SABER_Q&A.pdf

SABER Questions

1. Will the government provide copy of the Unit Price Book as part of the RFP? And if not can the government provide the exact link for down loading / purchasing the book? The RS means web site contains so many different price books and we need to make sure that we are looking at the correct one. We also were not able to find the exact description stated in the SOW (R.S Means Master File) for the Unit Price book on their web site.

a. The government will not provide a copy of the Unit Price Book as part of the RFP.

b. e4Clicks is a software that uses RS Means, specifically designed for JOC and SABER types of work:

c. https://www.4clicks.com/products-services/software-features/e4clicks-project-estimator/

2. Will the contractor be able to submit different coefficients for the contract's base year and the four option years?

a. No, the contractor must submit a single coefficient for the entirety of the contract.

3. Will the current 2018 RS Means price book be the base for the entire duration of the contract or would it be changed for each calendar year as it gets updated by the developer?

a. The Unit Price Book (RS Means, e4Clicks) will be changed as the developer makes annual updates.

4. Will the Government require the contractor to furnish the pricing software for its personnel?

And if yes how many software licenses would be required for the Government use?

a. No. The contractor will not have to furnish pricing software for U.S. Government personnel. Software will be provided via different means to the USAF.

5. Project Pricing/Estimation: For this seed project(s) and future projects, the method for reaching the total evaluated cost of a project will be determined by using RS Means and then our coefficient applied to it. Is that correct?

i. Yes, that is correct.

a. If so, then the "Localization" coefficient will be neglected and as such can cause losses for the contractor. The reason being that certain "Bare Materials Cost" or "Bare Labor Cost" could be underestimated in RS Means.

ii. The contractor should account for this by incorporating his own area cost factor into his coefficient.

OR

b. Since E4clicks software will be used, does it mean that a local UPB specific to this location will be developed? As such, RS means will only be used as a guide and not indicator for price reasonableness?

i. E4clicks software is to be used. Any locational cost factors should be incorporated into contractor’s coefficient.

6. Are we allowed to provide a range of coefficients depending on the magnitude of the project or just one static coefficient? Ex. for project <500,000 (coefficient A), >500,000 (coefficient B)?

a. Offerors must submit one static coefficient regardless of magnitude of the project.

7. What is maximum allowable coefficient?

a. There is no maximum or minimum allowable coefficient. The offeror shall determine which coefficient is best suited for their company's proposal.

8. The repair of damaged tiles of swimming pool and modification of filter plant of swimming pool.

Need description of the jobs which need to perform. (See questions in attached drawings)

a. All job description information is included in the SOW.

b. Assume 10% of tiles will need replacing.

9. About 5 Open Sheds were visited and asked us to propose a ceiling to stop the resting of pigeons there, by which need to get rid of pigeon droppings and danger of pigeon hitting the aircraft. Need proper job description. (See questions in attached drawings)

a. All job description information is included in the SOW. Further information is detailed on the last page of this Q&A.

10. For firms applying as a Joint Venture, is it enough that both firms are active in SAM individually or shall the JV also be registered in SAM as one entity?

a. For offerors applying as a Joint Venture, it is not required that the JV is registered in SAM as one entity. However, our contract writing system only allows us to award to one CAGE code. Please explain in your joint venture arrangement details which CAGE code the contract should be awarded to in your submission.

11. Please provide updated page count limits for the Technical and Past Performance sections (Volumes I and II). The Past Performance questionnaire is 7 pages long and we are instructed to submit 10 projects, plus the Consent letters, plus any other pertinent Past Performance information relevant to this project. 35 pages will not be sufficient.

a. For the Past Performance (Volume II), the Past Performance Questionnaires (PPQ) and Consent letters will not be counted towards your total page count. Since the PPQ and consent letters do not count to total pages, there should be sufficient pages to explain any other pertinent past performance information.

12. For the Technical volume, 20 pages is not enough to adequately reply to two seed projects.

a. The solicitation has been amended to allow 40 pages to reply to the two seed projects.

13. Please confirm the Government will be providing one, standard RS Means price book to all contractors so we are calculating our coefficient based on the exact same data. Excel, PDF, or hyperlink to online source please.

a. The Government will not provide contractors RS Means price books. Contractors are to obtain RS Means themselves. The link for purchase is provided in question 1(c). RS Means is a standardized source for all divisions of construction costs.

14. Will we be providing one coefficient price for each contract year, or will we be using an updated

RS Means price data base each year to account for price fluctuations / inflation over the life of the contract?

a. Answers to questions #3 and 5.a. detail a response. RS Means updates based off of its own research.

b. The contractor must submit a single coefficient for the entirety of the contract.

15. Would the government provide a second contractor site visit for the 2 seed projects? Due to the RFP tight time constraints, we were unable to travel & attend the scheduled site visit on 19 July 2018.

a. Unfortunately due to strict badging restrictions, we are unable to hold another site visit during the solicitation period.

16. Can a professional bird control fabric mesh with steel guide wires be used in lieu of metal mesh netting?

a. No. Metal mesh netting is the requested material.

17. Will the chiller at the pool need to be replaced? Will the chiller be hooked up to the water?

a. Replacing those 3 large chillers is not part of the SOW, but they will need reconnecting to any new equipment and piping because they are cooling the pool water.

18. What is the power voltage used at the pool?

a. Per Electrical shop: Power feeding the transformer is from the QIT power plant (diesel, UK voltage) and what is feeding B10073 (pump house) is 240 phase-to-ground / 415 phase-to-phase.

19. Are all three motors working at the pool? Are there any standby motors if the other motors fail?

a. Motors=pumps? SOW says 2 normal operating duty and 1 standby.

b. This contract is requesting to have one standby pump (in line) as well an additional pump for repairs after warranty.

Memo / Drawing questions for CC Pool

1. Seed project #1 CC Pool Memorandum

a. Contractor is supposed to give us their design and specs based on what they calculated from pool capacity, required flow/refresh rate, environmental factors, etc.…

b. SOW says the Contractor shall provide us with their calculations justifying the equipment and piping selected for their quote/proposal.

2. Seed Project #1 Drawings

a. As-builts show 5.5 HP pumps but per Plumbing shop they are 7.5 HP existing.

i. Those items are hatched for removal on the demolition plan.

ii. Saline-chlorination unit is an all in one unit, so pumps and equipment should be pre-sized to meet the pool’s requirements based off of the Contractor's calculations of the pool’s capacity, environmental factors, etc.

3. Sheet Keynotes: “DO WE NEED TO REUSE ALL OTHER ITEMS WHICH ARE NOT REMOVED?”

a. Anything not in scope shall not be disturbed. Anything the Contractor has to remove that is not in scope must be returned or restored back to original or better condition.

Including any adjacent areas that are disturbed or damaged.

4. General Electrical Notes: The KTR is supposed to submit to us their proposed designs and specs.

ECES drawings you saw were concept drawings only.

a. Any deviations from final approved designs and specs must be reapproved by ECES an ECONS before constructing.

Drawing questions for Bird Netting

1. Welding will require hot-work permit. Structures are not under warranty, so pending hot-work approval and after a review of KTR drawings to specify what they propose, yes.

Additional Contractor Emails:

SEED 1:

1. May we obtain architectural and structural drawings detailing the dimensions of the pool? Also, any site plan showing the swimming pool and its immediate surroundings would be appreciated as well.

• As-builts are 21MB. The Government can AMRDEC the As-Built's as requested. Please submit a request for the as-builts to 379econs.construction@auab.afcent.af.mil and the Government will AMRDEC the files to you.

2. Are there any existing Electrical plans along with the DB schedule?

• See above #1

3. Are there any existing Mechanical plans (which include the drainage and domestic water system)?

• See above #1

4. The file "6._Seed_Project_1_Form_66" states that a required submittal before acceptance is: Factory and Field Test Certificates, Logs and Test Results. What exactly are the tests required?

• All of the below with an inspector on site for recording, preferably an ECES plumber on site as well:

o Pressure test all pipes for no leaks prior to energizing with refrigerant or water (and show results for recording) o Vacuum or PSI results of installed pumps and pipes with ECES member on site for recording o Electrical equipment op checks and volt/amp/etc... test results with inspector and plumber on site o Operational test flow rates of the pumps if possible o pH, salinity, and chlorine level results to ensure the new saline-chlorination unit is operating within BioEnv/Public Health standards o BioEnv, Safety, Public Health requests to conduct their own water tests at the pre-final inspection or whenever the pool is refilled and ready. Must be accomplished no later than the pre-final inspection date.

5. Is the roof of the pump house is sandwich panel? If yes, kindly provide the thickness of the sandwich panel.

• Unknown.

SEED2:

1. Are there any available architectural and/or structural plans that show the facility as well as its immediate surroundings? (plan and site plan)

• “As-builts” do not exist.

2. Since it is important that the metal netting not interfere with the lighting, ballasts and mass notification system, are there any electrical drawings that details these systems?

• “As-builts” do not exist.

3. The file "7._Seed_Project_2_SOO_-_Install_Bird_Netting" includes "Required Submittals" as mentioned in the Statement of Objectives. Along with cost estimation and pricing of the project, are these the submittals required before acceptance?

• Yes. Proposed materials, design, and how work shall be accomplished are also all required for the technical proposal and reviews from all competing contractors.

Additional Questions

As you know, traditional shipping costs cannot be used due to the current embargo, therefore additional costs are incurred for transshipping materials with shipping cost increasing 10 fold. We request guidance from your office on how to deal with the shipping costs for Qatar. Any assistance on this query would be greatly appreciated and beneficial to all bidding contractors.

a. Please include any additional shipping costs or costs of doing business in Qatar in your contractor coefficient as you see fit.