Attachment 19 Section L Proposal Instructions 20230710.pdf

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA670323R0001

Attachment 19

10 July 2023

Section L – Instructions, Conditions, and Notices to Offerors

L.1 GENERAL INFORMATION

L1.1. General Information

This section of the instructions to offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by the ITO and submitted in accordance with (IAW) these instructions. Any offeror who submits an incomplete Request for Proposal (RFP) or does not conform to these instructions may be considered non-responsible and may not be evaluated or considered eligible for award.

Offerors are required to meet all solicitation requirements, including the terms and conditions, representations, and certifications. Failure to meet a solicitation requirement may result in an offeror’s proposal being ineligible for award.

The offer shall be compliant with the requirements as stated in the RFP, Performance Work Statement (PWS) (Attachment 1), Contract Data Requirements List (CDRL) (Attachment 2), Technical Libraries (Attachment 7 thru Attachment 12), and any additional solicitation attachments. NOTE: No changes or modifications shall be made outside of the instructions provided to the solicitation or its attachment. Any such changes or modifications will be rejected and render the proposal ineligible for award.

The Procuring Contracting Officer (PCO) has determined there is a high probability of adequate price competition in this acquisition, so offerors are advised to submit their best pricing and technical information up-front. Multiple offers will not be accepted. Upon examination of the initial offers, the PCO will determine if adequate price competition exists. No additional price information will be requested and certification under Federal Acquisition Regulation (FAR) 15.406-2, Certificate of Current Cost or Pricing Data, will not be required. However, if at any time during this competition the PCO determines that adequate price competition no longer exists, offerors may be required to submit information, other than certified cost or pricing data, to the extent necessary for the PCO to determine the reasonableness and affordability of the price.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and substantiation of stated claims. The proposal should not simply rephrase or restate the Government’s requirements but shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their capabilities and experience and will base its evaluation on the information presented in the offeror’s proposal. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

Proposals must demonstrate a comprehensive understanding of the nature and scope of work required. The Government will not search for data to cure problems or address inconsistencies in proposals. Each offeror shall submit a complete proposal in accordance with these instructions.

The Government may consider any failure to comply with these instructions to be indicative of what could be expected from the offeror during performance and may render the proposal ineligible for evaluation purposes. General statements (i.e., "will comply," "noted and understood,"

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA670323R0001

Attachment 19

10 July 2023

"in accordance with industry best practices/standards,") without supporting narrative are not acceptable. Cursory responses or responses that merely reiterate or paraphrase the language contained within the PWS does not satisfy the requirements of the solicitation.

L1.2 Acceptance Period

The Government requires a minimum acceptance period of 180 calendar days from the date of receipt of offers; however, offerors may specify an acceptance period exceeding the Government’s minimum requirement. The offeror’s proposal must affirmatively state an acceptance period equal to, or greater than, 180 calendar days. Failure to affirm may render proposal ineligible for evaluation purposes.

L1.3 Retainability/Disposal

IAW FAR Subpart 4.8, Government Contract Files, the Government will retain electronic copies of all proposals.

L1.4 Government Points of Contact (POCs)

The 94th Airlift Wing, Dobbins ARB, GA, Procuring Contracting Officer (PCO) is the only person who can bind the Government, enter into a contract for this acquisition. Address any questions, concerns, or requests for clarification pertaining to the RFP, or any of its attachments to the Contract Specialists (CS) and courtesy copy the PCO. For all things other than the proposal, Email is the preferred method of communication. The designated POCs are:

Ms. Patrina Sheffield, Procuring Contracting Officer (PCO) Phone: (678) 655-5778 E-mail: patrina.sheffield@us.af.mil

Ms. Keyonis Shack, Contracting Specialist Phone: (678) 655-5115 E-mail: keyonis.shack@us.af.mil

Ms. Terri Wade, Contracting Specialist Phone: (678) 655-5159 E-mail: terri.wade@us.af.mil

The deadline for any questions, concerns, and/or requests for clarification is no later than Tuesday, May 30, 2023. The decision whether to respond to questions, concerns, and requests for clarification received after this deadline shall be at the sole discretion of the PCO.

All timely questions will be answered officially through posting on System for Award Management website https://www.sam.gov and Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, Solicitation Module. Failure of a prospective offerors to submit any questions will be construed that the prospective offeror fully understands all requirements of the solicitation.

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA670323R0001

Attachment 19

10 July 2023

L1.5 Debriefing

The PCO will promptly notify offerors of any decision to exclude them from the competition or competitive range if a competitive range is established; whereupon the offeror may request and receive a debriefing in accordance with FAR 15.505, Preaward Debriefing of Offerors. Offerors excluded from the competition or competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing.

(NOTE: Offerors excluded from the competitive range are entitled to no more than one (1) debriefing for each proposal submitted.) The PCO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506, Postaward Debriefing of Offerors. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request IAW the requirements of FAR 15.505, or FAR 15.506, as applicable. See further discussions in M1.4, Competitive Range Determination.

L1.6 Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing. The notification shall include supporting rationale and remedies for the PCO to consider as related to the omission or error.

L1.7 Electronic Reference Documents

This is an all-electronic solicitation release. Hard copies are not available. The Government will post all referenced documents for public release for the solicitation and award of this requirement on SAM.gov (Contract Opportunities) website at https://www.sam.gov.

The electronic solicitation is restricted on the Procurement Integrated Enterprise Environment (PIEE) (Solicitation Module) website at https://piee.eb.mil and can only be viewed once Offeror’s cage code is added to the RFP. Offerors shall email Government POCs to request that their Cage Code be added to the solicitation in PIEE. Proposal submissions shall be made using the Solicitation Module in PIEE (see further instructions in L1.13). NOTE: The RFP on PIEE is the same on SAM.gov.

Certain identified documents within the Technical Library are not suitable for public release and will be made available upon request by requesting access via SAM.gov. Access shall be granted to those who have completed the NIST SP 800-171 within the last three (3) years via the Supplier Performance Risk System (SPRS) via PIEE.

It is the responsibility of each offeror to review the website for posting of amendments and updates or changes to current information. Potential offerors are encouraged to “follow” and/or “subscribe” for real time e-mail notifications and/or monitor SAM.gov and/or PIEE for updates to this solicitation.

L1.8 Oral Presentation

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA670323R0001

Attachment 19

10 July 2023

The Government will not utilize nor consider oral presentations for this solicitation.

L1.9 Exchanges with Offerors

Exchanges of source selection information between the Government and offerors will be controlled by the PCO. Exchanges with industry will be via email or DoD SAFE with proper subject lines titled “Dobbins BOS – Source Selection Information,” and controls to preserve the integrity of the source selection process.

L1.10 Amendments to the Solicitation

If this RFP is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment by providing signed copies of the amendment(s) as part of the offeror’s proposal. Failure to do so may render the proposal ineligible for evaluation review.

L1.11 Submission, Modification/Revision, and Withdrawal of Proposals

Proposals shall be complete and submitted prior to the date and time specified in the SF 33, Solicitation, Offer, and Award, Item 9. The proposal, modification(s)/revision(s) of a proposal shall only be accepted if delivered electronically via PIEE. See paragraph L1.13, Submittal of Proposal, below for instructions on how to submit documents via PIEE. No other means of delivery will be accepted.

L1.12 Proposal Organization and Content

The proposal shall be organized into four (4) volumes: Volume I, Contract Documentation, Volume II, Technical, Volume III, Past Performance, and Volume IV, Price. The information within each volume shall be organized as described herein and in Table 1, Proposal Organization and Content and Page Limitations, to facilitate evaluation.

TABLE 1. Proposal Organization and Content, and Page Limitations

Volume Title Electronic

Copy

(PIEE)

Page Limit

Master Table of Contents 1 No Limit

I CONTRACT DOCUMENTATION

Volume Title Page 1 No Limit Section 1: Table of Contents 1 No Limit Section 2: SF 33 and Amendment(s) 1 No Limit Section 3: Representations and Certifications 1 No Limit

Section 4: Exceptions to Solicitation Requirements

1 No Limit

Section 5: Authorized Offeror Personnel 1 No Limit Section 6: Company/Division Address, 1 No Limit

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA670323R0001

Attachment 19

10 July 2023

Volume Title Electronic

Copy

(PIEE)

Page Limit

Identifying Codes, and Applicable Designations Section 7: Financial Capability 1 No Limit Section 8: Teaming Agreement/Letter of Intent 1 No Limit Section 9: Facility Clearance Proof 1 No Limit

Section 10: Glossary of Abbreviations and Acronyms

1 No Limit

II TECHNICAL

Volume Title Page 1 No Limit Section 1: Table of Contents 1 No Limit Section 2: Team List 1 No Limit

Section 3: Subfactors

Subfactor 1: Phase-In Approach 1 10 Subfactor 2: Program Management Approach 1 30

Subfactor 3: Technical Approach 1 90

Subfactor 4: Mission Essential Services Continuation Plan

1 10

Subfactor 5: Crisis Management Scenario 1 5

Section 4: Glossary of Abbreviations and

III PAST PERFORMANCE

Section 1: Table of Contents 1 No Limit Section 2: FACTS Sheet 1 6 per effort

Section 3: Subcontractor/Teaming Partners Consent Letter(s)

1 No Limit

Section 4: Client Authorization Letter(s) 1 No Limit Section 5: Lack of Relevant Past Performance 1 No Limit

Section 6: Glossary of Abbreviations and

IV PRICE

Section 1: Table of Contents 1 No Limit Section 2: Specific Instructions 1 No Limit

Section 3: Glossary of Abbreviations and

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA670323R0001

Attachment 19

10 July 2023

L1.12.1 Page Limitation

Refer to Table 1, Proposal Organization and Content and Page Limitations, for page limitations.

Page limitations shall be treated as maximums. If exceeded, the excess pages occurring after the page limit will be removed and will not be considered. Page limitations may also be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the notice. Each page shall be counted except the following: title pages, tabs, indexes, and those noted in the proposal organization table as “No Limit”.

L1.12.2 Page Size and Format

A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5” x 11”. Page line spacing shall be no less than single spacing. Except for the reproduced sections of the solicitation document, the font shall be Times New Roman, and the text size shall be no less than 12-point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1” margins on the top and bottom and 1” side margins. Each Volume shall be numbered sequentially with the exception of Volume II, Technical, which may be numbered sequentially by its Subfactors. The page size and format restrictions shall apply to responses to ENs. These limitations shall apply to all electronic proposals and revisions. Any page(s) that do not meet this requirement will not be considered in the evaluation.

L1.12.3 Tables, Charts, Graphs, and Figures

Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11” x 17” in size. For the Technical Volume, text intended for evaluation within all tables, charts, graphs, and figures, to include imbedded images, shall be no less than Times New Roman 8-point font. These limitations shall apply to all electronic copies. Any text within tables, charts, graphs, and figures that do not meet this requirement will not be considered in the evaluation.

L1.12.4 Title Page

A title page shall be included in each volume, clearly marked as to the volume number and title, solicitation title and number, offeror’s name and email address, and marked “ORIGINAL” or if a revised volume, “REVISION 1,” “REVISION 2,” etc.

L1.12.5 Table of Contents

Each proposal volume shall contain a more detailed table of contents to delineate the subparagraphs within that proposal volume. Tab indexing shall be used to identify sections.

Include an indexed list of tables, charts, graphs, figures, and drawings, as applicable. Table of contents pages do not count against the page limitations for their respective volumes.

L1.12.6 Labeling

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA670323R0001

Attachment 19

10 July 2023

Apply all appropriate markings on proposals including those prescribed in FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Markings of Contractor Price or Proposal Information and Source Selection Information.

For PIEE submissions: Offerors shall title PIEE Title Names to be marked “Solicitation #, “CUI” and “Source Selection Information IAW FAR 2.101 and FAR 3.104.

L1.12.7 Team List

A team list of the offeror’s primary points of contact (POCs), significant subcontractors, teaming partners, and/or mentor-protégé shall be submitted in the Technical Volume. A significant subcontractor is defined as an entity (subcontractor and/or teaming contractor), other than the offeror itself that will perform any tab within the PWS in its entirety. The list shall include the full name (first and last), street address, telephone number, fax number, and email address. The team list pages do not count against the page limitations for their respective volumes.

L1.12.8 Glossary of Abbreviations and Acronyms

Each proposal volume shall contain a glossary of all abbreviations and acronyms used within that volume with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

1.12.9 Cross-Referencing

Offerors shall write each volume on a stand-alone basis so that the Government may evaluate its contents without cross-referencing to other volumes of the proposal. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted when its use would conserve space without impairing clarity. Any instances of cross-referencing within a proposal volume shall include the page number and paragraph number.

L1.12.10 Price Information

All pricing information shall be addressed ONLY in Volume IV, Price, and Volume I, Contract Documentation, of the proposal.

L1.13 Submittal of Proposal

Electronic copies of each volume shall be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil/piee-landing/.

Proposals submitted by e-mail, mail or hand carried will not be evaluated. Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved.

All requests for access to the Solicitation in PIEE shall be sent to the Government POCs no later than the day before proposals are due. Within 24-hours of your request, the Proposal Manager(s) should receive an email confirming their access. Government reserves the right to add cage codes within 24-hours of proposal due date.

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA670323R0001

Attachment 19

In order for Offerors to submit their proposals via PIEE, Offerors must register and identify a Proposal Manager in PIEE. Vendor Registration and Proposal Manager Identification may be viewed on https://dodprocurementtoolbox.com. At the website, select PIEE and then Solicitation Module for additional information. Offerors may also view the Vendor Registration guide in Attachment 26, Site Visit Information 20230612.

It is the responsibility of the Offeror to confirm receipt of proposals. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR). For instructions on how to post an offer, please refer to the Posting Offer demo:

https://wawftraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to obtain written confirmation of receipt of all electronic files of the full proposal by the 94th Contracting office. In the event that the Solicitation Module is down, additional information will be provided via SAM.gov for alternatives methods as necessary.

Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission. Electronic copies of each volume shall be compatible with the following software products: latest Adobe Acrobat Reader version and Microsoft Office Suite 2016.

Narrative portions of the proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The Offeror shall not embed sound or video (e.g., MPEG) files. Electronic files shall be clearly identified for each volume, section, and item.

Each proposal shall include four (4) volumes containing all of the required information in Table 1, Proposal Organization and Content and Page Limitations. The electronic copy shall not be linked to any other document. Any proposal with sound/video files embedded will not be evaluated.

VOLUME I. CONTRACT DOCUMENTATION

L2.1 General

The Contract Documentation Volume provides information to the Government for preparing the contract document and supporting file.

L2.2 Contract Documentation Volume Organization and Content

The Contract Documentation Volume shall consist of the following sections:

Section 1: Table of Contents Section 2: SF 33 and Amendment(s) Section 3: Representations and Certifications Section 4: Exceptions to Solicitation Requirements Section 5: Authorized Offeror Personnel Section 6: Company/Division Address, Identifying Codes, and Applicable Designations Section 7: Financial Capability

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA670323R0001

Attachment 19

10 July 2023

Section 8: Teaming Agreement/Letter of Intent Section 9: Facility Clearance Proof Section 10: Glossary of Abbreviations and Acronyms

Section 1: Table of Contents

The offeror’s proposal shall include a more detailed table of contents to delineate the subparagraphs within the Contract Documentation Volume. Tab indexing shall be used to identify sections. Include an indexed list of tables, charts, graphs, figures, and drawings, if applicable.

Section 2: SF 33 and Amendments

Offerors shall provide a signed copy of SF 33 and all issued amendments, acknowledged and signed, in this section. Completion of Section B, Supplies or Services & Prices or Costs, CLINs X001 – X009, & 0019.

Section 3: Representations and Certifications

The offeror should complete the annual representations and certifications electronically via the System for Award Management (SAM) at SAM.gov. After reviewing the SAM database information, the offeror verifies, by submission of this proposal, that the representation and certifications currently posted electronically are correct. Any missing information or incorrect data may render a proposal non-responsive and ineligible for award. This becomes crucial if the Government determines to award without discussions.

To ensure the offeror acknowledges the requirements in FAR 52.204-8(d), Annual Representations and Certifications, we request that the offeror insert ‘none’ in Section 3, Representations and Certifications, if applicable.

Section 4: Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, to include the terms and conditions, representations, certifications, and PWS requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation requirements and provide complete supporting rationale in the Contract Documentation Volume. Each exception shall specifically cite a PWS paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. The Government reserves the right to determine any such exceptions unacceptable, and the proposal, therefore, ineligible for award.

Section 5: Authorized Offeror Personnel

Provide the full name (first and last), title, email address, street address, and telephone number of the company/division POC regarding decisions made with respect to the offeror’s proposal and

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA670323R0001

Attachment 19

10 July 2023 who can obligate the offeror’s company is a signatory on a contract of this magnitude. Also, identify those individuals authorized to negotiate with the Government.

Section 6: Company/Division Address, Identifying Codes, and Applicable Designations

Provide company/division’s street address, county, facility code, CAGE code, Unique Entity Identifier, and Taxpayer Identification Number (TIN). This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

Section 7: Financial Capability

In order to determine contractor responsibility IAW FAR 9.104-1, General Standards, and in compliance with DFARS 232.072, Financial Responsibly of Contractors, the offeror shall explain how it plans to maintain adequate financial capability for a contract of this scope, magnitude of effort, and duration. Offeror shall submit a completed Financial Institution Reference Sheet from their financial institution. (See attachment 22, Financial Institution Reference Sheet).

The above information shall be provided for the prime offeror and significant subcontractors, joint venture partners, teaming partners, and/or mentor-protégé partners who are proposed to perform on this effort. If the offeror is a combination of firms (including joint venture partners, teaming partners, and mentor-protege, individual companies which comprise the proposed organization, and/or key and significant subcontractors), discuss the financial responsibilities among the companies.

Significant subcontractors and teaming partners may submit the Financial Capability and any other sensitive information may be submitted separately. The information must be submitted on or before the proposal due date. Those offerors shall request a DoD SAFE submission via email to the Government POCs three days prior to proposal due date. In the submission comments, ensure to state which proposal the information shall be a part of, the company’s name and cage code.

Section 8: Teaming Agreement/Letter of Intent

If a teaming arrangement/joint venture is contemplated, provide complete, verifiable information detailing the arrangement, to include any relevant and recent information on previous teaming arrangements/joint venture with same partner. Submit information relative to the formation, organization and operation of the business unit. Additional information to be submitted shall include cost and revenue sharing agreements and any other information which describes the business arrangement. Disclose existing or planned agreements between and among the principals, each company’s responsibility for financial management of the venture, the business systems contemplated for use by the entity and their location. The Government will verify the offeror and its first-tier subcontractors or joint venture as a whole when a signed Teaming Agreement, Letter of Intent or Joint Venture Agreement committing all parties to performance under this contract are submitted.

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA670323R0001

Attachment 19

10 July 2023

Section 9: Facility Clearance Proof

Offeror will provide proof of their current facility clearance. Facility Clearance must be at the same level as the DD254 (Attachment 5). Offerors must show that the prime offeror has (1) at minimum a SECRET final facility clearance level, or (2) at minimum an interim SECRET facility clearance, or (3) an existing facility clearance sponsorship letter and documentation reasonably demonstrates that the process is in the final stages and likely to be completed no later than 1 December 2023.

Section 10: Glossary of Abbreviations and Acronyms

The offeror’s proposal shall contain a glossary of all abbreviations and acronyms used within this volume and provide an explanation for each.

VOLUME II. TECHNICAL

L3.1 General

The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s technical proposal.

L3.2 Format and Specific Content

The following information shall be provided in the written technical proposal and will be evaluated to assess technical acceptability in accordance with Section M, Evaluation Basis for Award. In the Technical Proposal, offerors shall address their proposed approach and technical solution for meeting the Government’s minimum performance or capability requirements of each technical subfactor, and any assumptions used to prepare the response.

The following paragraphs provide instructions for each subfactor.

L3.3 Technical Volume Organization and Content

The Technical Volume shall be organized according to the following outline:

Section 1: Table of Contents Section 2: Team List Section 3: Subfactors Section 4: Glossary of Abbreviations and Acronyms

Section 1: Table of Contents

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA670323R0001

Attachment 19

10 July 2023

The offeror’s proposal shall include a more detailed table of contents to delineate the subparagraphs within that proposal volume. Tab indexing shall be used to identify sections.

Include an indexed list of tables, charts, graphs, figures, and drawings, as applicable.

Section 2: Team List

The offeror’s proposal shall include a team list of the offerors primary POCs, to include full name (first and last), street address, telephone number, fax number, and email address of the prime contractor, subcontractors, joint venture partners, teaming partners, and/or mentor-protégé partners.

Section 3: Subfactors

Subfactor 1: Phase-In Approach

The Offeror shall propose a phase-in approach to integrate with the existing service provider during the 60-day phase-in period to accomplish all areas/criteria identified in PWS A.11, Phase- In Period. The written plan includes a realistic phase-in schedule with graph/chart which incorporates the following: (1) the establishment of the Project Management Office (PMO), and recruitment, retainment, and hiring necessary personnel; (2) process to obtain all required certifications and clearances, including personnel security clearances; (3) the development of a systematic and disciplined approach to achieve an efficient and effective transition; (4) participation and performance plan of joint (Government, incumbent KTR, and/or successor KTR) inventories and sign for Government property; (5) the development and submission all required contract deliverables; (6) process to attend post-award meetings as required; (7) a development process to accomplish PWS required training prior to contractor performance start date, and (8) procedures to obtain vehicles, equipment, tools, supplies, materials, and other items necessary to perform day-to-day BOS operations in place of the Government Furnished Property listed in Attachment 3.

Subfactor 2: Program Management Approach

The Offeror shall provide a written narrative that demonstrates a sound and thorough plan which clearly outlines their management approach to meeting each tab of the PWS. This includes: (1) a strategy that addresses coverage of Key Personnel positions with trained, qualified and/or certified personnel; (2) a description of the proposed roles and responsibilities, to include position qualifications/descriptions for each organizational element and the number of Full Time Equivalent (FTE) for each Tab; (3) an Organizational Chart; (4) plans for staff cross-utilization as well as your staffing plans for one-deep positions meeting changed, unscheduled, urgent, and surge requirements; (5) strategy for the continuous recruitment, retention, training and retaining of a qualified/certified and capable workforce; (6) a cross-reference matrix which includes a description of subcontractor teaming arrangements or joint ventures that addresses organizational relationships and responsibility divisions between the prime contractor and subcontractor(s) as applicable;

Subfactor 3: Technical Approach

The offeror shall provide a written narrative by tab that describes its approach based on its ability

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA670323R0001

Attachment 19 to apply reasonable methods and techniques to accomplish a full range of tasks in the PWS:

Tab B, Materiel Management: A description of how the offeror will provide material support for worldwide, wartime, and peacetime readiness mission requirements that includes providing supplies and equipment support for on-station and deployed aircraft, other transient aircraft, issue mobility bags and weapons to deploying personnel, and provide training to Supply Reservist and Logistics Readiness Office;

Tab C, Vehicle Management & Ground Transportation: A description of how the offeror will provide an effective accountability, management, and maintenance services for the base vehicle fleet, tenant organization vehicles, selected registered and non-registered equipment, and transient vehicle;

Tab D, Traffic Management Operations: A description of how the offeror will provide a full range of traffic management services for base organizations, to include day-to-day, exercise and contingency operations;

Tab F, Real Property Maintenance: A description of how the offeror will provide an approach for preventive maintenance (PM) and corrective maintenance (CM) work tasks (WT) for facility maintenance for all real property, and Real Property Installed Equipment

(RPIE);

Tab G, Fuels Management: A description of how the offeror will provide a safe, accurate, and timely receipt, storage, transfer, issue, and accountability of all Defense Wide Working Capital Fund (DWWCF)-owned petroleum products and cryogenic products under their control.

Subfactor 4: Mission Essential Services Continuation Plan

Mission Essential Services are identified in the PWS consisting of Base Operations Support Services.

In accordance with DFARS 237.7602 and DFARS PGI 207.105(b)(20)(C)(3), offerors shall submit a written Mission Essential Services Continuation Plan, for how it will provide the continuity of essential services. Dobbins ARB will be responsible for facilities and equipment required for continuity of operations; therefore, the offeror’s plan must address providing the continuity of mission essential services of the PWS with as little as 4-hours notification while continuing to meet contract performance standards. The plan includes their proposed capabilities of performing the work with an increased workload at minimum of 25% for a full shift.

Subfactor 5: Crisis Management Scenario

The offeror shall use the Mission Essential Contractor Services Approach and provide a strategy to successfully adapt to the following scenario with as little as 72-hours notification while continuing to meet contract performance standards. Emphasis shall be placed on proposed capabilities to perform work during this timeframe with an expected increased workload of 25% for a full shift.

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA670323R0001

Attachment 19

10 July 2023

Background:

Dobbins ARB is a major hub in the Southeastern United States. Due to the location and security, it has been utilized in the past to provide support to locations in the Gulf of Mexico, Caribbean Sea, and the southern portion of the Eastern Seaboard.

Scenario:

[Monday] Hurricane Aardvark is passing through Central America. It is scheduled to make landfall across Haiti and the Bahamas as a Category 4 storm in 3-4 days [Thursday-Friday].

Government assets are being pre-positioned and mobilized to provide support. Dobbins ARB has been selected as a primary hub for collecting supplies and transporting them into the disaster zones.

Mission aircraft, one (1) C- 17 and three (3) C-130s are due to arrive at Dobbins ARB within the next 24 hours

[Tuesday-Wednesday morning]. Each unit that is bringing an aircraft will be providing their own maintenance personnel. All aircraft will have a 12-hour turn-around time to be pre-flighted and ready to go upon arrival. Aircraft may arrive at any point and will immediately be post/pre-flighted.

Materiel Management, Ground Transportation, Traffic Management Operations (TMO), and Fuels will be required to coordinate/deliver parts and fuel to the airplane as required by Maintenance.

Approximately 24 hours prior to hurricane landfall, Dobbins ARB is expected to go into 24-hour operations. Ground transportation is essential to transport approximately 100 passengers and aircrew daily throughout this process.

After the hurricane passes, mission aircraft will be running cargo and passengers to/from the disaster zones. The expectation is for the aircraft staging from Dobbins ARB to fly approximately five (5) sorties per day for seven (7) days with two (2) of those sorties per day being outside of the 0700-1630 hours timeframe. Additionally, there will be at least three (3) other sorties from other non-mission aircraft that will stage through Dobbins ARB. All of these sorties will have an immediate requirement to be readied for takeoff as soon as possible upon arrival. Materiel management, Ground Transportation, TMO and Fuels must be able to support these requests within 30 minutes.

Section 4: Glossary of Abbreviations & Acronyms

The offeror’s proposal shall contain a glossary of all abbreviations and acronyms used within this volume and provide an explanation for each.

VOLUME III. PAST PERFORMANCE

L4.1 General

The Past Performance Volume addresses the offeror’s recent, relevant, and quality efforts. The efforts may include contracts with Federal agencies, state, or local governments, and/or commercial sources. The offeror shall submit a minimum of two (2) but no more than five (5) efforts of Past Performance Information that meet the recent, relevant, and quality definitions below. The offeror shall submit past performance information for itself and any significant

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA670323R0001

Attachment 19

10 July 2023 subcontractor(s), joint venture partners, teaming partners, and/or mentor-protégé partners IAW L4.3 of these instructions. Of the five (5) efforts, the offeror must have been the prime contractor on least one (1) of the efforts.

L4.2 Past Performance Volume Organization and Content

The Past Performance Volume shall consist of the following sections:

Section 1: Table of Contents Section 2: FACTS Sheet Section 3: Subcontractor/Teaming Partners Consent Letter(s) Section 4: Client Authorization Letter(s) Section 5: Lack of Relevant Past Performance Section 6: Glossary of Abbreviations and Acronyms

L4.3 Format and Specific Content

L4.3.1 Recency

Recent is defined as an active or completed contract effort where at least 12 months of the contract effort’s period of performance have been completed within the past seven (7) years from the date this RFP was released. Provide any information currently available (e.g., letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer’s satisfaction with overall job performance and quality of completed product for relevant past contract efforts that are similar in scope, complexity, and magnitude of effort that this RFP requires.

L4.3.2 Relevancy

Relevant performance is based on the degree of similarity between the offeror's past performance and the requirement as identified in the PWS. Joint venture partners are considered the same as a prime offeror. The Government is not bound by the offeror’s opinion of relevancy. Consideration will be given to the extent that the contract effort is similar in scope, complexity, and magnitude of effort that this RFP requires.

L4.3.3 Quality

Quality of performance is based on the overall quality of the offeror’s past performance. There is no separate quality assessment rating; however, the Performance Confidence Assessment Rating Method (See Attachment19, Table 4) will be based on the offeror’s overall record of recency, relevancy, and quality of performance.

L4.3.4 Ordering-Type of Contracts Submission

In an ordering-type contractual vehicle, performance is demonstrated at the order level (i.e., a Delivery/Task Order). Therefore, if the contract effort being submitted for Past Performance evaluation is an ordering type contractual vehicle (for example, an Indefinite Delivery “D” type contract per FAR Subpart 16.5, Indefinite -Delivery Contracts), the offeror shall submit the

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA670323R0001

Attachment 19

10 July 2023 individual Delivery/Task Order (or series of orders) of the same continuous technical scope for evaluation, in lieu of the basic ordering contract itself. The Government will use the information submitted for each order (or series of orders) under one Ordering Contract to evaluate the effort recency, relevancy, and quality for that Ordering Contract. The Government reserves the right to request additional information from the offeror’s POC to verify a series of orders.

L4.3.5 Series of Orders

If a series of orders is submitted for Past Performance evaluation, the offeror shall provide the total dollar value, total period of performance, and type and complexity of data deliverables for each order in the series. All orders (Task or Delivery) associated with a basic ordering contract shall be counted as one contract for the purposes of evaluation.

The Government will add up all total dollar values in the series of orders to arrive at a total dollar value for the series of orders, to be used in the evaluation. The Government will add up the period of performance of each order to calculate the total period of performance for the series of orders, to be used in the evaluation. Only orders that meet the recency definition in paragraph L4.3.1 will be evaluated.

The total period of performance for the submitted effort’s series of orders, as well as the scope, complexity, and magnitude of effort of the effort, will be evaluated to arrive at a recency, relevancy, and quality rating for the total effort.

L4.3.6 Organization Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include with the proposal volume a “roadmap” describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify. Since the Government intends to consider past performance provided by other sources as well as that provided by the offerors, your “roadmap” should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

Section 1: Table of Contents

The Past Performance Volume shall include a detailed table of contents to delineate the subparagraphs within the Past Performance Volume. Tab indexing shall be used to identify sections. Include an indexed list of tables, charts, graphs, figures, and drawings, as applicable.

Section 2: FACTS Sheet

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA670323R0001

Attachment 19

10 July 2023

The offeror/joint venture member or critical subcontractor, if applicable, shall focus its FACTS Sheet responses so that they clearly correlate past performance with the requirements of this RFP.

The FACTS Sheet responses must clearly describe the relevance of the effort to the work proposed.

The answering space on the FACTS Sheet may be expanded so that the filled-in FACTS Sheet for each relevant contract covers no more than both sides of three (3) 8 ½ x 11-inch pages (i.e., no more than six (6) pages.) Provide the most current information for the Points of Contact (POCs) identified on the FACTS Sheets. At least two of the following (in descending order of availability) should be identified as current POCs on the FACTS Sheets:

(a) Procuring Contracting Officer/Contract Negotiator or equivalent

(b) Program/Project Manager, or equivalent

(c) Administrative Contracting Officer/Contract Administrator or equivalent

(d) Other (As specified in your FACTS Sheet)

If problems were encountered during the performance of the identified contracts, provide evidence of the ability to isolate the root causes of problems and include in the FACTS Sheet a description of programs or actions taken to resolve those causes. Problems not addressed in the FACTS Sheet but found by the Government during the evaluation of the information in this volume, will be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System (CPARS), if your input has already been provided and the rationale/circumstances have not changed, DO NOT repeat them here.

The FACTS Sheet shall indicate the percentage and type of work the offeror and each significant subcontractor, joint venture partners, teaming partners, and /or mentor-protégé partners have performed on this effort. Ensure the sheet identifies the contract number for each effort, and a brief description of the work performed as it pertains to Attachment 23. FACTS Sheet, Section 1(I):

Contract Identification

Past Performance Questionnaire(s) (PPQs)

The Past Performance Questionnaire is one means used by the Government to obtain past performance information. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror(s).

The offeror shall submit in the proposal PPQs on efforts that the offeror considers recent and relevant IAW the definitions in paragraph L4.3.1 thru L4.3.2 above, in demonstrating the offeror’s ability to perform the proposed effort. The offeror shall complete Section I, Contract Identification, on all PPQ submitted with the proposal.

The offeror and their significant subcontractor(s), joint venture partners, teaming partners, and/or mentor-protégé partners, as applicable, shall forward the PPQ to the effort/contract POC(s) responsible for monitoring the effort/contract performance. The responsibility to track the completion of the PPQs rests solely with the offeror, the offeror shall not delegate this duty to any

Source Selection Information – See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

FA670323R0001

Attachment 19

10 July 2023 other entity. In addition, it is the sole responsibility of the offeror to ensure that the Government receives the completed PPQs no later than the date established in the RFP for receipt of proposals.

The effort POCs shall submit their completed PPQ via email DIRECTLY to the Government PCOs as identified in L1.4. The email subject shall include the following, “Source Selection Information

– See FAR 2.101 and 3.104.”

NOTE: Once the PPQs are completed by the effort POCs, the information contained therein shall be considered source selection sensitive and shall not be released to you, the offeror. Therefore, any exchange/contact between the offeror, significant subcontractor, joint venture partners, teaming partners, and/or mentor-protégé partners and its own POCs in regard to comments made on the questionnaire is not permitted. Any PPQs not received from the Offerors shall not be reviewed and evaluated.

The Past Performance evaluation will be based on the offeror’s, significant subcontractor’s, teaming partner’s, joint venture partners, and/or mentor-protégé partner’s firm present/past performance and NOT on the past performance of specific individuals.

The Past Performance Questionnaire Sheet (Attachment 24) will be one means used by the Government to obtain past performance information. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror.

Once the Past Performance Questionnaires are completed by your effort POCs, the information contained therein is Controlled Unclassified Information and shall be considered source selection information IAW FAR 2.101, Definitions – Source Selection Information, and 3.104, Procurement Integrity, and shall not be released to you, the offeror. Therefore, any exchange/contact between the offeror, joint venture partners, teaming partner, mentor-protégé partners, and/or significant subcontractor and its own contract effort POCs in regard to comments made on the questionnaire is not permitted. Offerors are to send questionnaires to their joint venture partners, teaming partner, mentor-protégé partners and/or significant subcontractor POCs and provide their best efforts to ensure completion of the PPQs and submissions are directly sent to the PCO.

The Government may conduct follow-up discussions with any of the individuals identified in the offeror’s Past Performance Volume. The Past Performance Team evaluation is not limited to review of the information provided in the offeror’s Past Performance Volume. The Government may obtain other information by sending out additional questionnaires and/or through other sources.