

Lookup NAICS Proposal Manager https://wawf.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml https://wawf.eb.mil/xhtml/unauth/lookup/gamLookup.xhtml https://wawf.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml mailto:disa.global.servicedesk.mbx.eb-ticket-requests@mail.mil tel:866-618-5988 tel:801-605-7095

Step by Step Instructions

New User

Existing User

Help

Getting Started

Account Support

Technical Support

Roles and Actions/Functions Matrix

United States Air Force Reserve

UNCLASSIFIED

I n t e g r i t y – S e r v i c e - E x c e l l e n c e

FA670323R0001

Base Operations Support (BOS)

Services Site Visit

Contracting Officer: Patrina Sheffield Program Manager: Will Mallory Jr.

18 April 2023 Changes 9 May 2023

As of: UNCLASSIFIED

•Slide 11 Solicitation Overview

• Offerors are required to complete NIST Assessment instead of

DD2345

•Questions due 30 May 2023 •Answers on/before 6 June 2023 •Proposals due 29 June 2023

Changes

• Introduction •Procurement Technical Assistance Center (PTAC) •PCO Statement •Current contract Overview •New Contract Overview •Solicitation Overview •Evaluation of Proposals •Questions

Overview

18 April 2023 3

NAME Duty Position Organization Colonel Dion Flynn Commander 94th Mission Support Group Mr. William Mallory Jr. Program Manager 94th Mission Support Group Mr. Thomas J. Milloy Chief of Contracting Office 94th Contracting Flight Ms. Patrina Sheffield Procuring Contracting Officer 94th Contracting Flight Mr. Dennis Parmer Contract Specialist 94th Contracting Flight Ms. Keyonis Shack Contract Specialist 94th Contracting Flight

Introductions

PWS TABs Contracting Officer Representatives (CORs) Accountable Officers (Aos)

B, Materiel Management Mr. John Trudeau

Mr. C. Chad Beaver G, Fuels Management

C, Vehicle Management & Ground Transportation SrA Christina Destephano D, Traffic Management

F, Real Property Maintenance Mr. Louis Giardina Mr. J Campos

Introductions: Acquisition Team

Procurement Technical Assistance Center APEX Accelerators

Ms. Jennifer White Procurement & Certified Verification Counselor Apex Accelerator Jennifer.White@innovate.gatech.edu

618 April 2023

GA TECH APEX ACCELERATOR

PROGRAM OVERVIEW

DOBBINS AIR RESERVE BASE

APRIL 2023

Today’s Apex Accelerator Instructor??

Jennifer White

4/17/2023GA Tech APEX Accelerator

Procurement & Certified Verification Counselor

Apex Accelerator Jennifer.white@innovate.gatech.edu

Procurement & Certified Verification Counselor

Apex Accelerator Jennifer.white@innovate.gatech.edu mailto:nancy.Cleveland@innovate.gatech.edu mailto:nancy.Cleveland@innovate.gatech.edu

ESTABLISHMENT

• 1985 DoD Authorization Act

• 90+ PTACs across the nation including the District of Columbia, Puerto Rico and Guam

• PTACs specialize in assistance to small businesses, government start-ups and federally recognized Indian Tribes, Alaskan and Hawaiian Native entities

PURPOSE/FUNDING

• Help expand businesses pursue and perform under government contracts – federal, state and local

• Administered by Defense Logistics Agency via the NDAA

• Funded in part through a cooperative agreement with the DOD and GA Tech Enterprise Innovation Institute (EI²).

APEX Accelerators, formerly known as Procurement Technical Assistance Program

4/17/2023 GA Tech APEX Accelerator

APEX ACCELERATORS VISION/MISSION

• The program formerly changed hands from the DOD Defense Logistic Agency (DLA) to the DOD Dept. Office of Small Business Programs (OBSP) October 2022

• The vision of the program is to establish a “diverse and resilient defense industrial base that can deliver preeminent solutions to the military and other government users”

• The mission is to “serve as the axis for existing and new business to strengthen the defense industrial base by accelerating innovation, fostering ingenuity, and establishing resilient and diverse supply chains”

• The program still exists to assist businesses with local and state government contracting

GA TECH APEX ACCELERATOR

Georgia Tech APEX Accelerator is a statewide program; (8) centers-locations; seven (7) Procurement Counselors serving the entire State of Georgia. We have over 2,ooo active clients in our database. To find your local center, go to our team directory: https://gtpac.org/team-directory/

CENTER LOCATIONS

• Albany • Atlanta• Augusta

• Carrollton • Columbus

• Gainesville

• Savannah

• Warner Robins https://gtpac.org/team-directory/

GA TECH APEX ACCELERATOR-What We Do?

Georgia businesses identify, compete for, and win government contracts. Our assistance comes in the forms of teaching, mentoring, and coaching. Our services are available at no cost to any Georgia business, large or small, that possesses the interest and potential to perform work — as a prime contractor or a subcontractor

— for defense, federal, state, or local government.

❑We help businesses navigate the government procurement processes to become procurement ready in the government industrial base (GIB) and in the defense industrial base (DIB).

❑ Our services include training; one-on-one counseling; computerized bid matching services;

and tools to help businesses.

- Georgia Firms, go to www.gtpac.org

- Out of State Firms, go to https://www.aptac-us.org/contracting-assistance/ http://www.gtpac.org/ https://www.aptac-us.org/contracting-assistance/

GA TECH APEX ACCELERATOR-Training Topics

Introduction to Government Contracting Fundamentals of Navigating SAM/Working with the Government

Selling to the Military/Wide Area Workflow Invoicing System

Preparing Successful Bids and Proposals

DOD Mentor Protégé Program Cost and Price Proposal Preparation Preparing for the Veteran Small Business Certification

Preparing for Small Business Certifications

Understanding the Federal Acquisition Regulations

Subcontracting with Large Primes/Teaming Agreements

Government Market Research Strategies Cybersecurity 101 for Contractors Government Certification Preparation Working with Small Business Specialists Marketing to State and Local Governments Contract Data Mining: Searching for

Government Opportunities

GA TECH APEX ACCELERATOR-Resource Partners

GA TECH ENTERPRISE INNOVATION INSTITUTE

• The Enterprise Innovation Institute is Georgia Tech’s economic development arm, comprised of more than a dozen programs. It’s the largest and most comprehensive university-based program of its kind in the United States. Its core focus areas include entrepreneurship and startup development, business and industry growth, ecosystem development, and international outreach.

• In 2022, Enterprise Innovation Institute programs worked with 15,785 clients to create or save 13,891 jobs and secure $2.4 billion in capital investments.

• Helped generate an economic impact return of $422.55 for every dollar received from state appropriations in 2022.

GA TECH ENTERPRISE INNOVATION INSTITUTE

Advanced Technology Development Center (ATDC)

GA Manufacturing Extension Partnership

(GAMEP)

Minority Business Development Agency

(MBDA)

Partnership for Inclusion Innovation

GA Artificial Intelligence Manufacturing Economic Development Lab Safety, Healthy, Environmental Services

(SHES)

GA Tech EI2 Global

GA Tech Venture Labs Southeastern Trade Adjustment Assistance Center

FEATURES

• Receive customized government contract opportunities

• Notice of upcoming government events

• Class and/or individual training opportunities

• Resource partner assistance and support

• Specific guidance for your company’s government line of business

BENEFITS

• Save businesses time and money understanding the government marketplace

• Best practices for connecting with government decision makers and prime contractors

• Accelerates government business development-preparing for DIB and GIB readiness

GA TECH APEX ACCELERATOR FEATURES/BENEFITS

4/17/2023 GA Tech APEX Accelerator

GA TECH APEX ACCELERATOR TERMS AND CONDITIONS

Respond to our requests quarterly surveys about your company’s success, assessment of the program, level of service bids and your WINS!!!

Respond to our annual quality of service survey

How Can You Obtain a GA Tech Apex Accelerator Client Application?

UNCLASSIFIED 4/17/2023GA Tech APEX Accelerator

GOVERNMENT CONTRACT OPPORTUNITIES

https://sam.gov/content/home https://www.acquisition.gov/procurement-forecasts https://www.transportation.gov/osdbu/procurementforecast/summary/2021 https://sam.gov/content/about/external-resources https://web.sba.gov/pro-net/search/dsp_dsbs.cfm https://isearch.outreachsystems.com// https://sam.gov/content/home https://www.acquisition.gov/procurement-forecasts https://www.transportation.gov/osdbu/procurement%02forecast/summary/2021 https://www.transportation.gov/osdbu/procurement%02forecast/summary/2021 https://web.sba.gov/pro-net/search/dsp_dsbs.cfm https://isearch.outreachsystems.com/

UNCLASSIFIED 4/17/2023GA Tech APEX Accelerator

•Contracting Point of Contacts

• Procuring Contracting Officer Patrina Sheffield, 94 CONF/P

• Contracting Specialist Dennis Parmer

Keyonis Shack

The Procuring Contracting Officer (PCO) is the only person who can bind the Government, enter into a contract for this acquisition.

Address any questions, concerns, or requests for clarification pertaining to the RFP, or any of its attachments to the Contract Specialist (CS) and courtesy copy the PCO.

PCO Statement

•FA670322C0006, Base Operation Support (BOS) Services

• Awarded 27 May 2022

• Pegasus Support Services, LLC

• Contract Length

• Base Year: 9-months

• Option Year One: 3-month extension

• Firm Fixed Price with Labor Hour & Cost Reimbursable CLINs

• Total Cost:

Current Contract Overview

•Single Contract, Non-Commercial, Firm-Fixed Price Indefinite Delivery Indefinite Quantity

•Service Disabled Veteran Owned Small Business •Scope: The Contractor shall provide all personnel, supervision, equipment, tools, materials, supplies, test equipment, and other items and services necessary to accomplish the following services located at Dobbins Air Reserve Base (ARB), GA as defined in the Performance Work Statement (PWS):

• Materiel Management

• Vehicle Management & Ground Transportation

• Traffic Management

• Real Property Maintenance

• Fuels Management

New Contract Overview

•Changes from previous contract

• Excludes Transient Alert Services

• Excludes Airfield Management Services

• Excludes Labor Hour CLINs

• Excludes Over-and-Above CLINs for Tabs B, C, D, & G

• Incorporates Firm-Fixed Price

• Incorporates Time-and-Material CLINs

New Contract Overview con’t

•Anticipated Period of Performance

• Phase-In Period: 1 October 2023 – 30 November 2023

• Base Year: 1 December 2023 – 30 November 2024

• Option Year One: 1 December 2024 – 30 November 2025

• Option Year Two: 1 December 2025 – 30 November 2026

• Option Year Three: 1 December 2026 – 30 November 2027

• Option year Four: 1 December 2027 – 30 November 2028

• Option Year Five: 1 December 2028 – 31 May 2029

• Phase-Out Period: Last 2-months of the Performance period

New Contract Overview con’t

•Proposals are based on the Official Release of FA670323R0001 and not any information prior to release

• Attachment 11 are documents not releasable to the Public

• Identified as Controlled in SAM.gov

• Must request access via SAM.gov

• May have to identify yourself as Interested Vendor on SAM.gov

• Access is granted if Offerors completed the NIST SP 800-171

Assessment in Supplier Performance Risk System (SPRS) located in Procurement Integrated Enterprise Environment (PIEE)

• Those who were previously rejected and completed the assessment were approved

• All others must complete the assessment and resubmit request in SAM.gov

• The DD2345 is no longer a requirement

Solicitation Overview

9 May 2023

• Acceptance Period – Minimum of 180-calendar days from date of receipt of offers

• Amendments – Offerors shall acknowledge receipt of any amendment by providing signed copies of the amendments(s) as part of the Offeror’s proposal

• Proposal Submission

• Proposals shall be submitted electronically via Procurement Integrated

Environmental Enterprise (PIEE) Solicitation Module

• An amendment will identify that you must provide your Cage Code to the

Government POCs by a specific timeframe in order to submit your proposal

• In order to submit your proposal, you must be registered in PIEE as a Proposal

Manager. See the attachment PIEE Solicitation Module Vendor Access Instructions

Solicitation Overview con’t

•Best Value Tradeoff process IAW 15.101-1 using Performance Price Tradeoff Source Selection

• Rank all proposals from Low to High

• Review the first five (5) low price and determine

• Price – Completed, Fair & Reasonable, Balanced & Realistic (if necessary)

• Technical – Acceptable

• Past Performance – Substantially Confident

• Government reserves the right to review all proposals until a proposal receives a rating “Substantial Confidence” and if none receives a rating of “Substantial Confidence”, then award based on integrated assessment.

Evaluation of Proposals

•All questions submitted in writing via email sent to patrina.sheffield@us.af.mil keyonis.shack@us.af.mil dennis.parmer.1@us.af.mil

If you do not receive an acknowledgement of receiving your email, we may not have received your email. Recommend contact Government POC via telecom validate receipt

Questions mailto:patrina.sheffield@us.af.mil mailto:keyonis.shack@us.af.mil mailto:dennis.parmer.1@us.af.mil