Response to QAs.pdf

Question Number Reference Questions & Assumptions Responses

1 FA524026Q0034 generally Is this a new requirement or is there an incumbent contractor? This is a new requirement for Basewide UV Maintenace and Repair Services.

Attachment 4 - Past Performance Fact Sheet, Question 3

Does "equipment" mean Utility Vehicles as defined at PWS 4.1, or is fleet equipment generally sufficient? Does "simultaneously" mean concurrently in the offeror's possession, or performed within the same contract period?

"Equipment" is expanded to include Utility Vehicles (as defined in PWS 4.1) and comparable fleet equipment (e.g., light commercial vehicles, ground support equipment, forklifts, small-engine motorized fleet assets, or powersports equipment).

"Simultaneously" means servicing and maintaining at least ten (10) equipment items concurrently in the offeror's possession.

Reference Attachment 4 - Past Performance Fact Sheet REV1

Attachment 4 - Past Performance Fact Sheet, Question 5

Must every listed service category have been performed on Utility Vehicles specifically, or is demonstrated capability across the listed disciplines on comparable fleet equipment responsive?

Demonstrated capability across the listed service disciplines on Utility Vehicles or comparable equipment is acceptable to answer "Yes."

Reference Attachment 4 - Past Performance Fact Sheet REV1

Solicitation Section 2.3, Table 2 note, versus Attachment 4

Section 2.3 Table 2 states that an offeror without a record of relevant past performance will receive an "Acceptable" rating. Attachment 4 states that one "No" answer renders the quote Unacceptable. Please confirm that the Fact Sheet is an independent pass/fail gate.

Quotes receiving an Unacceptable rating on the Past Performance Fact Sheet will not be further evaluated (including qualitative past performance or price) and will not be considered for award.

Reference solicitation amendment FA524026Q00340001

5 Solicitation Section 2.3.2 May an offeror satisfy the recency and magnitude criteria using a commercial contract?

Yes. Offerors shall submit Past Performance information to provide up to three (3) of the most recent and relevant contract citations performed for Government agencies and commercial customers.

Solicitation Section 2.4.2 versus Attachment 2, "Instructions" tab, Step 3

Section 2.4.2 directs rounding to the nearest dollar. The Instructions tab directs rounding to two decimal places. Which instruction controls?

Price List has been revised to reflect rounding to the nearest dollar value.

Reference Attachment 2 - Price List REV1

Attachment 2, "PRICE LIST" tab, rows 15 through 17

Is row 17 (ELIN 0001AH, "Electric Carts & UTVs: Comprehensive Service (6-Mo)") a residual entry? If not, is $295.00 a Government-directed price?

This is a clerical error. Price List has been revised.

Reference Attachment 2 - Price List REV1

Attachment 2, "PRICE LIST" tab, row 48 (ELIN 0002BF)

Please confirm that offerors are to leave row 48 blank and that Over & Above work will be negotiated at the Task Order level.

Offerors are required to complete cells within the green boxes. For O&A work, price will be determined at the Task Order Level based on a Formal Repair Quote.

9 PWS 2.2.4 versus Attachment 2 PWS 2.2.4 identifies ELINs 0002BG, 0002BH, 0002BJ and 0002BK as RESERVED for Electric Carts and UTVs, but they do not appear on the PRICE LIST. Please confirm they are not to be priced.

These ELINs are reserved for potential future use and are not to be priced at this time.

10 Attachment 2, "TEP" tab Do the Historical Requirements represent actual historical task orders and expected annual demand?

The historical requirements on the TEP tab are only utilized for the purposes of determining TEP.

CLIN 0003 title versus PWS 2.3.1 and 2.3.2

Does one unit of ELIN 0003AA or 0003AB represent the complete roundtrip (pickup plus return)?

CLIN 0003 is for round trip transportation in accordance with PWS 2.3. Pickup and Delivery

12 CLIN 0003, unit of measure "JB" Is one unit of ELIN 0003AA or 0003AB billable per Utility Vehicle transported, or per transport trip?

Each vehicle transported roundtrip constitutes one job of the applicable transportation ELIN.

13 PWS 2.2.3 and 2.2.5.2 Where the Government declines a repair, does the restriction to bill only the diagnostic ELIN also preclude billing for transport under CLIN 0003?

CLIN 0003 is in accordance with PWS 2.3. Pickup and Delivery and will be billed as the service is completed.

14 PWS 1.4 and CLIN 0003 Where the Contractor performs on-site mobile service and no transport occurs, is any line item billable for the trip?

All costs associated with potential travel for on-site service are to be included in the fully burdened unit prices for the CLIN 0001 or CLIN 0002.

Any on-site mobile services must be coordinated with and authorized by the COR prior to execution.

15 PWS 2.7.3.1

Please confirm that transportation associated with warranty rework is not billable under CLIN 0003.

All rework, including the cost of diagnostic labor, replacement parts, fluids, and any necessary transportation or towing, shall be performed at no additional cost to the Government.

PWS 2.3 towing category table and Appendix A

Please confirm the towing category assignments for the MRZR units and identify who determines the category for new vehicles.

The Government has updated Appendix A.

Reference Attachment 1 - Performance Work Statement REV1

For any Utility Vehicle added to the inventory post-award, the Contracting Officer's Representative (COR) will designate the towing category (Light vs. Heavy) in writing based on the vehicle classification definitions in PWS 2.3.

PWS 2.3 and Appendix A owning units

Are all pickup and delivery points located on Andersen Air Force Base? Does the CLIN 0003 unit price apply uniformly regardless of location on the installation?

The unit price for CLIN 0003 applies uniformly to any pickup or delivery location on Andersen Air Force Base.

18 PWS 2.3.2

Does the CLIN 0003 unit price apply to delivery to an alternate location, including off-installation?

CLIN 0003 unit price applies to any alternate delivery location on Andersen Air Force Base.

19 PWS 2.3 and CLIN 0003 Does the CLIN 0003 unit price apply uniformly to a vehicle that is inoperable or requires specialized loading?

The unit price for CLIN 0003 is inclusive of all labor and equipment required to transport the vehicle, regardless of its condition.

20 PWS 2.3 and 2.3.1 If pickup is attempted but the vehicle is not available, is any line item billable? Is the three-day pickup requirement reset?

There is no billable line item for an attempted pickup. If the vehicle is not available for reasons attributable to the Government, the three-business-day requirement will be paused.

Government Delays language added into revised PWS.

Reference Attachment 1 - Performance Work Statement REV1

PWS Section 2, PWS 3.7, and ELIN

0002AB

Is authorized dealer status required, or are OEM-equivalent diagnostic tooling and commercially available service information acceptable?

The Government does not require the contractor to hold authorized dealer status.

OEM-equivalent diagnostic tooling and commercially available service information are acceptable, provided they allow the contractor to perform all services in accordance with the most current OEM Service and Technical Manuals as required by PWS Section 2.

22 Appendix A and PWS 2.7 Does the Government accept the risk of voiding an OEM warranty for new vehicles? Is the contractor expected to coordinate OEM warranty claims?

OEM Factory Vehicle Warranties language added into revised PWS.

Reference Attachment 1 - Performance Work Statement REV1

23 PWS 2.1.1

Is the PM trigger "whichever occurs first"? Who tracks hours and notifies the contractor?

The maintenance interval is triggered by whichever event occurs first (hours or months). The Government owning unit is responsible for tracking the usage. The COR will request a scheduled date for Inception within the period of performance at the Task Order level.

PWS 2.1 and 2.2, CLIN 0001 and

CLIN 0002

If PM and Repair Services occur during the same visit, may both a CLIN 0001 and a CLIN 0002 ELIN be billed?

Yes. Provided the diagnostic billing limitation in PWS 2.2.2 does not apply, if a repair need is discovered during a PM inspection, both the PM ELIN and the subsequent authorized repair ELIN may be billed.

25 ELIN 0001AB, 0001AD and 0001AE Is the Annual Drivetrain Service (0001AE) subsumed within a Comprehensive Service (0001AB/AD) if performed during the same visit?

The 12-Month Comprehensive Service includes all annual drivetrain fluid changes and inspections; ELIN 0001AE Annual Drivetrain Service is removed/subsumed.

26 PWS 2.2.2

Where a diagnostic ELIN is properly billed and the repair is subsequently authorized, may both the diagnostic and the repair ELINs be billed?

Where a diagnostic ELIN is properly billed and the repair is subsequently authorized, both the diagnostic ELIN and the repair ELIN may be billed.

FA524026Q0034 Basewide Utility Vehicle Maintenance and Repair Services Response to Questions and Assumptions

Question Number Reference Questions & Assumptions Responses

1 FA524026Q0034 generally Is this a new requirement or is there an incumbent contractor? This is a new requirement for Basewide UV Maintenace and Repair Services.

FA524026Q0034 Basewide Utility Vehicle Maintenance and Repair Services Response to Questions and Assumptions

FAR 52.222-41 and Attachment 3, Wage Determination 2015-5693 Revision 28

Please identify the applicable SCA labor classification.

It is the contractor's ultimate responsibility to ensure compliance with all applicable labor laws and classifications.

Attachment 3 fringe benefit provisions

Please confirm whether EO 13706 applies to this acquisition.

EO 13706 only applies to contracts with the Federal Government requiring performance in whole or in part within the United States, which is defined in 29 CFR

13.2 to mean exclusively the 50 States and the District of Columbia.

29 PWS 3.3.1, 3.3.2 and 3.3.3 Please identify the minimum general liability and garagekeepers legal liability insurance limits required.

It is the contractor’s responsibility to determine, procure, and maintain adequate commercial insurance coverage sufficient to cover the full replacement value of all equipment in its custody, care, and control.

30 PWS 3.3.1 and 2.4 Where the Government delays acceptance/return of a completed vehicle, does contractor liability continue? Is any remedy available for extended storage?

The contractor's liability continues until the vehicle is physically returned and accepted by the Government.

Government Delays language added into revised PWS.

Reference Attachment 1 - Performance Work Statement REV1

31 PWS 3.2 What is the lead time for DBIDS credentialing, and is escorted access available?

DBIDS credentialing times can vary. Escorted access should not be relied upon to meet performance timelines.

32 PWS 1.3 and 2.3 Are pickup and delivery operations restricted to the Government's regular hours of 8:30 a.m. to 3:30 p.m.?

The Contractor shall coordinate pickup and delivery times with the designated Government POC as detailed in each Task Order.

Solicitation Section 4 and 52.212-2 addendum paragraph (c)

Is the $2,500.00 minimum guarantee for the entire five-year ordering period, or per ordering period?

$2,500.00 is the guaranteed minimum for the entire five-year ordering period of the contract.

34 Solicitation Section 7 Please confirm the anticipated frequency and typical dollar value of Task Orders.

The Government cannot guarantee the frequency or value of Task Orders. Orders will be issued on an as-needed basis as requirements arise.

35 PWS 3.1.1

Will the Government provide the Quality Assurance Surveillance Plan (QASP) to the awardee?

The QASP is the primary document Government personnel will use to monitor contract performance. While it is an internal Government document, the performance standards and metrics outlined in the PWS Service Summary (Section 5.1) are taken directly from the QASP.

PWS 3.1 and Solicitation Section 2.1.3

Please confirm the Quality Control Program (QCP) is not required at quote submission.

The QCP is not required at the time of quote submission. QCP is due 15 calendar days after Award.

Solicitation Section 1.2 and SAM.gov notice Section VI

May the quote be transmitted across multiple emails due to file size limits and the prohibition on .zip files?

If your quote exceeds the 10MB email size limit, you may transmit it across multiple emails. Please label the subject line clearly to ensure all parts are received and properly filed.

Solicitation Section 2.1 footnote, Section 2.2, and Section 2.3.1

Which volume should contain the Past Performance Fact Sheet and documentation?

Submit PPFS under Volume II. The reference in Attachment 4 stating Volume I is a clerical error and has been corrected.

Reference Attachment 4 - Past Performance Fact Sheet REV1

Solicitation Section 2.1 footnote, Section 2.2, and Section 2.3.1

Should SF1449 blocks 17a and 30b be redacted on the sanitized copy? The only identifying information allowed is that of your company's cage code

40 Section 2.2 Do the substantiating contract excerpts for past performance count against the ten-page limit for Volume I?

Submit PPFS and any other past performance information under Volume II. The reference in Attachment 4 stating Volume I is a clerical error and has been corrected.

Reference Attachment 4 - Past Performance Fact Sheet REV1

41 PWS 2.6.3

Assumes air freight and other charges to get parts to Guam are reimbursable as "standard shipping/freight charges."

Contracting Officer will evaluate the Formal Repair Quote, inclusive of an itemized list of all required Original Equipment Manufacturer (OEM) or equivalent parts, fluids, and materials, and estimated cost and lead time. Estimate must clearly demonstrate the actual price to be paid by the Contractor to the supplier, including any itemized shipping or delivery fees.

42 PWS 2.6.2

Assumes a documented sole-source justification is acceptable in lieu of two quotes if a part is only available from one supplier.

Assumption Accepted. The only exception to this requirement is if the part is a sole-source item. For the purposes of this contract, "sole-source" means that the OEM part can only be purchased from one authorized retailer or supplier.

43 PWS 2.6.3 and CLIN 0002 Assumes profit/fee prohibition applies only to parts/shipping, and all contractor G&A/profit are in the pre-priced unit prices.

Assumption Accepted. All profit, administrative costs, and general overhead must be fully burdened into the Pre-Priced Unit Prices established in the primary maintenance ELINs.

PWS 2.4 and Technical Exhibit 5.1, Perf. Objective 3

Assumes turnaround time (TAT) is measured from "Inception" and excludes time awaiting Government approval of a Formal Repair Quote.

Assumption Accepted. Turnaround Time as described under Formal Repair Quote is the projected number of calendar days to complete the repair once authorization to proceed with repairs is received and parts are available.

45 PWS 2.2.1 and 2.2.5.1 Assumes the five-day period to submit a Formal Repair Quote starts upon completion of diagnostics, not upon receipt of the vehicle.

PWS revised to clarify: The Contractor shall submit the formal, itemized Repair Quote to the COR within five (5) business days of Inception.

Reference Attachment 1 - Performance Work Statement REV1

46 PWS 2.7.2.1

Assumes the labor warranty applies to the specific repair performed and not to unrelated failures.

Assumption Accepted. The labor warranty in PWS 2.7.2.1 applies to the repair services performed.

47 PWS 2.3 and CLIN 0003 Assumes that if multiple vehicles are recovered on the same trip, each vehicle is a separately billable unit.

Assumption Accepted. Each vehicle transported roundtrip constitutes one job of the applicable transportation ELIN.

Solicitation Section 3, ordering period rate adjustment

Assumes rate adjustments for new wage determinations will be processed per FAR 52.222-43 and no other price adjustment mechanism is available.

Assumption Accepted. Rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. Price adjustments due to revisions of the applicable SCA Wage Determination will be handled in accordance with FAR 52.222-43.

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